HomeMy WebLinkAboutR5- Economic Development E C 0 N 0 M C D E V E L O P ME N T A G E N C Y
OF THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
FROM: BARBARA J. LINDSETH Subject: OPTION HOUSE -- REHABILITATION
Acting Director AFTER CASUALTY LOSS
Date: February 27,1995
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Synopsis of Previous Commission/Council/Committee Action(s):
On February 23, 1995, the Redevelopment Committee considered this
item and recommended that the Community Development Commission
approve funding not to exceed $19,000 in Low/Mod funds for Option
House Transitional Housing to repair one of the modular units due to
damages from an explosion and fire, as well as to meet Building
Inspection code requirements for both the east and west units.
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Recommended Motion(s):
(Community Development Commission)
MOTION That the Community Development Commission approve funding not to
exceed $19,000 in Low/Mod funds for Option House Transitional
Housing to repair one of the modular units due to damages from an
explosion and fire, as well as to meet Building Inspection code
requirements for both the east and west units.
Administrator BARBARA J. LINDSETH
Acting Director
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Contact Persons(s) : Barbara J. Lindseth/Doris Daniels Phone: 384-5081
Project Area(s) : N/A Ward(s) Two (2)
Supporting Data Attached: Staff Report
FUNDING REQUIREMENTS: Amount: $19,000 Source: Low Mod Funds
Budget Authority:
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Commission/Council Notes:
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BJL:DAD:0522q COMMISSION MEETING AGENDA
Meeting Date: 03/06/1995
Agenda Item Number:
ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
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OPTION HOUSE -- REHABILITATION AFTER CASUALTY LOSS
BACKGROUND
In February 1992 and March 1993 the Mayor and Common Council approved
funding in the amount of $137,000 from 1992-93 and 1993-94 Community
Development Block Grant (CDBG) funds for the construction of additional
transitional housing units for the shelter for battered women and
children. On July 17, 1993, the Mayor and Common Council approved
$50,000 in HOME funds for the payment of additional costs required by the
City Development Code to complete the project. In November 1993 the
Mayor and Common Council approved $26,000 in Low/Mod Funds for Option
House Transitional Housing to complete the project by covering additional
costs required by the installation of a donated replacement unit and
change orders that resulted therefrom, as well as a change order for
rehabilitation of a second unit.
In October 1994, the west unit was destroyed due to an explosion and
fire. This unit will be replaced by the insurance carrier for Option
House with no request for Agency funds. In addition, City Building
Inspection Division of the Planning and Building Services Department is
requiring that changes be made to prepare the east unit for occupancy, as
well as improve the drainage by replacing the cement and provide a new
gas line for both units. These items will be paid by the funds requested
herein.
CURRENT STATUS:
Option House has requested assistance with the changes to the east unit
and other improvements to the site. Staff requested bids from three
mobile home contractors to repair the unit and to meet City Building
Inspection code requirements. Staff analyzed the two bids that were
submitted and provided copies of the bids to Option House staff. The
bids ranged from $9,841.00 to $15,685.00. Staff of the Agency and of the
Building Inspection Division have determined that the sum of $19,000.00
($15,685 plus a 20% contingency of $3,137 = $18,822, rounded to $19,000)
would be required to complete this project. Staff determined that the
bid for $9,741.00 was non responsive. (See attached list of description
of work to be performed and bid breakdown.)
Previously, the Agency participated in the initial bids for the original
construction. Agency staff and Option House prepared the work
description and solicited bids on behalf of Option House. The contract
will be between Option House and the contractor selected. Payment
requests will be generated by the contractor, submitted to Option House
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BJL:DAD:0522q COMMISSION MEETING AGENDA
Meeting Date: 03/06/1995
Agenda Item Number:
ECONOMIC DEVELOPMENT AGENCY
OPTION HOUSE - REHABILITATION AFTER CASUALTY LOSS
March 6, 1995
Page Number -2-
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for approval, and forwarded to the Agency. Upon approval of the work
completed by Building Inspection staff, two party checks in the name of
Option House and the contractor will be drawn against the approved funds.
Based upon the report presented above, staff recommends adoption of the
form motion.
BARBARA J. LINDSETH, Acting Director
Development Department
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BJL:DAD:0522q COMMISSION MEETING AGENDA
Meeting Date: 03/06/1995
Agenda Item Number: 5
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H H H H N C7 s
optioll Mouse, IIAc.
P.O.Box 970/San Bernardino, Ca. 92402
714-381-3471
February 27, 1995
Economic Development Agency
201 North "E" Street
San Bernardino, Ca. 92401
Doris Daniels:
Option House, Inc. accepts what has been approved by the
Commission on February 23, 1995. We, however, accept only with
the understanding that the Transitional Housing Project will be
completely finished per original contract .
Whereas I , Veleata Scott was present at the last Commission
meeting (and heard our item would be tabled until the next
meeting) , I was not informed of the February 23, 1995 meeting
date. And, paperwork left in my office by Ms. Daniels consisted
of two bids only (one was duplicated) .
Sin( r e ly,, '_ _ _ ------,�✓�
Execlztive Director
`ropther, W6 Can Mahe A Di ff eirence
Serving Battered Women and Children