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Home My WebLink About20- Public Works CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION File No. 7 . 30-10 Approval of Contract Change Order From: ROGER G. HARDGRAVE Subject: too. 5 - Passenger Terminal Access Roads & Parking Facilities - San Dept: Public Works International Airport, CIA L per Plan No. 9053 -- Date: 5-15-96 RIVERSIDE CONSTRUCTION Synopsis of Previous Council action: 10-04--93 - Resolution No. 93-382 adopted authorizing the Mayor to execute an application to the Economic Development Ad- ministration for a grant. 03-21--94 - Resolution No. 94-68 adopted authorizing execution of approval and award of grant. 04-03-95 - Resolution No. 95--92 adopted authorizing Mayor to execute the amended grant application to EDA to finance road and parking lot improvements . 10-02-95 - Plans approved and authority granted to advertise for bids. 01-22-96 - Resolution No. 96-41 adopted awarding contract for the low bid price of $2 ,574 , 928 . 09 . (Continued on second page) Recommended motion: That Change Order No. 5 to the contract with Riverside Construction for improvement of access roads and parking facilities for the passenger terminal for the San Bernardino Trade Center & International Airport, in accordance with Plan No. 9283 , be approved; to authorize additional compensation to the Contractor for extra work performed in the parking lot area due to conflicts with utilities not shown on the plans, for a net increase to contract price of $20 , 000 . 00; from $2 , 645 , 557 . 08 to $2 , 665 ,557 . 08 . cc: Jim Monger, SBIAA Bill Bopf, IVDA Shauna Clark Zdl'x Barbara Pachon 'gig—nature Contact person: Gene R. Klatt Phone: 5125 Staff Report, Supporting data attached: CCO #5 Ward: 1 FUNDING REQUIREMENTS: Amount: $20 , 000 . 00 (EDA Grant & SBIAA) Source: (Acct. No.) 242-362-5504-7038 Acct. Description) Access Roads/& Park ' g Lot - S .B. International Airport Terminal Finance � Council Notes: � 39(� 75-0262 Agenda Item No. V PUBLIC WORKS File No. 7 . 30-10 SYNOPSIS OF PREVIOUS COUNCIL ACTION: (Continued) 05-06-96 - Contract Change Order No. 2 approved to authorize addition- al compensation for delays and extra work due to conflicts with utilities , at an increase in the contract price of $25 , 448 . 31 , from $2 ,579 ,828 . 09 to $2 , 605 , 276 . 40 . 05-20-96 - Contract Change Order No. 3 approved to authorize additional compensation for extra demolition and removals, at an increase in the contract price of $36 , 770 . 00 , from $2 , 605 , 276 . 40 to $2 , 642 , 046 . 40 . 5-14-96 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT The plans for improving the access roads and parking lot to serve the passenger terminals, for the San Bernardino Trade Center and International Airport, direct the installation of a storm drain system in the parking lot area. During excavation in the parking lot area, the Contractor experienced similar conflicts with existing underground utilities as was experienced while installing the storm drain and water system on Leland Norton Way. Numerous obstructions were not discovered during a record search by the Consulting Design Engi- neer and, therefore, they were not shown on the plans. It will be required to follow the same procedure on the parking lot area as was performed by the Contractor prior to the installation of the water system on Leland Norton Way, dig a pilot trench and perform extensive investigation prior to the installation of the storm drain system. Performing the prelim- inary investigation will identify the obstructions that will need to be removed and/or the locations where the new storm drain pipe will have to be realigned prior to the work being performed. When this work is completed, the installation of the underground utilities will be substantially completed and it is not anticipated that there will be only minor additional extra work necessary throughout the duration of the project. The Contractor has agreed to perform this extra work on a time and material basis, in accordance with Section 3 of the Standard Specifications, at a cost not to exceed $20 , 000 . Funds to finance the net additional costs authorized by Change Order No. 5 will be provided by the following sources: Economic Development Agency Grant - 75% Inland Valley Development Agency - 25% All costs incurred will be charged to Account No. 242- 362-5504-7038 , and billed to the grant and IVDA. No City funds will be used to finance any portion of the additional costs . We recommend that Contract Change Order No. 5 be approved. 5-15-96 75.0264 FEDERAL PROJECT NO. 07-49-02680.01 CONTRACT CHANGE ORDER CHANGE ORDER NO. 5 DATE: 4/17/96 Agreement Date: 2/12/96 NAME OF PROJECT: PASSENGER TERMINAL ACCESS ROADS AND PARKING FACILITIES; SAN BERNARDINO INTERNATIONAL AIRPORT OWNER: CITY OF SAN BERNARDINO CONTRACTOR: RIVERSIDE CONSTRUCTION The following extra work is to be performed, as directed by the Resident Engineer, and the following changes are hereby made to the CONTRACT DOCUMENTS: (1) Removal of and disposal of unidentified manmade buried object s, additional concrete slabs, abandoned buried concrete manholes, encased concrete utility ducts and utility lines, in the parking lot area, at an estimated cost not to exceed $ 15,000 .00 . (2) Digging a pilot trench at the locations where the new storm drain laterals are to be placed, in the parking lot area, at an estimated cost not to exceed $ 5,000 .00. JUSTIFICATION: During the excavation for the installation of the storm drain system in the parking lot area, the contractor has again discovered various obstructions that were not identified on the plans. This change order will provide compensation for the removal of the obstructions or the relocating of the storm drain system as required. The estimated cost of performing this extra work will not exceed $ 20,000.00, therefore, the exact cost of this change order will not exceed the amount estimated. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $ 2,574 ,928. 09 CURRENT CONTRACT PRICE adjusted by previous change order: $_ 2,645,557.08 The CONTRACT PRICE due to this CHANGE ORDER will be increased by: Change order will be increased by an estimated $_ 20 ,000.00 Page 1 Contract Change Order No. 2 07-49-02680.01 (Continued) The NEW ESTIMATED CONTRACT PRICE including this CHANGE ORDER will be $_ 2 ,665,557.08 CHANGE TO CONTRACT TIME: To Be Determined The CONTRACT TIME will be (increased) by To Be Determined calendar days. The date for completion of all work will be To Be Determined Approvals Required: To be effective, this Order must be approved by the Federal agency if it changes the scope or objective of the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS. Accepted by: Riverside Construction Date Requested by: Steven Enna, Construction Engineer Date Recommended by: Jim Monger Date San Bernardino International Airport Authority Recommended by: William Bopf Date Inland Valley Development Agency Recommended by: Roger G. Hardgrave Date Director of Public Works/City Engineer Economic Development Administration Approved by: Date Page 2