HomeMy WebLinkAboutS3- Parks, Recreation & Community Services Cl" Y OF SAN BERNARDr-10 - REQUE T FOR COUNCIL ACZ 3N
From: Annie F. Ramos, Director Subject: AUTHORIZATION TO ALLOW CO-SPONSORSHIP
OF "THE BOYS CHOIR OF HARLEM" CONCERT
Dept: parks, Recreation & Community Services
Date: February 10, 1988
Synopsis of Previous Council action:
None
Recommended motion:
That the Jack and Jill of America, Inc. be authorized to co-sponsor "The Boys
Choir of Harlem" concert with the Parks, Recreation and Community Services
Department.
Signature
Contact person: John A. Kramer Phone: 5031
Supporting data attached: Staff Report N/A
Ward:
FUNDING REQUIREMENTS: Amount: None Source:
Finance:
Council Notes:
75.0262 Agenda Item No.
Cl' Y OF SAN BERNARD' 10 - REQUE T FOR COUNCIL ACT 3N
AUTHORIZATION TO ALLOW CO-SPONSORSHIP
OF "THE BOYS CHOIR OF HARLEM" CONCERT STAFF REPORT
The Parks, Recreation and Community Services Department recently learned
that the Boys Choir of Harlem would be appearing in Los Angeles in March.
Upon contact with representatives of the choir, they have indicated that
the choirs national tour could be extended to include a performance in
San Bernardino. A tentative date of March 29, 1988 has been established.
The performance would be at Sturges Auditorium at 7:00pm.
Based on the required arrangements which exceed the department's resources,
a local non-profit organization has been asked to co-sponsor. This organi-
zation, Jack and Jill of America, Inc. , will be providing the following:
1 . Be responsible for signing and meeting all contractural conditions.
2. Provide a catered reception prior to and after performance.
3. Ticket sales.
4. Printing of programs.
5. Provide ushers, ticket takers, etc.
6. Volunteer organizational support.
The Parks , Recreation and Community Services Departments responsibility will
be to provide the facility and technical support. Additionally the depart-
ment has secured without charge, the Western Regional Little League head-
quarters for rooming of the entourage.
Proceeds from the concert will be divided equally after expenses between
Jack and Jill and the Department. Profit is expected to be $5,000 to $7,000.
The departments share of the profits will be used for equipment for the
Johnson Hall Tiny Tots program. The programs Parent Council will be providing
key volunteer support for this event.
JUSTIFICATION FOR PLACEMENT ON SUPPLEMENTAL AGENDA
Confirmation of an available date for the choir came after the regular agenda
deadline. Due to the concert date of March 29, the February 15 agenda is
necessary to provide essential lead time to organize the event.
NOTE: It is the opinion of Staff that this is an exceptional opportunity for
the City. Presentation of such an event will be a significant cultural
contribution to the community.
February 10, 1988
75.0264