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HomeMy WebLinkAbout07- Mayor's Office CITY OF SAN BERNA' DINO REQUEST FC '' COUNCIL ACTION From: j. Lorraine Velarde Subject: Request for $3 , 500 in financial Exec. Asst. to the Mayor support to help defray costs of team transportation -- Western Dept: Mayor' s office Region Little League Baseball, Inc Date: July 22 , 1993 Synopsis of Previous Council action: Contributions in the amount of $3 , 500 have been made to the Western Region Little League Baseball Tournament on an annual basis for a number of years. Recommended motion: That payment in the amount of $3 , 500 to Western Region Little League Baseball, Inc. to help defray costs of team transportation, be authorized. Signature Contact person: i. Lorraine Velarde Phone: 5133 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $3 , 500 Source: (Acct No.) 001-091-53662 Acct. Description) Civic & Promotion Fund Finance: Council Notes: 75 n262 Agenda Item No._ 7 CITY OF SAN BERNA DINO - REQUEST 0CD COUNCIL ACTION STAFF REPORT The City of San Bernardino has been contributing the sum of $3, 500 to the Western Region Little League Baseball Tournament, on an annual basis, for a number of years. This financial assistance has gone to help defray the costs associated with team transportation. During the preparation of the FY 1993-94 Budget, the decision was made to appropriate monies in the General Government account for the categories of fine arts and civic and promotion activities only. Specific line item account numbers were deleted. On July 12 , 1993 , $317 , 000 was appropriated to Fine Arts and Civic and Promotion. This is a request to appropriate $3 ,500 from the Civic and Promotions accounts to help defray the costs of team transportation for the 1993 Western Region Little League Baseball Tournament to be held August 10 through 19, 1993 . 75-0264 LITTLE LLAUE BASEBALL. INCORK, SATED 0 Western Regional Headquarters �Q o July 13 , 1993 Honorable Mayor Thomas Minor IL Mayor and Common Council 300 North "D" Street Cn Qr THE MAC©R San Bernardino, CA. 92418 Dear Mayor Minor: We are presently in the planning stages of developing an exciting and interesting Western Reaion Little League Baseball Tournament in San Bernardino , to be held at the Western Region Al Houghton Stadium, on August 10 thru 19 , 1993 . We would appreciate a letter of welcome and a picture from you for insertion into our Tournament Program Book. We have greatly appreciated the support from the City Council in the amount of $3 , 500 . 00 annually, to defray the cost of the following activities for which I am again respectfully requesting your assistance for 1993 . Team transportation (to and from the airport-various arrival times ) . Get Acquainted Picnic , (Monday evening, August 9 , feeding approximately 600 guests) . Mayor Minor, I believe that from the many accolades received from visitors to the Regional Tournament , this event is one of the top sporting events in the Inland Empire, and we are again anticipating a crowd of 50 to 60 thousand spectators from throughout the 13 Western States . Please accept our sincere thanks for the outstanding support we have received in the past and that you will look favorably on this request . Also that you will honor us with your presence at some of the activities , details which will be provided later . sincerely, CARLTON E . MAGEE Western Regional Director CEM/te 6707 Little League Drive • San Bernardino, California 92407 • 714-887-6444 • 714-887-6135 FAX v ' CITY OF SAN BERNARDINO- CIVIC AND °ROMCTION FUND REQUEST FOR FUNDING , _jSISTANCE f / µ Organization(Name,Address,etc.) Date Suommed - Jul 12, 1993 . ttie League Baseball-western Region 2. Contam Person Carl Magee 6707 Lirtie League Drive Tnw Western Regional DJrecte- San Bernardinc, CE 9240_' Pnone ('14) 867-64LL 3. Pnone (714) 867-64LL 4. Period c'Suoport Reduesied or Date o'Event NurnDer o'Years in Existence 23 August 10 through August 20, 1993 5 TaxoaverloenldicationNumoer 2--1686=31 E. Activny for wmcn funding is teouested Western Regional Little League Baseba>_ Tournament. State Piav Offs. Funds reouested will be used to feed teams, appro�:imateiv .000 meals served. The bus rental to transport teams to and frotc airport and Disneviand. and :ractices. etc. Estimated numoer o'persons exoeciec to anend this programioroie= 60,000 E PfODOSed 6Uade:: 6.09.1 Act.wi 6.0p.1 .0 Actual 60.1 Actual Personnel: 016 Facility Renta C23 Troonies 017 Insurance C24 Scno:arsntos C1 Fulhirrte Salaries 018 Decorations j 025 Ceteorny Exoense_ 02 Partime Satanes 019 1.10mes: Accommoeanons C3 Oventme Gas L000lnc 01 Electrtca', j Other CS Prone i C26 Miscehaneous_xcenses: Otne• Expenses: � i iSub-Total ! C10 Office Suooiles C20 Speciai Edwomeni 011 Postaoe C,2 Pnnnnc .,.;:omen*Ren;a' C1.:Securm 021 Advertising I.5 PooC' C22 Promotion Retresnmers Expenses GRAND TOTAL i us:Antiz*atec Funemc/Revenue'Sources otner tnan Cny) Source Amount Additional come is derived :ro= passing hats a: games. recues:ing dcna-ions. TOTAL :.m=zalec revenue from a.^wnv 7c-,a,Amoun:Reauestec troy City A. Amour,•Recuesiec c. Bess.C;na Fundnc Szw:zes i 7c-,al :L.Descrioe anv aoonlona:ass:s;ance celnc reouested trom the cny: (Personne,eawomen:,park area, Esumatec Coss ounorng,etc.) (7o oe comp eiec oy Cnyj San Bernardino Pclice Department E. San BernaT-d;no " -v U--rs b rec-eaticr ,2 (two) mer. to assist ir. stadiums, clean up (daii�•)r1 C. Dept. of Public Sere,ices "Additio.a1 trash durinsre-t t-a"ic cnne� b oz- Pry :3. Stonalure !apphcar.;: Date: z I N07E:Please be prepared to sbtfmlt an audit of your financial activities,in the event such iniormaUon is deemed necessary. A11--1.-L---L--J-Ir---.._- 1_1_____11__ r,