HomeMy WebLinkAbout23- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR Subject: AUTHORIZATION TO
ESTABLISH AN OPEN PURCHASE
Dept: PARKS, RECREATION & ORDER IN THE AMOUNT OF $40,000
COMMUNITY SERVICES WITH MERIT DAY FOODS FOR THE
PURCHASE OF RAW FOOD
Date: MAY 12, 199vRIGINAL NUTRITION PROGRAM FOR Y 99/00.
Synopsis of Previous Council Action:
May 18, 1998 — Council authorized an open purchase order with Merit Day Foods
for FY 98/99. The Senior Nutrition Program has utilized Merit Day Foods through
purchase orders for the past seven years.
Recommended Motion:
That the Parks, Recreation and Community Services Department be authorized to
establish an Open Purchase Order in the amount of$40,000 with Merit Day Foods
for the purchase of raw food products for the City of San Bernardino Senior
Nutrition Program and that the City Purchasing Manager be directed to issue the
Purchase Order for same.
7
Signature
Contact person: John Kramer Phone: 5031
Supporting data attached: Staff Report & RFPO Ward: N/A
FUNDING REQUIREMENTS: Amount: $40,000
Source: (Acct. No.) 123-513-5114
(Acct. Description) Senior Nutrition Food Purchases
Finance:" 3
Council Notes:
Agenda Item No. - 23
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
AUTHORIZATION TO ESTABLISH AN
OPEN PURCHASE ORDER IN THE
AMOUNT OF $40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
OF RAW FOOD PRODUCTS FOR THE
CITY SENIOR NUTRITION PROGRAM
FOR FY 1999/2000.
BACKGROUND:
r
The Senior Nutrition Program of the City of San Bernardino spends approximately $35,000 to
$40,000 per annum with Merit Day Foods. Merit Day Foods provides bulk meat products at the
most economical price of any of its competitors. Senior Nutrition staff have made price spot
checks since 1992 to identify the best meat prices overall and Merit Day Foods continues to offer
the best price and service of those available.
The purchase of a raw food product, such as meat in bulk form, by the Senior Nutrition Program
is governed by several factors such as menu development, seasonal/holiday schedules and
participation.
The establishment of an open purchase order with the Merit Day Food Company (see attached
Request for Purchase Form) will allow the Senior Nutrition Program to provide flexible menus
involving products that will meet the needs of our participants without impeding the program's
contractual obligations to the County of San Bernardino. Further, the need to order sizeable
quantities of raw food products on fairly short notice will not be impaired.
FINANCIAL IMPACT:
This vendor contract supports the City's Senior Nutrition Program. All costs incurred from this
vendor agreement are reimbursed through federal, state and county grants. No city general funds
are required.
RECOMMENDATION:
Based upon previous experience and the service record of this vendor, it is recommended that the
Senior Nutrition Program establish an Open Purchase Order with Merit Day Foods in the amount
of$40,000 for Raw Food products for FY 99/00.
REQUEST FOR PURCHASE
CITY OF SAN BERNARDINO
PLEASE ORDER THE FOLLOWIING FOR DELIVERY TO: Requisitions No.
SAN BERNARDINO PARKS & RECREATION DEPT. Requisition Date 5-13-99
Rouitne Urgent t3feaictic�m
547 N. SIERRA WAY pried XX
SAN BERNARDINO CA 92410 Required Date
PCPrgkt enRECisio COMM. SRVCS, tr tt rrt)Finance Aborova�FUnds Avauabie Commodity code
At C3 R �4 Eqpt-NC. Miork Order Haz Material Originator of this r"uest:(Prinp
ftWORNUIRITION RAW FOODS OSCAR PERRIER
Confirm PO No �E Nu—ber t�Ffpne;
52'31
TO BE USED FOR(Must be compteted)
ANNUAL PURCHASE >ORDER 99/00
Item Complete Nomenclature i Description of Material Dimensions, Color, Mfg. & Quantity• Unit i Unr, Price
No. Number, Etc. Detail description of work to be done. If replacement part—Mfg. To of I or Best Extension
Name. Part no.. Model& Serial no.of Machine. Order Measure I Estimate
1. MATERIALS/SERVICES IN SUPPORT OF THE SENIOR I $40,000100
NUTRITION PROGRAM FOR THE PERIOD OF JULY 1 1999
THRU JUNE 30 2000.
I
I
Recommended Vendor: Phone: SUB TOTAL
MERIT DAY FOOD SERVICES (310) 810-4100
Address:
5201 INDUSTRY AVE. SALES TAX
PICO RIVERA, CA 90660
EST. FREIGHT
Contact Delivery Date:
Terms F O B. Point GRAND TOTAL 40'0001 00
For other vendor contacts use reverse side..
I hereby certify that the above items am
�department ad are lobe used adety fotesbaeo
I Buyer. APPROVED.
of the city.
DEPARTMENT'DIVISION HEAD CITY ADMINISTRATOR
DISTRIBUTION:WHITE&CANARY TO PURCHASING GOLDENROD: DEPT.COPY STK. NO. 75-0 26'