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Home My WebLink About32- Purchasing CITY OF SAN BERNt IDINO REQUEST Fro COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Subject: Playground Cushioned Flooring Dept Purchasing Date: October 13, 1993 Bid: F-94-08 Synopsis of Previous Council action: Council Meeting 6-7-93: Rejected Recommended motion: Adopt Resolution. Dean R. Meech Signature Contact person:_ Dean R. Meech, Purchasing Agent Phone: 384-5085 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $43,348.00 Source: JAcct. No.) 243-363-57679 (Acct. Description) Park Construction - n Canyon Park Finance: Council Notes: 75-0262 Aaenda Item Nn 3� CITY OF SAN BERN! IDINO - REQUEST P I COUNCIL ACTION STAFF REPORT F-94-08 The proposed purchase is for Playground Cushioned Flooring to be utilized in daily operations by the Parks, Recreation and Community Services Department. The surface material is required to meet the ADA requirements (Americans With Disabilities Act) for providing access to public facilities. It is required for any modifications to existing play areas. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on September 30, 1993 . The following is a summary of bids received. COMPANY TOTAL AMOUNT (INCLUDING TAX) Hanson Associates No Bid The Lane-Stewart Co. No Bid American Floor Products No Bid The Mat Works No Bid Coast Recreation Inc. No Bid Flextron Industries Inc. No Bid Jessup Manufacturing Co. No Bid Soft Play Inc. No Bid Sierra Institutional Products No Bid *Playsafe Surfaces Inc. $43 , 348. 00 Thirty-four (34) vendors supplying this commodity were solicited. Ten (10) vendors responded. There were nine (9) no bids and one valid bid. At the Council Meeting of June 7, 1993 , Council rejected bid F-93-15 for $39, 926. 00 which was the recommended second lowest bidder, Walt Rankin. The low bid of $29, 500. 00 was Vitricon Inc. The Parks Department felt the lowest bid did not meet required specifications. Specifications as bid have been reviewed with the Superintendent of Parks who concurs that the bid of Playsafe Surfaces Inc. meets specifications and requirements. It is therefore recommended that the bid be accepted for contract. The funding is in the 1993/1994 budget. ACCOUNT NUMBER: 243-363-57679 TOTAL AMOUNT: $43 , 348. 00 / , I Annie Ramos, Director of Parks, D n R. Meech, Recreation & Community Service Purchasing Agent Ed Yel n, Superintendent of Parks '5-0264 CITY OF SAN BERN! ZDINO - REQUEST V I COUNCIL ACTION STAFF REPORT F-94-08 The proposed purchase is for Playground Cushioned Flooring to be utilized in daily operations by the Parks, Recreation and Community Services Department. The surface material is required to meet the ADA requirements (Americans With Disabilities Act) for providing access to public facilities. It is required for any modifications to existing play areas. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on September 30, 1993 . The following is a summary of bids received. COMPANY TOTAL AMOUNT (INCLUDING TAX) Hanson Associates No Bid The Lane-Stewart Co. No Bid American Floor Products No Bid The Mat Works No Bid Coast Recreation Inc. No Bid Flextron Industries Inc. No Bid Jessup Manufacturing Co. No Bid Soft Play Inc. No Bid Sierra Institutional Products No :Bid *Playsafe Surfaces Inc. $43 , 348. 00 Thirty-four (34) vendors supplying this commodity were solicited. Ten (10) vendors responded. There were nine (9) no bids and one valid bid. At the Council Meeting of June 7, 1993 , Council rejected bid F-93-15 for $39, 926. 00 which was the recommended second lowest bidder, Walt Rankin. The low bid of $29, 500. 00 was Vitricon Inc. The Parks Department felt the lowest bid did not meet required specifications. Specifications as bid have been reviewed with the Superintendent of Parks who concurs that the bid of Playsafe Surfaces Inc. meets specifications and requirements. It is therefore recommended that the bid be accepted for contract. The funding is in the 1993/1994 budget. ACCOUNT NUMBER: 243-363-57679 TOTAL AMOUNT: $43 , 348 . 00 L - / L yt t� 40000' Annie Ramos, Director of Parks, Dea R. ,Meech, Recreation & Community Service Purchasing Agent '5-0264 CITY OF SAN BERN ;DINO - REQUEST Fri COUNCIL ACTION STAFF REPORT F-94-08 The proposed purchase is for Playground Cushioned Flooring to be utilized in daily operations by the Parks, Recreation and Community Services Department. The surface material is required to meet the ADA requirements (Americans With Disabilities Act) for providing access to public facilities. It is required for any modifications to existing play areas. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on September 30, 1993 . The following is a summary of bids received. COMPANY TOTAL AMOUNT (INCLUDING TAX) Hanson Associates No Bid The Lane-Stewart Co. No Bid American Floor Products No Bid The Mat Works No :Bid Coast Recreation Inc. No Bid Flextron Industries Inc. No :Bid Jessup Manufacturing Co. No :Bid Soft Play Inc. No :Bid Sierra Institutional Products No Bid *Playsafe Surfaces Inc. $43 , 348. 00 Thirty-four (34) vendors supplying this commodity were solicited. Ten (10) vendors responded. There were nine (9) no bids and one valid bid. At the Council Meeting of June 7, 1993 , Council rejected bid F-93-15 for $39, 926. 00 which was the recommended second lowest bidder, Walt Rankin. The low bid of $29, 500. 00 was Vitricon Inc. The Parks Department felt the lowest bid did not meet required specifications. Specifications as bid have been reviewed with the Superintendent of Parks who concurs that the bid of Playsafe Surfaces Inc. meets specifications and requirements. It is therefore recommended that the bid be accepted for contract. The funding is in the 1993/1994 budget. ACCOUNT NUMBER: 243-363-57679 TOTAL AMOUNT: $43, 348. 00 Ed Yel n, —De'Z R. Meech,, Superi tendent of Parks Purchasing Agent 5-0264 look 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND 3 PLAYSAFE SURFACES INC. RELATING TO PLAYGROUND CUSHIONED FLOORING FOR PLAYGROUND RESURFACING PURPOSES. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 5 SAN BERNARDINO A FOLLOWS: 6 SECTION 1. The Mayor is hereby authorized and directed to 7 execute, on behalf of said City, an agreement between the City of 8 San Bernardino and Playsafe Surfaces Inc. , relating to Playground 9 Cushioned Flooring for playground resurfacing purposes. 10 SECTION 2 . The authorization to execute the above 11 referenced Agreement is rescinded if the parties to the Agreement 12 fail to execute it within sixty (60) days of the passage of this 13 Resolution. 14 I HEREBY CERTIFY that the foregoing resolution was duly 15 adopted by the Mayor and Common Council of the City of San 16 Bernardino at a meeting thereof, held on the 17 day of 199 , by 18 the following vote, to wit: 21 22 23 24 25 27 10-13-93 28 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION 2 OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND PLAYSAFE SURFACES INC. RELATING TO PLAYGROUND CUSHIONED FLOORING FOR 3 PLAYGROUND RESURFACING PURPOSES. 4 Council Members: AYES NAYS ABSTAIN ABSENT 5 NEGRETE 6 CURLIN 7 HERNANDEZ 8 OBERHELMAN 9 DEVLIN 10 POPE-LUDLAM 11 MILLER 12 13 City Clerk 14 The foregoing resolution is hereby approved this 15 day of , 199 16 17 Tom Minor, Mayor 18 City of San Bernardino 19 Approved as to form and legal content: 20 James F. Penman, 21 City Attorney 22 By' 23 24 25 26 27 28 AGREEMENT THIS AGREEMENT is entered into between S[ R 'A ("CONTRACTOR") and the CITY OF SAN BERNARDINO ' CIT " WITNESSETH: A. WHEREAS, CITY has need for playground cushioned flooring installation surfacing service within the CITY and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, C. WHEREAS, CONTRACTOR has provided the lowest responsible bid for the providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish playground cushioned flooring installation surfacing service services to CITY in accordance with Bid Specifications F-94-08 , 2 . Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Bid Specification F-94-08 Bidder's Proposal and Statement. 3 . CONTRACTOR shall provide the Parks, Recreation & Community Services Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 4. The term of this Agreement shall be one (1) year from the date first above shown. S. CONTRACTOR agrees to defend, indemnify, save and hold CITY, its officer, agents and employees harmless form any claims or suits that may be brought by third persons on account of personal. injury, death or damage to property or a property or business or personal interest, arising from any negligent act or omission by contractor while performing services under this Agreement. 6. While not restricting or limiting the foregoing, during the term of this Agreement, contractor shall. maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1, 000, 000. 00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY'S Risk Manager prior to undertaking any work under this Agreement. 7 . CONTRACTOR. shall perform work tasks as directed by the Parks, Recreation & Community Services Department, but for all intents and purposes contractor shall be an independent contractor and not an agent or employee of the CITY. S. In the performance of this Agreement and in the hiring and recruitment of employees, contractor shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: To THE CITY: Annie F. Ramos, Director Parks, Recreation & Community Svc. 300 North "D" Street San Bernardino, CA 92418 TO THE CONTRACTOR: .3 ASASA ?:> r:u• ::,:�:: I� ilx6�;.: *•:'::..:,C:'x>s;:¢:: :.: i I G.J.>:.'..:.:'�'1'11r".Y'7�u!�.•��:.•i {i+:FkSR:: .�01 Ie111.1 IGi®� T�q 9� . ttd3xl,�ne:t�a►k �> k sypy�> Y,•.T•6:�a.� 'Nf: k S.': ��x>,'>x•x..t W �' S•i•S:'!: 2 Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the flay and date first above shown. Date: , €:� a ..... n�.:..,bx ,.�.., kt IR,K•,'," ,,.,,,. •3C:s:Ibi:• <k '�Y.iS 3s.<% Business Namd Signature teven Mitchell- Pres. CITY OF SAN BERNARDINO Date: By: Tom Minor, Mayor City of San Bernardino ATTEST: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman, City Attorney By: 3