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RESOLUTION (ID # 4027) DOC ID: 4027 T
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Marlene Miyoshi M/CC Meeting Date: 11/16/2015
Prepared by: Ted Rigoni, (909) 384-5198
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
Contract Change Orders No. 1 and 2, for the Annual Citywide Maintenance Services
Contract for Roadway Rehabilitation Work on Various San Bernardino City Streets
Project, Appropriating Fiscal Year 15-16 Funds for Said Project and for the Concrete
Improvement Project. (At Meeting of November 2, 2015, Item Continued to November
16, 2015) (#4027)
Current Business Registration Certificate: Yes
Financial Impact:
The City budgeted $5,598,800.00 for the project entitled, "Annual Citywide Maintenance
Services Contract for Roadway Rehabilitation Work on Various San Bernardino City
Streets", for the 2014-15 fiscal year. Project expenditures to-date total $1,358,232.14,
leaving a balance of$4,240,567.86. Remaining project funds need to be re-
appropriated to complete the project in FY 15-16.
Re-appropriate the project balance for AC paving, $ 2,943,645.64.
Re-appropriate the remaining project balance for new PCC work, $1,296,922.22.
Total to be re-appropriated: $4,240,567.86
Motion: Continue to December 7, 2015.
Synopsis of Previous Council Action:
10/06/14 The Mayor and Common Council awarded a contract to Matich
Corporation, in the amount of $4,937,730, per adopted Resolution No.
2014-361.
Background:
The Matich Roadway Rehabilitation Work contract was executed on October 30, 2014
which set the one year contract term from November 1, 2014 to October 30, 2015. The
work was to include the reconstruction of damaged sidewalks, drive approaches,
wheelchair ramps, cross gutters, localized asphalt concrete repairs, grinding and
resurfacing of street pavement, striping, etc. Matich has completed the rehabilitation
work on 13 of the 47 project street segments, with project construction expenditures of
$1,335,831.98 to-date. There are 34 project street segments outstanding.
Section 8-1.04, Contract Term, of the Project Bid Documents provided for a contract
period of one year with up to a possible two (2) separate one year extensions as
approved by the City's Mayor and Common Council. The contract requires the
Updated: 11/10/2015 by Linda Sutherland T I Packet Pg. 273
4027
contractor to provide a written request for the one year extension, which Matich
submitted to the City dated August 30, 2015. (see attachments.)
Staff has been in discussions with the contractor regarding a plan to expedite the work
and to ensure completion of the project within the requested one year extension.
Matich has agreed to relinquish the outstanding Portland cement concrete (PCC)
flatwork (curb, gutter, sidewalk, wheelchair ramps, cross gutters, etc) portion of the
project work (bid items 1-10) to allow the City to re-bid the work.
The PCC work will be done under a new contract to be bid separately, and returned to
the Mayor and City Council for consideration and award. Matich will continue with the
AC paving work. Bifurcating this contract will allow the two primary components of work
(PCC flat work and AC paving) to be undertaken on parallel work schedules, thus
expediting the work.
Recommended Action:
Contract change orders over $5,000 require Mayor and City Council approval, per
Resolution 88-389.
Mayor and Common Council approve Change Order No. 1 in the amount of $16,067.51
for additional necessary work that was not included as part of the original project bid.
Change Order No. 1 items include: sidewalk work, construct local depressions,
construct asphalt concrete leveling course and asphalt concrete tonnage credit.
Mayor and Common Council approve Change Order No. 2, that eliminates the
remaining bid items No. 1 through 10 (construction of PCC curb ramps, curbs, curb and
gutter and spandrels) in the amount of $1,101,593.40 from the project contract and
revises the original contract amount to $3,820,069.09. Change Order No. 2 also
extends the Matich contract (AC pavement work) to October 30, 2016. Matich
Corporation is expected to start the remaining AC work in January 2016 and be
completed by June 2016.
The remaining AC portion of the work is budgeted at $2,943,645.64, which includes
$2,500,304.62 for Matich Corporation to complete construction of AC work, and
$443,341.02 for inspection, contract administration, contingencies, testing, staff
oversight, etc. (see attached table).
Mayor and Common Council authorize staff to re-bid the PCC work. Staff expects to bid
the work in January 2016, construction is estimated to commence in March 2016 and
completion of the work is targeted for June 2016. The PCC portion of the work is to be
budgeted at $1,296,922.22, which includes $1,101593.40 for construction and
$195,328.82 for inspection, contract administration, contingencies, testing, staff
oversight, etc. Funding will come from the adjusted Matich contract budget (see
attached table).
Mayor and Common Council re-appropriate $2,943,645.64 from the FY 14-15 "Annual
Citywide Maintenance Services Contract for Roadway Rehabilitation Work on Various San
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Bernardino City Streets Project", to FY 15-16 for AC project work.
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Mayor and Common Council re-appropriate the remaining project balance for PCC
work, $1,296,922.22 from FY 14-15, for the new Concrete Improvement Project FY 15-
16. (Total project appropriation: $2,943,645.64+ $1,296,922.22 = $4,240,567.86)
City Attorney Review:
City Attorney Review:
Supporting Documents:
Resolution Change Order 1 and Change Order 2 (DOC)
Contract Change Order No. One (PDF)
Contract Change Order No. Two (PDF)
Budget Table for Remaining Work (PDF)
Completed Street listing (PDF)
8-30-15 Matich Corp letter to extend contract (PDF)
Signed Resolution 2014-361 (PDF)
Signed Contract Agreement (PDF)
Matich Bid Schedule (PDF)
Updated: 11/10/2015 by Linda Sutherland T Packet Pg. 275
1 RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN o
BERNARDINO APPROVING CONTRACT CHANGE ORDERS NO. 1 AND 2, FOR N
3 THE ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR
4 ROADWAY REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY
STREETS PROJECT WITH THE MATICH CORPORATION, APPROPRIATING N
5 FISCAL YEAR 15-16 FUNDS FOR SAID PROJECT AND FOR THE CONCRETE
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IMPROVEMEMNT PROJECT.
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7 WHEREAS, the Mayor and Common Council adopted Resolution No. 2014-361 on
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8 October 6, 2014, awarding a contract to Matich Corporation for the Annual Citywide o
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9 Maintenance Services for Roadway Rehabilitation Work on Various San Bernardino City =
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10 Streets Project in the amount of$4,937,730; and,
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11 WHEREAS, the parties now wish to approve Contract Change Orders No. 1 and 2 as w
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shown in Exhibits"A" and"B", attached and incorporated herein.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE o
14 CITY OF SAN BERNARDINO AS FOLLOWS: N
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15 SECTION 1. The City Manager is hereby authorized and directed to execute, on behalf C,
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of the City, Contract Change Orders No. 1 and 2, which also extends the term of the contract to 0
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October 30, 2016.
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SECTION 2. The Finance Department is hereby authorized to appropriate $2,943,645.64
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for FY 15-16 for the Annual Citywide Maintenance Services Roadway Rehabilitation Project
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21 (AC paving).
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SECTION 3. The Finance Department is hereby authorized to appropriate $1,296,922.22 v
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23 for FY 15-16 for the Concrete Improvement Project (PCC work).
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24 SECTION 4. The Public Works Department is hereby authorized to bid the new W"
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25 Concrete Improvement Project. E
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING CONTRACT CHANGE ORDERS NO. 1 AND 2, FOR w
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THE ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR =
ROADWAY REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY v
3 STREETS PROJECT WITH THE MATICH CORPORATION, APPROPRIATING
4 FISCAL YEAR 15-16 FUNDS FOR SAID PROJECT AND FOR THE CONCRETE
IMPROVEMEMNT PROJECT.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and =
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6 Common Council of the City of San Bernardino at a meeting thereof, held on the .S
7 day of , 2015,by the following vote,to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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10 MARQUEZ 0
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11 BARRIOS w
12 VALDIVIA c
13 SHORETT ^n
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14 NICKEL
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15 JOHNSON N
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16 MULVIHILL o
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Georgeann Hanna, City Clerk
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20 The foregoing resolution is hereby approved this day of , 2015.
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22 R. CAREY DAVIS, Mayor c
23 City of San Bernardino
Approved as to form: 0
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GARY D. SAENZ, City Attorney
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crry OF SAN BERNARDINO► rf ny FrOssurd..DIRECTOR
PUBLIC WORKS DEPARTMENT 300 North "0":Strut
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909.384.5140
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CONTRACT CHANGE ORDER NO. ONE �
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FLLE NO. Varies W.O. NO. Varies DATE: July 13,2015
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PROJECT: ANNUM. CITYWIDE MAINTENANCE SERVICES CONTRACT FOR
ROADWAY REHABILITATION WORK ON VARIOUS SAN BERNARDINO c
CITY STREETS SPECIAL PROVISIONS NO. 13024.
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TO: MATICH CORPORATION
P.O.BOX 10
HIGHLAND,CA 92346 0
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You are hereby being compensated for performing additional work as follows:
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CHANGES OTY. DESCRIPTION OF-CHANGES COST "
Item No.
Construct PCC Sidewalk(Covering work
1-1 LS $17,2%.001
completed to date)
Construct Local Depression and Retaining Curb on
Item No-1, 1-2 LS Ehwtric Avenue near 40 Street $13,404.01 0
Construct Asplialt Concrete Leveling Course over S2,3t}0.00
Item No1-3 LS Exposed Macadam on Mt.View. d
Construct PCC Sidewalk(Covering estimated work $10,000.00
Item NO. TBD d
required to complete the prn ect_ O
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Item No t 5
TBD�. Asphalt Concrete Tonnage Credit 426,932.501
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TOTAL ; $16,067.51
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JUSTIFICATION: O
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Comstruct PCC Sidewalk (Covering,work crimple#ed to
As part of the street improvements,the contract included construction of disabled U
accessible curb ramps and sections of curb and gutter. In some cases during
Item 1-1 construction,the sidewalk adjacent to the improvements was found to be in such poor ! w
No. condition that construction of new sidewalk was also required. Although not included in 0
the original contract,the Contractor provided a price breakdown for sidewalk that v
allowed payment on a square foot basis. See attached quotation dated 01/27/2015. This item covers the cost of sidewalk completed to date as a lump sum rice, m
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CITY OF SAN BER.NARDINO ?any Froward-DIRECTOR
PUBLIC WORKS DEPARTMENT 3110!'JWb `D"Stree!
Son Bersar&SO, 14 92.4 l8(X oY
Y09.384.5140 v
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C`unstncct LAcal Cie'relsion and Retaining Curls on E lectrie Avenue ntar 4
Street
Street Improvements on Electric Avenue included cold milling and asphalt concrete in
i overlay adjacent to a large, existing catch basin Located approximately 150 feet north of
Item L Z 44°i Street. The catch basin's local depression and retaining curb exhibited substantial
No, structural cracks. The local depression exhibited substantial subgrade failure and the
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retaining curb exhibited both lateral and vertical displacement. To avoid future failure of
i the catch basin and adjacent street, the Local depression and retaining curb were
reconstructed by the Contractor as an extra work item in accordance with contract
Constrtrtt As h It Covet to el tt Cc►i3y a vc r Ex sed Mauii#unx rrr►?�I<t.Vltsw.
During cold milling of Mt. View, from 28" to SR210, macadam was encountered along �°
Item 1 3 the gutters in the underlying road structure. To restore and maintain the structural o
4 No. integrity of the road, the City requested that the Contractor place 20 tons of asphalt c
concrete leveling course over the exposed macadam. The cost for this extra work item
covers material, and equipment required to construct the leveling course,
ttstruet PCC Sideivallt#lc Cove in car ntnted work re uirt-d to complete the w
ro'ect
As part of the street improvements, the contract included construction of disabled N
and sections of curb and utter. fn some cases during °
cur rams g er
accessible b
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Item 1.4 construction, the sidewalk adjacent to the improvements might be found to be in such
No—' poor condition that construction of new sidewalk will also be required. Although not
included in the original contract,the Contractor provided a price breakdown for sidewalk o
that allowed payment on a square foot basis. See attached quotation dated 01/27/2015. A
This item covers the estimated.cost of sidewalk required to complete the project.
A9{shalt Concrete Tonnaee Credit
The Contractor agreed to provide a$0.75 per ton credit for asphalt concrete pavement in r-
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Item 1-5 exchange for the City approving an asphalt concrete mix design that contained a higher o
No. reclaimed asphalt pavement percentage than originally specified. The estimated total ( Z
asphalt concrete pavement tonnage for the project is 35,9 10 tons. Based on this estimate, # �
a credit of$0.75 er ton would result in a project savings of$26 9-32 55{;.
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SUMMARY OF C0NTRA!CT COSTS:
The revised contract cost is as follows: U
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Original Contract Amount ..»... .., . ... . $4,937,7:30.00
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Contract Change Order No.One ................. • .+,... , .• • . St 6,067.51 0
Revised Construction Contract Cost ............... . - $4,953,797.51 V
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Additional time to complete contract due to this change order: 0 Days E
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CITY OF SAN BIERNARDINO Tony Frosserd-Dwcrm
PUBLIC WORKS DEPARTMENT 300 Noah "0"SAW
.San Bewxdim, A 92418-0001
909.384.5140
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This change order represents 0.33% of the original contract amount. This is the only Change
Order to date. This contract was awarded pursuant to Resolution No_ 2014361, The resolution
slid not include a contingency amount. N
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MATICH CORPORATION CITY OF SAN BERNARDINO �
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PUBLIC WORKS DEPARTMENT
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Accepted; Approved:
By. y• _ _
Tony rr ,sited
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Title: _ ;� ruarkGr'' _ Director of Public Works 0
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Date: 16 —15- Date: �/
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By: V
A n J. Parker
City Manager o
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iiATICH 0
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ORPORATION QUOTATION
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Contractors License Number 149783 A
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P.O.Box 10 Highland,CA 92348
Phone 909 382-7400 Fax 909 382-0113 U
Date: 1/2712015 c
Company: City of San Bernardino
Attention: Jeffrey Schafer Phone: 909-384-5902
From: Andrea Siegner Fax: -384-5190
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Re: Annual Citywide Maintenance Contract
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Subject: Price to include removing and replacing pcc sidewalk.item no.1 to include sidewalk that is o
not within the vicinity of the current pcc work area. Item no.2 to Include sidewalk that Is o
within-the current-pcc-work-area vicinity.Item-no.3 to include sidewalk that Is adjacent to
the current pcc work area. N
ITEM NO. _ DESCRIPTION UNIT UNIT PRICE� TOTAL x
I R&R PCC Sltlewalk 1' SF $ 21.00 S 21.00 uJ
2 R&R PCC Sidewalk 1 SF $ 18.00 18.00 h.
3 R&R PCG Sidewalk, 1 SF 10.00 10.00 CD
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CONDITIONS 8r EXCLUSIONS:
This proposal is good for 30 days_ y
This proposal will be part of any agreement between the two parties.
Excludes engineering,staking,testing,permits,inspection fees,and bonds. O
Excludes hazardous material removal I disposal. Z
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This proposal Is based on unit prices. L
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The quantities are estimates only,and payment will be by actual quantity_ -E
This proposal is bid as a package. O
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Privacy Notice: This Message is"Mended only for the use of the individual or entity to witch It is addressed to and may contain s
information that is privileged,confidential or exempt from disclosure under applicable Federal or State law. if reader 1J
of this message is not intended recipient,you are hereby notified that dissemination,distribuiing or coping of this
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communication is strictly prohibited. If you have recefved this communication in error,please notify us immediately.
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APPROVAL:
IMatich Corporation rt' 1
!' By: E
Andrea Siegner
Date: Januaty 227 2015_ _ Date: � w
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CITY OF SAN BERNARDINO Marlene Miyoshi,Interim
PUBLIC WORKS DEPARTMENT Direc
300 North `D` et
San Bernardino,CA 9241� '1
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November 9,2015 N
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CONTRACT CHANGE ORDER NO. TWO
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PROJECT: Annual Citywide Maintenance Services Contract For Roadway c
Rehabilitation Work on Various San Bernardino City Streets. Project No. 13024
1. Description for change order
a. Delete bid items No. 1, 2, 3,4, 5, 6, 7, 8, 9 and 10 f om the project.
b. Extend project completion date to October 30, 2016. o
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2. Reason for Change Order. 0
a. In order to expedite the project the Portland Cement Concrete (PCC) g
flatwork (curb and gutter, sidewalk, wheelchair ramps, cross gutters,
spandecks, etc.) project bid items are being deleted from project. The w
PCC work will be bid as a separate project.
b. Allow sufficient time to complete the remaining AC portion of the work. o
3. Amount of Change Order
a. Delete remaining amount for bid items 1 through 10. $1,101,593.40. New o
project remaining amount for items 11 through 43. $ 2,500,304.62.
b. Not applicable
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4. Summary of Contract Cost. ~
Original contract amount $4937,730.00 z0
Contract Change Order No.1 $ 16,067.51 L
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Contract Change Order No.2 ($1,101,59140) -a
Revised original construction contract amount $3,820,069.09 0
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5. Time Extension
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b. Project Completion date extended to October 30, 2016.
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CITY OF SAN BERNARDINO Marlene Mfyoshi,Interim
PUBLIC WORKS DEPARTMENT Direct
300 North `D" t
San Bernardino,CA 92418 1
909.384 9
San Bernar rino
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This Change Order was approved by City Council per Resolution No. on
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Matich Corporation City of San Bernardino
Public Works Department
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Accepted: Approved:
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By: By: Wo
City Engineer o
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Title: Date:
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Director of Public Works 2
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Date: :
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By.
Allen J. Parker
City Manager
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Annual Citywide Maintenance Services Contract for Roadway Rehabilitation Work
on Various San Bernardino Streets,Special Provisions No. 13024_
CIP No. Ward Pro cet and limits Account# 2014-15 Budget
SS 11-010 6 California St.,from 19 St.to Washington Ave. 129-160-5504-7923 $31,400
SS 12-004 2 Waterman Ave.,from 13"St.to Gilbert St. 129-160-5504-7954 $166,300
SS 12-013 6 Davidson Ave.,from 16`"St.to 19 St. 129-160-5504-7922 $66,300
SS 13-005 2 Baseline St.,Arrowhead Ave.to Waterman Ave. 129-160-5504-7955 $437,400
SS 13-007 4 Electric Ave.,from 44"St.to 46` St. 129-160-5504-7956 $39,600
SS 13-008 4 Mt.View Ave.,from Electric Ave.to 40'St. 129-160-5504-7957 $111,700
SS 13-009 7 Mountain View Ave.,from 28 St.to SR-210 129-160-5504-7958 $85,800
SS 13-013 5 State St.,from University Parkway to Sheridan Rd. 129-160-5504-7960 $210,900
SS 13-014 6 Ca on Blvd.,from June St.to Devils Creek Diversion 129-160-55047961 ' $249,900 =
SS 13-022 1 Baseline St.,from Del Rosa Ave.to Alamo St. 129-160-5504-7962 $41,300 v
SS 13-032 3 Weir Rd.,from Washington Ave.to Waterman Ave. 129-160-5504-7998 $203,300 �
SS 13-034 6 Garner Ave. from Baseline St.to 16 St. 129-160-5504-7963 $45,100
SS 13-035 6 Pico Ave.,from 9 St.to Olive St. 129-160-5504-7964 $51,600
SS 13-037 5 Sheridan Rd.,from State St.to Little Mountain Dr. 129-160-5504-7965 $146,900
SS 13-039 6 Evans St.,from Medical Center Dr.to Western Ave. 129-160-5504-7966 $66,300
SS 14-007 1 Tippecanoe Ave.,H Sheppard Blvd.to 3r St. 129-160-55047967 $315,600 w
SS 14-008 1 Mill St.,from Waterman Ave.to Mill St. 129-160-5504-7968 $219,500
SS 14-010 5 University Parkwa ,from I-215 to North ark Blvd. 129-160-5504-7970 $$26000 30,000
SS 14-011 5 48 S ,from Little Mountain Dr.to Magnolia Dr. 129-160-5504-7971 3
SS 14-013 ___6 Wilson St.,from 9d'St.to Baseline St. 129-160-5504-7972 $10$,500
SS 14-014 7 28' St.,from Waterman Ave.to Valencia Ave. 129-160-5504-7973 $62,600 �0
SS 14-015 7 2r St.,from"H"St.to Arrowhead Ave. 129-160-5504-7974 $63,800 0
SS 14-016 7 2f St.,from Arrowhead Ave.to Waterman Ave. 129-160-5504-7975 $81,000 0
SS 14-017 1 Arrowhead Ave.,from 7'St.to 9" St. 129-160-5504-7976 $113,300 y
SS 14-018 1 7 St.,from Tippecanoe Ave.to Del Rosa Ave. 129-160-5504-7977 $198,200 a
SS 14-019 1,2 Sierra Wa ,from 9'St. to Baseline St. 129-160-5504-7978 $107,300 w
SS 14-020 2 Del Rosa Ave.,from Del Rosa Dr.to Hi land Ave. 129-160-5504-7979 $132,000
SS 14-022 4,7 Harrison St.,from Lynwood Dr.to 40 St. 129-160-5504-7980 $411,300 CI
SS 14-023 5 Little Mountain Dr.,Kendall Dr.to Michelle Ln. 129-160-5504-7981 $31,100
SS 14-024 1 "G"St.,from 4d'St.to 6"St. 129-160-5504-7982 $113,400 c
SS 14-025 1 8 St.,from Medical Center Dr.to Mt.Vernon Ave. 129-160-5504-7983 $158,700 N
SS 14-026 1 Western Ave.,from Union St.to 9 St. 129-160-5504-7984 $20,800
SS 14-027 5 College Ave.,from Varsity Ave.to State St. 129-160-5504-7985 $83,600 '
SS 14-028 5,7 "F"St.,from 30`"St.to 33rd St. 129-160-5504-7986 $54,600
SS 14-029 5 Morgan Rd.,from State St.to Park Dr. 129-160-5504-7987 $91,000
SS 14-030 1 Union St.,from Mt.Vernon Ave.to Western Ave. 129-160-5504-7988 $85,300 E
SS 14-032 5 Cambridge Ave. from 48 St.to Universal Ave. 129-160-5504-7989 $22,500 0
SS 14-035 7 29th St.,from Waterman Ave.to Valencia Ave. 129-160-5504-7990 $62,600 v
SS 14-036 7 Broadmoor Blvd.,from 30 St.to Parkdale St. 129-160-5504-7991 $40,500
SS 14-038 5 "I"St.,from North ark Blvd.to 57'St. 129-160-5504-7992 $38,500 E
SS 14-040 1 Spruce St.,from Pico Ave.to Mt.Vernon Ave. 129-160-5504-7993 $36,900 0
SS 14-041 3 Eucalyptus Ave.,from Randall Ave.to Mill St. 129-160-5504-7994 $123,900::] Q
SS 15-003 1 I "J"St.,from 8th St.to 11`" St. 129-160-5504-7996 $98,600
SS 15-007 3 Ai Mort Dr.,Commercenter,East to West 129-160-5504-7997 $88,900
SS 15-011 6 Rialto Ave.,from Meridian Ave.to Pepper Ave. 129-160-5504-7999 $132,900
SS 15-012 3 Brier Dr.,from Gifford Ave.to Tippecanoe Ave. 129-160-5504-7001 $183,000
SS 15-017 1 "1" St.,from 10 St.to Evans St. 129-160-5504-7006 $40,000
Total Budgeted Amount for Forty-Seven (47)Above Listed Projects: $5,599,700
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SINCE 1918
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August 30,2015
Ted Rigoni,PE,PMP
Principal Engineer
City of San Bernardino
300 N D Street =
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San Bernardino,CA 92418
RE: Term extension of contract for roadway rehabilitation on City Streets 2015
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Dear Ted, 0
Per our meeting on August 26, and your email today, please consider this letter as our o
written request to extend of the term of the contract for another twelve month period. Per
the contract documents, we acknowledge and agree to keep unit prices fixed for the term, r
to accept the inclusion of allowable working days for the remaining roadway rehabilitation w
(AC-related) work, and to acknowledge that the PCC flatwork will be done by a separate N
contractor. °
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We appreciate your efforts so far on this project in support and development of fostering L
good working relationships between the City of San Bernardino and local contractors such o
as ourselves.
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Please call me if you have any questions. d
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Sincerely, ;
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Robert M. Matich
Matich Corporation 2
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RECEIVED
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cit y of San Bernardino
Public Works Directo
1596 HARRY SHEPPARD BLVD,SAN.BERNARDINO 92408 •TELEPHONE(909)382-7400 a FAX(909)382-0169
www.motichcorp.com Packet Pg.286
BOUND AGREEKENT
1 RESOLUTION NO. 2014-361
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A CONTRACT TO MATICH CORPORATION,
3 FOR ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR
4 ROADWAY REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY
STREETS, SPECIAL PROVISIONS NO. 13024.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 0
6 CITY OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1. Matich Corporation is the lowest responsible bidder for Annual Citywide N
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8 Maintenance Services Contract for Roadway Rehabilitation Work on Various San Bernardino
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9 City Streets, Special Provisions No. 13024. A Contract is awarded accordingly to said bidder in
10 a total amount of $4,937,730.00, but such Contract shall be effective only upon being fully 3
11 executed by both parties. All other bids, therefore, are hereby rejected. The City Manager is
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hereby authorized and directed to execute said Contract on behalf of the City. A copy of the a
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Contract is on file in the office of the City Clerk and incorporated herein by reference as though
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fully set forth at length. N
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16 SECTION 2. As stated in the Contract, Matich Corporation acknowledges that the
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17 Forty-Seven (47) Projects identified for pavement rehabilitation within the Bid and Contracting
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18 Documents that compose this Contract represent selected segments of streets throughout the w c
19 City. The City is entering into a Contract, for roadway rehabilitation work, for a period not to 00
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20 exceed a one-year (12-month) period, with up to a possible two (2) separate one-year (12-
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21 month) extensions, as approved by the Mayor and Common Council. Matich Corporation N
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22 further acknowledges that the quantities identified within the Bid and Contracting Documents s
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are estimates only and are given for basis of comparison of bids. No guarantee is made or Q
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implied by the City as to the exact quantity, or total number of Projects per year, within each
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12-month term of this Contract.
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1 SECTION 3. As stated in the Contract, at the end of the initial term, Matich
2 Corporation may request in writing to extend the Contract for one additional year (12-month)
3 term. Provided that 1) the City determines that Matich Corporation's performance under the
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this Contract is satisfactory; and 2) Matich Corporation agrees to perform the work under this
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Contract for the same unit prices as agreed to under the initial Contract, this Contract may be v
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extended by mutual consent of both parties. If the Contract has been extended a one-year term
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(12 months) in accordance with the terms therein, the Contract may be extended for a second a)
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one-year(12-month) period by mutual consent of both parties. This Contract may not exceed a r
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10 total term of three years (36 months).
11 SECTION 4. This Contract and any amendment or modifications thereto shall not take a
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12 effect or become operative until fully signed and executed by the parties and no party shall be o
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13 obligated hereunder until the time of such full execution. No oral agreements, amendments,
14 modifications or waivers are intended or authorized and shall not be implied from any act or w
15 course of conduct of any party.
16 SECTION 5. The authorization to execute this Contract is rescinded if the parties to the M
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Contract fail to execute it within sixty(60) days of passage of this Resolution. N
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A CONTRACT TO MATICH CORPORATION
2 FOR ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR
ROADWAY REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY
3 STREETS, SPECIAL PROVISIONS NO. 13024.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 0
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6th day of October, 2014,by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ X
10 a
BARRIOS X 3
11 0
VALDIVIA X
12 0
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SHORETT X g
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14 NICKEL X x UJ
15 JOHNSON X o
16 MULVIHILL X
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18 �Gvgeann H , City Clerk
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20 The foregoing resolution is hereby approved this 9 — day of October 2014.
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21 , � �4 i..
22 R. CARE DAVIS, Mayor
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City of n Bernardino
23 Approved as to Form:
GARY D. SAENZ a
24 City Attorney
25 By `
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CONTRACT
AGREEMENT
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AGREEMENT
CITY OF SAN BERNARDINO
THIS AGREEMEN T is made and concluded this.J day of
G �%r ,20A between the City
of San Bernardino(owner and hereinafter"CITY"),and Matich Corporation thereinafter "CONTRACTOR").
1. For and in consideration of the payments and agreements hereinafter mentioned, to be made and um
performed by the CITY, and under the conditions expressed in the bond as deposited with the CITY, receipt of o
which is hereby acknowledged,the CONTRACTOR agrees with the CITY,at the CONTRACTOR's own proper cost N
and expense in the Special Provisions to be furnished by the CITY,to furnish all labor,materials, tools, equipment U
and incidentals,perform all the work necessary to complete in good workmanlike and substantial manner,
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ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR ROADWAY REHABILITATION u
WORK ON VARIOUS SAN BERNARDINO CITY STREETS; SPECIAL PROVISIONS NO. 13024 r-
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in strict conformity with Bid and Contracting Documents No. 13024, and also in accordan ce with Standard %
Specifications for Public Works/Construction,
2012 Edition, on file in the Office of the City Engineer,Public Works 3
Department, City of San Bernardino, which said Bid and Contracting Documents and Standard Specifications are o
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hereby especially referred to and by such reference made a part hereof. o
2. The CONTRACTOR agrees to receive and accept the prices as set forth in the Bid Schedule as ful' o
compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement;alsc c
for all loss or damage arising out of the nature of the work aforesaid or from any unforeseen difficulties — X
obstructions which may arise or be encountered in the prosecution of the work and for all risks of every descriptiot
connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance o N
work,and for well and faithfully completing the work and the whole
irements of the Engineer under t hemof,in the manner and according to the Big
and Contracting Documents,and requ
3. The CONTRACTOR herein covenants by and for himself or herself, his or her heirs, executor,
administrators, and assigns, and all persons claiming under or through them,
that there shall be no discriminatio a
against or segregation of, any person or group of persons on the basis of race, color, national origin, religion,ion, s n
marital status, or ancestry in the performance of this contract,nor shall the CONTRACTOR or any person
under or through him or her, establish or permit any such practice or practices of discrimination or segregation wit o
reference to the selection of subcontractors, vendees, or employees in the performance of this Contract. Failure l
the CONTRACTOR to carry out these requirements is a material breach of this Contract, which may result in tl
termination of this contract or such other remedy,as recipient deems appropriate. in
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4. The CONTRACTOR acknowledges that the Projects identified for pavement rehabilitation with E
these Bid and Contracting Documents represent selected segments of streets throughout the CITY. The CITY M
entering into a Contract, for roadway rehabilitation work, for a period not to exceed a one year (twelve the CITY's May
period,with up to a possible two(2)separate one year(twelve month)extensions,as approved by
and Common Council. The CONTRACTOR further acknowledges that the quantities identified within the Bid ai
Contracting Documents are estimates only and are given for basis of comparison of bids. No guarantee is made
implied by the CITY as to the exact quantity, or total number of Projects per year, within each twelve (12) mor
term of this Contract.
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AGREEMENT: ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT
ST FOR RO DWAY
REHABILITATION WORK ON VARIOUS SAN
PROVISIONS NO.13024
5. At the end of the initial term, CONTRACTOR may request in writing to CITY to extend the
Contract for one additional year (twelve month) term, provided 1) CITY determines performance by
CONTRACTOR under the terms of this Contract is deemed by CITY,at CITY's sole discretion, as satisfactory, and
2) CONTRACTOR agrees to perform the work under this Contract for the same pn accordance with the terms c
initial Contract. Provided Contract has been extended a one year term(twelve months) o
written above, CONTRACTOR may request a second one year (twelve month) Contract extension. In any event, N
this Contract may not exceed a total of more than three years(thirty six months).
6. CITY hereby promises and agrees with the said CONTRACTOR to employ, and does hereby N
employ the said CONTRACTOR to provide the materials and to do the work according to the terms and conditions
herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the
manner, and upon the conditions above set forth; and the same parties for themselves, their heirs, executors,
administrators,and assigns,do hereby agree to the full performance of the covenants herein contained.
7. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid of said CONTRACTOR, then this instrument shall control and mo
nothing herein shall be considered as an acceptance of said terms of said bid conflicting herewith. o
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AGREEMENT: ANNUAL CITYWIDE MAINTENANCE BERNARD NOCCITY�STREE S;RSPECIAL
REHABILITATION WORK ON VARIOUS SAN
PROVISIONS NO. 13024
IN WITNESS WHEREOF,the parties of these present have hereunto set their hands the year and date first
above written.
CONTRACTOR CITY OF SAN BERNARDINO U
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Name of Firm: v
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>\gatich Corporation BY: �
A11en J.Parker,City Manager
City of San Bernardino Cn
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BY: _
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Mark T. Hickman d
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TITLE:
Vice President ATTEST:
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MAILING ADDRESS:
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1596 Harry Sheppard Blvd. W
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San Bernardino,CA 92408 City Clerk 0
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PHONE NO.:L0�j382-7a� APPROVED AS TO FORM: o
ATT T: ULS�'�; r� E
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ary D. Saenz,City Attorney L
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NOTE: Secretary of the Owner should attest. c)
If Contractor is a corporation,Secretary should attest.
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08-12-2014 08;43am From-CITY OF SAN BERNARDINO +9083845155 T-408 P 002/004 F 5.P.d
ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR ROADWAY
REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY STREETS;
SPECIAL PROVISIONS NO.13024
BID SCHEDULE No. 1
ADDENDUM NO.2 AUGUST 12,2014 '
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Item Description Unit of Estimated Unit Price($) Item Total(S)
Measure Quantity
Construct PCC Curb Ramp,Including Removal a
I of Existing,Per SPPWC Standard Plan No, EA 70 N
111-5,Arterial 2�bw (Q oop
Construct PCC Curb Ramp,Including Removal a
of Existing,Per SPPWC Standard Plan No. EA 230
111-5,Locall Collector a 70 0
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Modify Existing PCC Curb Ramp,per SPPWC U) to
Standard Plan No.I11-5(Add Truncated EA 70 y �_
Domes and Grind Lip),Arterial 50._ 3%S00—
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Modify Existing PCC Curb Ramp,per SPPWC a` to
4, Standard Plan No.111-5(Add Truncated L'-A 60 � u v
Domes and Grind Lip),Locall Collector 5GC) 7,75 3 0a � C �
U)Construct PCC Club,Including Removal of
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5s Existing,per City Standard Plan No.200, LF 1,000 m
Arterial 3� 3�, Mc � S c�
+ Construct PCC Curb,Including Removal of a
6. Existing,per City Standard Plan No.200, LF 1,000 ! _ 3
! Local/Collector j 3 3 M a0 D z v
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Construct PCC Curb and Gutter,Including o
7 I Removal of Existing,per City Standard Plan LF 1,000 3 SC
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No.200,Arterial lv." t DO c
Construct PCC Curb and Gutter,Including w o
g; Removal of Existing,per City Standard Plan LF 1,000 SO c c
No.200,Local/Collector
Construct PCC Cross Gutter with Spandrels, W
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Standard Plan No.201,Arterial 13 0 c
Construct PCC Cross Gutter with Spandrels, o
10, Including Removal of Existing,per City SF 14,000 ,
Standard Plan No.201,Local/Collector 13' 1 0' p00— � a
Cold Mill Wedge Cut,AC Pavement,0"to 1.5" _ s
11. Depth,5'Wide,Arterial SF 60,000 i r 2 j o00_
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Cold Mill Wedge Cut,AC Pavement,0"to 2" .-
12- Depth,5'Wide,Arterial SF 7,000 , 33 2�3 fl d `m m
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Cold Mill Wedge Cut,AC Pavement,0"to 2.5"
13. Depth;5'Wide,Arterial SF 3,000 �'�S ,3SD✓ a @
Cold Mill Wedge Cut,AC Pavement,0"to 1.5"
14. SF 100,000 ?A uy DoO c
Depth,5'Wide,Local/Collector o� d
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U-12-2014 08:43em From-CITY OF SAN BERNARDINO +8083845155 T-408 P.003/004 FT 5.P.d
ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR ROADWAY
REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY STREETS;
SPECIAL PROVISIONS NO,13024
BID SCHEDULE No.1,Cont.
ADDENDUM NO.2 AUGUST 12,2014
Unit of Estimated Unit Price{$) Item Total$)
Item Description Measure anti_
Cold Mill Wedge Cut,AC Pavement,0"to 2" _ a
15. Depth,5'Widc,Local/Collector SF 14,OOD x'35 epp N
Cold lvlrll Wedge Cut,AC Pavement,0 to 2.5 co co
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16. Depth,5'Wide,Local/Collector SF 5,000 30 # S A w
17. Cold Mill AC Pavement,l.5"Depth,Arterial SF 1,300,000 , Z - �' 0
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Is- Cold Mill AC Pavement,2"Depth,Arterial SF 150,000 ?2- �3 oco_ z° U
19. Cold Mill AC Pavement,2.5"Depth,Arterial SF 75,000 .?S Sri 5C)" c
Cold Mill AC Pavement.15"Depth,Local/ SF 1,100,Ob0 2 3 V; m
20. Collector •Z
o S 3,000— o`
Cold Mill AC Pavement,2"Depth,Local/ SF 140,OOD � o
21. Collector 33,lno0 C
Cold Mill AC Pavement,2.5"Depth,Local/ SF 70,000 �'ZS �SOa d =
22. Collector 17 E C
Pavement Repair,Including Remove and v
Dispose Deteriorated AC Pavement,Furnish ° >+
73 and Place Minimum 2"Asphalt Concrete, SF SD,000 ' $O 0 00D_ 9
Minimum 4'X 4',Arterial in
Pavement Repair,Including Remove and 3 0
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Dispose Deteriorated AC Pavement,Fumish SF 20,000 d o
24. and Place Minimum 2-1/2"Asphalt Concrete, .3o v =
Minimum 4'X 4',ArterialZ- r y
Pavement Repair,Including Remove and S =
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Dispose Deteriorated AC Pavement,Furnish SF 20,000 x
25. and Place Minimum 3"Asphalt Concrete, w
Minimum 4'X 4',Arterial 2• , � SO.O d ;
Pavement Repair,Including Removeand rr o
Dispose Deteriorated AC Pavement,Furnish SF 50,000
26. and Place Minimum 2"Asphalt Concrete, ;
Minimum 4'X 4',Local/Collector C1 C)'OOo'
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Pavement Repair,Including Remove and
Dispose Deteriorated AC Pavement,Furnish SP 15,000 _ C to
27 and Place Minimum 2.5"Asphalt Concrete,
Minimum 4'X 4',Local/Collector ��•�C3 m
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Pavement Repair,Including Remove and E
Dispose Deteriorated AC Pavement,rumish SF IS,000 A f°
28. and Place Minimum 3"Asphalt Concrete, a M
Minimum 4'X 4',Local/Collector �' 3 �1 5u)
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08-1 HOW 08:44am From-CITY OF SAN BERNARDINO 4093845155 T-408 1`.004/004 SS,P.d
ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR ROADWAY
REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY STREETS;
SPECIAL PROVISIONS NO.13024
BID SCHEDULE No. 1,Coni. 2
ADDENDUM NO.2 AUGUST 12,2014
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Unit of Estimated Unit Price Item Total S)
Item Description Measure Quantity ��)
'29• AC Leveling Course,2"maximum,Arterial TN 730 i2— As APO—
AC Leveling Course,2"maximum,Local/ a
30 Collector TN 650 (D1 42. 1 w
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Furnish and Install PavementReinforeing 9Y ]3,000 ° y
31. Fabric,Arterial 450 o C
Furnish and Install Pavement Roinforeing Z V
37• Fabric,Loeall Collector SY 1_,000 ,� ;000., o U
Construct Asphalt Concrete Pavement Overlay, 2A
33 1-1/2",Arterial y TN 14,000 I - %2 - N
Construct Asphalt Concrete Pavement Overlay, TN 3,000 `� v (D
34, 2",Arterial Ip }` � a =
Construct Asphalt Concrete Pavement Overlay, c
35` 2 112,,,Arterial TN 1,500 �,}� w a;
36 Construct Asphalt Concrete Pavement Over lay, TN 13,000 r o
._ 1-1/2 ,Local/Collector {� o
Construct Asphalt Concrete Pavement Overlay, v
37. 2",Local/Collector TN 2'000 V .a
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Construct Asphalt Concrete Pavement Overlay, o
33' 2-1/2",Local]Collector TN 1,000 — S- _
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39. Construct AC Dike LF 21000 t. + o
Adjust Existutg Utility Fraunc and Cover to EA 50 c
40.
Grade 350� ' a;
41• Adjust Existing Water Valve Cover to Grade EA 100 '1C7- _ z w
42• Untreated Base(Patching&Flatwork) TN S00 3
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43. Miscellaneous AC Paving TN 250
The above quantities are estimates of annual usage only and are given for basis of comparison of bids. No guarantee o: 3 d
warranty is made or implied as to the exact quantity to be needed per work item,per respective Project,or total number 5
of Projects per year within each year(twelve month)term of this Contract, Specific roadway rehabilitation work will bt _
ordered by the CITY as needed per separate Task Order. a to
Total Bid Schedule No.1 Bid: m
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Matich Corporation
SUMMARY OF BID SCHEDULES
BID AND CONTRACTING DOCUMENTS NO. 13024; 4
ANNUAL CITYWIDE MAINTENANCE SERVICES CONTRACT FOR ROADWAY U
REHABILITATION WORK ON VARIOUS SAN BERNARDINO CITY STREETS;
SPECIAL PROVISIONS NO.13024 a
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(Contractor Name)
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-Grand Total Bid is equal to the total of Bid Schedule No.1, o
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BID NOTES; ° v
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The bidder signed hereon hereby proposes and agrees,if this bid is accepted;to furnish all materials
and do all the work required to complete the said work in accordance with the Special Provisions and
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r instructions,in the time and manner thin prescribed for the unit cost amounts set forth in the preceding bid. E
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Time is of the essence in the completion of the work encompassed by the various Task Order(s) °
(Project or Projects)covered by this Contract. Contractor shall commence roadway rehabilitation work 3
within Ten (10)workiu; days after notification by the CITY via the Notice to Proceed,for each Task m
Order, Contractor must pursue the work diligently and continuously after commencement of job to complete ; O
each"Task Order issued by the CITY. Work on each individual street(Project)within this Contract shall 3
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he completed in no more than Thirty(30)working days,per street (i.e.,flatwork and pavement work u O
combined). The CITY seeks a source of materials and labor that will provide accurate and timely delivery and c _O
completion of the assigned work. N
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Bidder understands that a bid is required for the entire work,that the quantities set forth in the Bid X
Schedule are to calculate the total bid amount for comparison purposes only,and that final compensation under 3 W
the Contract will be based upon the actual quantities of work satisfactorily completed. The Bidder agrees that r
the CITY reserves the right to increase or decrease the amount of any quantity shown in the Bid Schedule,to �° N
add or subtract Project(s),to delete any item from the Contract and pay the Contractor at the unit bid prices, 9
and to determine the number of Project(s)and number of Task Order(s)under the terms of this Contract. ; d
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it is agreed that the unit bid prices include the cost of all labor, tools,materials, equipment, parts, d
implements,supplies,incidentals,and all appurtenant expenses,taxes,royalties,and fees,
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The bidder shall make every effort to provide a legible and complete Bid Schedule. The bidder shall y -o
verify that its Bid Schedule is free of mathematical errors. In the case of discrepancies in the amount bid,unit @
prices shall govern over extended amounts.
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