HomeMy WebLinkAbout19- Public Works C1 OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
File No. 4 . 90-2
From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program Supplement No. 83 - Emergency
Repair of Storm Damage to Alabama
Dept: Public Works Street Box Culvert
Date: 6-24-96 OWiINWI
Synopsis of Previous Council action:
09-05-95 - Plans approved and authorization granted to advertise
for bids.
10-02-95 - Resolution No. 95-348 adopted awarding a contract to
Sonora Construction, Inc. , for the low bid price of
$45 , 300 .
Recommended motion:
Adopt resolution.
cc : Shauna Clark
Jim Penman
Dick McGreevy
Signature
Contact person: Roger G. Hardgrave Phone: 5025
Staff Report, Program
Supporting data attached: Supplement & Resolution Ward: 1
FUNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.) 126-369-5504-5004
(Acct. Description) Repair Storm Damage - Alabama St
Box Culvert Finance:
Council Notes:
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75-0262 Agenda Item No. /
i
l CIIT Y OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
A program supplement is used to obligate Federal-Aid
funds to a public works improvement project.
Program Supplement No. 83 will serve to obligate $70 , 000
in Federal-Aid funds to finance the costs incurred for emergency
repair of storm damage to the Alabama Street Box Culvert at City
Creek.
We recommend that Program Supplement No. 83 be approved.
6-24-96
Date: June 12 , 1996
PROGRAM SUPPLEMENT NO. 0 Location: 08-SBD-0-SBD
to G' oject Number: ER-3042 (002)
LOCAL AGENCY-STATE AGRE E.A. Number: 08-955878
FOR FEDERAL-AID PROJECTS NO. 08-5033
is Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 04/06/78 and is subject to all the terms and conditions
thereof . This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
IN THE CITY OF SAN BERNARDINO ON ALABAMA ST. STORM 95-2 (DAF: SBD-1)
TYPE OF WORK: EMERGENCY REPAIR LENGTH: 0 . 1 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X) Preliminary Engineering [ ] Right-of-Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost Federal Funds Matching Funds
Local OTHER OTHER
$ 70000 09G $ 70000 $ 0 $ p $ 0
$ 0
City of San Bernardino STATE OF CALIFORNIA
Department of Transportation
By By
Mayor Chief, Office of Local Programs
Project Implementation
Date Date
Attest
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer?GC�yy� Date �� $ 70000 . 00
Chapter Statutes Item Year Program 1BC1 Fund Source AMOUNT
303 1995 2660-101-890 95-96 20.30.010.650 C 225000 892-F 70000.00
Approved as to form
and legal content:
James F. Penman
Nero- City Attorney
Page 1 of 3
By
08-SBD-0-SBD DATE : 06/12/96
E2-3042 (002)
SPECIAL COVENANTS OR REMARKS
1 . The effective date of this agreement is 02/13/95
2 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements .
3 . The work eligible for Federal Reimbursement shall be performed by
the Local Agency either by using their own forces or by contract .
The Local Agency must be able to identify the costs incurred at
each federally approved damage site and be subject to an audit
for verification.
4 . The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs .
5 . Emergency repair work will be reimbursed at 100. if completed
within 180 days from the end of the storm period. The storm
period is February 13 , 1995, through and including April 19,
1995 . Local Agency records must clearly identify those costs
incurred on or after February 13 , 1995 . Incurred costs are
defined as disbursements made or in process for goods and
services delivered. Emergency repair work completed after
October 16, 1995 will be funded at the federal-aid reimbursement
ratio of 88 . 53. . Restoration work, including preliminary
engineering, will be reimbursed at an 88 . 53. ratio. The Local
Agency will be responsible for the matching requirement .
6 . This agreement supplements the Local Agency-State Master
Agreement for Federal-Aid projects, with the understanding that
all provisions of the 1991 Intermodal Surface Transportation
Efficiency Act (ISTEA) apply.
7 . In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
8 . Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25, 000 on the project .
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
Page 2 of 3
08-'SBD-0-SBD DATE: 06/12/96
ER-3042 (002)
SPECIAL COVENANTS OR REMARKS
CFR 49, part 18 , Subpart C - 22 , Allowable Costs .
4
III
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