HomeMy WebLinkAbout26- Purchasing CITY OF SAN BERG: .RDINO - REQUEST ODR COUNCIL ACTION
From: Dean R. Meech, Purchasing Agent Subject: Two (2) Each, Natural Gas Pick-up Trucks
Dept: Purchasing
Date: June 10, 1993 Bid: F-93-18
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R.
Meech
Signature
Contact person: Dean R. Meech, Purchasing Agent Phone: 384-5085
Supporting data attached: Yes Ward: N/A
FUNDING REQUIREMENTS: Amount: $37,784.22
Source: (Acct. No.) 127-412-55117
Acct. Description)
Finance:
Council Notes:
75-0262 Aaenda Item Nn
CITY OF SAN BERN RDINO - REQUEST f )R COUNCIL ACTION
STAFF REPORT
F-93-18
The proposed purchase is for two (2) each natural gas pick-up
trucks to be utilized in daily operations by the Public
Services/Refuse department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were
publicly opened and declared on April 8, 1993 .
The following is a summary of bids received.
COMPANY TOTAL BID (INCLUDING TAX)
Alhambra Dodge No Bid
Burch Ford No Bid
Fairview Ford $33 , 311. 99
Clippinger Chevrolet 38, 246. 89
GMC Truck 39, 367 . 54
*Three-Way Chevrolet 37 , 784 . 22
Twenty-two (22) vendors of this commodity were solicited. Six (6)
vendors responded. There were two (2) no bids and four (4) valid
bids.
The lowest bid of Fairview Ford is unacceptable because it does not
meet the requirement of "factory equipped natural gas conversion. "
It is an after market conversion that was offered.
For the City to obtain additional vehicles for a van pool "factory
equipped natural gas conversion" is a requirement.
Specifications as bid have been reviewed with the Fleet Manager who
concurs that the bid of Three-Way Chevrolet meets specifications
and requirements. It is therefore recommended that the bid be
accepted for contract. The equipment funding is in the 1992/93
budget.
Account Number: 127-412-55117 Total Amount: $37, 784 .22
4�410 )1,\,1L Lf-�- "'n"
Dean R. Meech, Mike Eitelgeorg ,
Purchasing Agent Fleet Manager
75-0264
ADDENDUM
In a joint project with Caltrans, the County of San Bernardino, and
a number of local cities, the City of San Bernardino is purchasing
two compressed natural gas (CNG) pick up trucks and in turn will
receive funding for a CNG van plus a subsidy to cover the cost
differential between CNG and gasoline pick up trucks. Caltrans was
awarded a South Coast Air Quality Management District (AQMD) grant
to establish a CNG fueling station and subsidize CNG vehicle
purchases by various agencies throughout the county.
As part of the terms of the grant, the AQMD requires that all
vehicles that agencies purchase must be original equipment
manufactured ("factory equipped") for CNG. Fairview Ford submitted
a bid for vehicles that are retrofitted with CNG conversion
equipment after the vehicles leave the factory. To be eligible for
the AQMD funding from Caltrans, the City must purchase vehicles
with the CNG equipment installed at the factory.
Several months ago, Public Services recommended that the pick up
trucks, which were part of the annual vehicle replacement list, be
purchased as CNG vehicles for the project. The trucks will be used
by Refuse division supervisors for daily rounds. The vehicles will
be fueled at the County Yards CNG station (at Third and Lena Road) ,
and the truck vendor will train City mechanics in CNG equipment
repair. The County will also contract repair and maintenance
service if necessary.
In addition to the subsidy from Caltrans ($3500 for each vehicle) ,
the City has been awarded a California Energy Commission grant for
$2500 per vehicle.
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER TO THREE-WAY CHEVROLET FOR THE FURNISHING AND DELIVERY OF
3 TWO (2) EACH, NATURAL GAS PICK-UP TRUCKS, TO BE UTILIZED BY THE
PUBLIC SERVICES/REFUSE DEPARTMENT IN ACCORDANCE WITH BID
4 SPECIFICATION F-93-18 .
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO A FOLLOWS:
6
SECTION 1. That Three-Way Chevrolet is the lowest and best
7
responsible bidder for the furnishing and delivery of two (2)
8
each, natural gas pick-up trucks in accordance with Bid
9
Specification F-93-18 for the total amount of $37, 784 .22 ; pursuant
10 to this determination, the Purchasing Agent is hereby authorized
11
and directed to issue a purchase order for said two (2) each,
12 natural gas pick-up trucks to said lowest and best responsible
13
bidder; such award shall only be effective upon the issuance of a
14 purchase Order by the Purchasing Agent; and all other quotations
15 therefor are hereby rejected.
16 SECTION 2 . The authorization to execute the above
17 referenced purchase order is rescinded if it is not issued within
18 sixty (60) days of the passage of this resolution.
19
I HEREBY CERTIFY that the foregoing resolution was duly
20 adopted by the Mayor and Common Council of the City of San
21
Bernardino at a meeting thereof, held on the
22
23 day of 199 , by
the following vote, to wit:
24
25
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06-10-93 -1-
28
O`
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER
TO THREE-WAY CHEVROLET FOR THE FURNISHING AND DELIVERY OF TWO (2)
2 EACH, NATURAL GAS PICK-UP TRUCKS TO BE UTILIZED BY THE PUBLIC
SERVICES/REFUSE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-
3 93-18.
4 Council Members: AYES NAYS ABSTAIN ABSENT
5 NEGRETE
6 CURLIN
7 HERNANDEZ
8 OBERHELMAN
9 OFFICE VACANT
10 POPE-LUDLAM
11 MILLER
12
City Clerk
13
The foregoing resolution is hereby approved this
14 day of 199
15
16
Tom Minor, Mayor
17 City of San Bernardino
18 Approved as to form
and legal content:
19
James F. Penman,
20 City Attorney
21 By:
22
23
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25
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06-10-93 -2-
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