HomeMy WebLinkAboutR4- Facilities Management CITY OF SAN BERNARDINO
REQUEST FOR COUNCIL ACTION
From: James W. Sharer Subject: REROOFING OF AREA 3
Facilities Management CAROUSEL MALL
Date: June 25, 1996
-------------------------------------------------------------------------------
Synonsis of Previous Council Action(s):
On January 22, 1996, the Mayor and Common Council adopted Resolution
96-24 authorizing the execution of an agreement between the City of
San Bernardino and Bryant Universal for the furnishing and delivery of
reroofing of Area 3 at the Carousel Mall.
-------------------------------------------------------------------------------
Recommended Motion(s):
(Mayor and Common Council)
MOTION: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND TECHNICAL
APPLICATIONS FOR THE FURNISHING AND DELIVERY OF REROOFING
OF AREA 3 AT THE CAROUSEL MALL; AND REPEALING RESOLUTION
NO. 96-24.
James W. Sharer
Facilities Management
-------------------------------------------------------------------------------
Contact Person(s) : James Sharer Phone: 5244
Project Area(s) : Central City Projects Ward(s):
Supporting Data Attached: Staff Report; Resolution
Funding Requirements: Amount: $50,000 Source: Tax Increment
Budget Authority: Approved 1995-96 EDA Budget
-------------------------------------------------------------------------------
Council Notes:
-------------------------------------------------------------------------------
JS:2190A COMMISSION MEETING AGENDA
Meeting Date: 7/01/1996
, � Agenda Item Number—A+—
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The proposed purchase is to reroof Area 3 , comprising 5000+ square
feet of Carousel Mall Roof to be utilized in the daily operations
of the Facilities Management Department .
On January 22 , 1996, Resolution 96-24 was adopted authorizing the
execution of an agreement between the City of San Bernardino and
Bryant Universal for the furnishing and delivery of reroofing of
Area 3 at the Carousel Mall .
On May 30, 1996, it was learned that Bryant Universal had filed
Bankruptcy and was out of business .
On June 11, 1996, Technical Applications, the second low bidder,
said they would still honor their bid of $46, 747 . 00 . The extra
$3 , 253 . 00 (70-.) would be a contingency amount to cover any unforseen
expenses that may arise . The previous contract had a 100
contingency included.
Specifications as bid have been reviewed by Facilities Management
and the Purchasing Agent, who concur that Technical Applications
meets specifications and requirements . It is therefore recommended
that the bid be accepted for contract .
75-0264
l .
BIDDERS PROPOSAL AND ST �tTY �f ING DEP R TWIT
AT �S
For furnishing and delivering of Re-roofing Are&Lk3ff2D:'&a r"e10Mall
In accordance with Bid Specification No. F-96-17 R E C E I V eD
TO THE CITY OF SAN BERNARDINO
SAN BERNARDINO, CALIFORNIA
Gentlemen:
The undersigned proposes and agrees to furnish and deliver to the City of
San Bernardino Re-roofing Area 3 at Carousel Mall
For the sum of: p►
Price for EA _ $
Sales Tax .� $
Other (specify) $
TOTAL
State total in words (note: in case of a discrepancy between words and
fig es the wor all prevail-tot inc udes s es tax) .
$ G�x (4W4 ed &4., Gds,
For equipment and supplies:
Make/Model:
Manufacture: 1l
Delivery to be completed w' 'n days of execution.
Warranty information:
Firm Name:
Business Address: Icz�s�zl�t 433�a-
Business Phone: 0 - - Fax: 0 -1cM7 Minority
Business Status (?) (YINI(YIN Type
By: (printed name) _M l ` Q C C60 It Title EXMA3
S ignature: �d C� L�6Wt� Date• /7%J
NOTE: ONCE THIS OFFER IS ACCEPTED AND SIGNED BELOW, IT BECOMES A CONTRACT.
All provisions of Specification F-96-17 apply. Some awards are subject to
formal approval/resolution by the Mayor and Common Council of the City of
San Bernardino.
CITY OF SAN BERNARDINO
Date: By:
John P. Murphy, C.P.M.
Purchasing Manager
44
SERVICES AGREEMENT
THIS AGREFM is entered into this day of ,
19 between Upon ("CONTRACTOR") and
the CITY OF SAN ARDIN(�" ( CITY" .....................
WITNESSETH:
A. WHEREAS, CITY has need for re-roofing services within
the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able
to perform said services: and,
C. WHEREAS, CONTRACTOR has provided the lowest responsible
bid for the providing of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish re-roofing services to CITY in
accordance with Bid Specifications F-96-17 .
2. Over the term of this Agreement, CONTRACTOR shall be paid
for such services an amount in accordance with Bid Specification
F-96-17 Bidder's Proposal and Statement.
3. CONTRACTOR shall provide the Facilities Management
Department with a monthly invoice in arrears and shall be provided
payment within thirty (30) days therefrom. CITY retains the right
to challenge all or any part of an invoice.
4 . The term of this Agreement shall be one (1) year from the
date first above shown.
5. CONTRACTOR shall indemnify, defend and hold CITY, its
officers, employees and agents harmless from any claim, demand,
liability, suit, judgement or expenses (including, without
limitation, reasonable costs of defence) arising out of or related
to CONTRACTOR's performance of this agreement, except that such
duty to indemnify, defend and hold harmless shall not apply where
1
4
f
injury to person or property is caused by CITY's willful misconduct
or sole negligence.
6. While not restricting or limiting the foregoing, during
the term of this Agreement, contractor shall maintain in effect
policies of comprehensive public, general and automobile liability
insurance, in the amount of $1, 000, 000. 00 combined single limit,
and statutory worker's compensation coverage, and shall file copies
of said policies with the CITY'S Risk Manager prior to undertaking
any work under this Agreement.
7. CONTRACTOR shall perform work tasks as directed by the
Facilities Management Department, but for all intents and purposes
contractor shall be an independent contractor and not an agent or
employee of the CITY.
8. In the performance of this Agreement and in the hiring and
recruitment of employees, contractor shall not discriminate on the
basis of race, creed, color, religion, sex, physical handicap,
ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be
deposited with the United States Postal Service, postage prepaid
and addressed as follows:
TO THE CITY: James Sharer, Director
Facilities Management Department
300 North "D" Street
San Bernardino, CA 92418
TO THE CONTRACTOR:
C O
T
MUS
2
491
Nothing in this paragraph shall be construed to prevent the
giving of notice by personal service.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
Date: ��� By:<...
. .
••��� �'3usiness" ame
igriature
CITY OF SAN BERNARDINO
Date: Hy:
John P. Murphy,
Purchasing Manager
City of San Bernardino
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
City Attorney
By:
3
0
1