HomeMy WebLinkAbout32- City Adminstrator CITY OF SAN BERNAR^INO - REQUEST For COUNCIL ACTION
From: Fred Wilson Subject: Resolution adding damage bonds and
Assistant City Administrator clean-up deposits for use of
Dept: Park, Recreation and Community
Date: March 12 , 1992 Services facilities.
Synopsis of Previous Council action:
March 8 , 1993 -- Public Hearing set for March 22 Council Meeting.
February 24 , 1993 -- Ways and Means recommended approval of
adjustment to damage bonds and clean-up deposits for City facilities.
1
i
1
Recommended motion:
II
Adopt resolution.
IV Signature
Contact person: Fred Wilson Phone: 5122
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount:
Source: _(Acct. No.)
(Acct. Description)
Finance:
;ouncil Notes:
5-0262 Agenda Item No.
STAFF REPORT
At the recent Mexican Independence Celebration held at Seccombe
Lake park and hosted by the Hispanic Chamber of Commerce, the
facility suffered damage to landscaping and the irrigation system,
and crews had to remove litter and make miscellaneous repairs. The
sponsor had posted a damage bond of $1, 000 and a clean-up deposit
of $500, but total cost for all repairs and clean up was more than
$2, 000. (See attached) . In addition, policing the event required
132 hours of officers' time totaling approximately $9700 over and
above the amount the sponsor agreed to pay for security. The
Hispanic Chamber of Commerce received $5, 000 from the City's Civic
and Promotional fund to host the event.
Currently, the Parks, Recreation, and Community Services Department
requires users to obtain a permit and will not approve the permit
until all deposits and fees are paid. Often the bond and clean-up
deposit are insufficient insurance against damage. For large
events or those that generate a high level of activity (i.e.
concerts) the department coordinates with the Police Department to
ensure security concerns are addressed. These procedures require
staff time, and when these costs are combined with repair and clean
up costs that cannot be recovered from a sponsor, the amount the
City must pay can be very high.
As a result of these circumstances, it is recommended that the bond
and deposit be adjusted based on the number of people attending the
event. (See attached fee schedule) . For organizations receiving
special funding from the City, it is recommended that 50% of that
funding be withheld until after the event so that damage costs
exceeding the bond and deposit amounts may be covered without
impacting the City's budget. This policy change will protect the
City from incurring repair and clean up costs associated with
events held by outside organizations at City facilities,
particularly for events where alcohol will be served.
At the February 15, 1993 Council Meeting of the Mayor and Common
Council, the issue of adjustment to damage bond and clean-up
deposits was referred to the Ways and Means Committee for
discussion and further recommendation. On February 24, the
Committee recommended adjusting the damage bond and clean-up
deposits in the amounts and methods presented and that
recommendation was presented at the March 8 Council meeting at
which time a public hearing was set for March 22 . A resolution is
attached incorporating the adjustments and is recommended for
adoption.
C I T Y OF S A N B E R N A R D I N O
INTEROFFICE MEMORANDUM
OFFICE OF THE MAYOR
DATE: January 12 , 1993
TO: Shauna Clark, City Administrator
FROM: W. R. "Bob" Holcomb, Mayor
SUBJECT: Mexican Independence Celebration at Seccombe Lake Park
COPIES:
-------------------------------------------
I am in receipt of your memorandum, dated December 22 , 1992, which
outlines the total cost of repairs made to the park as a result of
the Mexican Independence Day celebration.
Please recommend a_method for recovering costs for use of City
parks for placem t, on the next available Council agenda.
W. R. "Bob" Hol omb
City Of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
1
To: Fred Wilson, Assistant City Administrator v
'From: Wayne Harp, Assistant Chief of Police
Subject: Costs for Law Enforcement at Seccombe Lake Park for
September 18, 19, & 20, 1992
Date: November 17 , 1992
Copies:
As per your request, the costs for policing Seccombe Lake during
the Mexican Independence Day celebrations have been calculated.
These costs include all of those generated by personnel assigned
exclusively to the festivities.
On Friday all officers worked 5.5 hours overtime except the
lieutenant whose time is straight time. Straight time and overtime
are in separate columns:
Friday - September 18, 1992 Straight Overtime
5.5 hrs. 1 lieutenant $171.8750
5.5 hrs. 1 corporal $ 189.7656
5.5 hrs. 7 P-1's 1198.7571
Total $171.8750 $1388.5327
Saturday - September 19, 1992
11 hrs. 1 sergeant $ 462.8758
5.5 hrs. 1 corporal 189.7656
5 hrs. 1 P-1 155. 6827
5.5 hrs. 4 P-1's 685. 0380
10.5 hrs. 6 P-1's $1961.6026
Total $3532.7351
Fred Wilson
Page 2
November 17 , 1992
Sunday - September 20, 1992 Straight Overtime
12 hrs. 1 sergeant $ 504 . 9000
6. 5 hrs. 1 corporal 224 .2684
6 hrs. 1 corporal 207 . 0171
11. 5 hrs. 2 P-1's 716. 1406
11 hrs. 2 P-1's 685. 0041
6. 5 hrs. 4 P-1's 809.5503
6 hrs. 3 P-1's 560.4390
Total $3707.3249
Sunday - September 20, 1992
Patrol officers assigned on emergency basis
3 hrs. 1 sergeant $ 84 . 1500
1 hr. 1 sergeant $ 42.0750
2 hrs. 1 corporal 46. 0038
1 hr. 1 corporal 34 .5028
2 hrs. 9 P-1's 373 . 6386
1 hr. 3 P-1's 93.4096
3 hrs. 1 P-1 62.2731
1.5 hrs. 1 P-1 62.2731
.8 hrs. 2 P-1's 62.2731
.5 hr. 1 P-1 20.7577
2 hrs. 1 sergeant 56. 1000
Total $622.1655 $ 315.2886
Event Totals $794.0408 $8943.8813
GRAND TOTAL: $9,737.92
Attachment
City of San Bernardino
_.n Bernardino Police Department '
Inter fice Memorandum
To: Captain Lewis ,
From: Sgt. Suttle `
Subject: After Incident Report
Date: September 30, 1992
Copies:
Problem
On Sunday, September 20, 1992, the 3rd day of the above celebration, the crowd
grew to about 6,000. A small percentage (approx. 50) teenage gang types began
fighting among themselves. At approximately 2000 hours two (2) CCW (guns)
arrests were made. The crowd was also unruly around the pavilion and V.I .P.
area.
Due to the above circumstances it was necessary to request assistance from the
shift 3 Watch Commander, Lt. Kraus. Eventually eleven (11) shift 2 b 3
officers and two (2) sergeants arrived and joined the eighteen (18) officers on
the detail . The additional police presence was effective and the incident was
resolved without further problems.
Recommendations
1. Enforce the Parks b Rec rules and regulations provided in the "Use
Application/Permit .
2. Ensure the police department is notified well in advance of the event and
several planning meetings are scheduled with Parks, Hispanic Chamber, and
Police department representatives present.
Findings
In all other incidents of this nature a formal notification and or request has
been made to the Department by the entity for the purposes of planning for the
event. In this instance no such notification/request was made. I was advised
by Lt. Farmer and Sgt. Rice the event would be held this year at Seccombe Lake
Park. Formerly it had been held at Plaza or Nunez Park.
On 8/21/92, 1 was able to get a copy of the Chambers' request to use the park.
From this document I obtained the name and number of a contact person. Mr.
Jerry Esparza advised that there would be two stages with live and recorded
traditional Hispanic music, several food booths and two beer gardens.
Subsequently I was contacted by Mr. Alfred Enciso who requested 6 - 8 Reserve
Police Officers to act as guards on a paid basis. He was informed the
Department did not provide guard service (with legal explanation).
Both of the above conversations occurred on the phone about a week prior to the
event.
On 9/15/92 at 1622 hours, I received an urgent message from Jerry Esparza of
the Chamber. I returned the call but only talked to a voice-mail machine. On
9/16/92, Mr. Esparza called me at my office. He related that the Chamber did
not have sufficient funding for the necessary guard service. I advised him I
planned on having twelve ( 12) officers on Friday, sixteen (16) on Saturday and
Sunday during peak attendance. Further, that we would keep an eye on the beer
gardens but could not provide guard service in the form of fixed posts. He
agreed to placing volunteers from the Chamber at strategic locations, clearly
identifiable with instructions to request help from the police if necessary.
We further discussed the type of music to be played. He again stated
traditional Hispanic music with some oldies over by the Miller Stage. There
was absolutely no mention of Rap music.
On Tuesday, 9/15/92, Casa Ramona had their 6th Annual "Castillo" 16th of
September Celebration. The crowd peaked at approximately 5,000 at fireworks
time. The police department had ten (10) officers in the park and Casa Ramona
fielded 8 - 10 security guards. With the exception of one (1) 647f and one (1)
415 warrant arrest, there were few if any other problems.
On Friday, 9/18/92, the Department placed eleven (11) officers in the park for
the first evening of the "Fiesta" with no problems. Attendance was estimated
at 3,000.
On Saturday, 9/19/92, the Department placed eleven (11) officers in the park
between 1200 - 1700 hours and seventeen (17) officers between 1700 - 2230
hours. We broke up a couple of attempted fights but otherwise no problems.
On Sunday, 9/20/92, the Department placed ten (10) officers in the park between
1200 - 1700 hours. At approximately 1400 hours I was contacted by a
representative of KGGI Radio Station and informed that several Rap groups would
by performing during the day and evening. That same representative made
numerous requests for police to act as security for the Rap groups arriving and
leaving. During this time frame I noticed the composition of the crowd to
change from a family oriented crowd to a crowd now consisting of gang members
and others drawn by the Rap music.
At 1700 hours I managed to recruit three (3) more officers and placed nineteen
(19) officers in the park. I also noted there were only three (3) security
officers from the chamber present.
At dusk, numerous roving bans of black and hispanic youths were provoking each
other and several skirmishes were broken up. At 2000 hours two (2) arrests
were made of people with guns. At this time I informed Lt. Kraus of the
circumstances and requested assistance from patrol . It was necessary to
convert a room in the Parks & Rec building into a temporary holding area
staffed by an officer.
At 2130 hours eleven (11) extra patrol officers had been strategicly placed in
the park. I advised both Mr. Esparza and the KGGI DJ to curtail stage activity
at 2200 hours. It should be noted that the last Rap group ceased at approx.
2245 hours. However, a power shortage at approx. 2220 hours lasted about 15
minutes and contributed to much of the crowd leaving. By 2300 hours all extra
patrol officers were released with the exception of two (2) shift 3 officers
used to transport and lodge prisoners (4).
Altogether the situation was resolved without what could have been a serious
riot. The additional , rsonnel presented a very formiL.-ule force to the few
troublemakers.
There are several reasons for the problems experienced on Sunday but not on
Tuesday, Friday, or Saturday.
The Hispanic Chamber needs to provide the Department with a complete plan in
the future. The introduction of Rap entertainment was a complete surprise to
me. That type of entertainment totally changes the complexion of the crowd and
of course the number of officers required to keep the peace. Fortunately we
reacted well but definitely on an emergency basis.
In future events strict adherence to the rules, regulations, City Ordinances,
and applicable laws is essential if the Department is to control the event.
This particular event is a good example of what happens when the rules and
agreements are not enforced.
1 . The application was not signed 90 days in advance (8121192) .
2. The security clause in the application was totally violated.
3. The description of planned activities failed to mention the Rap concert
or carnival game booths.
4. The amplified music went well past 2200 hours every night.
5. The Police Department and Parks Department personnel need to be
involved in planning any future events.
City of San Bernardino
Sa 'ernardino Police Department
Interoffice Memorandum
To: Lt. Griggs f
From: Sgt. Suttle j( l`
Subject: T.A.P. Seccombe Lake Park - September 18, 19. 20. 1992
Date: September 17. 1992
Copies:
Problem
The Inland Empire Hispanic Chamber of Commerce is sponsoring a "16th of
September Fiesta" at Seccombe Lake Park on Friday, Saturday, and Sunday
September 18th. 19th b 20th. Friday's hours are 1600 - 2200, Saturday from
1300 - 2200, and Sunday from 1300 - 2200. Live and recorded music is planned
for two stages in the park as well as two beer gardens where beer will be sold
as well as food booths. There will also be game booths.
Past experience indicates attendance at approximately 2,000 people on Friday,
and 2.000 - 3,000 people on Saturday, and 4,000 people on Sunday.
Law enforcement presence will be necessary for peace keeping and crowd control .
Recommendations
I . A minimum of 12 officers per day during peak (1700-2100 hrs. ) attendance
will be sufficient.
2. Officers will patrol on foot in pairs.
3. Two (2) marked police units and one (1) un-marked area command unit will be
used for transportation.
4. A room in the Parks b Rec building will be used for a Command Post.
5. The detail will operate on channel 2.
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City of San Bernal-dino Far -s, Recreation
and Community Services Dej-]%partinent
547 N. Sierra Way, San BernardirtolCA 92410
FAX # (714) 384.5467
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DATE
TSB Name:
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Depwtment-
Addrnsa:
Phone :
FAX
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Department: �� 7,
Phone M:
Numbr of p•3ges, including w-ve:rsheet-
Spedet Comments or DrscTVlon of Esmwments:
PARKS, RECREATION AND COMMUNITY SERVICES
APPLICATION/PERMIT
TO USE PUBLIC PARK OR HEUREA I IVU F 4VILI 17
Date ofAppl!catlon, _Ai41st 13 .
Name and Addres-3of App1;'can1.'0tVa.*d7t11'c1r1' 'rl,
racillty Requoslod:
_LLrjbe
Time Do ficlivily:
Date of ActivR�L!L.&Ip P.M. TO A.
Nature of AcWty/Evonv 1 F, rilp
!.s L
Describe Planned Activillos• RAI,,eir, V-)rir' ►Borills
r
E511-rialed Attendance: A�j,:,;rsior.roe?
C,
Wil' Sound ArnplificaW.-on PvAc Arldlw�s Sy-Mebo Ur-edl
Time of Day Aff iplilior is!o b-i Used: '"C.0 1 — 1*0 A.M./P.M.
(Section 12.00.130,City MvnI,:1.pai Coda Aprilleg.1
HOLD HARMLESS AGREEMENT
Applicant heroby acknowledges th.-.-ho/sf-e has,-?id,underslaqds. vd-.v*!l comr y wYh a l prvkslons of Chaptsr 12 6c%M-inkip-
Code, 00y of Son Bernardino. CaYnrr.:,, pfrmIning to use of Fsitk and P,;cr#,-i:-on fn-_*,iI;os.* App""ant h6f,�by tkgsMej *I
responsibiDy to leave ortas In a,,ar.4 and ApP%;1-11 egreP2 lo hc'd a -.e'.ndernnily We City of Sg!i B91,1e.-dipl,
California,from ary and sII IlPbiii1,y!x !a pers-nno or property occurw;;As a tosi;* activIty vid agrees to be liaNg to taie
City for and all damage to any park,faci!hy7 b0doR,perol•eqvlpriow,and!,rn-lv,s?c•,-inod or corof0ed by City,which teivIns Pnm
the aclivily or permI1399 or Is canoed by ary parft;poWn said acthelly. 11-11
6p
'NOTE;This pernift Is sut^lqfnt In c3n"11M161,c ory rn"Go Officer
who determines violation of any provision of ilia C.Ity l.i!jnlc*pal Coda. AVAILABLE YES NO
SPECIAL 001,DITIONS APPLY:
I I _YES NO
CLEANING DEPOSIT: 11 aroe)lacill.ly Is rrcnl left h c:P&n rnrdhion,tl ot FE FF.DF PCMT(S)RF0UIFtFt,:__YES
deposh shall be forfahad. Frrs•
____ RECEIVED BY:
KEY DEPOSIT: Keys thall be returned hn%t?F!!wo(2)woWng days ON RECEIPT#.-- BY:—
after the event for whi-.F the key(s)Is's-t4@j. P4),(s)i9nc!returned IDEPORIUS)'__
womptly,the deposit shall he forfeited. DEPOSIT RETURNED TO: DATE:
P
r:DISAFPR Oyf.D DAJE:
too
Printed Name of ApplIcan I
A— -14r__
A W,
Address M Irk Wien rn
Cemvnity Ser-noes
...2"', (a If.
JIQ 72/1) '?7-3 2 IV
VM"T E: DEPT FACtM
8� 1 b
City 00000"I��. ooe MEV 4;
0 . A1,rL1C^r4T!1J8EA
C WARY; DEPOSIT F&C
FINK: POLICE DEPT.
,,o-' 8�niTu`r`etPK cAni WSK MOWT
SPECIAL FERMIT
As part; cP the r"l is Far:; U&c po rm't, the Pel ] owing repre-
sents an understanding Let esn the (7itl• of Sar) Bel•tlai-dino
and W�?mss_. • �5 � . t .__.. ._ -
�; (a -pl can � • rAlr ..ingtto the +ase .
ofQ �g= -���1.��t--L for
� flame of facil- -Y) ,
- - - -.• __
. (purpose of use
during ..thA period _� _IS + raj 1:7 1 ,s..?
(date and hour
All req'i: iement3 must ke crlpk.ed not later than /� �-
(5 work7n days prior to event) T"' Failure to
comply With arty pl-ovisioniregvi.rement of these special
conditions will be cause fcr irmediate t(•rnination of this
permit.
PERMITS AND LICENSES
Applicant agrees tc) ol;tain all n� • psrrJta and 1.1censes
required for the vrrious antivitrr and events to be
conducted throughout the pe2-i ;pd of use of tl)P facility and to
prov ida proof of same !.n t:l:e Park, Rec�rea t i on and Cotntr+uf�ity
Services Department.
Following is a list of permit,, licenses at;d other require-
ments:
-_-= --- ►kAkY•.�CtS E_ F ERM I T - A 1 for thi s In the
and Building Services Office, Third Floor, City Hnil, plarning
2. FIRE D$PARTMENT IIF.RMIT - Apply for this at the City Fire
Department, 200 E. 'third Street.
3 . ENVIRONMENTAL HEALTH ITINERP.NT PERMIT - Apply to this
at 305 H. Arrowhead Avenue.
4. BUSINESS LICENSE - This includes a MIv-1tiess License for
each vendor and sez-viCe provider ) Apply for this at city
Clerk's office, Second Flcor, City Hall .
-1-
5. ABC LJr_ENSF ANU TF11F•c'k4'RY SELLER' F;:RrJrr IJID SALES AND
USE TAX REM" - (For M oohol Sales ) Api.ly for this at the
State Scard of Ec;ttalizat.ion Office, 203 W. 3rd Stroot.
6. Fnrr:pit- atrtriz5rizin c,'cixrjlva�'— znd- -�t?:P: outdoor enter-
City-
.pt. , Vice and
N �cs"'�5 vif aion.
.R4rfl ,oiid*ra-witi- be J.n ='np1A-?nca_xi.th all California State
Divis n of Occupational Safety aiit%Healtr -p`oll� _�renlIng
with ca ival amuse,:,ent rides and coy: red u:1dPr—i W by Labor
Code 8ect� �s 7900 through 7935. Ric . vehdara will comply
with Police -d`�epartment 1 el.son��el-�" oth City department
personnel regue-lt-ts t,_,_..inspect their ride p its. In the
event of a malt uc�n of an amuseMertt riC1e ar n accident
resUltinq patron injury or fatality, the vendor
Will i . late 1wt.JJy_t11L Police nepartrlent fully cooperate
vestigation.
SECURITY AND CROWD CONTROL
Applicant will provide security and crowd c.ontrcl for the
event can a 24 hour basis with a written duty schedule to be
provided to the Parks, Recreati.ori and Community Services
Department and the Polite Department. The duty schedule will
provide the name, address and telephone number for the
individual responsible for security along with the names and
duty times for each lnclividual working as crowd controller
and/or day/night security guard.
CLEANLINESS OF _FACILITY AND CLEAN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangemonts with city Refuse
Division for provision of trash binn and for the time the
bins are to be emptied. Applicant agrees to provide person-
nel. to empty trash receptacles into the large trash bins
prior to scheduled pick-up time by she Refuse Division. A
facility Cleaning Deposit of $�cG,`O' is required.
The fa ility shall be cleaned by appli�•ant not later than
1.
(Date/Time)
cloaning Deposit sha3 l be forfeited if, upon inspection by a
Parks, Recreation and Comnunity Services Department represen-
tative, the facility has not been properly cleaned.
PORTABLE RESTROOMS
Applicant agrees to provide portable rastrooms 148 required
for the anticipated aLtendanc;e. Restrooms will be strateg-
ically located and will be kept clean and supplied by
applicant.
-2-
EMERGENCY RESPONSE
Applicant agrees that in the event cf (N.n �-,�_x��ency reapor9e
by City foress as a result of a_tivitjes of the event, all
salary and material costa shall be borne 1)), the arlpli.cant;
i .e. , plugged sewer lines , electricz+l fmllure, riots , MEBB
arrests, major crJne responses, etc.
ALCOHOLIC BEVERAGE SALES MDIOR CONSUMPTION
Alcoholic beverage use for any event on City property must be
approved by the City Adrni.nistrator. In addition, alcoholic
beverage sales nust be approved by the city Police Depart-
went and an ABC License must be obtai-ned. Alcohol use tees
are $ XQfO .. _
The Parks, Recreation and Community Setvic, DFpartment will
forward the requcst for Alcohol use tc City Administrator
when the formal recpiest is received and the alcohol waiver
faaa are pa M
In the event that alcoholic beverage sale and/or use is
approved for this event, the applicant she7.1 hold the City
Harmless from any potential liability rlair.�s resulting from r
the sale and/or use of alcohclic beverayAP on the facility
promises.
Applicant will strictly enforce all ABC laws with particular
attention to the prohibition of sale and/cr use of a3rohol by
minors and by requiring proper identification when necessary.
CONTRACTURAL AGREEMENTS
Applicant shall furnish to the Parks, Recreation and Com-
munity Services Department a copy of sidried contracts between
applicant and any vendors or other providers of sex-vices for
the avant.
INSURANCE REQUIRLMENTS
Applicant shall procure and maintain in force during the term
of this permit and any extension thereof, at its expense,
public liability insurance in companies and through brokers
approved by City, adequate to protect against liability for
damage claims through public use of for arising out of acei--
dants occurring in or around the premises, in a minimum
amount of $1, 000, 000. he City
_,hall be named as additional --
insured in the_oli.c . The Appl�cnrit'_s''_1_neurance w 11 be
perry to any coverage the City of San Bernardino may have
in effect. Such insurance policies shall provide coverage
for City's contingent liability on Bach claims or losses
resulting from activities of the permit. An appropriate
oertificate of insurance shall be furniRhed to the Director
of Parks, Recreation and Community services. Failure to
-3-
provide insurance cue stated herein wi11 be cAva• for
immediate termination of this permit .
In addition, all vendors and servi.e pro:•ideres shall provide
Certificates of Insurance in tine ariount of $1 , 000, 000 with
the City named as additi3»al insured.
BOND FOR DAMAGES A14D OTHER UNFORESEEN c OST'S
Applic!�nt Oriall provide a damage bond in the amount of
S,./Q�D• r„_ to cover damages to CJ tv property and
equipment which may occur and to recover other costs which
may accrue as a result of the scheduled ac:tiviti.es.
-4-
8/20/91
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CITY OF SAN BERNARDINO
PARKS, RECREATION & COMMUNITY SERVICES
INTEROFFICE MEMORANDUM
TO: W.R. "BOB" HOLCOMB, MAYOR
FROM: ANNIE F. RAMOS, DIRECTOR
SUBJECT: SEPTEMBER 16 CELEBRATION - DAMAGE TO SECCOMBE LAKE PARK
DATE: September 29, 1992
COPIES: SHAUNA CLARK, CITY ADMINISTRATOR
-----------------------------------
The following is a breakdown of damage and clean-up costs
associated with The Mexican Independence Celebration held at
Seccombe Lake on September 18 , 19 and 20, by The Hispanic Chamber
Of Commerce. The costs include labor and material.
Irrigation
6 - Hunter Rotary Pop-Up @ $ 19. 00 = $ 114 . 00
8 - Toro 570 @ $ 7.47 = $ 59.76
1 - Quick Coupler = $ 25. 00
Landscaping Sub Total $ 198.76
4,700 sq. ft. turf = $ 20.00
4,700 sq. ft. ground cover = $ 1, 110.00
Litter Removal Sub Total $ 1, 130. 00
Clean Lake Shore = $ 20.00
Clean Park = $ 775.00
Miscellaneous Sub Total $ 795.00
Steam clean walk ways and Paviliion floor - 412 sq. ft. _ $ 100.00
Repair electrical outlet = $ 79.94
Remove banners from pavilion and light poles = $ 31. 16
Sub Total $ 211.10
Total $ 2,334.86
The Hispanic Chamber posted a damage bond of $ 1,000 and a clean-up
deposit of $ 500, both of which have been deposited to help defray
the costs of damages as listed.
a44�_ Y&4,r",
ANNIE F. RAMOS, DIRECTOR
PARKS, RECREATION & COMMUNITY SERVICES
AFR/amt
If 411,40
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION 91-35 ADDING DAMAGE BONDS AND CLEAN UP DEPOSITS FOR
3 USE OF BUILDINGS, SPORT FACILITIES, PARK AND RECREATION
FACILITIES, PARKS AND PARKING LOTS, EQUIPMENT AND STURGES
4 AUDITORIUM.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. Findings. The Mayor and Common Council hereby
7 find:
8 A. Hearing has been held by the Mayor and Common Council
9 pursuant to the provisions of Government Code Section 54990, et
10 seq. , to consider the levy of new and additional damage bonds
11 and clean-up deposits for uses of certain Parks, Recreation and
12 Community Services Department buildings, facilities and
13 equipment, which hearing was held following public notice
14 published in a newspaper of general circulation in the City of
15 San Bernardino.
16 B. The proposed damage bonds and clean-up deposits are
17 for the purpose of offsetting potential costs for repair or
18 replacement of damaged equipment or facilities and for providing
19 personnel services for clean-up of buildings or facilities.
20 Bonds and deposits are refundable in full or in part after an
21 inspection of building facilities and equipment has been
22 completed. Deductions for any damages to facilities or for
23 clean-up or repairs shall be deducted from said bond or deposit.
24 C. The proposed damage bonds and clean-up deposits are
25 reasonable and necessary to enable the City of San Bernardino to
26
27 3/2/93 -1-
28
0
1 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION 91-35 ADDING DAMAGE BONDS AND CLEAN-UP DEPOSITS TO
2 MEET THE ACTUAL COSTS OF PROVIDING REPAIRS AND CLEAN-UP SERVICES
AND FOR REPLACEMENT OR REPAIR OF DAMAGED EQUIPMENT AND
3 FACILITIES.
4 more nearly meet the actual costs of providing such services and
facilities.
5 SECTION 2 . Policy. Public parks and recreation
6 buildings and swimming pools, under the jurisdiction of the
7 Parks, Recreation and Community Services Department, are public
8 property and as such are available for use by any person or
9 persons in accordance with the following specifications and as
10 deemed appropriate by the Director.
11 SECTION 3 . Procedure. The facilities and equipment
12 shall be used only for those meetings and activities pursuant to
13 City Municipal Code 12 .80. Any person, persons, or groups of
14 persons desiring the use of any facilities or equipment shall
15 make application on forms provided by the Parks, Recreation and
16 Community Services Department and shall provide such additional
17 information as may be required to assure compliance with City
18 Municipal Code 12 .80.
19 SECTION 4 . Cancellations: Cancellations of meetings
20 and activities may occur twenty-four (24) hours prior to
21 scheduled use of facilities or equipment without forfeiting any
22 fees and/or deposits collected by the Department. In the event
23 of cancellation by the Department, notice will be given as far
24 in advance of the scheduled use as is possible under the
25 circumstances.
26
27 3/2/93 -2-
28
1
RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
2 RESOLUTION 91-35 ADDING DAMAGE BONDS AND CLEAN-UP DEPOSITS TO
MEET THE ACTUAL COSTS OF PROVIDING REPAIRS AND CLEAN-UP SERVICES
3 AND FOR REPLACEMENT OR REPAIR OF DAMAGED EQUIPMENT AND
FACILITIES.
4 SECTION 5. AMENDMENT. SECTION 6, Resolution 91-35, is
5 amended by adding a damage bond and clean-up deposit schedule as
6 follows:
7 "SECTION 6. Refundable Damage Bonds and Clean-Up Deposits.
8 A. Refundable damage bonds and clean-up deposits shall be
9 required for all special events, athletic events,
10 fundraisers and other events which warrant such bonds
11 and deposits based on specific numbers of people and
12 uses of facilities and equipment. Minimum bonds and
13 deposits are as follows:
14 Number of People Damage Bond Clean-Up Deposit
15 Fewer than 50 $ 300 $ 75
16 50-100 $ 500 $ 150
17 101-200 $ 750 $ 300
18 201-500 $1, 000 $ 750
19 501-1, 000 $2, 000 $1, 500
20 1001+ $5, 000 $3, 000
21 B. Refundable deposits held pursuant to this resolution
22 may be refunded in full or in part within fourteen
23 (14) days after completion of the use period. No
24 refund shall be made until the using party or group
25 has secured a signed inspection and release form from
26 the appropriate facility manager, and delivered this
27 3/2/93 -3-
28
1 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION 91-35 ADDING DAMAGE BONDS AND CLEAN-UP DEPOSITS TO
2 MEET THE ACTUAL COSTS OF PROVIDING REPAIRS AND CLEAN-UP SERVICES
AND FOR REPLACEMENT OR REPAIR OF DAMAGED EQUIPMENT AND
3 FACILITIES.
4 executed release form to the Parks, Recreation and
5 Community Services Department. Deductions for any
6 damages to the facility or for clean-up and repairs
7 shall be made from the said deposit by City. "
8 I HEREBY CERTIFY that the foregoing resolution was duly
9 adopted by the Mayor and Common Council of the City of San
10 Bernardino at a meeting thereof, held on the
11 day of 1993 , by the following vote
12 to wit:
13 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
14 ESTRADA
15 REILLY
16 HERNANDEZ
17 MAUDSLEY
18 MINOR
19 POPE-LUDLAM
20 MILLER
21
22 Rachel Clark, City Clerk
23
24
25
26
27 3/2/93
-4°
28
0
1 RE: RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION 91-35 ADDING DAMAGE BONDS AND CLEAN-UP DEPOSITS TO
2 MEET THE ACTUAL COSTS OF PROVIDING REPAIRS AND CLEAN-UP SERVICES
AND FOR REPLACEMENT OR REPAIR OF DAMAGED EQUIPMENT AND
3 FACILITIES.
4 The foregoing resolution is hereby approved this
5 day of , 1993 .
6
7 W. R. Holcomb, Mayor
8 City of San Bernardino
9
10 Approved as to form
and legal content:
11 James F. Penman
12 City Attorney f
13
By:
14
15
16
17
18
19
20
21
22
23
24
25
26 park&recfacilities-u
27 3/2/93 -5-
28