HomeMy WebLinkAboutS-1- Public Works e No . 1 . 359 & 1 . 373
C11 f OF SAN BERNARDIWO - REQUhST FOR COUNCIL AC ON
From: ROGER G . HARDGP,AVE Subject: Approval of Plans & Authorization
to Re-advertise for Bids--Replace-
Dept: Public Works/Engineering ment of Oak Street & Valley Street
Bridges over Warm Creek , per
Date: 2-26-88 PLAN NO . 6934
Synopsis of Previous Council action:
01-07-85 --- Confirmation granted that requirements of Federal Bridge
Replacement Program will be complied with , and allocation
of $31 ,000 approved for local agency share .
06- 15-87 -- Resolutions No . 87-202 and 87-203 adopted authorizing
execution of Program Supplements No . 44 & 45 .
06- 15-87 -- Projects referred to Environmental Review Committee .
07-06-87 -- Finding of need for health & safety reasons made , plans
approved , and authorization granted to advertise for bids .
09-08-87 -- Bids received on 8- 11-87 rejected , and authorization
granted to re-advertise for bids , subject to Caltrans '
approval of revised estimate of cost .
Recommended motion:
That the plans for replacement of Oak Street and
Valley Street Bridges over Warm Creek , in accordance
with Plan No . 6934 , be approved ; and that the Direc-
tor of Public Works/City Engineer be authorized to
advertise for bids .
cc : Ray Schweitzer
Warren Knudson ,
Signature
Contact person: Roger H a r d g r a y e Phone: 5025
Supporting data attached: Staff R e p o r t 1
Ward:
FUNDING REQUIREMENTS: Amount: $448 ,400
Source: (Acct. No.) 242-362-57349 , 57359 & 57363
(Acct. Description) Oak Street , "D" St . to Warm Creek ,
Oak Street Bridge & Valley Street Bridge
Finance:
Council Notes:
CIw_-f OF SAN BERNARDP-'O - REOUPiT FOR COUNCIL AC-ION
STAFF REPORT Page 1 of 2
Bids for this project were received on 3-11-87 . A total
of 2 bids were received , the lowest being 31 . 1% over the Engineer ' s
Estimate . Both bids were rejected at the Council meeting of 9-8-87 ,
and authorization was granted to re-advertise for bids , subject to
Caltrans approving the revised estimate of cost . However , Caltrans
Headquarters declined to approve the revised estimate .
Our next thought was to drop these projects from the
1986/87 Highway Bridge Replacement and Rehabilitation Program . This
proved to be unfeasible , since the regulations for this program allow
only 1 bridge per year . Therefore , the Oak Street Bridge was nom-
inated for the 1987/88 Program . This project was approved with the
following funding :
Preliminary Engineering $ 10 ,000
Right-of-Way -0-
Construction Contract --
Bridge $ 162 ,000
Roadwork 54 ,000
Construction Engineering 32 ,000
TOTAL FUNDS AVAILABLE $ 258 ,000
Federal Bridge Replacement Funds can be used to finance
80% of the total cost , which amounts to $206 ,400 . The 20% local
agency share , $51 , 600 , will be financed from City funds .
An amount of $31 ,000 was allocated in the 1986/87 Street
Construction Fund Budget , under Account No . 242 -362 -57359 , to
finance the local agency share . Supplemental funds in the amount
of $ 13 ,000 were provided in the 1987/88 Budget . In addition , an
amount of $ 12 ,000 was allocated , under Account No . 242-362 -57349 ,
to finance the drainage improvements along Oak Street . The total
amount of local agency funds budgeted to this project is $56 ,000 .
Listed below is an estimate of the total project cost :
Construction Contract $ 231 ,200
Engr . & Insp . ( W . O . # 1438 ) 20 ,000
Sub-Total $ 251 , 200
Contingencies ( 5% ) 12 ,600
TOTAL ESTIMATED COST
FOR OAK STREET BRIDGE-- $ 263 ,800
2/26/88
75-0264
r
C1 1( OF SAN BERNARMAO - REOULIST FOR COUNCIL AC%4ON
STAFF REPORT
Page 2 of 2
Caltrans has directed that the contract documents be
prepared to require bidders to submit two bids , one for Oak Street
Bridge , and the other for Oak Street and Valley Street . The reason
is that including both bridges will result in lower bid prices due
to more quantities .
Federal Bridge Replacement Funds have been programmed in
the amount of $ 151 ,200 . An amount of $30 , 100 was allocated in the
1986/87 Street Construction Fund Budget to finance the local agency
share . Supplemental funds in the amount of $9 , 100 were provided in
the 1987/88 Budget . The total amount of funds available for Valley
Street is $190 ,400 .
The available funding for Valley Street has not been
adjusted , since it is under the 1986/87 HBRR Program. However , an
overrun of 12 . 5% is allowed under this program . We recommend that
these projects be advertised for bids , and a determination made
after the actual bid prices are known as to whether one bridge or
both can be included in the contract .
The Environmental Review Committee found these projects
to be exempt from CEOA , at their meeting of 6-18-87 .
URGENCY CLAUSE
Funds were programmed in the 1986/1987 Bridge Program. Only one
bridge can be nominated each year and in order to complete one,
bids must be received and award made in this year for the first
programmed bridge .
2/26/88
75-0264