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HomeMy WebLinkAbout15- Parks, Recreation & Community Services CITY OF SAN BERNA IMINO - REQUEST Fr l COUNCIL ACTION From: ANNIE F. RAMOS, DIRECTOR Subject: AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED Dept: PARKS, RECREATION & COMMUNITY SERVICES RELATIVE TO ASSISTING SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH WITH Date: SEPTEMBER 21 , 1995 RED RIBBON PARADE ON OCTOBER 21, 1995. Synopsis of Previous Council action: Council approved similiar actions since 1989. i1all i:� 3ecommended motion: 1. That utilization of City crews and equipment and City Police personnel for assisting San Bernardino County Department of Public Health for the Red Ribbon Parade on October 21, 1995 be authorized. 2. That the expenses incurred by the use of City forces and equipment and Police Department personnel in providing assistance to San Bernardino County Department of Public Health for the Red Ribbon Parade on October 21, 1995 be waived. Copy to: Police Dept. Public Works Dept. r Public Services Dept. Signature Facilities Management Dept. lontact person: John A. Kramer Phone: 384-5031 Supporting data attached: Staff Report, Application and Ward: Indemnification. =UNDING REQUIREMENTS: Amount: Source: (Acct. No.) _(Acct. Description) Finance: :ouncil Notes: /o/a�4S '5-0262 Agenda Item No. CITY OF SAN BERNA, _JINO - REQUEST FOK %OUNCIL ACTION STAFF REPORT AUTHORIZATION TO UTILIZE CITY FORCES AND EQUIPMENT AND TO WAIVE THE COSTS INCURRED RELATIVE TO ASSISTING SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC HEALTH WITH RED RIBBON PARADE ON OCTOBER 21, 1995. The sixth annual Red Ribbon Parade is scheduled for October 21, 1995. This parade is the kick- off event for the Red Ribbon Week activities and is sponsored by the San Bernardino County Department of Public Health. The sponsor is requesting that fees associated with this event be waived. These fees are: Police $1,500 Bleachers/Stage 715 Barricades 571 $2,786 The sponsor will be required to furnish $1 million insurance policy with the City named "Additionally Insured" and to provide a hold harmless and indemnification document. The Red Ribbon Parade is an important event for the community. It brings great visibility to Red Ribbon Week activities and to the community's efforts to combat drugs. It is highly appropriate that the City support this event and waiver of the fees is recommended. SBCoRedRibParad-u 9/20/95 TO: John Kramer, Recreation Superintendent May 23 1995 San Bernardino City y Parks Recreation & Community Center 547 North Sierra Way San Bernardino, Ca. 92415 Subject: Ribbon Activities Dear . Kramer: The Red Ribbon celebration is entering its seventh year. The Red Ribbon celebration is scheduled for October 23 to the 31 th, 1995, and the Red Ribbon parade is scheduled for Saturday Oct 21, 1995. As a member of the parade committee, once agcin we are asking for endorsement from the City of San Bernardino, a waiver of the Red Ribbon parade fees, bleachers , stage, trailer, folding chairs and'tables in place. The parade route map is attached for your viewing. Thank you very much for your assistance and support, and if your have any questions, please contact me at 387-3127. Sincerely, AL TWINE Field Representative Supervisor Jerry Eaves Fifth District cc/Karen Fosdick Gwen Morse E WARp� PARKS, RECREATION AND COMMUNITY SERVICES Z APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY �GNpED IS ` Date of Application: 1 Name and Address of Applicant/Organization: _ L e S n Ic t v— Facility Requested: Sc''� I�QU rK 1 � 24 LLB c I Date of Activity: T q' Time of Activity: A-RI^P.M. To A.M.CW Nature of Activity/Event. eA �j >✓ Qt.Y (� Describe Planned Activities: e- D GL V,Q A P "n " 7a ea p ST Estimated Attendance: 3 pp 6 Is Activity Open to the Public? Lt 1• S Admission Fee? Will Sound Amplification or Public Address System be Used? e S Time of Day Ampfrfier is to be Used: 1 CyP.M. To A. /P.M!� (Section 12.80.130, City Municipal Code Applies.) HOLD HARMLESS AGREEMEi` Applicant hereby acknowledges that he/she has read, understands,and will com;..;-v !h all provisions of Chapter 12.80, Municipal Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino, California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said City for and all damage to any park,facility,building,pool,equipment,and furniture owned or controlled by City,which results from the activity or permittee or is caused by any participant in said activity. \ ` 7� Ignature of pp(cant 'NOTE:This permit is subject to cancellation by any Police Officer AVAILABLE: YES NO who determines violation of any provision of the City Municipal Code. SPECIAL CONDITIONS APPLY: YES NO CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSIT(S)REQUIRED: YES NO deposit shall be forfeited. FEES: RECEIVED BY: KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT#: BY: after the event for which the key(s)is issued. If key(s)is not returned DEPOSIT(S): RECEIVED BY: promptly,the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE: ❑APPROVED ❑ DISAPPROVED DATE: � e S Printed Name of Applicant Address Director, Parks, Recreation& Community Services 0.`n v�)e Ir•\cA-r d E. 9A-a LA t ti 38-1 Z K E DISTRIBUTION: City WHITE: DEPT./FACILITY Zip Phone Number GREEN: APPLICANT/USER CANARY: DEPOSIT FILE PINK: POLICE DEPT. Signature of Applicant GOLDENROD:RISK MGMT. r.1 a 1L.I\Al A A DAIL Ut USE: SPECIAL COKDITIDHS OF PERfi11 As part of the Facility Use Ptnnit. the following conditions must be raet: 1. Provide the necessary manpower for the setup and breakdown of equipment. Y. Provide day time and overnight security as necessary. 3. Provide continuous cleanup during the activities. 4. Provide personnel to empty trash receptacles Into trash bins provided by the City. 5. Pay for all temporary electrical charges. 6. Sear all salary costs involved for emergency responses by City crews. (Plugged sewer lines, electrical failures, etc.) 7. Hold harmless and agree to indemnify the City fror any potential liability claims resulting from damage or injury resulting frog this activity. S. Alcoholic beverage sales and/or consumption will require an ABC license approved by the Police Dept. and will be restricted to the hours of: and use of paper cups.r+-vv-r, - NO BOTTLES ALLWI D. 9. Provide the following to the Parks, Recreation and Community Services Department not later than a. Proof of LiabilitX Insurance: Applicant shall procure and maintain in force 'during t e tem of is permit and any extension thereof, at its expense. public liability insurance in companies and through brokers approved by City, adequate to protect against liability for damage claims through public use of or arising out of accidents occurring in or around the premises, in a minimum amount of The City shall be named as additional insured in the policy. The Applicants nsurance will be primary to any coverage the City of an Bernardino may have in effect. Such insurance policies shall provide coverage for City's contingent liability on such claims or losses resulting from activities of the permit. An appropriate certificate of insurance shall be furnished to the Director of Parks. Recreation and Cosr..jnity Services. Failure to provide insurance as stated herein will be cause for imrmediate termination of this permit. b. Bond in the amount of $ to cover damages to City property and equi ent which may occur and to recover other costs which may accrue as a result of the scheduled activities. c. Drawing depicting the design and layout of tables. Chairs. booths, or any other equipment to be used during the activities. d. Proof of all necessary permits and licenses required for the various activities and events. (County Health Permit, Vendors license. etc.) e. Facility Cleaning Deposit of $ Facility shall be cleaned by applicant not later than . Cleaning Deposit shall be forfeited if. upon inspection by a Parks. Recreation and Community Services Department representative. the facility has not Wn properly cleaned. f. Key deposit of S . Keys shall be returned within two (?) working days after the event. ey(s) are not returned promptly, the deposit shall be forfeited. g. facility/equipment/staff fee: S for facility: S for for staff. equipment/other h. Anyone having outdoor entertainment, i.e.. food boolhS, game booths, entertaim,ent rides, must check with the Police Department (Vice and Narcotics Division) to determine fees and to have a pe mit issued. i. Copies of contracts with vendors performing services for events and/or activities. Vendors must produce license to operate in the City of San Bernardino. A copy of license will be attached with the contract. WORK SHEET FOR FEES/DEPOSITS FEES Equip/Facility/Service Unit Quantity Unit Price Extension -�I° Cj Total: ]� DEPOSITS Type: Unit Quantity Unit Price Extension Cash/Check Total: RED RIO I Week Oarade Formation Area IV 7th Street Victoria Street N Formation Area III Formation 6th Street Area II Formation Area I 'Start r r s:i L� Feldheym library Church Street a� 5th Street r Q -v v v d s o o a 4th Street v _a Band ° h Judgin a Awards Area z Court Street r A Co. Govt. Center W 2nd Street 3r Street AW 1806002a MDS 5/95 i .,� Windjammer Building Entrance � Band Court Street Exit Judging CIO Plaza ��°� `,,:�•.��a�.� \' Parkin Bleachers Lot X. Ln fop cry ti `., \•• Bride O \ , \ `,\ ,. \ < \ Clock `--- i \``•18t)6002h.Nv 5195," County of San Bernardino HUM. RESOURCES/RISK MANAGEMENT DIVu:aON 222 West Hospitality Lane, Third Floor San Bernardino, CA 92415-0016 PAMELA H.an&W ro Risk Marspsr CERTIFICATE OF INSURANCE JAMES J. HUwU Assistant County Admr*s&r&s OHiosr OR SELF-INSURANCE Human Rte„ In the event of cancellation of the self-insurance programs or policies designated below, it is the intent of the County of San Bernardino to mail 30 days' prior notice thereof to: CITY OF SAN BERNARDINO - The County of San Bernardino certifies that the following self-insurance programs or insurance policies are in force: As respects County of San Bernardino Department of Public Health's 71h Annual Red Ribbon Parade, to be held on Saturday October 21, 1995 in the City of San Bernardino. TYPE OF COVIRAQI COMPANY AND POLICY LIMITS OF UAB1t.tTY POLICY NO. PERIOD 9odIM lry fropwt1►.Dwop Comprehensive General Liability ssN-insured indefinite incl. Auto Liability $1,000,000 Comb ned Single Limits Excess Comprehensive General Liability incl. Auto Liability Airport Liability Excess Airport Liability Workers' sey-i�md indefinits Compensation statutory no covewe cr W F- O This Certificate is not valid unless countersigned by an authorized representative of the County of San Bernardino, Risk Management Division/Human Resources. cc: Henry Valles/Health Education Specialist I Dejaartment of Public Health ' ized R For information regarding Ow above self-insurance programs or policies,please contact Risk Management Dr ' ' n at 19091 386-8622.