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Home My WebLink About05.G- City Clerk DOC ID: 4184 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Information/Report From: Georgeann "Gigi" Hanna M/CC Meeting Date: 12/07/2015 Prepared by: Georgeann "Gigi" Hanna, Dept: City Clerk Review Ward(s): All Subject: Council Minutes - October 5, 2015; and October 19, 2015 (#4184) Current Business Registration Certificate: Not Applicable Financial Impact: None. Motion: Approve the Minutes of the Mayor and Common Council Meetings of October 5, 2015; and October 19, 2015. Synopsis of Previous Council Action: None. Background: None. Supporting Documents: 10-05-2015 Jt. Reg. (Draft)_LS_VM_gh (DOC) 10-19-2015 Jt. Reg. (Draft)_VM_LS_gh (DOC) Updated: 12/1/2015 by Georgeann "Gigi" Hanna Packet Pg. 68 A J r' OCTOBER 5 , 2015 \-A Al MIN TE JOINT RE LAR MEETIN RAFT)�` a tiRND� Care R.or City of San Bernardino Mayor y Davis ��• �q Council Members „ 300 North D„ Street s4 �, Virginia Marquez c San Bernardino CA 92418 >- Benito Barrios http://www.sbcity.org John Valdivia o' Fred Shorett VNn 1t� Henry Nickel Rikke Johnson n James Mulvihill N L 0 V DRAFT MINUTES ° 0 w JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL a OF THE CITY OF SAN BERNARDINO c MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING o AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY 0 L MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING a AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY a v AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING � AS THE HOUSING AUTHORITY MONDAY,OCTOBER 5,2015 co COUNCIL CHAMBER i L 0 The Joint Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor R. Carey Davis at 2:09 p.m., Monday, October 5, 2015, in the Council Chamber of City Hall, 300 North "D” Street, San Bernardino, California. Roll Call N Attendee Name Title Status Arrived o Virginia Marquez Council Member, Ward 1 Present 2:00 p.m. ° Benito J. Barrios Council Member, Ward 2 Present 2:00 p.m. John Valdivia Council Member, Ward 3 Present 2:00 p.m. r Fred Shorett Council Member,Ward 4 Present 2:00 P.M. Henry Nickel Council Member,Ward 5 Late 2:51 p.m. a Rikke Johnson Council Member, Ward 6 ` Present 2:00 p.m. James Mulvihill Council Member,Ward 7 Absent ----------- R. Carey Davis Mayor Present 2:00 p.m. Georgeann "Gigi" Hanna City Clerk Present 2:00 p.m. Allen Parker City Manager Present 2:00 p.m. Gary D. Saenz City Attorney Present 2:00 p.m. Mayor and Common Council of the City of San Bernardino Page 1 P ', 5.G.a Joint Regular Meeting Minutes October 5, 2015 1. Closed Session—Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation-pursuant to Government Code Section 54956.9(a) and(d)(1): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk- 28006 MJ; Glen Aire Mobilehome Park Corporation, et al. v City of San Bernardino, et aL -San Bernardino Superior Court,Case No. CIVDS 1114110. N L B. Conference with legal counsel - anticipated litigation - significant exposure to 0 litigation-pursuant to Government Code Section 54956.9(d)(2). p L 0 C. Conference with legal counsel - anticipated litigation - initiation of litigation - y pursuant to Government Code Section 54956.9(d)(4): One(1)Item - D. Closed Session-personnel -pursuant to Government Code Section 54957: c L Q City Manager a v E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities-pursuant to Government Code Section 54957. a� F. Conference with labor negotiator - pursuant to Government Code Section Ni 54957.6: J' General Unit Mid Management Unit Police Safety Police Management Fire Safety Fire Management Confidential/Management r G. Conference with real property negotiator - pursuant to Government Code Section o 54956.8: N Property: 500 Inland Center Drive-APN 0136-531-08 c Agency Negotiator: Bill Manis,Deputy City Manager r Negotiating Parties: Macerich on behalf of WM Inland Investors,IV LP Under Negotiation: Both Price and Terms r Reading of Resolutions and Ordinances Q Deputy City Clerk Sutherland read into the record the titles of all the resolutions and ordinances on the agenda. o Invocation/Pledge of Allegiance The invocation was given by Reverend Dr. Paul Reinhard from Northpoint Christian Fellowship. The Pledge of Allegiance was led by Eliseo Limon, a fifth grade student at Vermont Elementary School. Mayor and Common Council of the City of San Bernardino Page 2 P Packet Pg.�70 �a ,xw��xvst r Joint Regular Meeting Minutes October 5, 2015 2. Closed Session Report City Attorney Saenz reported the following actions: In the matter of Glen Aire Mobilehome Park Corporation, et al. v. City of San Bernardino, et al., the Council gave settlement negotiation directive by vote of 5-0; Under Agenda Item No. 1F, the Council gave directive by vote of 5-0. 3. Appointments N L Q 3A. Mayor's Office Appointment of Theodore Sanchez to the Parks & Recreation Commission - Council p Member Valdivia ,o Motion: Approve the appointment of Theodore Sanchez to the Parks & Recreation a Commission as requested by Council Member Valdivia. c RESULT: ADOPTED [UNANIMOUS] 00:04;351 0 MOVER: John Valdivia, Council Member,Ward 3 > L SECONDER: Virginia Marquez, Council Member,Ward 1 a AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson a ABSENT: James Mulvihill co co 4. Presentations 4A. Certificate of Recognition - SoCal Prep Legends Athlete of the Week — Jayden co Daniels,Cajon High School—Mayor Davis ! R 4B. Proclamation Designating October 2015 as Breast Cancer Awareness Month — Mayor Davis and Council Member Marquez Y 4C. Certificates of Recognition — Breast Cancer Awareness Month "Survivors" — Dr. Margaret Hill, Anna Valenzuela, and Gloria M. Flores—Council Member Marquez N and City Clerk Hanna c 0 4D. SBD Fest Air Show & Benefit Concert — San Bernardino International Airport — Parks,Recreation and Community Services Director Mickey Valdivia E Mark Gibbs, Director of Aviation, announced that the show would be held on Saturday, October 17, 2015, from 9 a.m. to 6 p.m., and provided information regarding the event a such as cost, entertainment, displays, sponsors,parking, etc. ' Approximate time the motion/second were made according to meeting video posted on city website Mayor and Common Council of the City of San Bernardino Page 3 P ' Packet Pg.71 5.G.a Joint Regular Meeting Minutes October 5, 2015 4E. CERT Introduction and Fundraiser — Sergeant Eric Fyvie, San Bernardino Police Department Sergeant Eric Fyvie, Emergency Operation Manager, spoke briefly about the CERT (Community Emergency Response Team) Program. Captain Rolf Lindblom, San Bernardino Fire Department, spoke about social capital, the value of communities coming together; and community resilience, the ability to react and respond to some kind of hazard. Felicia Alexander announced that CERT would be sponsoring its first fundraiser and Turkey Trot on Thanksgiving morning, Thursday, November 26, 2015, from 6 a.m. to 11 Q a.m. v O 4F. 3rd Annual "Rendezvous Back to Route 66" — San Bernardino Chamber of w Commerce—Judi Penman r Judi Penman, President/CEO of the San Bernardino Area Chamber of Commerce, c' announced that the event would take place in Court Street Square and the surrounding streets on Saturday, October 10, 2015, from 10 a.m. to 10 p.m. ° �a 0 L 4G. Electric Commercial and Residential Lawnmowers for San Bernardino — Todd �- a Warden, South Coast AQMD Q Mr. Warden announced that the Commercial Electric Lawn Mower Exchange would take place on October 13, 2015, at 11 a.m., and the Residential Electric Lawn Mower � Exchange would take place on October 17, 2015, at the San Manuel Stadium. i 4H. Bankruptcy/Strategic Planning/Charter Committee Updates — Management >1 Partners (No reports were presented) i r 4I. Announcements by Chamber of Commerce& Local Elected Officials o Judi Penman announced upcoming Chamber events and activities. AJ a� 5. Consent Calendar LO 0 5A. City Clerk N Waive Full Reading of Resolutions and Ordinances c 0 Motion: Waive full reading of resolutions and ordinances on the agenda dated October 5, 2015. E RESULT: ADOPTED [UNANIMOUS] 01:23;43 a MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill 0 Mayor and Common Council of the City of San Bernardino Page 4 P ' Packet pg. 72 Joint Regular Meeting Minutes October 5, 2015 5B. City Clerk Council Minutes-July 6, 2015; July 20, 2015; and July 29, 2015 Council Member Marquez stated she would abstain due to the fact that she was not present at the meeting of July 29, 2015. Motion: Approve the Minutes of the Mayor and Common Council Meetings of July 6, 2015; July 20, 2015; and July 29, 2015. P O N RESULT: ADOPTED [5 TO 01 01:24;48 MOVER: Fred Shorett, Council Member, Ward 4 0 SECONDER: John Valdivia, Council Member,Ward 3 0 L AYES: Barrios,Valdivia, Shorett,Nickel,Johnson 0 ABSTAIN: Virginia Marquez ABSENT: James Mulvihill 0 5C. City Clerk RES. 2015-215 — Resolution of the Mayor and Common Council of the City of San o Bernardino Authorizing the Carryover of $264,086 from Fiscal Year 2014-15 C Appropriations to Fiscal Year 2015-16 Appropriations in the Cultural Development Fund. odo P Motion: Adopt the Resolution. i RESULT: ADOPTED [UNANIMOUS] 01:23;43 >i MOVER: John Valdivia, Council Member, Ward 3 co SECONDER: Fred Shorett, Council Member, Ward 4 r AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson o ABSENT: James Mulvihill d, a� 5D. City Manager u� Discuss and Take Possible Action on the Park Ranger Program (Continued from September 21, 2015) LO 0 Council Member Shorett made a motion, seconded by Council Member Valdivia, to continue the item to October 19, 2015. E City Manager Parker stated that some language had been added and the item was ready to be approved. a Council Member Shorett withdrew his motion to continue the item. Motion: Approve the Park Ranger Program in concept. Mayor and Common Council of the City of San Bernardino Page 5 P ' Packet Pg.73a 5.G.a Joint Regular Meeting Minutes October 5, 2015 RESULT: ADOPTED [UNANIMOUS] 01:34;36 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill LO T 0 5E. City Manager N RES. 2015-216 — Resolution of the Mayor and Common Council of the City of San o Bernardino Authorizing and Directing the Execution of a Lease of 1,011 Parking Spaces o in a Structured Parking Facility at the Inland Center Mall, Generally Located East of State Route 215 and North of Orange Show Road. d Revised backup materials were distributed to the Mayor and Council. c Motion: Adopt the Resolution. i RESULT: ADOPTED [UNANIMOUS] 01:54;11 C. MOVER: John Valdivia, Council Member,Ward 3 a SECONDER: Fred Shorett, Council Member, Ward 4 11 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill i 5F. City Manager N1 RES. 2015-217 — Resolution of the Mayor and Common Council of the City of San Bernardino Approving a Side Letter Agreement Between the City of San Bernardino and the General Unit Employees Represented by the International Union of Operating o Engineers (IUOE)Extending the Terms and Conditions of Employment. a� e: Motion: Adopt the Resolution. LO RESULT: ADOPTED [UNANIMOUS] 01:23;43 N MOVER: John Valdivia, Council Member,Ward 3 0 SECONDER: Fred Shorett, Council Member, Ward 4 ° AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill E w r 5G. City Manager Q RES. 2015-218 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Consultant Services Agreement with IDS Group for Seismic Evaluation of City Hall (Continued from September 21,2015). 0 Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 6 'Pjr Packet Pg.74 Joint Regular Meeting Minutes October 5, 2015 RESULT: ADOPTED [UNANIMOUS] 02:05;13 MOVER: Rikke Johnson,Council Member, Ward 6 SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill LO O N 5H. Civil Service Personnel Actions-Classified o v Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies ° adopted by the Mayor and Common Council of the City of San Bernardino. _ RESULT: ADOPTED [UNANIMOUS] 01:23;43 ° to MOVER: John Valdivia, Council Member,Ward 3 c CL SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel,Johnson a ABSENT: James Mulvihill v T- 5I. Council Office RES. 2015-219 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Issuance of a Purchase Order to Out of the Box Printing/R81 N� in the Amount of$5,000.00 for Military Banners. Ji Motion: Adopt the Resolution. o RESULT: ADOPTED [UNANIMOUS] 01:23;43 fe MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill o 0 r 5J. Finance a=i Approval of Checks Warrants and Payroll Checks Motion: Approve the claims and payroll and authorize the issuance of warrants as a I listed. RESULT: ADOPTED [UNANIMOUS] 01:23;43 MOVER: John Valdivia, Council Member,Ward 3 I SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill Mayor and Common Council of the City of San Bernardino Page 7 P . Packet Pg.75 5.G.a Joint Regular Meeting Minutes October 5, 2015 5K. Human Resources Personnel Actions-Unclassified Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. RESULT: ADOPTED [UNANIMOUS] 01:23;43 i MOVER: John Valdivia, Council Member,Ward 3 N SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill 0 N 5L. Parks,Recreation & Community Services RES. 2015-220 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute an Agreement with the Friends of o Reagan Park for the Operation of a Farmers'Market at Colony Park. 0 Motion: Adopt the Resolution. a RESULT: ADOPTED [UNANIMOUS] 02:06;32 co MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 = AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson �I ABSENT: James Mulvihill NI J I 5M. Parks,Recreation & Community Services RES. 2015-221 — Resolution of the Mayor and Common Council of the City of San ° Bernardino Authorizing the Renaming of the Delmann Heights Ballfield to the Carolyn Martin Ballfield and of the Snack Bar to the Mama DH Snack Bar. Motion: Adopt the Resolution. c N RESULT: ADOPTED [UNANIMOUS] 02:14;20 ° 0 MOVER: Rikke Johnson, Council Member, Ward 6 a.: SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill »° — a 5N. Parks, Recreation & Community Services RES. 2015-222 — Resolution of the Mayor and Common Council of the City of San Bernardino Renaming the Portion of Meadowbrook Park East of North Sierra Way and ^ Adjacent to the Rudy C. Hernandez Community Center the Manuel P. Moreno, Jr. Park. Public Comments: Tracey Moreno Tarbaux, daughter of Manuel P. Moreno, Jr., Highland Mayor and Common Council of the City of San Bernardino Page 8 P Packet Pg.76 Joint Regular Meeting Minutes October 5, 2015 Motion: Adopt the Resolution. RESULT: ADOPTED [UNANIMOUS] 2:16;11 MOVER: Virginia Marquez, Council Member, Ward 1 SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill N 50. Police a� RES. 2015-223 - Resolution of the Mayor and Common Council of the City of San o Bernardino Authorizing the Appropriation of the Alcohol Beverage Control (ABC) Grant p Assistance Program(GAP) Funds into the FYI 5/16 Grant Budget. w U) Motion: Adopt the Resolution. c RESULT: ADOPTED [UNANIMOUS] 01:23;43 - MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 ° c. CL AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson a ABSENT: James Mulvihill co SP. Public Works � Report on the Emergency Repair of the Air Conditioner in City Hall Motion: Receive and file. -jI i RESULT: ADOPTED [UNANIMOUS] 01:23;43 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill r ........... ......... ...----- N Ln 5Q. Public Works c Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Appropriation of Additional Funding to Pay Outstanding Invoices for Inland Empire Landscape and Service Scape for the Landscape Maintenance on the City E of San Bernardino's Landscape Maintenance Districts. tv r w a Council Member Valdivia stated that he owned property in the Fourth Ward; however, he did not know if he needed to abstain because there were no maps contained in the backup material. 0 Motion: Continue to October 19, 2015. Mayor and Common Council of the City of San Bernardino Page 9 P Packet Pg. 77 5.G.a Joint Regular Meeting Minutes October 5, 2015 RESULT: CONTINUED [UNANIMOUS] Next: 10/19/2015 2:00 PM MOVER: John Valdivia, Council Member,Ward 3 02:18;18 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill 5R. Treasurer's Office c Monthly Treasurer's Portfolio Report--August 2015 L Motion: Receive and file. o 0 RESULT: ADOPTED [UNANIMOUS] 01:23;43 ° MOVER: John Valdivia, Council Member, Ward 3 r SECONDER: Fred Shorett, Council Member, Ward 4 = AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill ° 0 6. Public Hearings Q 6A. City Clerk °�-° RES. 2015-224 — Resolution of the Mayor and Common Council of the City of San V Bernardino Imposing Liens on Certain Parcels of Real Property Located Within the City a� of San Bernardino for Uncollected Business Registration Fees (Continued from September 21,2015). Ni J Mayor Davis opened the hearing. No public comments were received. Motion: Close the hearing; direct the City Clerk to administratively remove any 0 properties from Exhibit "A" which have been paid prior to the hearing; and adopt the Resolution. RESULT: ADOPTED [UNANIMOUS] 01:09;10 N MOVER: Fred Shorett, Council Member, Ward 4 c SECONDER: John Valdivia, Council Member,Ward 3 AYES: Marquez;Barrios, Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill E R w a+ 6B. Community Development Q ORD. MC-1417 — Ordinance of the Mayor and Common Council of the City of San Bernardino Adopting the 2012 Edition of the International Property Maintenance Code with Specific Amendments. (FINAL READING) 0 The hearing remained open. No public comments were received. Motion: Close the hearing; and adopt the Ordinance. Mayor and Common Council of the City of San Bernardino Page 10 P".-'- Packet Pg.78 5.G.a Joint Regular Meeting Minutes October 5, 2015 - -- RESULT: ADOPTED [UNANIMOUS] 01:12;33 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Fred Shorett, Council Member,Ward 4 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill 6C. Community Development �°, ORD. MC-1418 — Ordinance of the Mayor and Common Council of the City of San Bernardino Repealing Chapters 3.68 and 8.27 and Amending Chapter 8.30 of the San g Bernardino Municipal Code Regarding Public Nuisance Abatement. (FINAL p READING) w N The hearing remained open. No public comments were received. c Motion: Close the hearing; and adopt the Ordinance. o �o RESULT: ADOPTED [UNANIMOUS] 01:12;33 ° c. MOVER: John Valdivia, Council Member, Ward 3 a SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson _ ABSENT: James Mulvihill a� 7. Staff Reports J� i 7A. Council Office L Progress of the 2012/2013 and 2013/2014 Audits ° Q Motion: Table. Y T RESULT: TABLED [4 TO 11 02:19;12 N MOVER: Fred Shorett, Council Member, Ward 4 0 SECONDER: Rikke Johnson, Council Member, Ward 6 ° AYES: Virginia Marquez, Benito J. Barrios, Fred Shorett,Rikke Johnson NAYS: Henry Nickel E ABSTAIN: John Valdivia a ABSENT: James Mulvihill a Mayor and Common Council of the City of San Bernardino Page 11 P Packet Pg. 79 5.G.a Joint Regular Meeting Minutes October 5, 2015 7B. Mayor's Office Discussion and Take Action on OpenGov - a Financial Platform to Encourage Transparency(Continued from September 21,2015) Council Member Valdivia made a motion, seconded by Council Member Nickel, to direct the City Manager to implement OpenGov platform within 30 days with the following: 1) Approved budgets for FY 2015/2016,2014/2015, 2013/2014 and 2012/2013; LO 2) Audited expenditures and revenues for FY 2011/2012 and 2010/2011; N L- 3) Payments issued to vendors for current fiscal year and for fiscal years 2014/2015, (D 2013/2014, 2012/2013 and 2011/2012; o 4) Audited expenditures and revenues for FY 2012/2013 and 2013/2014 once completed; m 2 5) Unaudited expenditures and revenues for FY 2012/2013, 2013/2014, and 2015/2016 c with a disclaimer notifying residents that the numbers are unaudited and subject to w change; ° 6) Update OpenGov Platform on a quarterly basis for current fiscal year. o Q. a No vote was taken. a co v Public Comments: Kim Robel, San Bernardino Sandra Ibarra, San Bernardino Scott Olson, San Bernardino Jay Lindberg, San Bernardino Robert Porter, San Bernardino Ji Council Member Shorett made a substitute motion to approve the motion without Item o No. 5. The motion died for lack of a second. a, m Motion: Direct the City Manager to implement OpenGov platform within 30 days with the following: to 0 N 1) Approved budgets for FY 2015/2016,2014/2015,2013/2014 and 2012/2013; to 2) Audited expenditures and revenues for FY 2011/2012 and 2010/2011; ° 3) Payments issued to vendors for current fiscal year and for fiscal years 2014/2015, 2013/2014, 2012/2013 and 2011/2012; 4) Audited expenditures and revenues for FY 2012/2013 and 2013/2014 once Q completed; 5) Unaudited expenditures and revenues for FY 2012/2013, 2013/2014, and 2015/2016 with a disclaimer notifying residents that the numbers are unaudited and subject to change; 6 Update OpenGov p p Gov Pl f at orm on a quarterly basis for current fiscal y ear. Mayor and Common Council of the City of San Bernardino Page 12 P Packet Pg. 80 5.G.a Joint Regular Meeting Minutes October 5, 2015 RESULT: ADOPTED [5 TO 11 02:21;54 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: Henry Nickel, Council Member,Ward 5 AYES: Marquez, Barrios, Valdivia,Nickel, Johnson NAYS: Fred Shorett ABSENT: James Mulvihill 0 N 7C. Successor Agency a� RES. 2015-225—Resolution of the Mayor and Common Council Acting as the Successor o Agency to the Redevelopment Agency of the City of San Bernardino Approving o Recognized Obligation Payment Schedule 15-16B for the Period of January through June `o 2016 and Approving Certain Related Actions. 0 a) Steve Dukett, Urban Futures, Inc., reviewed the ROPS 15-16B spreadsheets with the c Mayor and Council. 4- 0 Public Comments: > Scott Olson, San Bernardino 0 Richard Castro, San Bernardino Q Motion: Adopt the Resolution. RESULT: ADOPTED [UNANIMOUS] 03:39;31 .c a� MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Benito J. Barrios, Council Member, Ward 2 >i AYES: Marquez,Barrios, Valdivia, Shorett,Nickel, Johnson ABSENT: James Mulvihill L 7D. Treasurer's Office RES. 2015-226 — Resolution of the Mayor and Common Council of the City of San Bernardino Acknowledging the Receipt and Filing of the Annual Statement of Investment Policy for the Period July 1, 2015 through June 30, 2016 (Continued from c September 21,2015). LO 0 Motion: Adopt the Resolution. Y C RESULT: ADOPTED [UNANIMOUS] 03:48;12 E MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Virginia Marquez, Council Member,Ward 1 a AYES: Marquez, Barrios,Valdivia, Shorett,Nickel,Johnson ABSENT: James Mulvihill Mayor and Common Council of the City of San Bernardino Page 13 P Packet Pg. 81 5.G.a Joint Regular Meeting Minutes October 5, 2015 8. Public Comments on Items Not on the Agenda Carol Donnelly, San Bernardino, stated that there seemed to be a lot of money for incidentals, but not for Police and Fire. She said she was very disappointed in City leadership. Robert Porter, San Bernardino, asked the Council to make an effort to get more people to attend Council meetings. r O Scott Graham of Renew Financial, Program Administrator for the "California FIRST" PACE Program, spoke about PACE (Property Assessed Clean Energy), a simple and o effective way to finance energy efficiency, renewable energy, and water conservation o upgrades to buildings. He stated that PACE could pay for new heating and cooling `o systems, lighting improvements, solar panels, water pumps, insulation, and more for N almost any property—residential, commercial, industrial, non-profit, and agricultural. He asked the Council to pass the resolutions necessary to bring additional PACE programs to the PACE marketplace. o Scott Olson, San Bernardino, spoke about the Statements of Economic Interests (Form > 0 700) and campaign disclosure statements (Form 460) filed by Fifth Ward Council a Member Henry Nickel. �t v Ron Sellers, San Bernardino, stated that public unions are a major problem in this V, country; stated that elected officials should never have any kind of retirement; and spoke about the slave labor in China. Anna Valenzuela, San Bernardino. A written statement regarding Council Member Ni Benito Barrios was submitted and read into the record by City Clerk Hanna. _JI Jay Lindberg, San Bernardino, spoke about the role of criminal informants in San o Bernardino. m Betty Jean Long, San Bernardino, stated that the City is going down and the residents of Y San Bernardino need to get together and do something. She asked the Council what they n could do to help. N In Jim Smith, Highland, spoke about his lifetime friend Manuel Moreno; announced that c John Husing would be speaking at the San Bernardino 2015 Summit on October 6, 2015, at 8 a.m., at Court and"E" Streets; and that the Native Sons of the Golden West would be a making a presentation to San Bernardino High School in commemoration of their 100tH anniversary at their homecoming game on Friday,November 6, 2015, at 8 p.m. w Q Kim Robel, San Bernardino, stated that she wanted to attend the San Bernardino Summit; however, she had to work. She asked that the City and the Rotary Club plan events during times when the public can attend because more residents would show up. 0 Barbara Babcock, San Bernardino, stated that Mike Gallo was recuperating; on Thursday, October 8, 2015, Kim Carter of Time for Change would find out if she made the top 10 list of CNN Heroes; and she commended Council Member Nickel for the great job he does communicating with his constituents. Mayor and Common Council of the City of San Bernardino Page 14 P ' Packet Pg. 2 5.G.a Joint Regular Meeting Minutes October 5, 2015 Joe Mora asked the Mayor if he could do something about the train depot and the fact that the lobby doors had been closed to the public for two weeks. He said it was unreasonable to make the handicapped and elderly walk all the way around the building, because there was insufficient lighting, especially at 5 a.m. Mr. Mora spoke about Presidential Executive Order No. 11001, which allowed the federal government to take over all health care, education and welfare. Sandra Ibarra, San Bernardino, stated that sink holes are appearing all over the City �.n because the underground plumbing has been neglected for years. She stated that Council N Member Barrios was her representative and that she would be able to vote again in two n years. o U 0 9. Items to be Referred to Council Committees/Council Member Requests ° Council Member Nickel requested that the increased number of fatal and near fatal traffic accidents be referred to the Ways and Means Committee. c Council Member Shorett suggested that the Police Chief be invited to present a report at o Ii the next Council meeting prior to sending the matter to the committee. 0 a 10. Announcements by Council Members and Executive Staff a 00 11. Adjournment 7t- The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is. scheduled for 2:00 p.m.,Monday, October 19, 2015. Ni i GEORGEANN "GIGI"HANNA 2- City Clerk ° as By r Linda Sutherland Deputy City Clerk N LO 0 0 C am E t ca Q C Mayor and Common Council of the City of San Bernardino Page 15 P ' Packet Pg.83 '_ 19 2015 .MIN TE �1, REGULAR ��RNt°r4,o City of San Bernardino Mayor R. Carey Davis 300 North "D" Street Council Members Virginia Marquez o San Bernardino CA 92418 Benito Barrios http://www.sbcity.org John Valdivia Fred Shorett D IN Henry Nickel Rikke Johnson i James L. Mulvihill N L .Q O fr V DRAFT MINUTES 0 L 0 W JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO c MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING � w AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY 0 MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING a AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY Q MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY �! 4 AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS Cl) THE GOVERNING BOARD OF THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY MONDAY,OCTOBER 19,2015 COUNCIL CHAMBER o The Joint Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor R. Carey Davis at 2:10 p.m., Monday, October 19, 2015, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. 0 N Roll Call Attendee Name F Title o _ � Status Arrived Virginia Mar uez Council Member, Ward 1 Present W 2:00 p.m. Benito J. Barrios Council Member, Ward 2 Present 4:21 p.m. s John Valdivia Council Member,Ward 3 Present 4:22 p.m. Fred Shorett Council Member,Ward 4 r Present 2:00 p.m. a Henry Nickel Council Member, Ward 5 Present 4:21 p.m. Rikke Johnson Council Member,Ward 6 Present 2:00 p.m. James Mulvihill Council Member, Ward 7 ''' Present 2:00 p.m. R. Carey Davis Mayor Present 2:00 p.m. Y Georgeann "Gigi" Hanna City Clerk Present 2:00 P.M. Allen Parker City Manager Present 2:00 p.m. Gary D. Saenz City Attorney Present 2:00 p.m. Mayor and Common Council of the City of San Bernardino Page 1 P . Packet Pg. 84 S.G.b Joint Regular Meeting Minutes October 19, 2015 1. Closed Session—Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation-pursuant to Government Code Section 54956.9(a) and(d)(1): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk- 28006 MJ. B. Conference with legal counsel - anticipated litigation - significant exposure to 0 litigation-pursuant to Government Code Section 54956.9(d)(2): N ai One(1)Item 0 L C. Conference with legal counsel - anticipated litigation - initiation of litigation - �2 pursuant to Government Code Section 54956.9(d)(4): a c One(1)Item City of San Bernardino v.Amazon.com o D. Closed Session-personnel -pursuant to Government Code Section 54957: ° CL a City Manager Q v 00 E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities-pursuant to Government Code Section 54957. co l F. Conference with labor negotiator - pursuant to Government Code Section >' 54957.6: i Mid-Management o G. Conference with real property negotiator - pursuant to Government Code Section W 54956.8. Lo 0 Reading of Resolutions and Ordinances Deputy City Clerk Montoya read into the record the titles of all the resolutions and ordinances on c the agenda. Y Invocation/Pledge of Allegiance s The invocation was given by Reverend Tracy Johnson of Immanuel Baptist Church. The Pledge r of Allegiance was led by Karyme Delgadillo Toscano, a fourth grade student from E. Neal a Roberts Elementary School. Moment of Silence Mayor Davis requested a moment of silence in memory of Felix D'Amico, former Park and 0 Recreation Commissioner and Board of Police Commissioner. Mayor and Common Council of the City of San Bernardino Page 2 P Packet Pg.85 S.G.b Joint Regular Meeting Minutes October 19, 2015 2. Closed Session Report City Attorney Saenz reported the following actions: Under Agenda Item No. 1A, the Council gave settlement directive regarding City Hall lease bonds, police station, and other RDA lease certificates of participation by vote of 5-0; Under Agenda Item No. 1B, the Council, acting as the Joint Powers Financing Authority, gave settlement directive regarding the IRS issue by vote of 5-1; 0 N Under Agenda Item No. 1 C,the Council gave authority to retain legal counsel by vote of 6-0. ° 0 L 0 3. Appointments N 3A. Mayor's Office Appointment of Steven Earp to the Planning Commission - Council Member Jim o Mulvihill 0 L Public Comments: a Betty Jean Long, San Bernardino v 0 Motion: Approve the appointment of Mr. Steven Earp to the Planning Commission as requested by Council Member Jim Mulvihill. U) J RESULT: ADOPTED [UNANIMOUS] 00:04;011 MOVER: John Valdivia, Council Member, Ward 3 r SECONDER: Rikke Johnson, Council Member,Ward 6 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill ° —. --- -- ---------------- ----- ------.-_................ --- - - — - ......... - d 3B. Mayor's Office Appointment of Richard Contreras to the Measure Z Citizens Oversight Committee - LO Council Member Benito Barrios N Public Comments: ° Betty Jean Long, San Bernardino (D E s Motion: Approve the appointment of Richard Contreras to the Measure "Z" Citizens Oversight Committee as requested by Council Member Benito a Barrios. 0 Approximate time of motion/second according to the meeting video posted on the City web site. Mayor and Common Council of the City of San Bernardino Page 3 Packet Pg.86 i Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 00:04;01 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Rikke Johnson,Council Member, Ward 6 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill 3C. Mayor's Office Appointment of Richard Contreras to the Community Development Citizen Advisory Committee- Council Member Benito Barrios o N L Public Comments: Betty Jean Long, San Bernardino O L 0 Motion: Approve the appointment of Richard Contreras to the Community Development Citizen Advisory Committee as requested by Council Member Benito Barrios. 0 RESULT: ADOPTED [UNANIMOUS] 00:04;01 MOVER: John Valdivia, Council Member, Ward 3 0 Q. SECONDER: Rikke Johnson,Council Member,Ward 6 a AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill 00 3D. Mayor's Office � Appointment of Marlyn F. Taub to the Animal Control Commission - Council Member NI Jim Mulvihill i Public Comments: Betty Jean Long, San Bernardino 0 Motion: Approve the appointment of Marlyn F. Taub to the Animal Control Commission as requested by Council Member Jim Mulvihill. r- 0 RESULT: ADOPTED [UNANIMOUS] 00:04;01 MOVER: John Valdivia, Council Member, Ward 3 ° SECONDER: Rikke Johnson, Council Member,Ward 6 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill E r 4. Presentations a 4A. Citizen of the Month-Andrea Zuniga-Council Member Virginia Marquez 0 4B. Certificates of Recognition - Miss Cardinal - Jamie Rios and Miss Cardinal Court: Janielle Eismas, Miss Cardinal 2015-2016; Diana Arias, First Runner Up; and Laura Hernandez, Second Runner Up - Council Member Benito Barrios Mayor and Common Council of the City of San Bernardino Page 4 P Packet Pg. 87 S.G.b Joint Regular Meeting Minutes October 19, 2015 4C. Student of the Month - Romen Delifus, Middle College High School - Council Member John Valdivia 4D. Service Council Update of Upcoming Community Projects-Reverend George Honn 4E. Cal State University, San Bernardino -Capstone Project-Dr. Swope 4F. Bankruptcy, Strategic Planning Workshop and Charter Committee Updates - Management Partners N City Clerk Hanna announced that the Community Engagement Forums set by the Charter Review Committee had been scheduled for the following dates, and the information 2 would also be posted on the City's website: o L. 0 November 4 @ Golden Valley Middle School, 3800 N. Watennan Avenue, San Bernardino, CA 92404 (Fourth Ward) November 5 @ Arroyo Valley High School, 1881 W. Base Line Street, San Bernardino, o CA 92411 (Sixth Ward) 0 a November 9 @ Indian Spring High School, 65.0 N. Del Rosa Drive, San Bernardino, a CA 92410 (First Ward) co 4G. Chamber of Commerce & Local Elected Officials Announcements Judi Penman announced upcoming Chamber events and activities. CD i J 5. Consent Calendar i r L 5A. City Clerk Waive Full Reading of Resolutions and Ordinances Motion: Waive full reading of resolutions and ordinances on the agenda dated October 19, 2015. LO 0 N RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member,Ward 3 ° SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel,Johnson, Mulvihill r r 5B. Civil Service a Personnel Actions - Classified Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. Mayor and Common Council of the City of San Bernardino Page 5 P Packet P978871 Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson,Mulvihill 5C. Finance Approval of Commercial Checks and Payroll Checks c N Motion: Approve the claims and payroll and authorize the issuance of warrants as a) listed. o v O RESULT: ADOPTED [UNANIMOUS] 01:24;45 0 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson,Mulvihill 0 7o 5D. Fire o RES. 2015-227 — Resolution of the Mayor and Common Council of the City of San a Bernardino Authorizing the Execution of a Vendor Services Agreement with Amerik a Medical Billing to Provide EMS Billing Services for the Emergency Medical Services 000 User Fees and the Voluntary/Paramedic Membership Program Fees. Public Comments: Betty Jean Long, San Bernardino Fire Chief Hanneman explained the establishment of the Emergency Medical Services User Fees and answered questions. 0 Motion: Adopt the Resolution. RESULT: ADOPTED [6 TO 11 01:45;03 LO MOVER: Fred Shorett, Council Member, Ward 4 N SECONDER: Rikke Johnson, Council Member, Ward 6 AYES: Marquez,Barrios, Shorett,Nickel, Johnson,Mulvihill 6 NAYS: John Valdivia a� s 5E. Human Resources o Personnel Actions -Unclassified Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. Mayor and Common Council of the City of San Bernardino Page 6 P Packet Pg:1 5.G.b 3 Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 03:08;39 MOVER: Rikke Johnson, Council Member, Ward 6 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez,Barrios, Valdivia, Shorett,Nickel, Johnson,Mulvihill 0 N i 5F. Human Resources RES. 2015-228 — Resolution of the Mayor and Common Council of the City of San Bernardino Establishing the Position of Park Ranger, Part-Time/Extra-Hire and Approving the Job Description. w M d r Motion: Adopt the Resolution. c 0 RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member, Ward 3 ° CL SECONDER: James Mulvihill, Council Member, Ward 7 a AYES: Marquez, Barrios, Valdivia, Shorett,Nickel,Johnson, Mulvihill a 5G. Parks,Recreation & Community Services RES. 2015-229 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Lease of the San Bernardino Soccer Complex -Ji to San Bernardino Soccer, LLC and Appropriating$143,141 from the Soccer Field Fund. >I F Public Comments: 0 Scott Olson, San Bernardino Jay Lindberg, San Bernardino Council Member Valdivia stated for the record, that he wanted to re-emphasize the parking issues which Mr. Olson conveyed to the Council during his public comment. He N stated that Mr. Olson asked that the City Manager look into the possibility of looking into other avenues for a shared parking agreement with some shuttle services with the o adjoining public school facilities and parking lots there to alleviate some of the parking concerns. d E Jolena Grider, Chief Assistant City Attorney, stated that the group that the City was contracting with was already planning on upgrading the parking and entering into a contracts with the schools for use of the parking lots nearby. Mickey Valdivia, Director of Parks, Recreation, and Community Services, stated that the City did have an agreement with the San Bernardino Unified School District to use the parking lot at San Gorgonio High School. Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 7 P Packet Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 01:47;38 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill T O 511. Parks,Recreation & Community Services i RES. 2015-230 — Resolution of the Mayor and Common Council of the City of San c Bernardino Authorizing the Execution of Amendment Number One to the Use of U Facilities Agreement with California State University - San Bernardino for Use of 0 L Fiscalini Field. N d Mickey Valdivia, Director of Parks, Recreation, and Community Services, gave an c update on what was going on with Fiscalini Field and the relationship with California w State University. ° 0 L Motion: Adopt the Resolution. a RESULT: ADOPTED [UNANIMOUS] 02:01;09 0000 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 i AYES: Marquez, Barrios,Valdivia, Shorett,Nickel,Johnson, Mulvihill Cl) -J i 5I. Public Works RES. 2015-231 — Resolution of the Mayor and Common Council of the City of San Bernardino Accepting the Palm Avenue Grade Separation Project Constructed by SANBAG as Complete. d Motion: Adopt the Resolution. LO 0 RESULT: ADOPTED [UNANIMOUS] 02:05;10 MOVER: John Valdivia, Council Member, Ward 3 ° SECONDER: Rikke Johnson, Council Member, Ward 6 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson, Mulvihill t r 5J. Public Works a RES. 2015-232 — Resolution of the Mayor and Common Council of the City of San Bernardino Accepting Title, Control, and Maintenance to a Reconstructed Portion of Dement Street Upon Relinquishment and Written Notice from the State of California to the City that the Work Thereon Has Been Completed. Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 8 P ' , Packet Pg,.91 ,`` Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson,Mulvihill 0 5K. Public Works L RES. 2015-233 — Resolution of the Mayor and Common Council of the City of San c Bernardino Approving Memorandum of Understanding (MOU) No. 15-1001217 and Cooperative Agreement No. 16-1001335 with the San Bernardino County Transportation Authority(Authority or SANBAG) for the Interstate 215/University Parkway Interchange ° Project(SSO4-019). c Emilio Murga, Interim City Engineer, gave an update on the Interstate 215/University w Parkway Interchange Project and presented a brief video on the Diverging Diamond ° Interchange. c L Motion: Adopt the Resolution. a RESULT: ADOPTED [UNANIMOUS] 02:16;09 odo 0 MOVER: James Mulvihill, Council Member,Ward 7 SECONDER: John Valdivia, Council Member, Ward 3 a� AYES: Marquez,Barrios, Valdivia, Shorett,Nickel,Johnson, Mulvihill U) i 5L. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino 0 Authorizing the Appropriation of Additional Funding to Pay Outstanding Invoices for Inland Empire Landscape for the Landscape Maintenance on the City of San Bernardino's a Landscape Maintenance Districts. (Continued from October 5, 2015) Motion: Continue to November 2, 2015. r 0 RESULT: CONTINUED [6 TO 01 Next: 11/2/2015 2:00 PM MOVER: Fred Shorett, Council Member, Ward 4 2:26;00 ° SECONDER: John Valdivia, Council Member, Ward 3 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Mulvihill _ ABSTAIN: Rikke Johnson r Q 5M. Public Works RES. 2015-235 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager, or Designee, to Sign and Submit a 0 Cooperative Work Agreement Extension Request to the California Department of Transportation (Caltrans) for the Extended Use of Federal Funds Encumbered for the Mt. Vernon Bridge Replacement Project(Federal Project ID: BRLS-5033(042)). Mayor and Common Council of the City of San Bernardino Page 9 P ' 0ac6t'Pg.92 Joint Regular Meeting Minutes October 19, 2015 Emilio Murga, Interim City Engineer, stated that the project had been in the works for many years and it was in the preliminary design stages. He stated that the City met with BSNF to discuss the railroad lines. He was told by BSNF that the trains would need to continue operating during construction and there could not be a shutdown of the BNSF facility. Mr. Murga stated that this was a huge issue that would cause an increase in costs to the project. Motion: Adopt the Resolution. LO - T RESULT: ADOPTED [UNANIMOUS] 02:29;41 N MOVER: Virginia Marquez, Council Member,Ward 1 0 SECONDER: John Valdivia, Council Member, Ward 3 0 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel, Johnson,Mulvihill `o w.. 5N. Public Works c RES. 2015-236 — Resolution of the Mayor and Common Council of the City of San Bernardino Ordering the Summary Vacation of a Portion of Institution Road Southerly of ° Cajon Boulevard. 'o L Motion: Adopt the Resolution. a RESULT: ADOPTED [UNANIMOUS] 01:24;45 0000 MOVER: John Valdivia, Council Member,Ward 3 SECONDER: James Mulvihill, Council Member,Ward 7 a, AYES: Marquez, Barrios,Valdivia, Shorett,Nickel,Johnson,Mulvihill J� i 50. Successor Agency > RES. 2015-237 — Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino Approving the Subordination of a Deed of Trust in Connection with a Refinancing of the Senior Mortgage Relating to Real Property Located at 161 East 2 nd Street, San Bernardino, California. LO T Motion: Adopt the Resolution. N T RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: James Mulvihill, Council Member, Ward 7 E AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson, Mulvihill 5P. Successor Agency RES. 2015-238 — Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency of the City of San Bernardino Approving the Subordination of a Deed of Trust in Connection with a Refinancing of the Senior Mortgage Relating to Real Property Located at 348 West 13th Street, San Bernardino, California. Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 10 P � Packet Pg:93 5.G.b Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 01:24;45 MOVER: John Valdivia, Council Member,Ward 3 N SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel,Johnson,Mulvihill o 0 w 6. Staff Reports Cn 6A. Community Development Presentation by Code Enforcement and City Attorney on Receiverships o 0 Jason Ewert, Deputy City Attorney, gave a brief PowerPoint presentation regarding the Q, Receivership Program's first target property. He also gave an explanation of the Q program. 0 Mark Persico, Director of Community Development, explained that this program had to remain as a joint program with Community Development and the City Attorney's office. a� J Public Comments: g� Jay Lindberg, San Bernardino >1 R Motion: Receive and file. o RESULT: ADOPTED [UNANIMOUS] 03:08;39 MOVER: Rikke Johnson, Council Member,Ward 6 SECONDER: Fred Shorett, Council Member, Ward 4 0 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson, Mulvihill 0 6B. City Manager Regional Access Center- First Quarter Report E Motion: Continue to November 2, 2015. U w RESULT: CONTINUED [UNANIMOUS] Next: 11/2/2015 2:00 PM MOVER: Fred Shorett, Council Member, Ward 4 03:52;12 SECONDER: Virginia Marquez, Council Member,Ward 1 0 AYES: Marquez,Barrios,Valdivia, Shorett,Nickel,Johnson,Mulvihill 6C. Council Office 2015 Annual League of California Cities Conference and Expo Mayor and Common Council of the City of San Bernardino Page 11 Packet Pg 94 S.G.b Joint Regular Meeting Minutes October 19, 2015 Council Member Barrios gave a brief report. Consensus: Receive and file. 6D. Council Office APA California 2015 Oakland Annual Conference V- Council Member Mulvihill gave a brief report. N L Consensus: Receive and file. 0 6E. Council Office o Progress of the 2012/2013 and 2013/2014 Audits N d Nita McKay, Deputy City Manager, gave an update on the financial audit. She stated that in meeting with the City's auditors, Macias, Gini & O'Connell, they committed to the o City that they would have the FY 2012/2013 Financial Audit, including the Independent Auditor's Report completed with a Council ready report on October 21, 2015. She said o that the reports would be on the next City Council Agenda for the meeting of November a 2, 2015. She indicated that she would be giving a detailed report of the Independent a Auditor's Report, as well as the Financial Statements of the City at that time. She stated that she had been assured by the auditors, Macias, Gini & O'Connell, that the City's Federal Financial Assistance, better known as the Single Audit for FY 2013 would also be completed by October 21, 2015. She stated that the Single Audit was the one needed Ni to recover the City's General Fund money that had been expended to SBETA for FY J 2014/2015. >� Jim Godsey, Partner, Macias, Gini & O'Connell, stated that he felt that the Financial Statement Audit was in pretty good shape. He reported that he had been working very ° closely with the City's management team to resolve outstanding issues and stated that he received an updated report from the bankruptcy attorney which they incorporated in their final draft. He said that he was working with their Quality Control partner who had LO completed her review, but he had to resolve two small issues with her. He stated that the o only things that were pending at this time were items that needed review by Ms. McKay. He said that if he could get Ms. McKay's comments by the end of the night,he didn't see o a problem with issuing the report on Wednesday. c Mr. Godsey stated in regards to the single audit, his office had requested additional E information last week which was originally requested a long time ago. He said that he a received the response from Ms. McKay's team last Wednesday, but it wasn't the a information that was asked for. He stated that the ability to issue the audits on Wednesday was going to be very challenging, but that he didn't see any significant delays once they received the information. 0 Public Comments: Scott Olson, San Bernardino Deanna Adams, San Bernardino Jay Lindberg, San Bernardino Mayor and Common Council of the City of San Bernardino Page 12 P Packet Pg. 95- 5.G.b Joint Regular Meeting Minutes October 19, 2015 Shirley Harlan, San Bernardino Motion: Receive and file; audit report due October 21, 2015. RESULT: ADOPTED [4 TO 01 03:28;44 MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: James Mulvihill, Council Member, Ward 7 AYES: Benito J. Barrios, Fred Shorett, Rikke Johnson, James Mulvihill ABSENT: Virginia Marquez,John Valdivia,Henry Nickel N L d O 6F. Council Office San Bernardino Hometown Heroes Military Banner Program 0 Council Member Marquez gave a brief report. Consensus: Receive and file. w 0 6G. Human Resources '00 RES. 2015-239 — Resolution of the Mayor and Common Council of the City of San a Bernardino Establishing the Position of Code Enforcement Officer III and Approving the a°C Job Description for the Community Development Department and Adding One (1) Administrative Analyst II/Assistant of Elective Officer (U) Position for the City Attorney's Office to Support the Receivership and Demolition Program and Approve an Increase in Estimated Revenues and a Corresponding Appropriation in Salaries/Benefits for$198,904.57. M i Public Comments: >1 Scott Olson, San Bernardino Deanna Adams, San Bernardino 0 Ralph Flower, San Bernardino d Motion: Adopt the Resolution. LO 0 RESULT: ADOPTED [UNANIMOUS] 03:08;39 o MOVER: Rikke Johnson,Council Member, Ward 6 0 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Barrios,Valdivia, Shorett,Nickel, Johnson, Mulvihill �a 6H. Public Works a RES. 2015-240 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of Amendment Number Two to the Professional Services Agreement for Processing Organic Materials, Recycling Materials and Municipal Non-Recyclable Solid Waste Between the City of San Bernardino and Burrtec 0 Waste Industries, Inc. Motion: Adopt the Resolution. Mayor and Common Council of the City of San Bernardino Page 13 p ' Packet Pg:96 Joint Regular Meeting Minutes October 19, 2015 RESULT: ADOPTED [UNANIMOUS] 04:02;52 MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Barrios, Valdivia, Shorett,Nickel, Johnson, Mulvihill c°v L d 7. Public Comments on Items Not on the Agenda 0 L Betty Jean Long, San Bernardino, said she was in agreement with what Shirley Harlan said about everyone working together. 3 Deanna Adams, San Bernardino, spoke about her property tax bill and stated that the 4- next election was about the increase of$140.00 per parcel on the tax bill. She stated that ° the City Council was getting rid of the 137 year legacy,the Fire Department. c L a Scott Olson, San Bernardino, spoke about several City Council candidates that were a running for office in the November 3, 2015 election. He also spoke about his previous le Council Member who was recalled and said that the recall was not good for the City. He r. announced that he was voting for Brian Davison for Sixth Ward Council. i Robert Porter, San Bernardino, spoke about the air show at Norton Air Force Base and U)i Route 66. He stated that he continued to protect Wildwood Park. He announced that he was voting for Leticia Garcia for Seventh Ward Council. >1 R Bishop Larry Jones, Crossover Outreach, San Bernardino, spoke about the people o taking back the City and that he was going to be the front runner to make that happen. He said that he had spoken to the previous Mayor about the Police Department giving him problems, but said that Mayor Morris did not listen to him. He invited the Mayor and Council Members to the Holy Party event to be held on October 31, 2015 at 439 0 West Baseline. N o� Ralph Flower, San Bernardino, asked that Public Speaking be moved up to 6:30 p.m. Mr. Flower spoke about the vacant lots in the Del Rosa area and stated that something needed to be done. He spoke about the parking at the Soccer field, vagrants s and crime in the City. He also spoke about the surrounding towns that were building,but San Bernardino was doing nothing. a Jay Lindberg, San Bernardino, stated that he was concerned about where the City was heading. He spoke about money from the schools being shipped to the prisons and how it was used to babysit drug offenders. He also spoke about NAFTA, Trans-Pacific 0 Partnership, and pensions. 8. Items to be Referred to Council Committees None Mayor and Common Council of the City of San Bernardino Page 14 P ' Packet Pg.97<< ' 5.G.b Joint Regular Meeting Minutes October 19, 2015 9. Announcements from Mayor, Common Council and Executive Staff Eric McBride, Assistant Chief of Police, gave a brief presentation on the "No Shave November" cancer research fundraiser. Judy Chatigny, Executive Director of the Cancer Center at Loma Linda commented on how she appreciated the partnership with the community on raising awareness and hope through this event. 10. Adjournment N L The meeting adjourned at 9:17 p.m. The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency 2 to the Redevelopment Agency is scheduled for 2:00 p.m., Monday,November 2, 2015. 0 0 w N d 3 GEORGEANN "GIGI"HANNA =_ City Clerk w 0 m By o Valerie R. Montoya a Deputy City Clerk a o� J I v- L 0 d r 0 N C6 r O r r+ C d E V r+ r Q 0 Mayor and Common Council of the City of San Bernardino Page 15 P Packet Pg.98