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Home My WebLink About16- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: MICHAEL E. HAYS , Director Subject: Resolution approving an Agreement with the City of Colton and the Rialto Unified School District Dept: Development Services for the Installation of a Traffic Signal at the Date: May 19, 1999 0 RI INAL File No: Intersection of Pepper Ave. and Randall Ave. 10.05 Synopsis of Previous Council Action: MCC DATE: 06-07-99 None Recommended Motion: Adopt Resolution. l Michael E.Ways Contact Person: Michael W. Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report, Reso., Agreement, Ltrs. & Map.Ward: 3 FUNDING REQUIREMENTS: Amount: $35,333.33 Source (Acct. No.) FY 1999-2000 Fund 250 Budget (Acct. Description) Traffic Signal at Pepper Ave. and Randall Ave. Finance: �Za1 Council Notes: 99 Agenda Item No. EXHIBIT "B" i � RIALTO U IALTO SCHOOL DISTRICT IRENE M.NEWTON 182 East Walnut Avenue Rialto, California 92376-3598 Telephone (909) 820-7712 FAX 873-2489 Superintendent ;i BOARD OF EDUCATION October 2'), 1997 Wilmer D.Carter l William G.Jehue City of San Bernardino Traffic Engineering John R. 300 North'D' Street Kazalunas,Ed.D, i San Bernardino,CA 92402 Dennis W.Mobley SUBJECT: William G.Jehue Middle School road improvements& traffic safety Donald D.Olinger surrounding school site DAVID CAPELOUTO Construction is currently underway on the William G. Jehue Middle School located on Eucalyptus Assistant Superintendent Avenue in Colton. The site is surrounded by Pepper Avenue to the east, Randall Avenue to the Business Services north,and Eucalyptus Avenue to the west.Traffic on all three roadways,especially Pepper Avenue, is extremely heavy and will only increase when the new school opens in September, 1998. Due to constraints within the State School Building Program,the District will only be able to provide street improvements on Eucalyptus and Randall. Therefore,the following street improvements and safety issues need to be addressed: ❑ Completion of street improvements at Pepper Avenue ❑ Installation of new signage and striping at Pepper Avenue ❑ Installation of traffic signals at Pepper Avenue ❑ Establish a crosswalk at Randall and Pepper and mid Randall between Pepper and Eucalyptus ❑ Establish a crossing guard at the corner of Eucalyptus and Randall It is our understanding that the City of San Bernardino shares in the traffic circulation at the intersections of Randall and Pepper Avenues as this is the southern boundary for your city. The District is requesting that a meeting be held with all agencies involved and that a traffic study be conducted to alleviate the current safety conditions surrounding the school site. San Bernardino residents attending this school living northeast of Pepper Avenue will be required to cross Pepper A'vcnue on a dairy'bads to attend end he school. it is H71iperative that the above noted issues be resuived prior to the start of classes next fall. Any assistance you can provide to ensure that these improvements are implemented would be greatly appreciated. Sincerely, Davi,� �on Facilities;Plattner cc: Irene M Newton, Superintendent David Capelouto, Assistant Superintendent, Business Services Jerry Vincent, Director of Facilities Planning ♦ Youth: Our Most Valuable Resource EXHIBIT «c„ COLTON September 2, 1998 Mr. Gene Klatt Assistant Director of Public Works City of San Bernardino 300 N. D Street San Bernardino, CA. 92401 Dear Mr. Klatt: cm couNCl� Karl E Thank you for your assistance and the City of San Bernardino's willingness to MW.Gaytan accept the role of lead agency in the proposed traffic signal and striping improvements at Pepper and Randall Avenues. As I understand it there is to be '�''d ms`s p pp District 1 an Agreement to Construct a Traffic Signal between the Rialto Unified School District, and the Cities of San Bernardino and Colton, which divides the funding John c Hutt«, responsibilities for this project equally between the three agencies. The Rialto District 2 Unified School District provided my office with an example of such an agreement Kelly Chastain that was developed for an earlier project that involved the District and the City of District 3 Rialto. Betty L cook ' District d,Mayor Pro Tern the City of San Bernardino has assumed the role of lead agency for this project, it appears natural that San Bernardino should draft the aforementioned Deirdre H Bennett agreement to its satisfaction. For your convenience, I have provided you with the 1 District 5 example provided to me by the Rialto Unified School District along with some preliminary comments from our City Attorney. Once drafted, please forward the os ;o"may agreement to my office so I can calendar it for our City Council's approval. i Also, for your information the City of Colton will move forward with the design for the street improvements on the West Side of Pepper Avenue just south of Randall CITY MANAGER Avenue. As we previously discussed, the City of Colton understands that the street improvements south of Randall Avenue do not involve the City of San Bernardino. Please Garcia Please feel free to contact me at (909) 370-5071, with any questions you have regarding this matter. Sincere , Daryl Parrish Assistant City Manager Attachment cc: Honorable Mayor and Council Members Henry T. Garcia, City Manager John Hutton, Public Works Director Tim Wilson, City Engineer(GTS&Associates) Jerry Vincent, RUSD Facilities Planning Director CIVIC CENTER David Stevenson, RUSD Facilities Analyst 650 N.LA CADENA DRIVE COLTON,CALIFORNIA 92324 (909)370-5099 EXHIBIT INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF PEPPER A VENUE AND RANDALL A VENUE AV w R PTO � AV 5BpLH ALTO} a.€ 27 {r IN ST SCCOON W t1RE(kl ST N W lSON LLEN Si ATCHISUN ST W 'I5 cr WALNUT `� w2 BaNNIC VIEW IZR WA UTw 5T ST i T `�� W yr `' T W BIWILS 5C7 ST 5T I"I sr � ST � W BIR St`` ` LLJ PLAit ST s/i POPLARS OUTH — W STAKS N y ti C.7 V s v - Lew ST a� SS; M T ' l S'j- RILL, � AV � � ":w � � � W 21aa � � 1 moo 7 MILL W 100 s 5PT RUFF ST ST t9N CARTER W W7R EW aRIHS � ISTA DR. ;: R N UIS STw to cFt+ cn sr CIR W W PARK t61VN ,x. OW BANES � W Cr 7 MEN nv W �I wmr d W W CHERRY S w oiFIaN` PL W CANER SI sr W Ni° W I SABELLA [ERR l w GWflLYN `Av cr t t � 53 W � w ws � Av � LE$lIE CT CAR�ArtoN s? W STE WMARTNA W ROSE . CITRUS RAN L AV W RANDALL ^Av ST � R.ti€1N1 AV � W CT CT ST rry cru W CAt1PANA CT G jv s 3 3 W (Q B H FS Hm CT VICINITY MAP N.T.S. 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO PROVIDI'iVC 3 AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE CITY OF COLTOI` AND THE RIALTO UNIFIED SCHOOL DISTRICT FOR THE INSTALLATION OF A 4 TRAFFIC SIGNAL AT THE INTERSECTION OF PEPPER AVENUE AND RANDALI AVENUE. 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THY CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. THAT THE MAYOR is authorized to execute the agreement with th, 8 9 City of Colton and the Rialto Unified School District for the installation of a traffic signal a 10 the intersection of Pepper Avenue and Randall Avenue. A contract is entered into with saic 11 agencies for the total amount of $35,333.33, but such agreement shall be effective only upoT 12 being fully executed by all parties. The Mayor is hereby authorized and directed to execute 13 said agreement on behalf of the City; a copy of the agreement and proposal is attached a 14 15 Exhibit A and incorporated herein by reference as fully as though set forth at length. 16 SECTION 2. This agreement and any amendment or modifications thereto shall no 17 take effect or become operative until fully signed and executed by the parties and no party shal 18 be obligated hereunder until the time of such full execution. No oral agreements, amendments 19 20 modifications or waivers are intended or authorized and shall not be implied from any act o 21 course of conduct of any party. 22 SECTION 3. This resolution is rescinded if the-parties to the contract fail to execute 1 23 within sixty (60) days of the passage of the resolution. 24 25 26 27 28 4.7 I RESOLUTION...AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE CITY OF COLTON AND THE RIALTO UNIFIED SCHOOL DISTRICT FOR 2 INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF PEPPER 3 AVENUE AND RANDALL AVENUE. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held on the _da,, 7 of , 1999, by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 3 10 LIEN 11 12 MCGINNIS. 13 SCHNETZ 14 DEVLIN 15 ANDERSON 16 MILLER 17 18 19 City Clerk 20 The foregoing ordinance is hereby approved this day of ' 1999. 21 22 Judith Valles, Mayor 23 City of San Bernardino 24 Approved as to 25 form and legal content: 26 JAMES F. PENMAN, 27 City Attorney 28 By: 1999-129 �r. C�QG°--V Exhibit "A" AGREEMENT TO CONSTRUCT TRAFFIC SIGNAL Between THE CITY OF SAN BERNARDINO, THE CITY OF COLTON AND THE RIALTO UNIFIED SCHOOL DISTRICT AGREEMENT This Agreement is made and entered into this 7th day of June , 1999, by and between the CITY OF SAN BERNARDINO, herein referred to as "SAN BERNARDINO", the CITY OF COLTON, herein referred to as "COLTON" and the RIALTO UNIFIED SCHOOL DISTRICT, herein referred to as "DISTRICT". RECITALS 1) To improve the safety of Jehue Middle School students and community residents, SAN BERNARDINO and COLTON contemplate installing traffic control signals with safety lighting and a handicap ramp east of Jehue Middle School at the intersection of Pepper Avenue and Randall Avenue, herein referred to as "PROJECT". 2) SAN BERNARDINO, COLTON and DISTRICT desire to specify the terms of participation in the costs to engineer and construct the PROJECT. SECTION I SAN BERNARDINO agrees: 1) To provide all necessary preliminary engineering, including plans, specifications and utility identification and location and all necessary construction engineering services and to bear SAN BERNARDINO'S share of -the expense thereof, as shown on Exhibit "A", Project Cost Estimate, to be amended following PROJECT final cost accounting; attached and made a part of this Agreement; 2) To be responsible to collect COLTON and DISTRICT'S share of the costs; 3) To pay an amount equal to 33-1/3% of the design, construction engineering and construction costs, as shown on Exhibit "A-1", Project Cost Estimate, to be amended following final cost accounting; but in no event shall SAN BERNARDINO'S share of the costs for design, construction and construction engineering required to complete PROJECT, exceed the amount of $35,333.33; provided that SAN BERNARDINO may, at its sole discretion, in writing, authorize a greater amount; 1999=129 4) Promptly upon completion of PROJECT and all work incidental thereto, to furnish COLTON and DISTRICT with a copy of SAN BERNARDINO'S report of completion containing a detailed statement of the total design, construction engineering and construction costs to be borne by COLTON and DISTRICT, including resolution of any construction-related claims which may have been filed by SAN BERNARDINO'S contractor; 5) To retain or cause to be retained for audit by COLTON or DISTRICT or other government auditors for a period of three (3) years from the date of final payment, all records and accounts relating to construction of the PROJECT. SECTION II COLTON agrees: 1) To pay COLTON'S share of costs within 10 days of receipt of billing therefor, i.e. an amount equal to 33-1/3% of the design, construction engineering and construction costs. COLTON'S total obligation for said anticipated project costs exclusive of claims shall not exceed the amount of $35,333.33; provided that COLTON may, at its sole discretion, in writing, authorize a greater amount; 2) After opening of bids for the PROJECT, and if bids indicate that a cost overrun of no more than fifteen percent (15%) of the estimate will occur, SAN BERNARDINO may award the contract; 3) If, upon opening of the bids, it is found that a cost overrun exceeding fifteen percent (15%) of the estimate will occur, SAN BERNARDINO, COLTON and DISTRICT shall endeavor to agree upon an alternative course of action. If, after 30 days after bid opening, an alternative course of action is not agreed upon by all three parties, this Agreement shall be deemed to be terminated by mutual consent; 4) Prior to award of the construction contract for the PROJECT, and in sufficient time to allow SAN BERNARDINO to reject all construction bids therefor, COLTON may terminate this Agreement in writing, provided that COLTON pays SAN BERNARDINO for all costs incurred by SAN BERNARDINO under this Agreement prior to termination; 5) If termination of this Agreement is by mutual consent, COLTON will bear 33-1/3% of all costs incurred prior to termination. 1999-129 3 v SECTION III DISTRICT agrees: 1) To pay DISTRICT'S share of costs within 10 days of receipt of billing therefor, i.e. an amount equal to 33-1/3% of the design, construction engineering and construction costs. DISTRICT'S total obligation for said anticipated project costs exclusive of claims shall not exceed the amount of $35,333.33; provided that DISTRICT may, at its sole discretion, in writing, authorize a greater amount; 2) After opening of bids for the PROJECT, and if bids indicate that a cost overrun of no more than fifteen percent (15%) of the estimate will occur, SAN BERNARDINO may award the contract; 3) If, upon opening of the bids, it is found that a cost overrun exceeding fifteen percent (15%) of the estimate will occur, SAN BERNARDINO, COLTON and DISTRICT shall endeavor to agree upon an alternative course of action. If, after 30 days after bid opening, an alternative course of action is not agreed upon by all three parties, this Agreement shall be deemed to be terminated by mutual consent; 4) Prior to award of the construction contract for the PROJECT, and in sufficient time to allow SAN BERNARDINO to reject all construction bids therefor, DISTRICT may terminate this Agreement in writing, provided that DISTRICT pays SAN BERNARDINO for all costs incurred by SAN BERNARDINO under this Agreement prior to termination; 5) If termination of this Agreement is by mutual consent, DISTRICT will bear 33-1/3% of all costs incurred prior to termination. SECTION IV } It is mutually agreed: reed: 1) This Agreement will be construed and enforced under the laws of the State of California; 2) This Agreement may be executed in counter parts, each of which will be deemed to be an original for all purposes but all of which will constitute one in the same Agreement. 199-129 y IN WITNESS WHEREOF, said parties have caused this instrument to be officially executed and attested by their duly constituted officers. RIALTO UNIFIED SCHOOL DISTRICT APPROVED: ATTEST: Rialto Unified School District Clerk of the Board APPROVED AS TO FORM: District Counsel CITY OF COLTON APPROVED: ATTEST: Mayor, City of Colton City Clerk APPROVED AS TO FORM: City Attorney, City of Colton CITY OF SAN BERNARDINO i APPROVED: Judi a es, Mayor, City of San Bernardino i ATTEST: �. chel Clark, City Clerk APPROVED AS TO FORM AND LEGAL CONTENT: 0 --7 , J F. Penman, City Attorney 1999-129 EXHIBIT 66A-1" PROJECT COST ESTIMATE INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF PEPPER AVENUE AND RANDALL AVENUE TOTAL SAN DESCRIPTION COST BERNARDINO COLTON DISTRICT Design, Construction & Construction Engineering $106,000 $35,333.33 $35,333.33 $35,333.33 1999-129 EXHIBIT "B" RIALTO UNIFIED � I-A SCHOOL DISTRICT IRENE M.NEWTON 182 East Wa;nut Avenue Rialto, California 92376-3598 Telephone (909) 820-7712 FAX373-2489 Superintendent j80ARD OF 1 EDUCATION October 23, 1997 Winer D.Carter I ,valiam G.Je^ e City of San Bernardino Traffic Engineering Jonn R. 300 North D Street Kazalwas.E2D San Bernardino,CA 92402 Dennis'N.Mooiey i SL,BJECT: William G.Jehue Middle School• road improvernan*w Sk traf is safety DCnaIQ D.Olinger , surrounding school site I DAVID CAPELCUTo Construction is currently underway on the William G.Jehue Middle School located on Eucalyptus Assistant Superintencent Avenue in Colton. The site is surrounded by Pepper Avenue to the east, Randall Avenue to the Business Services north,and Eucalyptus Avenue to the west.Traffic on all three roadways,especially Pepper Avenue, is extremely heavy and will only increase when the new school opens in September, 1998. Due to constraints within the State School Building Program,the District will only be able to provide street improvements on Eucalyptus and Randall. Therefore,the following street improvements and safety issues need to be addressed: i Completion of street improvements at Pepper Avenue Installation of new signage and striping at Pepper Avenue Installation of traffic signals at Pepper Avenue Establish a crosswalk at Randall and Pepper and mid Randall between Pepper and Eucalyptus :1 Establish a crossing guard at the corner of Eucalyptus and Randall It is our understanding that the City of San Bernardino shares in the traffic circulation at the intersections of Randall and Pepper Avenues as this is the southern boundary for your city. The District is requesting that a meeting be held with all agencies involved and that a traffic study be conducted to alleviate the current safety conditions surrounding the school site. San Bemardino residents attending this school living northeast of Pepper Avenue will be required to cross Pepper 4-cinue on a daiif basis to attend the School. It is imperative Eiiat tie above rioted issues UC rcbulved prior to the- start of classes next fall. Any assistance you can provide to ensure that these improvements are impleme ed would be greatly appreciated. Sincerely. Davicy teven3on Facilities Planner cc: Irene M Newton. Superintendent David Capelouto.Assistant Superintendent, Business Services Jem Vincent, Director of Facilities Plannin; + Youth: Our Most Valuable Resource + 1999-129 EXHIBIT "C" COLTON September 2, 1998 - Mr. Gene Klatt _J•� Assistant Director of Public Works City of San Bernardino 300 N. D Street San Bernardino, CA. 92401 Dear Mr. Klatt: CITY COUNCIL Thank you for your assistance and the City of San Bernardino's willingness to K.,E.GV. accept the role of lead agency in the proposed traffic signal and striping vlw improvements at Pepper and Randall Avenues. As I understand it there is to be C01�3wdys , an Agreement to Construct a Traffic Signal between the Rialto Unified School District District, and the Cities of San Bernardino and Colton, which divides the funding ,,dinC.Huron responsibilities for this project equally between the three agencies. The Rialto I °ice Z Unified School District provided my office with an example of such an agreement that was developed for an earlier project that involved the District and the City of oen�w',°iWa" Rialto. sem L. Cook Inc Since the City of San Bernardino has assumed the role of lead agency for this O's "'a'°`"`°-zm project, it appears natural that San Bernardino should draft the aforementioned H Ern agreement to its satisfaction. For your convenience, I have provided you with the O= example provided to me by the Rialto Unified School District along with some preliminary comments from our City Attorney. Once drafted, please forward the Jams C""'sby Ois=t o agreement to my office so I can calendar it for our City Council's approval. Also, for your information the City of Colton will move forward with the design for the street improvements on the West Side of Pepper Avenue just south of Randall Avenue. As we previously discussed, the City of Colton understands that the street CITY MANAGER improvements south of Randall Avenue do not involve the City of San Bernardino. r"' 'araa Please feel free to contact me at (909) 370-5071, with any questions you have regarding this matter. Sincere Daryl Parrish Assistant City Manager Attachment cc: Honorable Mayor and Council Members Henry T. Garcia, City Manager John Hutton, Public Works Director Tim Wilson, City Engineer(GTS&Associates) Jerry Vincent. RUSD Facilities Planning Director CIVIC CENTER David Stevenson, RUSD Facilities Analyst 650 N.L,CACENA-r<rrt COLTCN.CAUFCRNiA♦2724 (909)770-5099 '1999-129 EXHIBIT "D" INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF PEPPER AVENUE AND RANDALL AVENUE ALTO _ AV L i `1- W RIALTO i zaao 1 i` 2500 z100 ='= S a yPTjKA LN m M< < > Q �R -' QN , 'f 4 < >i TCHISOl1I ni a LLEN ST g —+ Wk U` I W a 8 BO(�IIc VIEW CNt v Aram: W ATCHISON ST �_ MA UT f 57 v, WA v 500 >> S _- w =y W I S w vii BIRCH ST W BIF WILS ST <<� `'' rliN wtiur n BI ' ST 1� I ST $T< < < Y z ,s,o- x POPLAR ST O `�� OUTIi I u � _ � q w •P�PLAR ST s i w Sruaa w G I 4I y w a*Si v•t�-vr ��V S ' •? { v~i STS,!" i n o0 tRILI� a AV : W RT 25 W 2730 - MI - Sao 7, 0.M'±L s00 u E HUFF ST 7 > Y . y > P rxr[R =�` ' GvtTtER ; RIAL T �N W r 01 < o i _ X VISE N E I r cwx j N5 vISrA OR - IN R — EVELYN it I'<v its w to ciC CII r y cn E L a ° i .E I? S twF1+" w v W s AMES JMES w �Leassv- :r-- W 3� �, CT" r 800 -1 wNj , � � PLEA5INT 'kY W MINER;St= W CHERRY LJS '<I <' �+ L75 acsL� _ a W ISABELLA DRq <W CAFOLYN ` W P '' AV cr ST I I w 4y 5' W. <I L SLIE Ci z < 900 a 4�.-.w ST w C�nHOA�ti;' AV W $HULA rLyWIRTHA W PoOSE:f z a �� <Y�^ CITRUS RANkL AV w PANDA LL r " < v aavWu AV 3 W CT ST } I I W =WFANA CT .>� y�-E w eaca�r3 ''� W L BEr�C4 FS g OR St.. VICINITY Al" N•T.S. CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM CITY CLERK'S OFFICE RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM Date: June 9, 1999 To: Mike Grubbs, Senior Civil Engineer From: Melanie Miller, Senior Secretary Re: Transmittal for signature—Res 1999 - 129 Attached are the following: Original documents authorizing an agreement with City of Colton and Rialto Unified School District for installation of a traffic signal at Pepper Avenue and Randall Avenue. Please obtain signatures where indicated on all copies. Please return both executed originals to the City Clerk's Office as soon as possible, to my attention. Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60) days—August 6, 1999. If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you. Rachel Clark City Clerk By: Melanie Miller sTCN ETUWIV To � 1 hereby acknowledge receipt of the above mentioned documents. Signed: ` Date: ' RC:mam 1 Miller Me From: Miller Me Sent: Monday, July 26, 1999 9:07 AM To: Grubbs Mi Subject: Res 1999-129 f haven't gotten the agreement back signed yet-for the agreement with City of Colton and the Rialto Unified School District for installation of a traffic signal at the intersection of Pepper Ave and Randall Ave. Just checking on the status of this with you. The authorization for this agreement expires on 8/6/99. This was on the 6/7/99 agenda - item#16 - Res 1999-129. Thanks. 1