HomeMy WebLinkAbout18- Public Works CITY OF SAN BERN "' RDINO - REQUEST. VNR COUNCIL ACTION
File lyo. 6.51-10
Authorization to Execute Third
From: ROGER G. HARDGRAVE
Subject: Amendment to Contract - Repair and
Maintenance of Overhead Doors,
p, Public Works Maintenance
Plan No. 7663 --
Date: 4-17-95 INLAND OVERHEAD DOOR COMPANY
Synopsis of Previous Council action:
05-01-89 - - Resolution No. 89-119 adopted awarding a contract to
Inland Overhead Door Company, for the low bid price of
$27 , 721 . 00 .
06-19-89 - - Change Order No. One approved, to authorize bringing
the overhead doors up to good working condition, for
an increase of $9 , 453 . 75 in the contract price.
07-02-90 - - Change Order No. Two approved, to extend the contract
for a one-year period, from 7-1-90 to 6-30-91 , at no
adjustment in the contract prices.
04-24-91 - - Change Order No. 3 approved, to extend the contract
for a one-year period, from 7-1-91 to 6-30-92 , at no
adjustment to the contract prices.
(Continued on second page)
Recommended motion:
Adopt resolution.
Col Shauna Clark
Jim Sharer
Barbara Pachon
Jim Penman
Signature
Contact person: Roger G. Hardgrave Phone: 5025
Staff Report, Amendment
Supporting data attached: to Contract & Resolution Ward: All
FUNDING REQUIREMENTS: Amount: $21 . 605 . 00 (General,Library, & Motor Pool Funds)
001-332-323-122 ,201 , 327 , 462
Source: (Acct. No.) 338-5507 , 105-471-5507 & 635-311-5507
(Acct. Description) Building Maintenance
Finance:�� ��
Cot dotes:
Aj
75-0262 Agenda Item No.
CITY OF SAN BERL-,iRDINO - REQUEST k JR COUNCIL ACTION
STAFF REPORT
Inland Overhead Door Company has a contract with the City
to maintain electrical and manually operated roll-up doors at
various City buildings. This is a highly specialized mainten-
ance, which the Contractor has performed in a very satisfactory
manner.
An inquiry was sent to this Contractor asking if they
would be willing to accept another extension of one year on this
contract and, if so, under what conditions. Inland Overhead Door
Company responded that they would be willing to accept an
extension on their contract, at no increase in the unit prices.
Costs incurred for services under this contract will be
charged to Object Code 5507 , "Building Maintenance, " for the City
facilities listed below:
Budget Title Account No.
City Hall 001-325-5507
Carousel Mall 001-325-5507
Central Stores 001-325-5507
Central Garage 635-341-5507
Fire Station 001-325-5507
Building Maintenance Shop 001-325-5507
Communications Maintenance Shop 001-325-5507
Central Library 105-471-5507
Seccombe Lake Snack Bar 001-325-5507
We recommend that the Third Amendment to Contract, to
extend the term of the contract from 7-01-95 to 6-30-96 , be
approved.
SYNOPSIS OF PREVIOUS COUNCIL ACTION Continued
04-06-92 - - Change Order No. 4 approved, to extend the contract
for a one-year period, from 7-1-92 to 6-30-93 , at a
reduction of $8 ,516 . 00 in the contract price.
03-22-93 - - Resolution No. 93-68 adopted authorizing execution
of an amendment to the contract to extend the term
for a period of 1 year, from 7-1-93 to 6-30-94 , at
no increase in the contract price; and to incor-
porate 12 screens of Carousel Mall into the
contract.
04-29-94 -- Resolution No. 94-126 adopted authorizing execution
of an amendment to the contract to extend the term
for a period of 1 year, from 7-1-94 to 6-30-95, at
g_ no increase in the contract price.
4-17-95
75-0264