HomeMy WebLinkAbout19- Public Works CITY OF SAN BERNP ^'DINO - REQUEST FC -1 COUNCIL ACTION
File No_ 1.895
Award of Contract - Rehabilita-
From: ROGER G. 11ARDGRAVE Subject: tion of Pavement on Arrowhead
Avenue, Mill St. to 3rd. St. , per
Dept: Public Works/Engineering Plan No. 8815 ---
MATICH CORPORATION
Date: July 13 , 1993
Synopsis of Previous Council action:
July, 1991 - Allocation of $500 , 000 . 00 in 1991/92 Street Construc-
tion Fund budget approved.
02-16-91 - Transfer of $500 , 000 . 00 to Street Resurfacing -
Various locations approved and $500 , 000 allocated from
Subordinate Tax Allocation Bond Issue of 1991 .
02-17-92 - Resolution No. 92-55 adopted authorizing execution of
an agreement with L.A. Wainscott for professional
services .
02-15-93 - Resolution No. 93--43 adopted authorizing execution of
Program Supplement No. 77 .
04-19-93 - Plans approved and authorization granted to advertise
for bids .
Recommended motion:
1 . Adopt resolution.
cc: Shauna Clark 2 . That the appropriation of $818 , 000 under
Barbara Pachon Account No. 242-362-57895 , "Rehabilita-
Jim Penman tion of Arrowhead Avenue, from Mill St.
to Third St. " consisting of $703, 500
in Federal-Aid STP Funds and $114 , 500
from City Measure ti be
6A
approved.
ature
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Report of Bids,
Supporting data attached: and Resolution Ward: 1
FUNDING REQUIREMENTS: Amount: $818 , 000 (Street Construction Fund)
Source: (Acct No.) 242-362-57895
Acct. Description) -
Finance:
Council Notes:
75-0262 Agenda Item No.
CITY OF SAN BERNAr LINO - REQUEST FO' COUNCIL ACTION
STAFF REPORT
Bids for this project were opened at 2 : 00 p.m. , on
Tuesday, 7-6-93 .
A total of 5 bids were received, ranging from $593 , 383 . 50
to $759 , 374 . 00 . The low bid of $593 , 383 . 50 is 3 . 8% under the
Engineer ' s Estimate of $616 , 504 . 00 .
Federal-Aid Surface Transportation Program Funds have been
programmed to finance the prescribed portion of the total project
cost. At least 10% of the aggregate total of our annual Federal--
Aid Highway Funds must be expended on Disadvantaged Business
Enterprises (DBE) . A goal of 20% was established in the contract
documents for DBE participation on this project in order to
balance out our traffic signal projects , which typically have no
DBE participation.
The low bidder submitted documentation showing 12% DBE
participation, and requesting that a finding be made that they
had made a "good faith" effort, to achieve the established goal
of 20% . Caltrans reviewed their documentation, but did not
concur that the low bidder had made a "good faith" effort.
Documentation submitted by the second low bidder indicated
that the 20% goal would be met. Therefore, Caltrans has
concurred in awarding the contract to the second low bidder. The
second low bid of $626 , 413 . 00 is 1 . 6% over the Engineer' s Esti-
mate of $616 , 504 . 00 .
Below is the total estimated project cost, based upon the
actual second low bid price.
Construction Contract $ 626 , 413 . 00
Design Consultant' s Fee 40 , 000. 00
Construction Engineer (W.O. #1965) 45 , 000 . 00
Sub-Total $ 711 ,413 . 00
Contingencies (15%) ± 106 , 587 . 00
TOTAL ESTIMATED PROJECT COST $ 818,000.00
All costs incurred for this project will be charged to
Account No. 242-362-57895 , "Rehabilitation of Pavement on
Arrowhead Avenue, from Mill Street to Third Street. Federal-Aid
Surface Transportation Funds have been approved by SANBAG to
finance about 86% ($703 , 500) of the total estimated project cost.
The 14% local agency share will be financed from the City' s
Measure "I" Local 1/2G Sales Tax funds .
We recommend that a contract be awarded for the second low
bid price.
7-15-93
75-0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO THE MATICH CORPORATION FOR PAVEMENT REHABILITATION ON
3 ARROWHEAD AVENUE, FROM MILL STREET TO THIRD STREET.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
5 SECTION 1 . The Matich Corporation is the lowest
6 responsible bidder for: Pavement Rehabilitation on Arrowhead
7 Avenue, from Mill Street to Third Street, per Plan No. 8774 . A
8 contract is awarded accordingly to said bidder for the total
9
amount of $626 , 413 . 00 , but such award shall be effective only
10 upon the contract being fully executed by both parties . All
11
other bids, therefore, are hereby rejected. The Mayor is hereby
12 authorized and directed to execute said contract on behalf of the
13 City; a copy of the contract is on file in the office of the City
14 Clerk and incorporated herein by reference as fully as though set
15
forth at length.
16 SECTION 2 . This contract and any amendment or modifica-
17 tions thereto shall not take effect or become operative until
18 fully signed and executed by the parties and no party shall be
19 obligated hereunder until the time of such full execution. No
20 oral agreements, amendments , modifications or waivers are
21
intended or authorized and shall not be implied from any act or
22 course of conduct of any party.
23 SECTION 3 . This resolution is rescinded if the parties
24 to the contract fail to execute it within sixty (60) days of the
25 passage of this resolution.
26
27
28
7-13-93
t�LJV. t1YVLlI\U11VV \V1V1I\[]\ l 1V 111L rl".L1\.Il VUL\L V1\t111ViV L V1♦ LAVLL'1La1V1
r REHABILITATION ON ARROWHEAD AVENUE.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993, by the following vote, to-wit:
5 Council Members : AYES NAYS ABSTAIN ABSENT
6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 (OFFICE VACANT)
11 POPE-LUDLAM
12 MILLER
13
14
Rachel Clark, City Clerk
15
The foregoing resolution is hereby approved this
16
day of 1993.
17
18 Tom Minor, Mayor
19 City of San Bernardino
Approved as to form
20 and legal content:
21 James F. Penman
City Attorney
22
23 By
24
25
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