HomeMy WebLinkAbout21- Finance CITY OF SAN BERNA"INO REQUEST FOB' COUNCIC4ACTION
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=rom: BARBARA PACHON, DIRECTOR OF FINANCE Subject: 1994/95 CONTINUING APPROPRIA',TiON
AND ENCUMBRANCE CARRYOVERS '
)ept: FINANCE
)ate: NOVEMBER 2, 1995
synopsis of Previous Council action:
Annual approval of carryovers from prior year's budget to current operating budget.
lecommended motion:
That the report of proposed 1994/95 Continuing Appropriation and Encumbrance
carryovers as submitted by the Director of Finance be approved.
y Signature
;ontact person: Barbara Pachon, Director of Finance Phone: ext. 5242
supporting data attached: Ward:
=UNDING REQUIREMENTS: Amount:
Source:_(Acct. No.)
(Acct. Description)
Finance:
:ouncil Notes:
'5-0262 Agenda Item No. ��
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The purpose of this report is to submit to Council the FY 1994-95
Continuing Appropriation and Encumbrance report and to receive
approval to carryover these items into FY 1995-96.
All items included on the Continuing Appropriation -and Encumbrance
report were originally included in the FY 1994-95 approved budget,
but were not actually expended during the fiscal year. Since these
items were budgeted in FY 1994-95 and not expended, the funds
remain available but can not be expended until they are moved into
the new fiscal year. Traditionally, these carryovers consist of
various capital items and items specific to particular projects
that were not completed by the end of the fiscal year.
An item is placed on the Encumbrance report if a purchase order has
been issued to a specific vendor for the item. Usually items on an
Encumbrance report indicate that there is a back order, a long
delivery time period, or the item or service has been received but
the department has not submitted final approval to Finance to make
payment.
An item is placed on the Continuing Appropriations report when a
purchase order has not been issued yet or the project covers multi
fiscal years. A purchase order is only issued after an appropriate
vendor has been identified and the department is ready to begin the
project. When the Council gives approval for a project, all funds
needed for the project are budgeted. Whatever part of a project is
not completed by the end of the fiscal year, the funds are
requested to be carried over to continue the project in the next
fiscal year.
The Continuing Appropriation and Encumbrance carryovers are not
prepared in concurrence with the FY 1995-96 budget due to
additional time needed for the receipt and processing of FY 1994-95
vendor invoices. Finance received and paid FY 1994-95 vendor
invoices through the month of August. This fact, in conjunction
with normal year end close procedures, delays the compilation of
carryovers until October.
CITY OF SAN BERNARDINO
Continuing Appropriations
From FY95 to 'FY96
ACCOUNT DESCRIPTION AMOUNT
001-000-4670-0000 Revenue-EDA Rental Housing (529,400)
001-XXX-5XXX-0000 Rental Housing Program 606,200
001-014-5133-0000 Human Relations - Training 500
001-015-5505-0000 Mayor-Late Nite Hoops 48 000
001-173-5702-0000 Plan/Build-Sierra System Computer 19, 000
001-176-5011-0000 Plan/Build-Rio Vista Salaries 28, 100
001-176-5505-0000 Plan/Build-Abandon Sign Program 26, 600
001-203-5011-0000 Fire-Rio Vista-Salaries 28, 100
001-206-5111-0000 Emergency Search & Rescue supplies 4, 900
001-381-5193-0000 Park/Recreation-Grant Matching Funds 49 000
0
GENERAL FUND 282,000
124-234-5112-0000 Small Tools and Equipment 2,200
ANIMAL CONTROL FUND 2,200
126-369-5504-1402 Mill/Pepper-Meridian Widening 108, 000
126-369-5504-1520 Resurface Various Streets 420, 300
126-369-5504-1724 Mill/I St-H St Widen to 64' 49, 000
126-369-5504-1786 Widen Kendall @ Devils Cy Crk 1,800
126-369-5504-7001 Foothill Dr/Little Sand Creek 76 200
126-369-5504-7003 Rancho Ave Improvements 27 600
r
GAS TAX FUND 682,900
129-367-5504-1521 Resurface City/Major Arteries 497,500
129-367-5504-1727 Congestion Mgmt Model 110, 600
129-367-5504-1729 Rialto/SFRR Gate Crossing 134, 000
1/2 CENT SALES TAX FUND 742,100
131-372-5504-1384 E St/6th-10th Upgrade Signals 46, 500
131-372-5504-1536 E St/34th St install signal 45 500
STATE SB 300 FUND 92,000
132-371-5505-1783 Rehab Sewer Manholes 189,700
SEWER MAINTENANCE FUND 189,700
241-361-5710-0000 Unappropriated Funds Ward 3 9, 000
241-361-5711-0000 Unappropriated Funds Ward 4 14, 100
241-361-5712-0000 Unappropriated Funds Ward 5 4, 000
241-361-5713-0000 Unappropriated Funds Ward 6 15,300
241-261-5714-0000 Unappropriated Funds Ward 7 11,800
241-361-5706-1731 Various Projects 6, 200
241-361-5706-1732 Refurbish Ballfields 12,400
241-361-5706-1734 Irrigation All Parks 800
241-361-5706-1735 Tables @ Perris Hill Park 2, 100
November 8, 1995 CONTINUING APPROPRIATIONS Page I
CITY OF SAN BERNARDINO
Continuing Appropriations
From FY95 to FY96
ACCOUNT DESCRIPTION AMOUNT
241-361-5706-1736 5-Shultis Park Trash Container 500
241-361-5706-1737 Asbestos Removal Var City Parks 400
241-361-5706-1738 5-Blair Park Furnishings, Etc. 1, 600
241-361-5706-1739 Seccombe Lake Fishing Stocking 3 , 000
241-361-5706-1740 4 & 7-Speicher Parking Lot 1, 600
241-361-5706-1741 6-Boys & Girls Club Scrubber 3 , 000
241-361-5706-1742 1-Scoreboard & Rec Equipment 200
241-361-5706-1744 5-Benches LittleField/Schultis 1,500
241-361-5706-1745 2-Water Slide Perris Hill Park 1, 000
241-361-5706-1771 6-Shirrells Pk Water Fountain
1,500
PARK E%TENSION FUND 90,000
242-362-5504-1519 Box Culvert N H St 169, 300
242-362-5504-1537 Waterman/Gilbert Left Turn 34,800
242-362-5504-1746 Signal Kendall @ New Pine 116, 000
242-362-5504-1748 Rialto/SFRR Separation 196, 000
242-362-5504-1749 Highland/Del Rosa Channel 27, 500
242-362-5504-1750 E St Grade Crossing #2U-1. 0 98, 000
242-362-5504-1894 Guardrail-Palm (Aka Alabama) 38, 000
242-362-5504-1993 Tippecanoe/Del Rosa Connector 3, 649,700
242-362-5502-1996 Orange Show Road Extension 2, 320, 300
242-362-5504-7002 Sn Bdno Ave/Mt View-Richardson 250, 000
242-362-5504-7029 Pine Ave Realignment 131,800
CONSTRUCTION FUND 7,031,400
243-363-5504-1751 Lytle Creek Picnic Area 30, 000
243-363-5504-1752 Sierra Park Improvements 25, 000
243-363-5504-1753 Guadalupe Field
243-363-5504-1755 Wildwood Park-Rehab Restroom 3, 800
243-363-5504-1756 Tot Lots Play Equipment 20, 000
243-363-5504-1757 Wildwood Picnic Area 3, 000
25, 000
243-363-5504-1758 Palm Field Pkg Lot Rehab
243-363-5504-1759 Harrison Canyon Park 5, 000
18,900
243-363-5504-1777 Patton Park Development
528,900
243-363-5504-1804 Rio Vista Park Development
243-363-5504-1823 Buckboard Park 14,800
243-363-5504-1837 Nunez Park Development 200, 900
243-363-5504-1863 Blair Park Jog/Walk Course 71, 000
58,400
243-363-5504-1864 Rehab Security Lights
268, 600
243-363-5504-1925 Blair Park Development
243-363-5504-1941 Park Furnishings-City Wide 6, 300
243-363-5504-1944 A1Guhin Park Development 4,800
243-363-5504-1945 Seccombe Park Development 14,200
54,800
PARK CONSTRUCTION FUND 1,353,400
245-365-5504-1296 Line Extension Engineering 4, 700
245-365-5504-1514 Sewer Main Orange Show Road 383 , 600
November 8, 1995 CONTINUING APPROPRIATIONS Page 2
CITY OF SAN BERNARDINO 0
Continuing Appropriations
From PY95 to FY96
ACCOUNT DESCRIPTION AMOUNT
245-365-5504-1526 Interceptor-Mill/I to 5th/J 1,840, 600
245-365-5504-1527 Interceptor-Mill/L to Med Ctr 837, 000
245-365-5504-1528 Interceptor-Med Ctr/6th-16th 208, 800
245-365-5504-1529 Interceptor-Med Ctr/16th-27th 376, 000
245-365-5504-1762 Cajon/Little League-Devore 1,846, 800
245-365-5504-1926 City's Share of Sewer Extensions 632, 700
SEWER LINE CONSTRUCTION FUND 6,130,200
246-366-5504-1518 Pavement Lynwood Drive 227, 000
246-366-5504-1760 Highland/Victoria Traffic Signal 99 900
246-366-5504-1905 Victoria/Highland 130, 000
INDIAN BINGO SETTLEMENT FUND 456,900
248-368-5504-1294 Storm Drain Improvement 600
248-368-5504-1531 Kendall/Little Mtn Dr 25, 000
248-368-5504-1532 Kendall/H St Extend Pipe Ca 31, 600
248-368-5504-1761 Bailey Creek-Belmont to Ohio 2,434, 400
248-368-5504-1763 Vernon/Baseline-Lytle Creek 3 ,848,700
248-368-5504-1765 Ohio Ave/Olive to Bailey Creek 99600
248-368-5504-1882 North Verdemont Elem School 43 ,800
248-368-5504-7030 Strom Drain I St Santa Fe Project 471, 000
STORM DRAIN CONSTRUCTION FUND 6,954,700
250-370-5504-1501 Tippecanoe I-10/Hospitality 17,200
250-370-5504-1535 Kendall/H St Traffic Signal 62 900
250-370-5504-1701 Kendall/Little Mtn Dr Left Turn 61, 000
250-370-5504-1710 Mill/Macy Traffic Signal 120, 000
250-370-5504-1711 Waterman/Gilbert-16th Interconnect 7,500
250-370-5504-1716 Baseline/Perris-Massachusetts 7,500
250-370-5504-1766 Little Mtn Dr/48th St 97,500
250-370-5504-1767 Mill/Lena 10, 000
250-370-5504-1911 Signals Mill St & Meridian Ave 20,400
TRAFFIC SYSTEMS CONSTRUCTION FUND 404,000
TOTAL ALL FUNDS 24,411,500
November 8, 1995 CONTINUING APPROPRIATIONS Page 3
CITY OF SAN BERNARDINO
Encumbrances Carry Over
From.FY95 to FY96
ACCOUNT DESCRIPTION AMOUNT
001-051-5502-0000 Other Professional services 6, 400
001-051-5702-0000 Computer Equipment 60, 000
001-092-5702-0000 Computer Equipment 95, 900
001-176-5702-0000 Computer Equipment 1, 600
001-177-5702-0000 Computer Equipment 1, 600
001-213-5702-0000 Computer Equipment 10, 500
001-224-5502-0000 Prof Contractual Services 6, 000
001-321-5702-0000 Computer Equipment 2, 000
001-322-5704-0000 Miscellaneous Equipment 7, 900
001-403-5704-0000 Miscellaneous Equipment 10, 000
GENERAL FUND 201,900
108-271-5702-0000 Computer Equipment 48, 000
ASSET SEIZURE FUND 48,000
110-352-5701-0000 Motor Vehicles 13 , 800
110-352-5703-0000 Communications Equipment 5,400
PARKING DISTRICT FUND 19,200
111-241-5704-0000 Miscellaneous Equipment 3 , 800
RIDE SHARING FUND 3,800
124-234-5701-0000 Motor Vehicles 74, 000
ANIMAL CONTROL FUND 74,000
127-411-5505-0000 Other Professional Services 4, 300
127-412-5505-0000 Other Professional Services 19, 900
127-413-5112-0000 Small Tools & Equipment 25, 100
127-413-5704-0000 Miscellaneous Equipment 13 , 300
127-415-5505-0000 Other Professional Services 17, 000
REFUSE FUND 79, 600
635-341-5701-0000 Motor Vehicles 249, 300
MOTOR POOL FUND 249,300
TOTAL ALL FUNDS 675,800
November 2, 1995 FY95 ENCUMBRANCES CARRY OVER Page 1