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HomeMy WebLinkAbout05.P- Submittal and Appropriation of Funds for Waste Tire Cleanup Grant Application 5.P RESOLUTION (ID # 4295) DOC ID: 4295 B CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Grant From: Marlene Miyoshi M/CC Meeting Date: 03/07/2016 Prepared by: Chris Alanis, (909) 384- 7213 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Submittal and Appropriation of Funds of the Waste Tire Cleanup Grant Application from the Department of Resources Recycling and Recovery (CalRecycle). (#4295) Current Business Registration Certificate: Not Applicable Financial Impact: Increase estimated revenues in the amount of$40,000 in account no. 123-400-0000- 4695 for the grant revenue. Appropriate $40,000 in account no. 123-400-0098-5011 for the grant expenditures. Account Description: Waste Tire Cleanup Grant Motion: Adopt the Resolution. Synopsis of Previous Council Action: 03/06/06 Reso 06-68 ratifying submittal of the Waste Tire Cleanup Grant Application 02/20/07 Reso 07-64 authorizing submittal of Waste Tire Cleanup Grant Application 03/07/11 Reso 11-57 ratifying submittal of Waste Tire Cleanup Grant Application 01/23/12 Reso 12-18 authorizing submittal of Waste Tire Cleanup Grant Application 03/14/14 Reso 14-69 authorizing submittal of Waste Tire Cleanup Grant Application Background: The California Department of Resources Recycling and Recovery (CalRecycle) receives an annual appropriation from the California Tire Recycling Management Fund to administer the Tire Recycling Act and related legislation. In turn, CalRecycle has allocated funds for the Waste Tire Cleanup Grant Program. Eligible costs for the Waste Tire Cleanup Funds are the cost of collecting, transporting, and disposing of illegally dumped waste tires that has occurred along the public right-of- ways and/or illegal dump sites on public and private property. The intent of this activity is to remediate threats to public health, safety, and property. If waste tires and other illegally dumped items are not removed immediately, they tend to increase in volume and become a greater problem than originally discovered. The City first applied for this grant in FY 05/06 and received $10,000. The City identified three illegal dump sites that ranged from 50 to 500 tires. Due to the proximity to homes, businesses, and schools, all were considered a serious threat to public health and safety. City staff and volunteers cleaned up and properly disposed of over 3,000 tires Updated: 3/3/2016 by Georgeann "Gigi" Hanna B I Packet Pg. 194 Wft 5.P 4295 illegally dumped in the public right of way or in vacant lots which was covered by the Grant. In FY 06/07, the City applied for this grant again and received $17,000. The City's Right-of-Way crew and volunteers removed waste tires on a weekly basis throughout the City. Overall, the waste tire clean-up efforts resulted in a total of 120 tons of tires being properly disposed, which was covered by the Grant. In FY 10/11, the City applied for a third time and received $15,000. In this application, the City identified over 1,200 tires illegally dumped throughout the City. The Right-of- Way crew and volunteers removed small amounts of waste tires on a weekly basis throughout the City. The waste tire clean-up effort was ongoing for two years. In FY 12/13, the City applied for a fourth time and received $43,338. In this application, the City identified over 6,600 tires illegally dumped throughout the City. The Right-of- Way crew and volunteers removed small & large amounts of waste tires on a weekly basis throughout the City. The waste tire clean-up effort was ongoing for two years. In FY 14/15, the City applied for a fifth time and received $50,000. In this application, the City identified over 6,100 tires illegally dumped throughout the City. The Right-of- Way crew and volunteers removed small & large amounts of waste tires on a daily basis throughout the City. The waste tire clean-up efforts are ongoing and continue to be funded by the Waste Tire Cleanup Grant. The City continues to experience the illegal dumping of used tires at a consistent rate despite the fact that the City offers curbside collection of used tires from residential customers. The City also hosts Residential Cleanup Days once a month which includes tire collections. In addition, to offset the influx of waste tires, the City continues to try to identify those potential businesses and individuals responsible for illegally dumping tires. The grant funds will be used by the City to offset the equipment and personnel costs of the collection, disposal, and hauling costs of waste tires illegally dumped during the grant term. The application deadline for the Waste Tire Cleanup grant is March 3, 2016 with a secondary due date of April 5, 2016 for an approved Resolution by Common Council. The grant term is a two-year cycle beginning July 1, 2016 through June 30, 2018. Staff recommends adoption of the attached resolution authorizing submittal of the application for grant funds. The total grant amount requested is $40,000 for the upcoming two-year cycle, with no local matching funds required from the City. City Attorney Review: Supporting Documents: Reso for TCU16 (DOC) Signed App Cert (PDF) proposed TCU16 Budget (XLSX) Updated: 3/3/2016 by Georgeann "Gigi" Hanna B Packet Pg. 195 5.P.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL AND APPROPRIATION 3 OF FUNDS OF THE WASTE TIRE CLEANUP GRANT APPLICATION FROM THE 4 DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE). 5 WHEREAS, funds are available from the California Department of Resources 6 7 Recycling and Recover (CalRecycle) for grants to local government to pay for the costs of U 8 cleanup, abatement, and other forms of remedial action related to the disposal of used whole to 9 tires; and 10 � WHEREAS, the City proposes to implement a Waste Tire Cleanup that involves c L 11 collection and proper disposal of illegally dumped waste tires; and C 12 WHEREAS, the City has demonstrated it has sufficient staff resources, technical v 13 L 14 expertise, and experience with similar projects to carry out the proposed program; and r 15 WHEREAS, the grant application deadline is March 3, 2016 and the secondary 3: 16 M application deadline is April 5, 2016 with the grant term ending June 30, 2018. v 17 18 NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND THE L 19 COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: c 20 SECTION 1. That the Mayor and Common Council of the City of San Bernardino 21 authorize the submittal and appropriation of funds of the application to the Department of = 22 23 Resources Recycling and Recovery (CalRecycle) for a Waste Tire Cleanup Grant; The City a 24 Manager of San Bernardino, or his/her designee is further authorized and empowered to (1) 25 submit all supporting documents required by the Waste Tire Cleanup Grant during its 26 pendency, including, but not limited to, payment requests, (2) to administer grant funds; and 27 (3) to implement and carry out the purposes specified in the grant. 28 1 Packet Pg. 196 I SECTION 2. The funds of the Waste Tire Cleanup Grant Program will be 2 appropriated each fiscal year until the grant term ending of June 30, 2018. 3 SECTION 3. These authorizations are effective for a period from March 3, 2016 4 through June 30, 2018. 5 6 7 U 8 9 a 10 11 12 13 14 N 15 16 LO ..r 17 /// D 18 19 "- 0 20 21 22 a 23 24 25 26 27 28 2 FPacket Pg. 197 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE SUBMITTAL AND APPROPRIATION 2 OF FUNDS OF THE WASTE TIRE CLEANUP GRANT APPLICATION FROM THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY 3 (CALRECYCLE). 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting cc 7 thereof, held on the day of , 2016, by the following vote: v 8 ~ Council Members: AYES NAYS ABSTAIN ABSENT 9 a 10 MARQUEZ v c �a L 11 BARRIOS c9 a 12 VALDIVIA U 13 SHORETT L 14 NICKEL N 15 16 RICHARD N 17 MULVIHILL to 18 L 19 w Gerogeann Hanna, City Clerk o 20 The foregoing resolution is hereby approved this day of , 2016. 21 22 23 R. Carey Davis, Mayor a City of San Bernardino 24 Approved as to form: 25 Gary D. Saenz, City Attorney 26 By: 27 28 3 FPacket Pg. 198 5.P.b oaiftcyde Grants system Application Certification Application Information Applicant: City of San Bernardino Cycle Name: Local Gov't Waste Tire Cleanup Grant Application Due Date: 3/3/2016 Cycle Code: TCU16 Secondary Due Date: 4/5/2016 Grant ID: 19014 Grant Funds Requested: $40,000.00 Matching Funds: - (if applicable) Contacts Name Title Prime Second Auth Cnslt Timothy O'Neal Environmental Projects Specialist X Christopher Alanis Integrated Waste Division Manager X te Budget Category Name Amount v Contract $20,000.00 U Equipment _ c Materials $5,000.00 M 0 Personnel $ 15,000.00 a Documents Document Title Received Date Required 0 a) L Application Certification Budget Proposed Budget 02/10/2016 rn Priority Ranking Criteria Checklist Priority Ranking Criteria Checklist 01/27/2016 Required By Secondary Due Date a) Resolution/Letter of Commitment Other Supporting Document(s) Draft Resolution U sz sZ EPPP Policy Certification/Notification Q Letter of Authorization/Resolution N� s� Letter of Designation Signed LOD 02/17/2016 N Property Access Authorization and Non-Responsibility c Affidavit N E Resolution v Check the following,as applicable.See Application Guidelines and Instructions for more information and examples. Q X Applicant acknowledges that its approved Resolution or Letter of Commitment must be uploaded no later than the secondary due date.Applicant further acknowledges that if its Resolution or Letter of Commitment is received after this date,its application will be disqualified. EPPP Does your entire organization have an existing Environmentally Preferable Purchasing and Practices(EPPP)Policy? X Yes,our entire organization has an existing EPPP Policy, (Must answer Yes to be eligible). Page: 1 of 2 Packet Pg. 199 5.P.b Recyde Grants Svstem Application Certification Conditions and Certification Condition of Application Submittal: Acceptance of Grant Agreement Provisions In the event the Applicant is awarded a grant,the submittal of this Application constitutes acceptance of all provisions contained in the Grant Agreement,which consists of the following: • Executed Grant Agreement Cover Sheet and any approved amendments • Exhibit A-Terms and Conditions • Exhibit B-Procedures and Requirements • Exhibit C-Application with revisions, if any,and any amendments Environmental Justice: In the event Applicant is awarded a grant, submittal of this Application constitutes acceptance of the following;that in the performance of the Grant Agreement,Applicant/Grantee shall conduct their programs, policies,and activities that substantially affect co human health or the environment in a manner that ensures the fair treatment of people of all races,cultures,and income levels, including minority populations and low-income populations of the State. (see Govt.Code§65040.12(e)and Pub. Resources Code U §71110(a)) (-- Certification: I declare under penalty of perjury under the laws of the State of California,that funds have been allocated for the projects)/activities m identified in the grant application and that sufficient funds are available to complete the project(s)/activities identified in the grant U application,tha l havejead the Application Guidelines and Instructions and that all information submitted for CalRecycle's }, consideration "ard 'f gg�iant fund true and correct to the best of my knowledge,and that on behalf of the Applicant I accept the above c ditt s 6mittar / ''tenn fi f v X f f Q Sign re of S' rtattire rfutho ty(as authorized in Resolution or Letter of Commitment) Date or ttthorized Designee(a authorized in Letter of Designation,submitted with this Application) U d Print Name ~ Print Title rn IMPORTANT! 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