HomeMy WebLinkAbout05.P- FY 2015/2016 Homeland Security Grant Funds and Issuance of Purchase Order to Mallory Safety & Supply 5.P
RESOLUTION (ID # 4356) DOC ID: 4356 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Grant
From: Jarrod Burguan M/CC Meeting Date: 03/21/2016
Prepared by: Susan Stevens,
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Receipt, Obligation, and Expenditure of the FY 2015/2016 Homeland Security Grant
Program Funds in the Amount of $81,483, and the Issuance of a Purchase Order to
Mallory Safety & Supply in an Amount Not to Exceed $81,483. (#4356)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: 0.00
Account No. 123-210-8044-5102
Account Description: Grants — Police —HSGP-Computer Equipment under $5000 each
Balance as of: 3/1/16
Balance after approval of this item: $24,939
Account Budgeted Amount: 0.00
Account No. 123-210-8044-5111
Account Description: Grants — Police —HSGP-Materials & Supplies
Balance as of: 3/1/16
Balance after approval of this item: $5,727
Account Budgeted Amount: 0.00
Account No. 123-210-8044-5181
Account Description: Grants — Police —HSGP-Other Operating Expenses
Balance as of: 3/1/16
Balance after approval of this item: $767
Account Budgeted Amount: 0.00
Account No. 123-210-8044-5505
Account Description: Grants — Police —HSGP-Other Professional Services
Balance as of: 3/1/16
Balance after approval of this item: $21,782
Account Budgeted Amount: 0.00
Account No. 123-210-8044-5702
Account Description: Grants — Police —HSGP-Computer Equipment over $5000 each
Balance as of: 3/1/16
Balance after approval of this item: $28,268
Updated: 3/17/2016 by Georgeann "Gigi" Hanna A Packet Pg. 365
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4356
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred, but not yet processed.
,,WNW Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
8/4/2014 Resolution 2014-304 approved authorizing the acceptance of the FY14/15
Homeland Security Grant Program funds in the amount of$73,630 for
EOC improvements.
1/6/2014 Resolution 2014-5 approved authorizing the acceptance of the FY13/14
Homeland Security Grant Program funds in the amount of$60,854 for
EOC improvements.
Background:
In order to qualify for Federal disaster reimbursement, the City of San Bernardino is
required by FEMA and the California Office of Emergency Services to have an
approved Emergency Operations Plan (EOP) and Hazard Mitigation Plan (HMP).
Additionally, the City is required to follow both the National Incident Management
System (NIMS) and California Standardized Emergency Management System (SEMS)
protocols in times of disaster. An Emergency Operations Center(EOC) is the command
and control facility by which public entities accomplish this task. The facility is designed
around the NIMS and SEMS management hierarchy and provides the work stations and
technology necessary to accommodate pre-designated management roles and tasks.
The City of San Bernardino's EOC was built and furnished in 1995. The furniture,
computers, printers, cabling and TV display monitors had fallen into disrepair. Fire and
Police have worked cooperatively to restore the function of the City's EOC utilizing
Homeland Security Grant Program (HSGP) funds.
The EOC allows for the sharing of information and improves the ability to prevent, plan,
respond, and recover from any terrorism event. Utilizing NIMS, first responders and
other vital members of the response team can work cooperatively in a properly
equipped and functioning EOC. The EOC improves our City's ability to operate during
emergency events. This project will specifically enhance communication and
information sharing abilities. This project will furnish the EOC with computer hardware
to maximize the function of the video wall system. Additionally, monitors in EOC
auxiliary rooms will be installed. These items are essential to the basic functions of the
various EOC positions and operations.
During reorganization of the Fire Department in 2011, primary responsibility for
emergency management was transferred to the Police Department with Fire assuming
an assisting role. Upon assuming those responsibilities, the Police Department initiated
an on-going renovation project on the EOC in order to improve our readiness
capabilities. Since beginning the EOC project in 2013/2014, the furniture has been
replaced, structural improvements to the building were made to support a video wall
system, a video wall consisting of eight display monitors was installed, and a portion of
the computers, printers, and cabling has been replaced. The HSGP 2015/2016 funding
will be allocated to maximizing the function of situational awareness in the EOC.
Updated: 3/17/2016 by Georgeann "Gigi" Hanna A I Packet Pg. 366
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4356
In September 2015, the San Bernardino County Fire Protection District, which
administers the Homeland Security Grant, called for FY 2015/2016 applications.
Working in conjunction with the Police and Fire Departments, the City has received
approval for funds in the amount of $81,483 for computer laptops, monitors, and
printers. A reassessment of EOC needs determined grant funds could be better utilized
by purchasing computers, display monitors, and computer hardware for better
functionality of the equipment in the EOC. A modification has been submitted to San
Bernardino County Fire Protection to change the grant funding accordingly. Grant
funding is split between the Police Department, which has been approved for $42,956
and the Fire Dept, approved for $38,527. Funding approval and modification request
documents are attached as Exhibit"A."
The proposal to complete the project from Mallory Safety & Supply totaled $87,147.56.
At this time there is a $5,664.56 funding gap to complete this project. The Homeland
Security Grant Approval Authority reallocated funds to support another county-wide
project. The Approval Authority has agreed to assist in closing the funding gap. In the
event that funds cannot be located and reallocated to this project, items will be removed
from the proposal to ensure that there is no impact on the general budget. If funds are
reallocated and made available to the City of San Bernardino, the Police Department
will return to Council for approval of the additional funding.
There are no fund match requirements under this grant and there will be no financial
impact on the City's General Fund. A budget detail for this grant is attached as Exhibit
«C „
City Attorney Review:
Supporting Documents:
Reso-HSGP Acceptance 2015 (DOC)
Quote from MallorySafety VRN-070284-004 EOC Video Wall - Exhibit B (PDF)
HSGP FY15-16 Budget Detail - Exhibit C (PDF)
Authorization&Modification-Exhibit A (PDF)
Updated: 3/17/2016 by Georgeann "Gigi" Hanna A Packet Pg. 367
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1 RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE RECEIPT, OBLIGATION, AND EXPENDITURE
3 OF THE FY2015/2016 HOMELAND SECURITY GRANT PROGRAM FUNDS IN THE M
4 AMOUNT OF $81,483, AND THE ISSUANCE OF A PURCHASE ORDER T o
MALLORY SAFETY & SUPPLY IN AN AMOUNT NOT TO EXCEED $81,483 a.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to v�
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8 accept the FY2015/2016 Homeland Security Grant Program (HSPG) monies in the amount of
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$81,483 for technology upgrades in the Emergency Operations Center. _
10 SECTION 2. The Mayor and Common Council of the City of San Bernardino hereby }
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authorize the appropriation and expenditure of$81,483 in additional grant fund revenues in
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account number 123-210-8044-xxxx. a
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SECTION 3. The City Manager is hereby authorized to incorporate the changes into the
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FY 2015/2016 budgets and issue a Purchase Order to Mallory Safety& Supply in the amount of
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16 $81,483 utilizing account number 123-210-8044-xxxx, quote attached hereto as Exhibit"B."
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17 Pursuant to San Bernardino Municipal Code 3.04.101(b)(3), the Mayor and Common Council
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18 approve a selected source justification for this purchase. 7T'
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE RECEIPT, OBLIGATION, AND EXPENDITURE Z
2 OF THE FY2015/2016 HOMELAND SECURITY GRANT PROGRAM FUNDS IN THE
AMOUNT OF $81,483, AND THE ISSUANCE OF A PURCHASE ORDER TO u-
3 MALLORY SAFETY & SUPPLY IN AN AMOUNT NOT TO EXCEED $81,483
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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6 Common Council of the City of San Bernardino at a meeting thereof,
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2 held on the day of , 2016,by the following vote, to wit: in
8 COUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ x°
10 BARRIOS
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NICKEL �.
13 RICHARD
14 MULVIHILL
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16 Georgeann Hanna, City Clerk
17 The foregoing Resolution is hereby approved this of_ , 2016. o
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R. Carey Davis, Mayor o
19 City of San Bernardino
Approved as to form:
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21 Gary D. Saenz, City Attorney U
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Allison Windsor
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Debbie Sanchez °o
Quotes & Processing
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dsanchez @malloryco.com o
800.713.4888 Z
Virlin Pete Peterson w
Senior Account Executive 0
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909.202.3394 0
ppeterson @vectorusa.com CU
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TABLE OF CONTENTS a
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1.0 Sub-Contractor Overview - Vector USA >_
2.0 Codes and Standards
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3.0 Audio Visual
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4.0 Project Parameters
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Detailed Pricing
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Terms and Conditions of Contract
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1.0 Sub- Contractor - Vector USA :
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1.1 Company Overview Lo
Vector USA. ("Vector") is a leading converged telephony and enterprise network systems >_
integration firm committed to delivering innovation. With over 20 years experience, we are a
turnkey systems provider, specializing in the design and implementation of high performance
networking solutions. We offer a wide range of services in the areas of structured °
communications cabling, wireless, surveillance, access control, Voice over Internet Protocol .2
(VoIP), network security, and remote monitoring. L)
Recognized widely for our engineering capabilities and management excellence, Vector's
team consists of the 4 original partners and over 350 employees, including engineers, a,
technical personnel, business development and customer service agents. Vector is E
headquartered in Torrance, California, with additional offices in San Diego, Rancho 0
Cucamonga, and Tempe, Arizona.
Vector's certifications and partnerships allow us to serve as a full-service solution provider.
We maintain C7, C10 electrical contractor licenses and a General Contractor"B" license. Our M
business partners include AMP (one of the largest ND&I contractor in the country), Ascom
Wireless, Avaya, Cisco, HP Networking, Hirsch, OnSSI, PCSC, Sony and other world class IT m
and integration solution vendors.
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2.0 Codes and Standards W
2.1 Codes and Standards y
All work performed on this project will be installed in accordance with IEEE 802.11 installation 0
guidelines, the current edition of the NEC, NESC, Bicsi Telecommunications Distribution >
Methods Manual (TDMM), BICSI Cabling Installation Manual, and the latest issue of the >
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ANSI/TIA/EIA Standards, along with all state/local codes and ordinances. O
Vector is also associated with InfoComm International, the association representing the best c
practices of professional audiovisual and information communications industries worldwide.
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Vector's InfoComm certified individuals adhere to the CTS Code of Ethics and Conduct with c
maintaining their status through continued manufacture education classes. In addition, our c
audio visual technicians are certified and trained in the following equipment and systems: zZ
Polycom, Cisco (Tandberg), Extron EAVA, Extron ECA, Extron XTP-E, Crestron DMC-D, and >
Crestron DMC-E.
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3.0 Audio Visual
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3.1 Scope of Work n
Mallory Safety and Supply with VectorUSA is pleased to present the following U.S. LL
Communities contract proposal to San Bernardino Police Department, located in San
Bernardino, California.
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The proposed scope of work (SOW) is based on client information gathered from .2-
conversations, Onsite Meeting, Provided Conceptual Drawings, site walks, and our experience
with similar types of projects. The EOC will be designed to accommodate and provide the
requested audio visual equipment needs for a Video Wall solution. Y
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The proposal includes the furnishing of all misc. materials, labor, transportation, tools, S
permits, fees, utilities and incidentals necessary for the complete installation of all work c
specified within this document.
Please note that the necessary onsite Audio Visual training will be held after the complete
installation of equipment and programming. The training will cover any areas of concern, M
system functionality and standard use.
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3.2 ECO x°
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System Elements
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Please note that Phase Three (3) must be installed prior to installing the functionality down U_
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DISPLAYS (Phase3): °
Vector will reconfigure wiring and/or cabling to the (1) 4x2 video-wall array with eight (8) 55"
LED back light displays that was previously installed in Phase 3.
MATRIX SWITCHER:
A new Modular Architecture 32x32 A/V Matrix Switcher using UTP HDbaseT technology will be =
designed and implemented for the EOC. The new proper input and output Modules will be S
selected to connect to the existing Transmitter and Receivers that where installed in phase 3. o
The Matrix function will be able to select any source attached to Matrix Switcher... and display
content to any of the wall mounted displays. Q
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SOURCES: L'
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Vector will reconfigure the existing wiring and/or cabling to a new Matrix Switcher, located in :
a nearby closet. The existing eight (8) AV connections for the existing PC/Laptops within the m
EOC will stay in place. The AV connection will still contain one (1) HDMI at each existing
PC/Laptop station. Vector will also reconfigure the wiring and/or cabling for eight (8) existing E
cable boxes (TV) to be include as a source selection. Each input source will be a 1-to-1 or 1- w
to-all video transmitting solution to each single display. Vector will also accommodate two (2)
large video image across a two (2) 2x2 displays. Special programming, configuration and
commands will be executed within the existing NEC displays called Tile Matrix technology, to 0
display a large video image accross a 2x2 video display image.
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AUDIO: °
Audio sound will distribute through four (4) new ceiling mounted speakers and one (1) new N
70Volt power amplifiers. All new media sources will be able to distribute sound with this new o
audio system within the EOC only. °
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CONTROLS: cfl
System Controls will be an Extron control processor which will be programmed to perform all
necessary controls for all related A/V devices. The system will accommodate one (1) 10" j
table top color touch panel, which will be the main universal controller (location TBD). All -
custom programming will be designed and programmed to customer's approval and system
abilities up to 3-4 GUI pages. c
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Programming features will include:
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2 NEC Tile Matrix Commands,
3 8 OFE Cable Tuners transports,
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6 Audio Volume up/down.
7 All functions will be design on the new 10" touch panel GUI interface. Q
8. To include up to 3-4 Pages of Touch panel of GUI Design
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OPTIONA CONTROL:
This feature requires the Extron control processor to reside on the SBDP Network. m
If approved, iPad and Web control can be included as a feature, SBDP must provide their own M
iPad tablet (iTunes Account) and grant access to the network to include this feature. This X
feature will duplicate the same functions on the 10" table top controller panel and provide the w
same controls. —
RACK: °m
All new A/V equipment will be consolidated and housed in one (1) new wall mounted :2
equipment rack within the EOC. >
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3.3 EOC Training Area x°
DISPLAYS:
Vector will provide three (3) display in total...two (2) 80" displays will be wall mounted on the
backside of the Video wall within the Training Room (South Wall). As requested, one (1) 70" U-
display will be wall mounted for signage proposes on the east wall in the Training room. _
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SOURCES: °
One (1) wall plate with VGA 3.5mm and HDMI will be provided for the 2 large 80" displays
only. The 80" displays will display the same or identical images on both displays. One (1) EOC
Feed will be provided for this area as well. EOC will engage the video route to the
Training room when requested. One (1) Extra input wall plate with VGA 3.5mm and HDMI will Y
be provided for 70" Signage display, the client will provide one dedicated PC to display
content.
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Note: the 70" display will not be part of the integrated system.
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AUDIO:
Audio sound will distribute through Six (6) new ceiling mounted speakers and one (1) new M
70Volt power amplifiers. The new input wall plate and EOC Feeds for the large 80" displays
will be able to distribute sound with this new audio system within the Training. m
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CONTROLS: c
System Controls will be an Extron control processor which shared with the EOC, the system w
will accommodate with one (1) 5" wall mounted color touch panel, which will be the main '
universal controller (location TBD). All custom programming will be designed to accommodate
simple and easy uses of controls for the 80" Displays, one (1) input plate and one (1) Feed °
selection from the EOC. Programming features will also include: (e.g., Source CD
switching/routing to 80" displays, System Power and Audio Volume up/down. All functions will '>
be design on the new 5" touch panel GUI interface. v0
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RACK:
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All new A/V equipment will be consolidated and housed in one (1) new wall mounted
equipment rack within the EOC. co
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4.0 Project Parameters
4.1 Access
Vector has access to all areas required to perform the proposed scope of work in a timely
manner. °
4.2 Change Order
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Any work that is added to or deleted from the original scope of this proposal and which alters ,°
the original costs or completion date must be agreed upon by both parties in the form of a
written change order.
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4.3 LAN Connection x°
Vector assumes that client is responsible for providing the proper port openings for local area
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Network connection to support the new AV devices.
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Connections.
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4.4 Electrical
Vector assumes that others are responsible for all audio/visual (A/V) Electrical requirements. cl�
The project manager will coordinate with the client/contractor prior to installation with the
electrical positioning, location and requirements and for all AV needs.
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4.5 Structural Support
Vector assumes that the current walls or ceiling are able to support the weight of any of the
new devices that will be mounted to the wall or ceilings. If not structurally sound, others will
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4.6 Delays
The client must provide five working days' advance notice of any factor that will delay this
project or Vector will issue a work stoppage change order. Additionally, idle time incurred by w
Vector due to the absence of required escorts, clearance, permits, inability to enter the work =
place, delays by other trades or other factors beyond Vector's control will be addressed with a
written change order. 0
4.7 Work Days/Overtime v
This work will be performed during Vector's regular standard business hours of 7:00 a.m. to w
5:00 p.m. Pacific Standard Time, Monday through Friday, except holidays. Work outside of o
regular business hours is available, but requires a written change order. 9
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4.8 Schedule c
Vector plans to implement this project in a continuous fashion. If any additional mobilization z
is required, as a result of a change in the project schedule, not caused by Vector, it will be >
addressed with a written change order.
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4.9 Asbestos/Hazardous Materials X
Vector assumes that the installation teams will be working in areas that will not contain `-
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asbestos or any other hazardous material that would require additional time or alternative
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It is the responsibility of the client to give written notification to Vector, prior to the start of a o
project, of any asbestos contained material (ACMs) in or around the area of the project. In Q
the event that ACMs are present prior to job commencement or if ACMs are encountered •2
during the project, additional cost, damages and/or delays attributed to necessary
procedures for working in this environment will be the responsibility of the client.
4.10 Adequate Room
The client must provide adequate room for the installation of the proposed termination o
hardwired at the station and in the communications closets.
4.11 Storage Area
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The client will provide a secured storage area inside the building for Vector's materials and
tools.
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Vector will not be responsible for disassembling or moving desks or other office furniture to w
gain proper access to perform installation tasks. -
4.13 Ceiling Tile c°,
Vector exercises care in the removal, storage and reinstallation of existing (used) ceiling tiles; '>
however, Vector accepts no liability for any incidental damages that may result from the 0
handling of ceiling tiles. w
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4.14 Existing Conduit/Patways o0
The client is responsible for ensuring that conduit/pathway will be provide for all the
necessary Audio Visual and network cabling. o
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The project manager will verbally coordinate with the client/contractor prior to installation >
with the conduit positioning, location and requirements and for all AV needs.
4.15 Add & Delete
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This proposal is not to be used as an "Add & Delete" schedule; it only applies to the work R
specified in the original RFP. Any additional work requested will be considered as separate 2
work and addressed with a written change order. o
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4.16 Defective Materials =
If there is a delay and/or Vector is unable to perform its scope of work, due to problems with
the existing hardware and/or materials provided by the client or other third parties, it will be
addressed with a written change order. u.
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4.17 Taxes o
Taxes will be billed on tax rates and guidelines at time of invoice. a
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4.18 Extraordinary Service
Certain additional charges related to extraordinary levels of support or out-of-pocket costs y
incurred by Vector, through no fault of its own, will be reimbursable by the client under this c
agreement. N
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Examples of costs reimbursable under this section include, but are not limited to 1) shipping a
expenses related to unusual site handling expenses (e.g. extra distance, no loading dock,
extra stairs, extra demurrage charges), 2) storage or special handling expenses incurred if an
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installation site is not able to accept delivery as scheduled, 3) expenses incurred by Vector to
resolve network compatibility issues caused by a client's election to substitute non-Vector
provided equipment or services, and 4) expenses incurred by Vector for additional installation m
time and/or materials caused by a site not being prepared as called for in this proposal. Z
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Vector shall promptly notify the client in writing of such charges. Notification will be w
provided, when feasible, prior to the incurrence of such charges, unless circumstances
preclude such prior written notification (by way of example, but not limited to, unusual site 3:
handling charges). Provided the incurrence of such charges is not due to Vector's fault or 0
negligence, Vector shall be entitled to an equitable adjustment in the prices herein, the
delivery schedule, or both to reflect such charges and any related delay. >
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4.19 Proprietary Information ov
The information contained in this document is proprietary to Vector and intended to be used CO
as evaluative and/or bidding information only. No part of this document may be disclosed, o
reproduced and/or distributed to anyone except the listed recipients within this package z
without written permission from Vector.
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DETAILED PRICING (D
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EOC AREA
SOURCE Quantity Unit Cost Material Labor Total
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Custom XTP CrossPoint 3200 1 26,112.88 26,112.88 0.00 26,112.88
CONTROL L-
IPCP Pro 550- IP Link Pro Control Processor 1 2442.44 2,442.44 0.00 2,442.44 a)
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TLP Pro 1020T Black-Tabletop&VESA 1 1,798.00 1,798.00 0.00 1,798.00 0
XTP PI 100, Power Injector for XTP and Pro Series 1 186.88 186.88 0.00 186.88 -
Q.
16 Port Network Switch 1 128.32 128.32 0.00 128.32
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AUDIO W
Mono Power Amplifier 200 Watts 1 444.66 444.66 0.00 444.66 a)
12X8 ProDSP Processor 1 1,326.66 1,326.66 0.00 1,326.66
8 IN Two-Way Ceiling Speaker 2 270.66 541.32 0.00 541.32 .�
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Sub-Total 32,981.16 0.00 32,981.16 'r-
TRAINING AREA
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DISPLAY AREA Quantity Unit Cost Material Labor Total
70 In Smart LED TV 1 2,086.66 2.086.66 0.00 2,086.66
80 In LED HD Display 2 4,040.00 8,080.00 0.00 8,080.00
Tilting Flat-Panels Mount for Displays up to 175 lb./79 kg 3 136.50 409.50 0.00 409.50 00
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SOURCE :Q
Two Input DTP Transmitter for HDMI and VGA- Decora 2 770.66 1,541.32 0.00 1,541.32 K
HDMI Twisted Pair Extender- Receiver 2 332.00 664.00 0.00 664.00 W
XTP CP I/O Boards Four Output Board, XTP 1 1,726.66 1,726.66 0.00 1,726.66 =
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XTP R HDMI XTP HDMI Receiver 1 593.33 593.33 0.00 593.33
Two Input Switcher w/Contact Closure 1 300.00 300.00 0.00 300.00 0
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Two Output HDMI - HDMI Distribution Amplifier 1 460.00 460.00 0.00 460.00 >
CONTROL U
5 In Wall Mount TouchLink Pro Touchpanel 1 1,124.00 1,124.00 0.00 1,124.00 W
XTP PI 100, Power Injector for XTP and Pro Series 1 186.88 186.88 0.00 186.88 c
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Mono Power Amplifier 200 Watts 1 444.66 444.66 0.00 444.66 co
4 3 270.66 811.98 0.00 811.98 C
Sub-Total 18,428.99 0.00 18,428.99 '
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MISC.INSTALLATION MATERIALS y,
CEILING AREA Quantity Unit Cost Material Labor Total w
2 In ] Hook W/ Multifunction Clip 5 3.96 19.80 0.00 19.80 to
IR EMITERS
Zack Direct IEC-3501F Single Blinking IR Emitter Bug 8 5.47 43.76 0.00 43.76 0
ANCHORS
1"Adhesive Mounting Anchors Black- 100 Pack 1 19.27 19.27 0.00 19.27 E
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CABLE COVERING/MESH IL:
1/2" - 3/4" Net Sleeving - Black 1 28.34 28.34 0.00 28.34 (D
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ZIPTIES
Assorted Pack of 4", 6", and 8" Black Cable Ties, Perfect for 2 9.01 18.02 0.00 18.02 CY
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8 In Black Tie Wrap- 100 Pack 2 5.15 10.30 0.00 10.30 a=)
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Misc. Installation Materials 1 547.77 547.77 0.00 547.77 =
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Sub-Total 687.26 0.00 687.26
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RACK EQUIPMENT U_
POWER Quantity Unit Cost Material Labor Total
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9 Outlet 15 Amp Power Strip - Rackmount 1 95.37 95.37 0.00 95.37 ,
Slim Power Strip Mov Surge + EMI + Breaker 1 77.27 77.27 0.00 77.27 O
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Rack Screw- 25 Pack 3 6.44 19.32 0.00 19.32 m
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12-Pc Ebl Contract Pack 1 82.20 82.20 0.00 82.20 =,
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Universal Rack Shelf Kit for 9.5" Deep Product-Gray 4 83.77 335.08 0.00 335.08 r_v
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CWR Series Rack,CWR-26-22PD 1 680.53 680.53 0.00 680.53
Sub-Total 1,289.77 0.00 1,289.77 Q
CABLES,WIRES&CONNECTORS M
CATE CABLE Quantity Unit Cost Material Labor Total
48 Port Patch Panel 1 514.26 514.26 474.44 988.70 m
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Supporting Cable&Patway 7 261.64 1,831.48 544.44 2,375.92 p
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100 FT 18 AWG 2 Conductor Speaker Wire 3 50.26 150.78 0.00 150.78
22 AWG 2 Conductor Shielded Plenum Cable 400 .15 60.00 0.00 60.00
16 AWG 2 Conductor Unshielded Plenum Cable 400 .30 120.00 0.00 120.00
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VGA&HDMI CABLES
HDMI Cable, High Speed 3' 4 7.86 31.44 0.00 31.44 >
HDMI Cable, high Speed with Ethernet, Eft 7 7.86 55.02 0.00 55.02 L)
HDMI Cable, high Speed with Ethernet, loft 1 13.58 13.58 0.00 13.58 W
HDMI Cable, High Speed with Ethernet 25' 1 41.06 41.06 0.00 41.06 0
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LinkConnect Captive Screw Ready RS-232 Cable 8 12.88 103.04 0.00 103.04 c
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Sub-Total 2,920.66 1,018.88 3,939.54
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FREIGHT y,
Quantity Unit Cost Material Labor Total
Freight 1 766.88 766.88 0.00 766.88 cc
Sub-Total 766.88 0.00 766.88 L,
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LABOR �
Quantity Unit Cost Material Labor Total
Cable &Cabinet Demo 1 0.00 0.00 2,488.88 2,488.88 p
Design&Engineering 1 0.00 0.00 1.866.66 1,866.66
AutoCAD 1 122.44 122.44 1,500.00 1,622.44 0
Installation Labor 1 0.00 0.00 5,600.00 5,600.00 CJ
Project Managing 1 0.00 0.00 2,800.00 2,800.00
Programming 1 0.00 0.00 7,000.00 7,000.00 E
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Systems Commissioning 1 0.00 0.00 1,866.66 1,866.66
Training and Documentation 1 0.00 0.00 933.33 933.33 co
Mobilization 1 45.11 45.11 122.22 167.33 LO
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Sub-Total 167.55 24,177.75 24,345.30 LL
Project Sub-Total 57,242.27 25,196.63 82,438.90 Y
Sales Tax @8.25% 4,708.66
Project Total 87,147.56
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3 TERMS AND CONDITIONS OF CONTRACT
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TERMS AND CONDITIONS
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All work is to be completed in a workmanlike manner according to standard practices. All material is to
be as specified. Any alterations or deviation from above specifications involving extra costs will be U-
executed only upon written orders, and will become an extra charge over the estimate. All agreements
contingent upon strikes, accidents or delays beyond our control will be settled in a formal agreement. o
Owner is responsible to carry fire, tornado and other necessary insurance. Our workers are fully covered a
by Workman's Compensation Insurance. (,
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PAYMENT REQUIREMENTS
This proposal pricing is only valid for 30 days.
Monthly progress invoices will be generated based on percentage of completion and due Net 30. Balance N
will be invoiced upon substantial completion and due Net 30. .L°0
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Job Total $87,147.56
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DEPARTMENT - POLICE
PROJECT #: 5044 0
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FY2015-16 BUDGET =
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Account Number Description ESTIMATES
Grant !Name: Homeland Security Grant Program
Salaries U
5011 Salaries perm/fulltime Cl)
5013 Automobile allowance
5014 Salaries temp/parttime
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Benefits LO
5026 PERS retirement
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5028 Unemployment insurance 44..,
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5102 Computer Equipment Under$5000 24,939
5111 Material and supplies 5,727
5112 Small Tools&Equipment N
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5131 Mileage 0
5132 Meetings and conferences
5133 Education and training Q
5172 Equipment maintenance
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5174 Printing charges
5175 Postage
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5186 Civic and promotional
5193 Grant match x
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Contract Services r
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5181 Other Operating Expense 767 p
5505 Other professional services 21,782 m
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Total:Contractual Services 22,549
Capital Outlay m
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5704 Equipment over$5000 T'
Total:Capital Outlay 28,268 U.
Credit/billables C�
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Total:Credit/billables -
Total: Non-Personnel Expenses 81,483
Grant Total 81,483
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5.P.d
NAf.n.ii SAN BERNARDINO COUNTY EIRE DISTRICT Office of Emergencv
Services
www.sbcfire.org
Mark A.Hartwig =
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Fire Chief/Fire Warden
F{RE Mike Antonucci E
Emergency Services L
Manager
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February 3, 2016 a
L
TO: CITY OF SAN BERNARDINO POLICE DEPARTMENT
ATTN: ERIC FYVIE, EMERGENCY OPERATIONS MANAGER
L
SUBJECT: FISCAL YEAR 2015 HOMELAND SECURITY GRANT PROGRAM
PROJECT APPROVAL NOTIFICATION -�
This is to inform you that the project submitted by your jurisdiction (Attachment 2) has been a�
approved by CalOES. Please consider this letter as your authorization to proceed in starting the c
procurement process. During the procurement process, please make sure to follow grant =
guidelines and requirements.
Lo
Please follow up the procedures below: U_
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1. First Milestone Dateline: All projects must be at least 50% completed by 7/31/2016. ,
2. Modifications: Any changes to the project, requires obtaining a pre-approval from the °
State prior to incurring any cost. L CD
3. Quotations/Bids: Three (3) copies of the quotes/bids must be submitted with the
reimbursement request. NO EXCEPTIONS.
4. SAMS Verification: Copy of a screen print out of the vendor verification report must be Y
printed rp for hiring the vendor/contractor and must be submitted to Grants Administration =
Unit with the request for reimbursement. N
5. Performance Bond: Is required for any equipment item over$250,000, or any vehicle, 0
aviation, or watercraft, regardless of the cost.
6. Proof of Payment: Submit copies of the front and the back of cancelled checks, as Q
proof of payment for HSGP grant related expenditures. NO EXCEPTIONS.
LO
7. Sole Source: Purchases over$150,000 will require pre-approval from the State prior to
procurement, following up with your City Council, Board of Directors or Board of
Supervisor and a cost benefit analysis will need to be included with the sole source a
request.
8. Equipment Pictures: Provide (2) photos in color or black & white of each grant x
w
purchased equipment and a photo of the serial number, if applicable. Provide the c
intended location of deployment/assignment of the equipment. If the project requires an
EHP, EOC or other type of approval as indicated in on the project worksheet then
CU
procurement may not begin until a request has been submitted to the Grants Unit and an
approval has been received to begin the project. E
06
Equipment purchased with grant funds must be accounted for and reconciled with the Grants
Administration Unit's property records at each scheduled inventory inspection. You must N
develop a control tracking system to ensure adequate safeguards are in place to prevent loss, o
damage or theft of grant funded equipment. When equipment purchased with grant funds is no
longer needed or is in need of being replaced, you must request disposition instructions
from San Bernardino County Fire Protection District's Grants Administration Unit. If items are
lost, stolen, or damaged, an explanation of how it happened and how your jurisdiction is going
E
L)
a
BOARD OF SUPERVISORS
Robert A. .... Janice Rutherford James Ramos Curt Hagman Josie Gonzales .
Second Vice Chair,First District Packet Pg. 385
FISCAL YEAR 2015 HOMELAND SECURITY GRANT PROGRAM PROJECT APPROVAL
NOTIFICATION
Page 2 of 2
to prevent it from happening in the future is required documentation on the Damage, Lost, u
Stolen, or Retired (DLSR)form. E
L
Please follow the additional grant information from the TIME SENSITIVE - FY15 HSGP o
Subrecipient Agreement email sent on 1/15/2016. °-
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If you have any questions about the attached documents, please feel free to contact me 909-
356-3998, or Kathleen Gonzalez (909-387-5931, kgonzalez(a-)sbcfire.org), Katherine Kehl (909-
387-5936, kkehl(@sbcfire.org), or Karen Page (909-387-5625, kpagea)-sbcfire.org).
a�
Thank you and we appreciate your attention to this matter.
Sincerely,
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MICHAEL ANTONUCCI, Emergency Services Manager
San Bernardino County Fire Protection District o
Office of Emergency Services
MA:kg:kc O
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cc: Kathleen Gonzalez, Staff Analyst 11, SBCFPD Y
Katherine Kehl, Staff Analyst I, SBCFPD c
Karen Page, Accounting Technician, SBCFPD ^'
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'rom: Eric Fyvie =
ent: Tuesday, March 08, 2016 4:13 PM u
To: Susan Stevens E
Subject: FW: FY15 HSGP Sub-recipient Agreement
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From: Antonucci, Michael [mailto:Michael.Antonucci @oes.sbcounty.gov]
Sent: Wednesday, February 24, 2016 7:55 AM
To: Eric Fyvie Cn
Subject: FW: FY15 HSGP Sub-recipient Agreement
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_.._....._..__...._...._......................._.._.._......._.._._..._..........................._..._ _._. _.._ ...... _ _.._ _._. ..-- .........,.__ ..._........._———._................_......_..�_. _.._... ..�._._._._. —__...._..._... _ cfl
From: Cox, Kalina
Sent: Wednesday, February 24, 2016 7:45 AM
To: Page, Karen
Cc: Antonucci, Michael; Gonzalez, Kathleen y
Subject: RE: FY15 HSGP Sub-recipient Agreement o
41
Per Mike, reassign the funds to San Bernardino City PD and assist Eric Fyvie in completing a mod and any other required U
documentation due to the increase. Mike will handle informing Eric of the additional funds. Thank you!
a�
:alina Cox, Administrative Secretary II y
San Bernardino County Fire c
Office of Emergency Services N
•L
Main Line: (909) 356-3998 0
Office: (909) 356-3836
Fax: (909) 356-3965 Q
kalina.cox(o),oes.sbcountyrgov CD
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Please consider the environment before printing this email
Q
From: Page, Karen [mailto:kpage@sbcfire.org] Z
Sent: Wednesday, February 24, 2016 7:28 AM w
To: Cox, Kalina
Subject: RE: FY15 HSGP Sub-recipient Agreement °
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overview "-
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Sent: Wednesday, February 24, 2016 7:24 AM
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5.P.d
��R�o►N4 SAN BERNARDINO COUNTY FIRE DISTRICT Office of Emergencv
Services
Ne, ,UUN'M
wwwsbcfire.org
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Mark A.Hartwig C
Fire Chief/Fire Warden l=
FIRE Mike Antonucci E
- - Emergency Services L
Manager
O
L
February 3, 2016 °'
c
L
TO: CITY OF SAN BERNARDINO FIRE DEPARTMENT
ATTN: ERIC FYVIE, EMERGENCY OPERATIONS MANAGER
L
SUBJECT: FISCAL YEAR 2015 HOMELAND SECURITY GRANT PROGRAM 0
PROJECT APPROVAL NOTIFICATION
c
This is to inform you that the project submitted by your jurisdiction (Attachment 2) has been a�
approved by CalOES. Please consider this letter as your authorization to proceed in starting the o
procurement process. During the procurement process, please make sure to follow grant =
guidelines and requirements.
Please follow up the procedures below: U-
0
1. First Milestone Dateline: All projects must be at least 50% completed by 7/31/2016.
2. Modifications: Any changes to the project, requires obtaining a pre-approval from the °
State prior to incurring any cost. •2
3. Quotations/Bids: Three (3) copies of the quotes/bids must be submitted with the
reimbursement request. NO EXCEPTIONS.
4. SAMS Verification: Copy of a screen print out of the vendor verification report must be
printed rp for hiring the vendor/contractor and must be submitted to Grants Administration =
Unit with the request for reimbursement. N
5. Performance Bond: Is required for any equipment item over$250,000, or any vehicle, 0
aviation, or watercraft, regardless of the cost.
6. Proof of Payment: Submit copies of the front and the back of cancelled checks, as Q
proof of payment for HSGP grant related expenditures. NO EXCEPTIONS.
7. Sole Source: Purchases over$150,000 will require pre-approval from the State prior to
procurement, following up with your City Council, Board of Directors or Board of
Supervisor and a cost benefit analysis will need to be included with the sole source Q
request. B
8. Equipment Pictures: Provide (2) photos in color or black &white of each grant L
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intended location of deployment/assignment of the equipment. If the project requires an .
EHP, EOC or other type of approval as indicated in on the project worksheet then
procurement may not begin until a request has been submitted to the Grants Unit and an
approval has been received to begin the project. E
Equipment purchased with grant funds must be accounted for and reconciled with the Grants 0
Administration Unit's property records at each scheduled inventory inspection. You must N
develop a control tracking system to ensure adequate safeguards are in place to prevent loss, o
damage or theft of grant funded equipment. When equipment purchased with grant funds is no
longer needed or is in need of being replaced, you must request disposition instructions Q
from San Bernardino County Fire Protection District's Grants Administration Unit. If items are
lost, stolen, or damaged, an explanation of how it happened and how your jurisdiction is going
a
BOARD O SUPERVISORS
Robert A. .... Janice Rutherford m_
Vice Chair,First`s
District Second District Chair,Third District Fourth District Fifth District Packet Pg. 389
FISCAL YEAR 2015 HOMELAND SECURITY GRANT PROGRAM PROJECT APPROVAL
NOTIFICATION
Page 2 of 2
to prevent it from happening in the future is required documentation on the Damage, Lost, U-
,
�
Stolen, or Retired (DLSR)form. E
Please follow the additional grant information from the TIME SENSITIVE - FY15 HSGP o
Subrecipient Agreement email sent on 1/15/2016. a
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If you have any questions about the attached documents, please feel free to contact me 909-
356-3998, or Kathleen Gonzalez (909-387-5931, kgonzalez .sbcfire.org), Katherine Kehl (909-
387-5936, kkehl(_sbcf ire.org), or Karen Page (909-387-5625, kpage(a sbcfire.org).
a�
Thank you and we appreciate your attention to this matter.
M
Sincerely, m
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MICHAEL ANTONUCCI, Emergency Services Manager
San Bernardino County Fire Protection District c
Office of Emergency Services 4�-
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MA:kg:kc
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cc: Kathleen Gonzalez, Staff Analyst 11, SBCFPD
Katherine Kehl, Staff Analyst I, SBCFPD
Karen Page, Accounting Technician, SBCFPD N
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SAN BERNARDINO COUNTY FIRE PROTECTION
MODIFICATION REQUEST
GRANT YEAR: 2015 PROGRAM: X HSGP EMPG y
Date Prepared: 2/24/2016 Jurisdiction Name: San Bernardino FD
�✓ Person Requesting: Eric F vie Title: serge ant LL
,
Project#: "B° Project Type: EOC
Total Allocation: * $ 3$,527.00 `a)
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I AUTHORIZE THE COUNTY FIRE GRANTS ADMIN TO MAKE THE FOLLOWING CHANGES: a
AMEND/CHANGE THE FOLLOWING PROJECTS
FROM (Approved Allocation) Type of Match Cash In-kind 0
item L
No Project Description include Q AEL Title AEL No. Total Cost
1 (15 Monitors 04MD-03-DISP 04MD-03-DISP 9,300.00 O
2 (15 La to s 04HW-01-INHW 04HW-01-INHW 9,400.00 N
Hardware,Computer, C
15)Printers Integrated 04HW-01-INHW 9,300.00 ro
3 ro
4 1)Installation Cost for Integration Hardware Installation 21GN-00-INST 10.527.00
5 O
TOTAL PROJECT AMENDED/CHANGE' 38,527.00 =
to
AMEND/CHANGE THE FOLLOWING PROJECTS
TO (Requested Change) Type of Match : Cash In-kind
Item
No. Project Descri tion Include Quantity) AEL Title AEL No. Total Cost "-
1 Computers/Hardware Hardware,Computer,Inter 04HW 01-INHW 24.280.00 Q
2 (1)Flat Screen monitorsNideo Displays with hardware Display,Video 04MD-03-DISP 4,040.00
3 Installation for Hardware/Monitors Installation 21GN-00-INST 10,207.00 v
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TOTAL PROJECT AMENDEDICHANGE 38,527.00
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No Project Description Include Quantity) AEL Title AEL No. Total Cost
1 15 Monitors 04MD-03-DISP 04MD-03-DISP 9.300.00 x
2 (15)Laptops 04HW-01-INHW 04HW-01-INHW 9,400.00 L11
Hardware,Computer, O
3 15)Printers Integrated 04HW-01-INHW 9,300.00 O
4 1 Installation Cost for Integration Hardware Installation 21GN-00-INST 10,527.00
5 `~
TOTAL PROJECT DELETED 38.527.00 O
06
DE-OBLIGATE THE FOLLOWING APPROVED ALLOCATED PROJECTS ,g
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Item
No Project Description Include Quantity) AEL Title AEL No. Total Cost
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1 _
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2
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TOTAL PROJECT DE-OBLIGATED
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Authorized Agent Name: Eric Fyvie To be completed by the County Fire Grants Unit C
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Title: Sergeant Request No. �a
Review/A pry oval Q
i�71gy Signed:Date: Date:
MUST BE SIGNED BY AUTHORIZED AGENT Packet Pg. 392
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SAN BERNARDINO COUNTY FIRE PROTECTION
MODIFICATION REQUEST
GRANT YEAR: 2015 PROGRAM: X HSGP EMPG N
Date Prepared: 2/24/2016 Jurisdiction Name: San Bernardino PD
Person Requesting: Eric Fvvie Title: Sergeant LL
Project#: "A" Project T pe: EOC EE
Total Allocation:* 42,956.00
0
I AUTHORIZE THE COUNTY FIRE GRANTS ADMIN TO MAKE THE FOLLOWING CHANGES:
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AMEND/CHANGE THE FOLLOWING PROJECTS CU
\ FROM (Approved Allocation) Type of Match : Cash In-kind
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Item L
No Project Descri tion Include City) AEL Title AEL No. Total Cost
1 15)Portable Laptop Computers Hardware.Computer.Inter 04HW-01-INHW 10,000.00
2 2)Printers Hardware,Computer,Inter 04HW-01-INHW 8,500.00
3 (3)Flat Screen monitors/Video Displays with hardware ID,splay,Video 04MD 03-DISP 13.655.00
4 Installation for Monitors Installation 21GN-00-INST 1.330.00 O
5 Reallocated funds 9,471.00 N
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TOTAL PROJECT AMENDEDICHANGE` 42,966.00 O
2
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AMEND/CHANGE THE FOLLOWING PROJECTS
TO (Requested Change) Type of Match : Cash In-kind L"
Item at
No Project Description Include Quantity) AEL Title AEL No. Total Cost :-
1 Computers/Hardware Hardware,Computer,Inter 04HW-01-INHW 24,280.00 O
2 1 Flat Screen monitors/Video Dis la s with hardware Display,Video 04MD-03-DISP 4,040.00 Q
3 Installation for Hardware/Monitors Installation 21GN-00-INST 14.636.00
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TOTAL PROJECT AMENDED/CHANGE 42,966.00 W
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Item
No Project Description Include Quanti AEL Title AEL No. Total Cost
C
1
N
2 i
3 O
4
5 Q
TOTAL PROJECT ADDED - ip
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D1%18TE TMffO.LIMI G APPROVED ALLOCATED'PROJECTS'.
Item Q
No Project Description Include Quantity) AEL Title AEL No. Total Cost
1 15 Portable Laptop Computers Hardware,Computer,Inter 04HW-01-INHW 10,000.00
2 2 Printers Hardware.Computer,integr,04HW-01-INHW 8,500.00 x
3 t3 Flat Screen monitors/Video Displays with hardware Display,Video 04MD-03-DISP 13.655.00 Ii,
4 Installation for Monitors Installation 21GN-00 INST 1,330.00 00
5 '
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TOTAL PROJECT DELETED 33,486.00 U
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DE'-OBLIGATE THE FOLLOWING APPROVED ALLOCATED PROJECTS 2
Item c
No Project Description Include Quantity) AEL Title AEL No. Total Cost
1 N
2 L
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3
TOTAL PROJECT DE-OBLIGATED O
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Authorized Agent Name: Eric Fyvie To be completed b the County Fire Grants Unit
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Title: Sergeant Request Na. E
ReIview/Approval
By:
Signed:
Date: Date:
MUST BE SIGNED BY AUTHORIZED AGENT
Packet Pg. 393
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California Governor's Office of Emergency Services
ESTABLISH/ENHANCE EMERGENCY OPERATIONS CENTER(EQQ REQUEST
N
Subgrantee Name: San Bernardino Count,Fire Protection District
Homeland Security Grant Program FY 2015 Grant Number2015-00078 Cal OES ID#071-00000
Urban Area Security Initiative (UASI) FY Grant Number Cal OES ID# °
Cl-
Other Program FY Grant Number Cal OES ID# r-
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1. What type of EOC does your organization plan to establish/enhance? (Choose one of the
following)
_
Primary EOC X Alternate/Back-up/Duplicate EOC M
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2. Physical address of facility:
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City of San Bernardino, Emergency Operations Center
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710 N. D Street, San Bernardino CA 92410 r
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3. Describe how the establishment/enhancement of an EOC improves your organization's 0.
ability to prevent, plan for, respond to, and recover from a terrorism event.
(See Attached)
4. Identify all other sources and uses of additional funds assisting the project in any way. o
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Due to the City's fiscal condition,there are no other funding sources to complete this Q
project.
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5. Identify anticipated homeland security grant costs to establish/enhance your `t
organization's EOC in the table below.
6.
Supplies/Equipment AEL# Cost w
Computers 04HW- 26,113 c
01-
INHW 4-
Network Servers c
Printers
Computer accessories (i.e. surge protectors, battery backups, etc.) 04HW- 17,217 0
01- a
N
INHW o
Computer maintenance contracts
Computer connections and cables (including fiber optic cabling) 04HW- 3,940 Q
Ol-
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INHW E
U
Cal OES EOCRF Revised 08/1/13
Packet Pg. 394
Fax machines
Lighting Systems
LCD projectors
E
Projection/plasma/flat screens/monitors/televisions 04MD- 8,080.00
03- o
DISP
c
GIS plotter and software
Telephone s stems
Y
Software development
Commercial off-the-shelf(COTS) software
Installation of EOC items -a
Miscellaneous connections for EOC items CU
Standardized mapping software E
Standardized emergency management software =
Installation of EOC items 21GN- 24,843
00-
CNST LL
Miscellaneous connections for EOC items 04HW- 1,290
01- —
INHW CL
Leasing Costs (Indicate starting and ending dates of lease and
explain the circumstances under which the moving or leasing costs
will be incurred.)
Other(must provide list/description of"other" items and costs)
N
L
TOTAL - EOC Supplies and Equipment 8 L483 0
Y
7. Explanation of"other" items: M
¢
Y
8. Has your organization determined the costs are reasonable? YES
x
Submitted by: Eric Fyvie / Date: 3/9/16
(Name) ( ature) -a
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Y
N
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Packet Pg. 395
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California Governor's Office of Emergency Services
ESTABLISH/ENHANCE EMERGENCY OPERATIONS CENTER(EOQ REQUEST
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The EOC allows for the sharing of information and improves the ability to prevent,plan, o
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respond, and recover from any terrorism event. Utilizing NIMS, first responders and other vital =
members of the response team can work cooperatively in a properly equipped and functioning
EOC. The EOC improves our City's ability to operate during emergency events. This project will
specifically enhance communication and information sharing abilities. This project will furnish
the EOC with computer hardware to maximize the function of the video wall system. CO
Additionally, monitors in EOC auxiliary rooms will be installed. These items are essential to the
basic functions of the various EOC positions and operations.
0
During reorganization of the Fire Department in 2011, primary responsibility for emergency
management was transferred to the Police Department with Fire assuming an assisting role. LO
Upon assuming those responsibilities, the Police Department initiated a renovation project on the
EOC in order to improve our readiness capabilities. Since the beginning of the EOC project in
2013/2014,the furniture was replaced. During the EOC project 2014/2015, a video wall o
consisting of eight displays was installed. A portion of the computers and cabling has been a
replaced. The purchase of new printers was completed. The HSGP 2015/216 funding will be
allocated to maximizing the function of situational awareness in the EOC. Ultimately, improving a,
your organization's ability to prevent, plan for,respond to, and recover from a terrorism event.
N
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