HomeMy WebLinkAbout15- Parks, Recreation & Community Services CITY OF SAN BERNA 'DINO - REQUEST FC 1 COUNCIL ACTION
From: Annie F. Ramos, Director Subject: RESOLUTION AUTHORIZING THE EXECUTION OF
AN AGREEMENT RELATING TO DELIVERY OF
Dept: Parks, Recreation & Community Services LUNCHES AND SNACKS TO DELMANN HEIGHTS
HEAD START CENTER.
Date: July 6, 1993
Synopsis of Previous Council action:
Resolutions have been approved by th Mayor and Common Council since August 1983
to establish Agreements between the City and School District for delivery of
lunches and snacks to the City's Delmann Heights Head Start Center.
Resolution 92-223 was approved on July 6, 1992 to extend the Agreement for the
1992-93 school year.
Recommended motion:
Adopt the Resolution.
Signature
Contact person: Tom Boggs Phone: 5032
Supporting data attached: Staff Report & Resolution Ward:
FUNDING REQUIREMENTS: Amoun City Funds Involved.
Source: (Acct No.)
(Acct Description)
Finance:
Council Notes:
75-0262 Agenda Item No. ��
CITY OF SAN BERNAr- LINO - REQUEST FC' COUNCIL ACTION
STAFF REPORT
RESOLUTION AUTHORIZING THE
EXECUTION OF AN AGREEMENT
RELATING TO DELIVERY OF
LUNCHES AND SNACKS TO DELMANN
HEIGHTS HEAD START CENTER.
The Parks, Recreation and Community Services Department has
provided a Head Start Program at Delmann Heights Community
Center since 1978 with an agreement with City Schools for
lunches and snacks since that time. This program currently
accommodates 15 morning and 15 afternoon pre-schoolers, ages
3-5 and runs September through June.
This proposed agreement includes a $. 50 increase for Student
Type A Lunches (from $1. 10 to $1. 60) and an increase of $. 05
for Schedule B Snacks from $.25 to $. 30.
These increases are due to an increase in the service provided
by the school district which includes furnishing milk, straws,
utensils and napkins which were previously purchased under a
separate purchase order with a milk company and other vendors.
The program is fully funded through a Federal Head Start
Grant.
Approval is recommended.
lunch.snacks.d.h.
7/6/93
75-0264
C
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT
3 TO EXECUTE AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES AND
4 SCHEDULE B SNACKS TO CITY'S DELMANN HEIGHTS HEAD START CENTER.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Director of Parks, Recreation and
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Community Services Department of the City of San Bernardino is
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hereby authorized and directed to execute on behalf of said City
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an Agreement with the San Bernardino City Unified School District
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relating to the delivery of Type A lunches and Schedule B Snacks
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to City's Delmann Heights Head Start Center, for the term of one
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year and to provide the student lunches at one dollar and sixty
13 cents each and the snacks at thirty cents each a copy of which
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is attached hereto, marked Exhibit "A" and incorporated herein by
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reference as fully as though set forth at length.
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SECTION 2 . The authorization granted hereunder shall
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expire and be void and of no further effect if the agreement is
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19 not executed by both parties within 60 days following the
effective date of the resolution.
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21 I HEREBY CERTIFY that the foregoing resolution was duly
22 adopted by the Mayor and Common Council of the City of San
23 Bernardino at a meeting thereof, held on the
24 day of 1993, by the following vote,
to wit:
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7/6/93
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E
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED
2 SCHOOL DISTRICT RELATING TO THE DELIVERY OF TYPE A LUNCHES AND
SCHEDULE B SNACKS TO CITY'S DELMANN HEIGHTS HEAD START CENTER.
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4 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
5 NEGRETE
6 CURLIN
7 HERNANDEZ
8 OBERHELMAN
9 VACANT
10 POPE-LUDLAM
11 MILLER
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13 The foregoing resolution is hereby approved this
14 day of , 1993 .
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16 Tom Minor, Mayor
City of San Bernardino
17 Approved as to form
18 and legal content:
19 James F. Penman
City Attorney
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By:
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RESO:del of snacks-u
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San Bernardino City Unif.-d School District
E.Neal Roberts,Ed.D.,Superintendent •
Harold L.Boring,Ed.D.,Assistant Superintendent,Administrative Services Your Public Schools . . .
There's No Better Place To Learn
June 28, 1993
Andy Brown
Parks, Recreation & Community Services Department
City of San Bernardino
547 North Sierra Way
San Bernardino, California 92410
Re: Food Service Agreement (Fiscal Year) for the Delman
Heights Child Care Center
Dear Mr. Brown:
Enclosed are two signed originals of the above Agreement between
the San Bernardino City Unified School District and the City of
San Bernardino. This Agreement was approved by the Board of
Education on June 22 , 1993, as attested by the enclosed
Certification of Minutes.
After approval by the Council please return one signed original
to this office Administrative Services, Attention: Melinda A.
Pure, Contract Analyst.
We look forward to working with you again in providing for your
food service needs.
Sincerely,
aro1d L. Bor' " , Ed.D.
Assistant Sup
Administrative Services
mp
enclosure(s)
ADMINISTRATIVE SERVICES DIVISION
777 North F Street • San Bernardino,CA 92410 • (714) 3 81 -11 (;2
San Bernardino City Unified School District
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CERTIFICATION OF MINUTES
The Board met in special session on the 22nd day of June, 1993, at the usual meeting
place thereof. The meeting was called to order at 5:30 p.m.
Members present: H. Brown, M. Brown, Diaz, Neigel, Obershaw, Savage, Yeager
Members absent: None
The adoption of the following resolution and order was moved by Member Neigel, and
seconded by Member H. Brown, and a vote being taken, the said resolution and order
was adopted by the following votes of members present at that time.
AYES: H. Brown, M. Brown, Diaz, Neigel, Obershaw, Savage, Yeager
NOES: None
BE IT RESOLVED that the City of San Bernardino be exempted from the provisions of
Education Code Section 39872 under the Food Service Agreement for its Delman
Heights Child Care Center for the duration of the Agreement and any extension thereof.
BE IT ALSO RESOLVED that the Board of Education approves entering into the Food
Service Agreement (Fiscal Year) with the City of San Bernardino for its Delman Heights
Child Care Center, effective July 1, 1993, through June 30, 1994, per terms of the
Agreement, at no cost to the District.
BE IT FURTHER RESOLVED that Harold L. Boring, Assistant Superintendent,
Administrative Services, be authorized to sign said Agreement on behalf of the Board of
Education.
1, E. NEAL ROBERTS, Secretary of the Governing Board of the San
Bernardino City Unified School District hereby certify that the foregoing is a true And
correct copy of a resolution duly made, adopted and entered in the Board minutes of the
Governing Board of the San Bernardino City Unified School District on the 22nd day of
June, 1993.
Dated: June 23, 1993
Secretary, Board of Education
Agenda Item 9.24
ORIGINAL
SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT
777 North "F" Street
San Bernardino, California 92410
FOOD SERVICE AGREEMENT
(Fiscal Year)
THIS AGREEMENT, is made and entered into this 22nd day of June, 1993, by and
between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter
referred to as the "DISTRICT," and the CITY OF SAN BERNARDINO for its Delman
Heights Child Care Center, hereinafter referred to as the "CITY."
RECITALS:
WHEREAS, the CITY desires to have Type A lunches and Schedule B snacks provided
for its Delman Heights Child Care Center; and,
WHEREAS, the DISTRICT has facilities for the preparation of the needed lunches, and
the DISTRICT is willing to provide such service to the CITY on a cost reimbursement
basis;
NOW, THEREFORE, the DISTRICT and the CITY mutually agree as follows:
1. The term of this Agreement shall be from July 1. 1993 through June 30.
1994, inclusive, but may be cancelled by either party upon the giving of sixty
(60) days written notice to the other party. This Agreement may be
amended by mutual written consent.
2. Each lunch shall comply with Type "A" requirements set by the United
States Department of Agriculture for the National School Lunch Program
for students' nutritional needs. The contents of the menus shall contain
such items as are necessary to meet these requirements.
3. Lunches shall include: milk, straws, utensils, napkins, and
styrofoam trays.
4. The cost to the CITY for Type A lunches and Schedule B snacks is as
follows:
Adult Type A Lunch: $1.75
Student Type A Lunch: $1.60
Schedule B Snacks: $0.30
Said rates shall be subject to a proportionate increase in the event of a
reduction in Federal reimbursement and/or subsidies.
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5. All notices, invoices, and other correspondence may be given by United
States mail to the following addresses:
CITY DISTRICT
City of San Bernardino San Bernardino City Unified
Parks, Recreation & Community School District
Services Department Assistant Superintendent
Attn: Andy Brown Administrative Services
547 North Sierra Way 777 North "F" Street
San Bernardino, CA 92410 San Bernardino, CA 92410
(909) 384-5417 (909) 381-1162
The DISTRICT and the CITY further agree that the DISTRICT SHALL:
1. Prepare and deliver Type A lunches, including frozen products as required
by menu, at or before the lunch hour each operational day when children
are present at the CITY's location, in accordance with the number of meals
requested for that day.
2. Be responsible for the temperature and quality of the lunches until the time
of delivery.
3. Pick up transport carts on the next operational day after the operational
day of delivery.
4. Present the CITY with an itemized invoice the first day of each month for
the previous month's deliveries.
5. Assume all liability for proper use and protection of surplus commodities
assigned to it by the CITY.
6. Provide the CITY with a monthly menu one week prior to the beginning
of the period covered by said menu.
7. Maintain all necessary records on the nutritional components of the lunches
and the number of lunches delivered to the CITY and make said records
available for inspection by State and Federal authorities upon request.
8. Indemnify and hold the CITY harmless for any loss, liability, claim, suit, or
judgment, resulting from work or acts done or omitted by the DISTRICT,
its officers, employees, and agents, in carrying out this Agreement.
The DISTRICT and the CITY further agree that the CITY SHALL:
1. Request by telephone no later than 3:00 p.m. on the operational day
preceding the operational day of delivery, an accurate number of lunches
to be delivered to the CITY Delman Heights Child Care Center. Errors
in count called in shall be the responsibility of the CITY.
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2. Insure that an individual is available at the school between 8:00 a.m. and
11:00 a.m. each operational day to receive the requested number of lunches.
3. Provide personnel to serve lunches, clean the serving and eating areas,
remove all food from transport carts and pans, and assemble empty
transport carts for pick up by the DISTRICT between 8:00 a.m. and 11:00
a.m. on the next operational day after the operational day of delivery.
4. Provide an annual calendar of its operational days and holidays/other non-
operational days, to the DISTRICT in advance of any deliveries made
under this Agreement. The CITY shall also advise the DISTRICT by
telephone at least three (3) operational days in advance of any non-
operational day, to assure that lunches are not delivered on non-operational
days.
5. If applicable, establish collection procedures which are in accordance with
State and Federal regulations relating to the overt identification of needy
pupils and keep accurate records of the number of free, reduced price, paid
and adult lunches served daily.
6. If applicable, prepare all claims for reimbursement under its own agreement
number, receive and approve all free and reduced price meal applications,
and maintain all necessary records to substantiate the above items.
7. Assign to the DISTRICT all commodities to which the CITY is entitled for
its Delman Heights Child Care Center Program and the liability for use of
such commodities.
8. Pay the DISTRICT by the tenth of each month the full amount as
presented on the monthly itemized invoice.
9. Bear the sole responsibility to properly care for all perishable food items
after they have been delivered to the delivery site by the DISTRICT until
the time of ultimate consumption.
10. Bear the cost of any losses resulting from theft or improper storage once
the food or lunches are received or delivered to authorized CITY personnel;
the CITY assumes the responsibility to dispose of such and return no food
items. If the CITY has ordered more food than it is able to consume, it
shall not be entitled to any credit on said items from future food orders.
11. Indemnify and hold the DISTRICT harmless for any loss, liability, claim,
suit, or judgment, resulting from work or acts done or omitted by the CITY,
its officers, employees, and agents, in carrying out this Agreement.
12. Not discriminate, as hereby certified, on the basis of race, color, national
origin, sex (including sexual harassment), handicap (or disability), religion,
or age in any of its policies, procedures, or practices in compliance with:
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► Title VI and VII of the Civil Rights Act of 1964 as amended
(pertaining to race, color, national origin, and religion);
► Title IX of the Education Amendments of 1972
(pertaining to sex);
► Section 504 of the Rehabilitation Act of 1973
(pertaining to handicap); and
► The Age Discrimination Act of 1975
(pertaining to age)
This non-discrimination policy covers admission and access to, and treatment
and employment in, the DISTRICT's programs and activities.
IN WITNESS WHEREOF, the parties have executed this Agreement as set forth below.
CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
ANNIE F. RAMOS, DIRECTOR HAROLD L. BORIKV, Ed.D.
Parks, Recreation and Community Services Assistant Superintendebt
Administrative Services
TIN: 95-6000772 TIN: 95-2285577
Date: Date: JUN 2 81993
ATTEST:
CITY CLERK
Approved as to form and legal content:
JAMES F. PENMAN, City Attorney
By:
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