HomeMy WebLinkAbout11- Parks, Recreation & Community Services CITY OF SAN BERNAr )INO - REQUEST FO[ COUNCIL ACTION
From: Annie F. Ramos, Director Subject: AUTHORIZATION FOR APPLICATION AND
ADMINISTRATION OF AN ACTION GRANT IN
Dept: Parks , Recreation & Community Services THE AMOUNT OF $238,487 TO CONTINUE
THE ADMINISTRATION AND OPERATION OF THE
Date: March 3, 1993 SENIOR COMPANION PROGRAM FOR THE PERIOD
JULY 1, 1993 THROUGH JUNE 30, 1994.
Synopsis of Previous Council action:
The Mayor and Common Council approved application and administration of ACTION
grants for the administration of the Retired Senior Volunteer Program and the
Senior Companion Program since 1975, the last approval for SCP being on
April 6, 1992.
Recommended motion:
That the Director of Parks, Recreation and Community Services be authorized to
apply for and administer an ACTION Grant in the amount of $238,487 to continue
the Senior Companion Program for period July 1, 1993 through June 30, 1994.
ignature
Contact person: Annie F. Ramos Phone: 5030
Supporting data attached: Staff Report and Application Ward: City Wide
FUNDING REQUIREMENTS: Amount: $36,840
Source: (Acct. No.) 001-381-53812
Acct. Description) Grant Match - Ci M Cas M h f salaries
and volunteer expenses. Finance: 7�k)
Council Notes:
75-0262 Agenda Item No.
CITY OF SAN BERNAR" INO - REQUEST FOP &VOUNCIL ACTION
STAFF REPORT
AUTHORIZATION FOR APPLICATION
AND ADMINISTRATION OF AN ACTION
GRANT IN THE AMOUNT OF $238,487
TO CONTINUE THE ADMINISTRATION
AND OPERATION OF THE SENIOR COMPANION
PROGRAM FOR THE PERIOD JULY 1, 1993
THROUGH JUNE 30, 1994.
The Senior Companion Program is one in which low income
seniors serve as companions for frail elderly or disabled to
help them to remain in their own homes or return to their own
homes, thus avoiding institutionalization. The Senior
Companions are volunteers who, because they are low income,
receive an untaxed stipend of $2 .45 per hour plus help with
lunch and transportation. This enables low income seniors to
serve as volunteers, thereby keeping them active and in their
own homes as well as the clients they serve.
The City will provide a total local match of $60, 920 which
will include salaries for full and part time employees and
expenses for volunteers. This match is funded through the
General Fund budget for administrative services, in-kind city
contributions such as office space, utilities, custodial,
recognition, accounting, etc. , and contributions from the
community for meals, services and donations.
This program has been renewed annually since 1975 and
currently has 67 companions who are providing 252 clients with
over 5, 627 hours of service each month.
3/3/93
u
15-0264
APPLICATION FOR t DATE SUBMITTED
Appirant,da,,"r
FEDERAL ASSISTANCE
95-600072
I.TYPE OF SushassJOr1: @ 1 DATE RECEIVED BY STATE Su"App ic-f Dn kderuaw
�J1pr1 ?►etOpUnDOn
❑Construclon ❑ Cannuctlen
=Nom-Corutticaon ❑ Nor+Cons Croon A DATE RECEIVED BY FEDERAL AGENCY Fedora✓Identifier
436-9017/12
L APPUCAW INFORMATION
Legal Name: Orgwuzswr4)UN
City of San Bernardino
Aocress(prve cry,away,sme.ono ZP ci+oael: Name and taseorlone number of M»
person to be contacted on manors
300 North "D" Street InvoNin this applic.0ion(g"area code):
San Bernardino, CA 92418
County of San Bernardino Betty Lewison (909) 384-5100
S. EMPLOYER IDENTIFICATION/WMaER(EIM 7. TYPE OF APPLICANT:(erMer appJTlpfW&Ile(W in box) 0 — C
A. Stale H. Independent School District
9 5 — B. County 1. State Controued institution of Higher Learning
C. Municipal J. Private University
a TYPE OF APPLICATION: D. Tow. hp K. Indun Trbe
❑ New UCorrtinuslion ❑ Revision E. Iruerstme L. IndNidual
F. Imermunleipa) M. Profk Organization
If Revision,enter appropriate Ietter(s)in box(es): ❑
A. Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other(Specify):
c
0. Decrease Duration Other(speciy): A NAME OF FEDERAL AGENCY:
ACTION
111. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
ASSISTANCE NUMBER. ] 2 0 8
SCP provides personal services to
TITLE': Senior Companion Program handicapped, frail and elderly persons,
both in private homes and in facilities.
12. AREAS AFFECTED BY PROJECT(C/LBS,countres,stares,etc.):
Greater San Bernardino Inland Empire
11 PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a. Applicant b. Pro)ea
07-01-93 06-30-94 36 36
1S. ESTIMATED FUNDING: IL IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12312 PROCESS?
a. Federal f .00 a_ YES. THIS PREAPPLICATIOWAPPLICATION WAS MADE AVAILABLE TO THE
238,487 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
b. Applicant s .00
53,220 DATE
C. sure s .00
b. NO. ❑ PROGRAM IS NOT COVERED BY E.O.12372
d. Local = '00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
a. Other = 25,586
I. Program Income S ,00 17. IS THE APPLICANT DEUMMENT ON ANY FEDERAL DEBT7
❑ Yes If'Yes,'attach an explanation. )tS No
g. TOTAL S
317,293
I& TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE t$AWARDED
a Typed Name of Author¢ea Rapresanfative b. Title Director, Parks c. Teiophone Number
Annie F. Ramos Recreation Communit Svs. (909) 384-5030
CL Signature of Authoraed Representative e. Dale SJgned
Pravrous(:buoRS rat UsYr or Low Reprocucuon Page i Smnowc roan Q4(Fw,♦-bl Fres4woma w 0"8 C-CUW A-162
rwn l A 1 - D UV UL,A
(1)VOLUNTEER SUPPORT EXPE! ZS
C,RJI*-T>:>:PFRSONN ML (1) (2) (3) (4) CS) (6)
E)OPENS>_S Annutl S Tka.e Tots] ed=%J Funds Non- edtral Excess
Pm=Title S>sla7 ►on Cost RNUmed Resourcts Resources
Director 5 31 , 913 .1 100 S 31 , 913 . 529 , 671 . s 2 , 242 . 5
Clerk/Typist 19 , 594 • 70 13 , 716 . -0- 13 , 716 .
Coord. of Vols. 17 , 027 . 50 8 , 514 . -0- 6 , 514 .
Accountant 33 , 093 . 20 6 , 619 . -0- 61619 .
TOTAL PER SONN I D.-P)=':Ste` S �;6 0 7 6 2 . S29 , 671 . 5 24 , 472 . S 61639 .
b. FRTNGEBENEFZTS 22 , 853 . 3 000 . 17 ,866 .
c. (1)GRAN'"17=E STAFF LCYA] 805 . 405 . 400 .
c. f 21 GRA►�'T� STAFT LONG DISTANCE 'tRA\TE1 1 900 . 900 . -0-
d. EQUIPMENT I 1
C. SUPPLIES 250 . 100 . 150 .
f. CONTRAC7UA.L SERVICE
c. OT}�._.R: Postage 300 . 200 . 100 .
Cornmunzcanc)ns 720 . I 462 . 2 5 8 .
prinrinc 500 . 300 . 200 .
Spa= 5 ,400 . - - -0- 5 , 400 -
h. IN'DIREC'T COSTS
i. TOTAL VOLUNTEER SUPPORT EXPENSES 5.9-2 4 90 S 3-5 , 036 . 5 4 3 446 c14 C-06 .
1(2) VOLUNTEER EXPENSES I
a PERSONNTEL E TENSES
Stipend,; 168 , 814 . 16F , 814 . -0-
Li«rcc Afl�a-arrx
End of Semice Alinu•a^-c
ppc,4 2ne a rin r •T w2 nr
b. FRINGE SE.N'EFTTS
Meals 22, 572 . 16 , 112 . 1 . 750 2 710
FICA
Uniforms
Insl"nancc I 2E3 . 2E3 . -0-
Recorrivnn 1 4 5 0 . ('60 . 7 9 0 .
O.,hcn PJh sic&l ExaT-is 3 300 . -0- 1 31 , 300 .
c TR_A 25,440 15 , 600 . 2 , 000 . 7,840.
d. f,Q1JIPl`�h'T
e. SrnV r-}L�ZES/+•�7 A t c �-
1. ON 1l_AL 1\.AT L SQVICL
(
,. 'TOTAL �'OLUT�MEEREXPENSES S 224 803. 5203 449 . S 10' 804 . S
i. TOTAL COSTS (S 317,293. IS2 3 F 4 R 7 . 54,250 ;S24,556.
PERCENTAGES { lU� 757. 17 87
rro.
2 s T
:POf!r 42A-AA (;0rYD) p��r a ORS � ;Z p2€e
Grant t 416-9D17
July 1. 19 9 3 thru June 30, 199 4 EXCESS
1 VOLUf:TEER S
UPPORT EXPENSES• FED L -T�Dh-FEDERAL NOh'-EIDER%
A. Grantee Personnel Expenses_
Salaries and fringe benefits are
based on grantee's salary schedules *� INCLUDES $854.00 AD*i. COST INCREA
established by resolution of the
mayor and Co=on Council-
1. iect
DiTec periods
*$29,671.00 ; 2 , 242 . 00 = -0-
2. Clerk/Tvpist:(70% time) a periods-19 per br x 80hrs x 26 pay p 13,716-00
x 70%
3. Coordinator of Volunteers:p50I time)
$8. 186 per br x 80hrs x 26 a ' periods 81514.00 -0-
x 501
y, w15.91 aer hr i 80hrs x 26 pay periods
:15.91 p _Q_ _Q_ 6.619.0C
z 202 - $6,619.00
TOTAL PERSONNEL EXPENSES $ 29,671.00 $ 2 4 , 4 7 2 . 0 0 6 ,619 PC
B.
Frin¢e Benefits:(See attachment for breakdown 3,000.00 $ 9 , 682 . 00
1, miect Director: _0_ 4 , 934 - 00
2. C1erk/Typist: (7 0 ) -0-
3,250.00
3. Coordinator of Volunteers: (50% ) 1 ,987 .-C
4. Accountant: (20%)
TOTAL FRINGE BENEFITS $ 3,0D0.00 $17 , 866 - 00 $ 1 , 967 .
C. Grantee Directorl illvtravel
The Project an average of 150 mi. p er month s 405.00 $ 25.00 $
x 12 mos. C 25C per mi. - $450.00
The Coordinator of Volunteers will --0-travel an average of 125 ai. per 375.00
month z 12 mos. C 25C per zi. - $375.00
D. Grantees Staff - Long Distance Travel:
The Project Director will attend
2 ACTION Training Conferences. -0-
�2 R.T. airfare g $300.00 $ 900.00 -0"
6 days $ 1100.00 per diem $600.OG
(includes root, meals and other
related expenses.)
Attachment - SCP
P aget Justification
B . Fringe Benefits :
1 . Project Director:
Pers - 16 .42€ = $5 , 240 . 00
Ins - $238 . 50x12 mo. = 2 , 862: 00
W. C. - 3 . 25€ = 1 , 037 . 17
U.E. - . 25€ = 79 . 78
Medicare - 1 . 45€ = 462 . 74
$9 , 681 . 69
2 . Clerk/Typist : (70€ )
Pers - 16 . 42€ = $2 , 252 . 13
Ins - $238 . 50x12 mo. = 2 , 003 . 40
W. C. - 3 . 25€ = 445 . 77
U .E. - . 25€ = 34 . 29
Medicare - 1 . 45€ = 198 . 88
$4 , 934 . 47
3 . Coordinator of Volunteers : (50€ )
Pers - 16 . 42€ = $1 , 397 . 92
Ins . - $238 . 50x12 mo. = 1 , 431 . 00
W.C. - 3 . 25€ = 276 . 69
U.E. - . 25€ = 21 . 29
Medicare - 1 . 45 = 123 . 45
$3 , 250 . 35
4 . Accountant: (20%)
Pers - 16 . 42, = $1 , 086 . 77
Ins . - $238 . 50x12 mo. = 572 . 40
v- C. - 3 . 25€ = 215 . 10
U .E. - . 25€ = 16 . 55
Medicare - 1 . 45 = 95 . °7
$1 , 986 . 79
Exces-
Federal Non-Fed Non-Fed
Tctal Fringe Benefits: $3 , 000 . 00 $17 , 866 . 00 $1 , 987 . 00
VOLUNTEER SUPPORT EXPENSES (Continuea)
E, Supplies:
Consumable desk-top suyrlies are
estimated to cost ;250.00 ; 100.00 S 150.00 ; -0-
G. Other:
1 . Postage:
Postage costs are estimated.
at ;300.00 200.00 100.00 -0-
2. _Telephone:
Phone costs are estimated at
;600.00 per no x 12 mo. - $720.00 462.00 255.00 -0-
3. Printing and Photocopying:
Based on actual cost:
634 pages C 5C x 12 mo. - $500.00 300.00 200.00 -0-
4. mace: (Maintenance S Utilities)
SCP is housed in the City's Senior
Citizens Center and utilizes 1 ,032
sq. ft. of space, which is 82 of the
total building space of 13,000 sq. ft.
Custodial Service - ;36,500.00
Utility Costs - 31,000.00
$67,500.00
$67,500.00 x 01 - ;5,400.00 -0- -0- 5,400.0(
TOTAL VOLUNTEER SUPPORT EXPENSES: ; 35,038.00 s 4 3, 4 4 6.00 $14, 0 0 6.0(
VOLUN7EER EXPENSES:
A. Pcrsonnel Expenses:
1 '. Stipends:
66 volunteers x 1044 hrs. E 42.45 per hr. 416E,814.00
B. Frinre Benefits :
1 . ?Seals
66 volunteers x 218 working
days @ 41 .50 per day . 422,572.00 18,112.00 1 ,750.00 2,710.00
2. Insurance:
Accident: 66 volunteers x
41 .10 -- 72.60
P.L. : Tiinumum preziu¢ 445.00
Excess Auto: 53 vol. E' 42.75 263.00 -0- -0"
$145.75
3. RecoPni-ti on:
66 volunteers f $10.00, plus
sponsor and co=unity donations
for additional meal costs, door
prizes, decorations, etc. in the 660.00 790.00 -0-
amount of 4790.00
4 . Physical Exams: _0_ 3,300.00 -0-
66 volunteers f 450.00
c. Travel:
53 volunteers will drive their ovn
vehicles and are limited to 4 40.00
per month - 53 x 12 x $40.00 - 4 25,440.00 15,600.00 2,000.00 7,840.00
13 volunteers use public trans-
portation @ $1.00 per day x 228
working days - 13 z 41.00 z 228 2,964.00 -0-
days
TOTAL VOLUNTEER EXPENSES 4203,449.00 4 10,804.00 $ 10,550.00
TOTAL VOLUNTEER SLTPPORT EXPENSES 35,036.00 43, 446. 00 14,0 0 6 .00
TOTAL BUDGET $238,4F7.00 ; 54, 250. 00 4 24,556.00