HomeMy WebLinkAbout33- Council Office CITY OF SAN BERP" iRD#NO - REQUEST FORS" OUNCIL ACTION
3m: Councilman Ralph Hernandez, Third Ward Subject: Code Enforcement Time Lines
Council Office
�te: August 16, 1995
nopsis of Previous Council Action:
commended Motion:
To discuss and take possible action regarding Code Enforcement time lines.
ignature
ntact Person: Councilman Ralph Hernandez Phone: 5333
pporting Data Attached: no Ward:
1NDING REQUIREMENTS: Amount:
Source: (Acct.No.)
(Acct. Description)
Finance:
uncil Notes:
62 L
AGENDA ITEM NO. 33
City of San Bernardino
Department of Planning and Building Services
TO: Mayor Minor. and City Council
FROM: Al Boughep Director of Planning and Building
Services
SUBJECT: Code Enforcement
DATE: September 5, 1995 (Revised September 13 , 1995)
COPIES:
Attached are outlines of the normal and summary code enforcement
processes. The normal process may take up to 80 days to gain
compliance. Summary abatements, i.e. abatement action taken
without notice to property owners, can occur when justified almost
immediately. During the last fiscal year, our Code Compliance
Division conducted 115 summary abatements.
The vast majority of complaints received are resolved through
voluntary compliance, i.e. situation is corrected without direct
expenditure of City abatement funds. During the past fiscal year,
the City has expended over $250, 000 in abatement funds. This is
over a 55 percent increase in the funds that were expended the
previous four years ($162 , 000 average) . This reflects the
aggressive abatement activity that we have had during the past
year.
The Department is coordinating general code compliance, the
Neighborhood Revitalization Team, the Neighborhood Services Teams,
in conjunction with the Police Department, and the Rental Housing
I Inspection Program. These programs have generated additional
demands on abatement activities and cost. In order to ensure
overall performance, additional code officers are needed. Attached
is a preliminary budget for an additional five (5) Code Compliance
Officers. This budget was revised from the item submitted to the
Mayor and Council on September 5, 1995.
I
nL:mkf
2046
ADDITIONAL
INFORMATION NO. - 3
Normal Abatement Situation
1. Complaint Received - 1 to 10 day response
time depending upon severity 10 days
2 . Inspect Site - Notice of Violation sent to
property owner - schedule for reinspection. 12 days
3 . Reinspect Site - Notice to all vested
owners, schedule for Board of Building
Commissioners (BBC) , prepare statement of
direct cost. BBC orders corrective action 20 - 30-days
4. Appeal period of 15 days, before next
action 15 days
5. Abatement warrant obtained to abate site 5 days
6. For board-ups, trash and debris, contractor
boards/cleans site within 10 days 10 days
SITE ABATED 75 - 80 days
NOTE: If a demolition is required, add an
additional 60 days to process to
obtain AQMD permits and obtain bids
from contractors.
I
7. Action referred back to BBC to assess all
costs to property owners
I
i
Summary Abatements
1. Complaint Received - 1 to 2 days response
time to inspect 0 - 1 day
2 . Contractor ordered to clean or board
site immediately - same or next day 0 - 1 day
SITE ABATED 0 - 2 days
NOTE: If occupants are being displaced, they
are given 72 hours to relocate and are
directed to social agencies as appropriate.
During FY 94-95, 161 properties were board or demolished. Of
these, 115 were handled as summary abatements.
Summary Abatements: Government Code section 38772 authorizes
municipalities to enact summary abatement ordinances. The City
uses summary abatement during emergencies where it must act without
first obtaining a court order or formal administrative approval.
In most enforcement cases the City is well-advised to use either
the court or administrative hearing process to obtain permission
before abating the nuisance. Yet, summary abatement may be
necessary in those emergency situations where the conditions are so
severe that the tenants must be vacated or a building must be
demolished without prior notice to the owner. Such a scenario
could occur with sewage leaks, hazardous or toxic materials, or
structural damages caused by earthquakes.
AL:mkf/9-95
2044
Revised 9/13/95
CURRENT AND PROPOSED BUDGETS FOR CODE COMPLIANCE DIVISION -
I CURRENT BUDGET TOTAL PROPOSED ADDITIONAL TOT'L GRAND
FY 95-6 FY954 PROPOSED BUDGET TOTALS
PERSONNEL PERSONNEL
1 Code Compliance Supervisor 5 Code Compliance Officers
1 Sr. Code Comp. Officer 1 Typist Clerk III
3 Code Comp. Officers 1 Typist Clerk II
1 Typist Clerk III
1 Typist Clerk II
311,900 252,700 $ 564,600
MAINTENANCE/OPERATION MAINTENANCE/OPERATION
Materials and Supplies 9,000 Materials and Supplies 9,000
t Education and Training 3,300 Education and Training 2,000
Printing Charges 9,000 Printing Charges 9,000
Postage 20,000 Postage 10,000
Copy Machine Charges 6,000 Copy Machine Charges 6,000
Other Operating Expenses 13,900 Other Operating Expenses 15,000
(Photography, Uniforms (Photography, Uniforms,
Misc. Expenses) Misc. Expenses)
61,200 51,000 112,200
.1NTRACTUAL SERVICES CONTRACTUAL SERVICES
Contractual Services 1,000 Other Professional Services
Other Professional Services 145,000 (Abatements, Board-Ups) 150,000
(Abatements, Board-Ups)
146,000 150,000 296,000
INTERNAL SERVICE INTERNAL SERVICE
CHARGES CHARGES
Vehicle Maintenance 13,100 Vehicle Maintenance 11,000
Workman's Compensation 4,800 Workman's Compensation 6,179
MIS Charges 5,600 MIS Charges 5,600
Telephones/Pagers 8,500 Telephones/Pagers 8,500
Vehicle Replacement 11,300 Vehicles
43,300 29,000 1 72,300
i TOTAL CURRENT BUDGET TOTAL PROPOSED
i REQUIREMENTS 562,400 BUDGET REQUIREMENTS 482,700 $1,045,100
*Assumes there would be no purchase of new vehicles. Old Police vehicles would be used, if available,
otherwise an additional $70,000 would be needed to purchase five (5) new vehicles.
**Given the Department's aggressive code enforcement abatement actions, this may not be sufficient
r jing for the balance of the fiscal year.
mkf/2104