HomeMy WebLinkAboutS1- Public Works CITY OF SAN BERN "' RDINO - REQUEST FIR COUNCIL ACTION
File i.o. 7.0
Award of Contract - Purchase
From: ROGER G. HARDGRAVE Subject: Emergency Generator - Sewer
Dept: Public Works Lift Stations
Date: 12--13-93
Synopsis of Previous Council action:
June, 1993 - Allocation of $11 , 200 approved in 1993/94 Budget, for
purchase and installation of telemetry units.
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Dean Meech S gnature
Contact person: GPnP R Kla Phone:_ 5125
Supporting data attached: Staff Report, Resolution Ward: All
FUNDING REQUIREMENTS: Amount:_ $49 , 136 . 16
Source: (Acct. No.) 001-403-55800
(Acct. Description) Miscellaneous equipment
Council Notes:
62
Agenda Item No.
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ITY OF SAN BERN ' RDINO - REQUEST FIR COUNCIL ACTION
STAFF REPORT
Page 1 of 2
In December of 1992, an adjacent city made allegations to
the Regional Water Quality Control Board concerning the operation
of our sewer lift stations. As a result of these allegations,
the Board considered action against the City (never taken) . An
agreement was reached with the City Administrator concerning
corrective actions deemed necessary by the Board.
Under this agreement, the City agreed to install
telemetry units at all 11 lift stations, visit its operation pro-
cedures with Board staff, secure an alternate electrical power
source for the lift stations ' motors and make regular reports to
the Board until such time as these items were completed. The
work was to be completed before the end of December, 1993 .
Funds for the necessary work were programmed into the
budget for the current year.
Because the lift stations have several different
voltages, sizes and capacities of motors, this is not an item
that can be "purchased off the shelf. " It was necessary to have
professional designers specify a piece of equipment that would
meet all of the needs.
The Public Works Department prepared Requests for Pro-
posals for the design and construction of the required equipment
and sent it to 12 designer/builders. Only two of the 12 firms
responded with proposals for the design and construction of the
unit.
We have consulted with the Garage Division to help in
selecting the unit best suited to our needs and most easily main-
tained. Johnson Power Supply was selected. A Purchase Order was
prepared, however, we have been advised bN,7 Purchasing that such a
procedure takes action of the Mayor and Common Council.
An amount of $11 , 200 was allocated in the 1993/94 Budget,
under Account No. 001-403-55800 , to finance the costs of
purchasing and installing telemetry units for all lift stations.
The transfer of $49 , 137 in supplemental funds to this account was
approved on 11--22-93, in order to provide sufficient funds to
cover the purchase price for the emergency generator.
This generator will be mounted on a trailer and provide
multiple voltages through a variety of different types of plugs .
These features will make the unit very flexible, which will allow
it to be used for emergencies and special events.
We recommend that a contract be awarded to Johnson Power
Systems .
12-13-93
75.0264
CITY OF SAN BERN ^RDINO - REQUEST FIR COUNCIL ACTION
STAFF REPORT
Page 2 of 2
URGENCY CLAUSE:
"It is essential that this item be approved and ordered before the
end of the 1993 year, in order to demonstrate a good faith effort
to comply with our agreement with the Regional Water Quality Con-
trol Board.
Failure to comply could result in a Cease and Desist Order being
issued.
12-13-93
75-0264
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE
PROPOSAL FROM JOHNSON POWER SYSTEMS FOR DESIGN AND MANUFACTURE OF
3 AN EMERGENCY GENERATOR, AND AUTHORIZING THE PURCHASING AGENT TO
ISSUE A PURCHASE ORDER.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1 . The proposal from Johnson Power Systems for
7 the design and manufacture of an emergency generator, dated 9-23-
8 93 , in the total amount of $49 , 136 . 16 , including taxes , is hereby
9 accepted, and all other proposals are rejected.
10 SECTION 2 . The Purchasing Agent for the City of San
11 Bernardino is hereby authorized to issue a Purchase Order to
12 Johnson Power Systems for their_ proposal .
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12-13-93
f RESO: ACCEPTING PROPOSAL FROM JOHNSON POWER SYSTEMS FOR DESIGN
AND MANUFACTURE OF EMERGENCY GENERATOR.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 _day of_ _ 1993 , by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 DEVLIN
11 POPE-LUDLAM
12 MILLER
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Rachel Clark, City Clerk
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The foregoing resolution is hereby approved this
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day of 1993 .
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18
Tom Minor, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
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23 By_ �
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