HomeMy WebLinkAbout21- Parks, Recreation & Community services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR Subject: ADOPTION OF RESOLUTION
AUTHORIZING EXECUTION OF
Dept: PARKS, RECREATION & COMMUNITY SERVICES AMENDMENT NO. 9 TO THE
AGREEMENT FOR OPERATION OF A
Date: APRIL 10, 1999 T I G�NA L RAMONA INC FOR FY 1 0 R 999-2000
Synopsis of Previous Council Action:
May 19, 1998 Mayor and Common Council adopted Resolution No. 98-120 authorizing execution of
Amendment No. 8 to the Agreement with Casa Ramona, Inc. relative to operation of
A Drop-in Center for FY 98-99.
Recommended Motion:
Adopt the Resolution.
Signature
Contact person: TOM BOGGS Phone: 5032
Supporting date attached: Staff Report and Resolution Ward: 1
FUNDING REQUIREMENTS: Amount: $50,783
Source: (Acct. No.) 001-381-5505
(Acct Description) Parks, Recreation & Community Services Dept. Profes/Contractual Services
Finance:
Council Note: -1 /7
Agenda Item No.
419199
CITY OF SAN BERNARDINO - REQUEST FOR ACTION
STAFF REPORT
Subject_
Resolution of the City of San Bernardino authorizing the Director of the Parks,
Recreation and Community Services Department to execute Amendment No. 9 to the
agreement between the City and Casa Ramona, Inc. relating to the operation of a drop-
in center located at 1524 West 7t" Street, San Bernardino, California, to extend the term
of the agreement for an additional one-year period.
Background:
This department has contracted with Casa Ramona, Inc. for operation of Ramona Drop-
In Center located at 1524 West 7t" Street since September 1, 1983. The center offers
information and referral services on a variety of citizen needs, as well as assistance in
completing forms and making applications for various services and social programs.
The center is also a site for the city-sponsored Summer Lunch Program, which provides
free lunches to children. Other services are provided to the poor, elderly, homeless,
unemployed, non-English speaking, new arrivals, and crime victims. City residents are
aided directly and non-city residents are referred to appropriate sources. Without these
services, a large number of our Hispanic Citizenry would go unserved in much-needed
social services.
Financial Impact:
The Ramona Drop-In Center contract cost has remained the same since 1990-91 with
no increase in compensation. If the term of the contract with Casa Ramona is extended
for an additional year, the FY 1999/2000 budget for the Parks Department
Administration will include $50,800 for this item.
Recommendation:
Based on previous experience and the service record at the center, it is recommended
that the Ramona Drop-In Center contract be approved for 1999-2000 at the current and
requested $50,783 level, and that the Resolution authorizing execution of Amendment
No. 9 to the Agreement be adopted.
03FT
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BENRARDINO AUTHORIZING THE
3 DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
TO EXECUTE AMENDMENT NO. 9 TO THE AGREEMENT BETWEEN THE CITY
4 AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN
CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA,
5 TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR
6 PERIOD.
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
8
9 SECTION 1. The Director of Parks, Recreation and Community Services
10 Department of the City of San Bernardino is hereby authorized and directed to execute on
11 behalf of said City Amendment No. 9 to the Agreement with Casa Ramona, Inc. relating to the
12 operation of a drop-in center located at 1524 West 7`' Street, San Bernardino, California, to
13
extend the term of the Agreement for an additional one year period. A copy of said
14
15 Agreement No. 9 is attached hereto, marked Exhibit 1, and incorporated herein by reference
16 as fully as though set forth at length. All other terms and conditions of the Agreement shall
17 remain in full force and effect.
18 SECTION 2. The agreement authorized by this resolution shall not take effect
19
until fully signed and executed by both parties. Neither party shall be obligated hereunder
20
21 unless and until the agreement is fully executed and no oral agreement relating thereto shall be
22 implied or authorized.
23 SECTION 3. The authorization granted hereunder shall expire and be void and
24 of no further effect if the agreement is not executed by both parties within 60 days following
25
the effective date of the resolution.
26
27 4/9/99
28
i
1
2 RE: RESOLUTION OF THE CITY SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF AMENDMENT NO. 9 TO THE AGREEMENT WITH CASA RAMONA,
INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524
4 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA.
5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof,
7
held on the day of , 1999 by the following vote, to wit:
8
9 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
10 ESTRADA
11 LIEN
12 MC GINNIS
13 SCHNETZ
DEVLIN
14
DEAN ANDERSON
15
MILLER
16
17
18 Rachel Clark,City Clerk
19 The foregoing resolution is hereby approved this day of
20 11999.
21 JUDITH VALLES,MAYOR
City of San Bernardino
22 Approved as to form
23 And Legal content:
James F. Penman
24 City Attorney
25
By:
26
27
4-9-99 dlb
i
Casa Ramona/Drop-in
28
2
1999-79 ,
1 L U
2 AMENDMENT NO. 9
3 AGREEMENT
4 (Drop-In Center)
5 This Amendment to Agreement is entered into this 3rd day of May ,
6 1999, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC.,
relating to the operation of a Drop-In Center at 1524 West 7`' Street, San Bernardino,
7 California.
8 1. That certain Agreement between the parties dated September 1, 1990 is hereby
9 amended to extend the term of this contract for an additional one year period as
follows:
10
..."commencing July 1, 1999 and expiring June 30, 2000"...
11
12 2. All other terms and conditions of the Agreement described shall remain in full
force and effect.
13
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
14 above appearing.
15 ATTEST: CITY OF SAN BERNARDINO
16
By By
17 City Clerk Director, Parks, Recreation and
18 Community Services Depart.
19
CASA RAMONA, INC.
20
21 By
22 Title
23
Approved as to form
24 And legal content:
25
JAMES F. PENMAN
26 City Attorney
27 By
28 8
3
1999-79 ,
CASA RAMONA INC. 1524 West 7th Street
San Bernardino, CA 92411
RP,MON 9 Telephone 909/889-0011
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April 7, 1999
Mr. Tom Boggs
Park and Recreation Dept.
City of San Bernardino
547 North Sierra Way
San Bernardino, Calif. 92401
Dear Mr. Boggs:
Enclosed you will find our proposal for the Drop In Center for Fiscal Year 1999-2000.
As you will note, we have kept the budget the same. However, we will be taking on
more responsibility. As I am sure you know, the Hispanic community continues to be
the largest growing group in San Bernardino. The call for services therefore have
continued to grow as well. But, perhaps the most exciting facet of this proposal, is that
this year we anticipate working very hard to educate the community on the need to
have an accurate Census Count. We know the Dept. of Commerce will be doing their
own program, however, we have the confidence of the people in our neighborhoods,
and we feel we can be an enormous help to the city to ensure we do not have an
under count. The need for an accurate count is obviously of great importance to our
city, since we all know how that effects the federal distribution of our tax dollars.
Should you have any questions, please feel free to call me.
Very Sincerely,
Qe'
Lour es Collazo,
Project Director
cc: DIC File
C.R. Prcg.file
C.R. Gen.file
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1999-79
CASA RAMONA INC. 1524 West 7th Street
San Bernardino, CA 92411
aHMONq Telephone 909/889-0011
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The Casa Ramona Drop-in Center provides San Bernardino
residents with a wide range of seruices. Outlined below are the
specific services and programs which the center proposes to prouide
during the Fiscal Year 1999-2000. Rdditional information is provided
on accompanying pages. Rn approximate schedule for the deliuery of
these seruices and the implementation of programming is also
included.
We provide seruices to those with the greatest need, the poor,
elderly, homeless, unemployed, children, families, non-English
speaking, new arrivals and crime uictims. No one is turned away. San
Bernardino's latino community continues to grow as does the need
for bilingual seruices. Casa Ramona continues to be the most diuerse
seruice provider in the community. San Bernardino's residents are
aided directly and others sometimes are referred elsewhere for
assistance. Most center clients reside in the Spanish speaking
neighborhoods of the city's West and South Central areas, howeuer,
we see many persons at the Center from other areas throughout the
City of San Bernardino.
F
a
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1999-79
OMBUDSMRN SERUICES / CLIENT RDUOCRCY
Originally, the Casa Ramona Drop In Center was envisioned as a
Satellite City Hall. It offers a wide range of services close to home.
Today, the center has evolved from a generalized "Mini City Hall" into
a more of an office of first and often last resort assistance for a
large number of city residents. Primarily, we now serve those who
lack the confidence, social or language skills or stamina to confront
public agencies or municipal departments on their own.
The Drop In Center is thus the only entry by which many, many
thousands of city residents can confidentially seek information on
issues regarding city services, public health, employment, education,
housing, etc. Conversely, most city offices and a great many public
agencies serving San Bernardino citizens refer persons to our agency.
We are asked to do a case review and "work ups", translations, aid
with forms, counseling, family needs, assessments and a variety of
referrals.
Many times our clients are undergoing periods of physical and
emotional stress. City departments and public agencies often employ
our staff and facilities as "Safety Ualues" to avoid confrontation with
volatile individuals. The Drop In Center thus functions as a primary
"entry point" for many city residents seeking information and
guidance for people who are not as informed, isolated, fearful, or
skeptic: about going directly to local government downtown offices
for assistance. We see many persons each week who are solely
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1999-79
Spanish speaking and who many even be unable to read or write in
any language. Many of these individuals are understandably very
sensitive about expressing their disability to others.
Finally, the Drop In Center staff acts in the role of ombudsman.
We do not make policy decisions. We only report recommend to our
supervisors the type of assistance we should offer. Uery often, we
are able to cut through the bureaucratic red tape and provide more
immediate service.
Rt the Drop In Center we have learned to tailor our words and
actions to the varied requirements of people in crisis. Rs professionals
we are also here to explain these needs to our City Hall personnel and
the other personnel of other public agencies in San Bernardino. We
are a central component in what may be viewed as a "mutual aid
pact" for individuals and families in need.
Our ultimate goal in serving persons and families is to foster
sel-F-confidence and the highest possible degree of independence,
pride and good health in our clientele. Interestingly, many of our best
volunteers who spend 20 to 38 hours monthly were once themselves
clients of the Drop In Center seeking assistance. This self help
recycling within the community is one of our most notable San
Bernardino success stories.
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1999-79
DIRECT SERUICES
The Casa Ramona Drop In Center continues to work with the San
Bernardino County Department of Public Seruices. County Welfare
continues to refer large numbers of their monolingual Hispanic clients
to us. With the changes brought on by Welfare Reform there are
many residents needing help in seeking work, child care, translations,
filling out job applications, explanation on the new requirements they
must meet, etc.
1 .) There exists a great need to educate people on the different
public services auailable to them and how they may solicit this help.
2.) The needs of the local client population haue grown while the
availability of seruices haue decreased.
3.) Rs the unemployment rate has dropped, the social service needs
of todays families has changed, such as child care. With both parents
working, the care of the children has become a problem for the
family. We assist in referring families to other child care centers.
FILLING OUT FORMS RND TRRNSLRTIONS
One of the most important functions of the Drop In Center is to
prouide assistance to the Spanish Speaking with:
1 .) Explaining and completing a uariety of gouernment forms.
2.) Translation of official documents, official correspondence.
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3.) Typing letters
4.) Referrals to specific agencies or service providers
These services will continue to be provided on Monday, Wednesday,
and Fridays from 1 :30 p.m. to 5:00 p.m.
EMPLOYMENT SERUICES
Throughout the year, we assist clients with finding jobs and applying
for employment. We network with city, county and federal agencies,
and private corporations and act as a clearinghouse and referral
service. We prescribe certain telephone and personal interview
techniques to our clientele, after assisting with job applications if
necessary. We often bring job seekers together with prospective
employers.
Special attention is provided to older "returning" workers, the young
and entry level of "first time " workers. RII groups need particular
guidance in job search activities.
HERLTH SERUICES
For this coming year, we propose to expand the immunization clinic.
This is a service that needs to be expanded as the population grows.
While this service has not been in great demand, we suggest that this
is the case because there has not been too much public information
about the service. We look to a broader base of public information for
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1999-79 '
this coming year. Rdditionally, we continue to work with the
Kiwanis of Greater San Bernardino and the annual health Fair which
is held here at Casa Ramona and which brings in ouer 2000 children
and adults each year. Eye, Ear, throat, mammograms, and many
other type of examinations are performed by professionals at no
cost to all these indiuiduals. This is sometimes the only place where
people can come and haue their families examined from head to toe
at no cost.
LEGAL SERUICES
Since 1984, the Drop In Center has prouided free legal seruices to all
that needed assistance with legal problems. Rithough ouer the years
things haue changed, we still continue to assist in filling out legal
forms to the degree that we can. We also consult paralegals on
matters our clientele need assistance with. If the problem requires
more experienced assistance, we refer the client to the proper
agency. The total number of persons serued with legal problems
ranges depends on the auailability of our time and auailability of
outside paralegals to assist us. Seueral hundred people are assisted.
We look forward to expanding this service for the year 1999-2000.
SOCIRL SECURITY OUTRERCH
Each first Friday of the month, a field representatiue from the Social
Security Rdministration uisits the center and aduises and assists our
elderly clients.
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1999-79
The Center's staff is responsible for the scheduling of client
appointments. Those who cannot wait for an appointment in the
center are referred directly to the local Social Security Office and may
later be assisted with their forms, translations, etc. RII persons
needing assistance with social security problems do not require
interuiews with the social security representatiue. Some may only
require assistance with the forms or translations. Total number of
persons coming into our office for this service varies from 20 to
30 per week.
SUMMER YOUTH PROGRRM
Through the months of July and Rugust, the Drop In Center works with
the City of San Bernardino to help the young people of our city. Rll
young people who apply for this program must fill out an application
and qualify under guidelines declaring that they are from low income
families and are residents of the City.
RII who qualify for this program are giuen the type of work where
they can learn while on the job. Rt Casa Ramona we often recruit
helpers for our Senior Citizen Programs, Rdministration Office, and
maintenance and custodial department. Persons qualifying for this
program are given a total of 100 hours per month. Each young person
is giuen the opportunity to choose the type of work they wish to do.
The Drop In Center is responsible for maintaining time sheets and
prouiding the daily superuision of each summer youth assigned to us.
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1999-79
Many of these Summer Youth employees return to the center for help
during the school year in seeking part time employment in the
private sector.
SUMMER LUNCH PROGRRM
Each summer the staff works with city representatiues to coordinate
the annual "Children Summer Lunch Program at Casa Ramona. This
program offers a nutritional lunch to hundreds of needy children in
the community from the latter part of June to the start of September.
Rlthough last year our program was cut short, we anticipate hauing
the program again this year.
Through this program we provide lunches to children ages 1 to 18.
The lunches are serued at the Casa Ramona dining room, Monday thru
Friday, between the hours of 11 :30 a.m. to 12:30 p.m. The number of
children that benefit uaries because of the fact that some of the
neighborhood schools haue gone to year round. Howeuer, this year
we plan on working with the schools to try to identify those grades
that will be out during the summer months. We will distribute flyers
to let the children in those grades know that we will haue the lunch
program.
CITIZENSHIP PROGRRM
The department of Justice has changed the way they handle the
citizenship program. They no longer contract with community based
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organizations to do the test, consequently our participation has
become more of an educational and informational role. WE will
continue to work with other community based groups in keeping the
community informed about the changes in the citizenship regulations,
dates and locations of test sites. The number of people being served
for this program continues to range between 25 to 30 a week.
PUBLIC I NFORMRTI ON
For 1999-2000 as we continue to see the community grow, we are
planning a more comprehensive outreach program. It is our plan to
establish an ongoing relationship with the Hispanic radio stations in
the area. We anticipate doing more community education on the
services provided by the city Park and Recreation Dept., programs
affecting senior citizens, other child care providers, our own
programs and special events. But perhaps the most exciting and
important program we will do this year will be the community
education on the importance of an accurate Census. We will work to
ensure the city of San Bernardino does not have an under count !
Currently there is a great variety of publications that are brought to
Casa Ramona for distribution to the general public. Job bulletins,
announcements, newspapers, voter education pamphlets, flyers,
handbooks from the Mexican Consulates office, etc. We will continue
to distribute these materials at our own events as well as those
events in which we participate. Many times we have to translate or
answer questions about the information for the people.
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1999-79
COMMUNITY EDUCRTI ON
With the fast growth of the city, and in particular the Hispanic
community, the need to provide bilingual services is intensified. We
recognize that the needs of the new arrivals to San Bernardino are
changing. Issues such as understanding how to buy a home and being
informed about the FOR home buyer programs will prove to be very
valuable for the residents and good for the city.
What to expect and how to prepare for the 2k will also be a major
issue we will attempt to educate the public about, once we know
what the city is doing and will be doing to ensure the city services go
undisturbed during and after the year 2000 comes in.
It is anticipated that over the course of the next three years there is
going to be major changes in the west side of San Bernardino. Things
such as the closing and reconstruction of the Mt. Uernon Bridge, the
renovation of the Santa Fe Depot, revamping of 5th street from
Rancho to G st., etc.
These are all issues we will work the city to inform the public about,
and try to facilitate so that the residents and the projects can have
the least problems as possible. We will plan on having community
meetings here at the center to educate the public as well as give
them an opportunity to give public input.
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1999-79
Casa Ramona provides the following services to
San Bernardino residents
1 .) Rssistance with forms and documents including:
-Public Rssistance
-Food stamp information
-Social Security
-Housing applications
-Scholarship applications
-School documents
-Permits and licenses
-Ueterans benefits eligibility
-Job applications
-Accident reports
-Citizenship applications
-Child care applications
-Child support applications
-Credit card applications
-Disability applications
2.) Employment:
-Referrals (refer people to agencies where there are job openings
-Job counseling
-Typing applications
-Special youth employment training
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3.) Legal Seruices:
-Referrals to legal aide
-Consumer protection counseling and referral
-Crime uictim counseling, referral and assistance
-Preparation of materials
4.) Special Holiday programs:
-Food baskets for needy families
-Christmas dinner
-Christmas toy distribution
-Food gift certificates
5.) Public information:
-Distribution of consumer information
-Updating information on other social seruice prouiders, and locations
-Community meetings on important issues affecting community
6.) Referrals:
-Including but not limited to : Housing, food, clothing, utility
assistance, etc.
7.) Seminars:
-Seminars are on issues of interest to the community (crime
preuention)
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B.) Social Security:
The first Friday of the month we haue a representatiue from the
social security office come to our facility to meet with client needing
assistance.
9.) Summer Youth program:
Euery year we get 5 to 6 youth from this program. We assign them to
work in the different programs here at the center. This program is
through the city of San Bernardino.
18.) Summer lunch program:
During he summer we will serue as a site to haue this program.
Children from i to 18 can come and haue a free lunch here. This
program is also a city sponsored program.
11 .) Translations:
We assist all who need to haue documents translated. Many do not
know how to read. We read and translate documents as needed.
12.) Letter preparation:
We type many different type of letters and documents for our
clients. We also help people with the preparation of letters and
documents.
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1999-79
13.) Citizenship Information:
We provide information on locations of testing sites, Mexican
consulate's office, Congressional offices, Federal buildings, and
general information on qualifications for Citizenship.
14.) Work Sentence /Community Seruice Program:
We serue as a site for the San Bernardino County Work Sentence
Community Seruice Program. Indiuiduals are allowed to fulfill their
community seruice hours here then have to pay fines for uarious
non-criminal offenses.
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1999-79
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Casa Ramona, Inc. Drop In Center
Budget Proposal
Fiscal Year 1999-2000
Funding Source: City of San Bernardino
BUDGET ITEM RMOUNT
SRLRR I ES RNO BENEFITS $ 41 ,000.00
SPRCE LEASE 6,366.00
PRINTING 400.00
OFFICE SUPPLIES 350.00
OFFICE EQUIPMENT 400.00
PROFESSIONRL FEES 400.00
TRRUEL/CONFERENCE 400.00
TELEPHONE 967.00
SECURITY 500.00
TOTRL $ 50,783.00
15