HomeMy WebLinkAbout07.B- Public Works 7.B
RESOLUTION (ID # 3887) DOC ID: 3887 F
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Chris Alanis M/CC Meeting Date: 06/15/2015
Prepared by: Chris Alanis, (909) 384-
7213
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Execution of Amendment Number Seven to the Franchise Agreement with Jack's
Disposal, Inc. to Include Street Sweeping Services, a Term Extension to Allow Month to
Month Service, and Issuance of a Purchase Order. (#3887)
Current Business Registration Certificate: Yes
Financial Impact:
Funds will be expended from the Enterprise Fund in FY 2015/16. The total purchase
order amount will not exceed the amount of$368,500.00, from Professional Contractual
Services; account number 527-400-0097-5502.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Background:
The Public Works Department, Integrated Waste Management Division (IWM), is
responsible for the management of all solid waste and recycling collection programs
within the City of San Bernardino. In addition to traditional waste collection services, the
IWM provides Right-of-Way, Street Sweeping, and Environmental Compliance services
to the City.
Currently, the street sweeping is being performed intermittently due to lack of personnel
and a repair prone fleet. There are five street sweeping employee positions; two are
vacant and one is on medical leave. The Street Sweeping fleet is in dire need of
replacement. In order for the IWM to adequately service the City's street sweeping
needs, a capital outlay of approximately $1,400,000.00 would be necessary for the
purchase of new vehicles and supplies. Additionally, we would need to staff the vacant
positions. The IWM does not have the necessary funding to purchase new vehicles or
maintain the existing street sweeping fleet.
In 2008, R3 Consulting Group, Inc. Prepared an "IWM Business Plan" advising the City
of several revisions in order to keep the services in-house; none of the items suggested
have ever been implemented. The recommendations included the following:
Updated: 6/11/2015 by Georgeann "Gigi" Hanna F I Packet Pg.683
7.B
3887
-Incorporate a capital replacement of street sweeping vehicles into the 2008/2009
budget.
-Increase the residential refuse rate to include current street sweeping services.
-Increase the residential refuse rate to include capital replacement and maintenance of
the street sweeping vehicles.
As an alternative to maintain the service in-house, Management Partners has
recommended that the City contract out street sweeping altogether. Staff concurs with
Management Partners' recommendation for contracting out street sweeping as it is a
cost savings and potentially a revenue enhancement.
Cost Savings:
The IWM currently is budgeted for approximately $615,000 to perform in-house street
sweeping services once per month. The local average cost of contracting out street
sweeping is approximately $32/per curb mile for service once per month. Based on
information provided from neighboring cities, the associated costs of contracting out
street sweeping are approximately $375,000. As such, the City should expect to see a
cost savings of $240,000.
Bid Analysis:
In response to Management Partners' recommendation, the IWM obtained quotes from
three service providers. The results of the responses are as follows:
Respondent Mobilization/Demobilization Once Per Month Rate
Athens Services $3,500.00* $31,500.00
Burrtec Waste Industries $0.00 $30,708.30
Inc
Clean Streets Inc. $63,608.00** $54,835.00
* The Cost per Mob/Demob is per month with Athens Services.
**In discussion with Clean Street, the amount presented includes both the mobilization
and first month of service. There are no future mob charges after the initial charge as it
is a one-time event.
Based on the results listed above, Burrtec Waste Industries Inc. Is the apparent
low bidder.
Cost Com arison to Nei hborin Cities:
City Service Provider Budget (Monthly) Size (sq. Mi)
Rialto Burrtec $13,392 22
Colton City of Colton $9,400 16
Highland Burrtec $2975 19
Redlands Pacific Sweeping $23,000 36
Q The City of San Bernardino will be paying approximately $512 per sq. mile for one time
per month service. The local average cost by neighboring cities is approximately $524
Updated: 6/11/2015 by Georgeann "Gigi" Hanna F I Packet Pg. 684
Public Works Department
Integrated Waste Management Division
li Nit
Request for Quotation
On-Call STREET SWEEPING
(Alternative Fuel Only)
June 10, 2015
City of San Bernardino - Request for Quotation
Street Sweeping
TABLE OF CONTENTS
Introduction ..................................................................................................................... 1
Attachment A: Instructions and Conditions......................................................................3
Attachment B: Description of Project..........................................
.....................................
Attachment C: Detailed Maps........................................................................................ 13
Attachment D: AQMD Rule 1186.1 ................................................................................ 14
Attachment E: Total Annual Cost Form.........................................................................22
Attachment F: Draft Agreement.....................................................................................23
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City of San Bernardino - Request for Quotation
Street Sweeping
INTRODUCTION
The City of San Bernardino is issuing this request for quotation (RFQ) for the on-call
sweeping of approximately 1400 curb miles of City streets on a single or twice monthly
basis. Please note this is a closed bid scenario. Only those entities which have been
listed below shall be invited to bid on the enclosed services.
Copies of this request for Quotation are being sent via email to the following companies
only:
Clean Street
c/o Rick Anderson
randersonPclean street.com
Cell: (310) 740-1601
Office (800) 225-7316x108
Athens Services
c/o Gary Clifford
gclifford@athensservices.com
Cell: (626) 705-6919
Office: (626) 934-4619
Burrtec Waste Services
c/o Mike Arreguin
mikea@burrtec.com
Cell: (909) 641-6535
Office: (909) 429-4200
Please be advised that the City is soliciting for services using alternative-fuel
sweepers ONLY. Pursuant to AQMD Rule 1186.1 an alternative-fuel sweeper
means a sweeper with engine(s) that use compressed or liquefied natural gas,
liquefied petroleum gas (propane), methanol, electricity, or fuel cells. Hybrid-
electric and dual fuel technologies that use diesel fuel are not considered
alternative-fuel technologies for the purposes of Rule 1186.1.
I. SCHEDULE OF EVENTS
RFQ Release Wednesday, June 10th 2015
Quotation Due Thursday, June 11th, 2015, 8:00 AM
Award of Contract Monday, June 15, 2015
Contractor In-Place Tuesday, June 16th 2015
II. INSTRUCTIONS AND CONDITIONS
See Attachment A
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City of San Bernardino - Request for Quotation
Street Sweeping
III. DESCRIPTION OF PROJECT
See Attachment B
IV. CITY POINT OF CONTACT
The sole source of contact regarding this RFQ is Christopher H. Alanis, Integrated
Waste Division Manager, (909) 384-7213. Individuals or firms interested in
submitting a Quotation are asked not to contact other members of the City of San
Bernardino staff in connection with the RFQ prior to the announcement of the
selected contractor.
All written inquires related to this RFQ are to be delivered in-person in a
sealed envelope to the City Corporation Yard, 234 S. Mountain View Ave,
San Bernardino CA 90408
V. CITY OF SAN BERNARDINO BUSINESS LICENSE
The contractor shall obtain and maintain in effect a valid City of San Bernardino
Business License prior to commencement of work and during the entire time that
work is being performed under the contract. Questions regarding business
licenses should be addressed to the City Clerk at (909) 384-7272.
VI. PROFESSIONAL LICENSES, PERMITS, ETC.
Contractor represents and warrants to the City that he/she has, and will keep in
effect at all times during the term of a contract with the City, all licenses, permits,
professional qualifications, and approvals of whatever nature that are legally
required to practice his/her trade. Compliance with any and all AQMD regulations
is necessary as well. Confirmation of compliance with AQMD regulations must be
contained in the Quotation.
VII. DELIVERABLES
The Contractor is responsible for the following deliverables in keeping with the
schedule described in subsection below:
a. Quotation in the format and content explained in Section II (Attachment A).
b. Completed Total Annual Cost Form (Attachment E).
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Street Sweeping
ATTACHMENT A: INSTRUCTIONS AND CONDITIONS
I. GENERAL CONDITIONS
A. Pre-Contractual Expenses
Pre-contractual expenses are defined as expenses incurred by Contractor in:
1 . Preparing a Quotation in response to this RFQ.
2. Submitting that Quotation to the City of San Bernardino.
3. Negotiating with the City of San Bernardino any matter related to this
RFQ, Quotation, and/or contractual agreement.
4. Any other expenses incurred by the Contractor prior to the issuance of the
Notice of Commencement.
The City of San Bernardino shall not, in any event, be liable for any pre-contractual
expenses incurred by any Contractor. In addition, no Quotation shall include any
such expenses as part of the price proposed to perform the street sweeping
services as described in this RFQ.
B. Authority to Withdraw RFQ and/or Not Award Contract
The City of San Bernardino reserves the right to withdraw this RFQ at any time
without prior notice. Further, the City makes no representations that any contract
will be awarded to any Contractor responding to the RFQ. The City expressly
reserves the right to postpone the opening of Quotations for its own convenience
and to reject any and all Quotations in response to this RFQ without indicating any
reasons for such rejection(s). The City also reserves the right to negotiate with the
successful bidder concerning various alternatives.
C. Pricing Approach
The primary purpose of the Unit Price Form (Attachment F) Quotation is to provide
for additional contracted work during the course of the contract or establish clear
payment deductions for contract duty not rendered. It is possible that the City may
increase the number of improved streets either through construction or
annexation.
D. Right to Reject Quotations
The City of San Bernardino reserves the right to reject any or all Quotations
submitted. Any award made for this engagement will be made to the Contractor,
which, in the opinion of the City, is best qualified to execute the services provided
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City of San Bernardino - Request for Quotation
Street Sweeping
for in the contract. The City also reserves the right to select and substitute unit
prices for total costs.
E. Compliance with Applicable Laws
The Contractor shall have in his/her possession and be familiar with all safety
regulations issued by the State Division of Industrial Safety and shall comply with
these and all other applicable laws, ordinances, and regulations governing
Affirmative Action programs.
The Contractor shall provide all safeguards and protective devices and take any
other action necessary to protect the health and safety of their employees on the
job, safety of City employees and the public in connection with the performance of
the work required by this contract.
Nothing in this contract shall be construed to relieve the Contractor from
compliance with all applicable laws whether municipal, county, state or federal.
F. Suspension and/or Cancellation of Contract
In the event the Contractor fails or refuses to timely perform in accordance with the
agreement or if Contractor violates any provisions of the agreement, the
Contractor shall be deemed in default. If such default is not cured within a period
of two (2) working days, or if more than two (2) working days are reasonably
required to cure the default and Contractor fails to give adequate assurance of due
performance within two (2) working days after Contractor receives written notice of
default from City, City may terminate the agreement forthwith by giving written
notice. City may, in addition to the other remedies provided in the Agreement or
authorized by law, terminate the Agreement by giving written notice of termination.
In addition, the City reserves the right to terminate the agreement without cause
upon thirty (30) days written notice. Upon termination, City will pay to Contractor
that portion of compensation specified in the agreement that is earned and unpaid
prior to the effective date of termination. The Contractor may only terminate the
agreement in the event of nonpayment by the City.
G. Examination of Site and Work
City makes no representation about the order or condition of the work areas nor
does the City warrant that the work area will be free from defects, either apparent
or hidden, at the commencement of, or at any time during the term of the contract.
Proposing firms must examine the location, physical conditions and surroundings
to determine how these factors will influence the performance of the contract work.
By entering into the contract, Contractor shall be deemed to have agreed to accept
the condition of the work area in its "as is" condition with the intent to upgrade or
modify existing deficiencies to contract specifications.
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City of San Bernardino - Request for Quotation
Street Sweeping
H. Assignment of Contract
The Contractor shall not assign this contract without the written consent of the
City.
I. Workmanship and Supervision
1 . The Contractor shall provide sweeper operators and equipment sufficient
to complete the work as specified herein. All workers are to be legally
documented. The City may request these records.
2. Work shall be performed by competent and experienced operators. All
employees must have the appropriate class of driver's license for the type
of equipment they are operating.
3. The work force shall include a thoroughly skilled, experienced, and
competent supervisor who shall be responsible for adherence to the
specifications. Supervisors and foremen must communicate
effectively, both in written and oral English, and shall be present at
all times during contract operations. Any order given to these
supervisors or foremen shall be deemed as delivered to the Contractor.
4. All personnel working at the outlined areas shall be neat in appearance
and in uniforms as approved by the Operations Support Superintendent.
All personnel shall wear identification badges or patches.
5. Persons employed by the Contractor who are found not to be satisfactory
by the City shall be discharged or reassigned by the Contractor.
J. Equipment
All vehicles and equipment used in conjunction with the work shall be maintained
in a neat, clean, and orderly manner and shall be in good working order. The
General Services Director, or his authorized agent, may reject any vehicle or piece
of equipment and order it removed from the service area(s). Vehicles and
equipment must meet all current federal, State, and AQMD regulations. Contractor
vehicles used within this contract shall, at all times, bear identification signs that
the contractor is performing services for the City. The Operations Support
Superintendent shall approve these signs prior to installation by the contractor.
AQMD Rule 1186. 1 requires that any governmental agency that contracts for
sweeping services to seek bids from companies using alternative-fuel sweepers.
K. Safety Requirement
1 . All work performed under this contract shall be performed in such a
manner as to provide maximum safety to the public and where applicable,
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City of San Bernardino - Request for Quotation
Street Sweeping
comply with all safety standards required by CAL-OSHA. The Operations
Support Superintendent reserves the right to issue restraint or cease and
desist orders to the Contractor when unsafe or harmful acts are observed
or reported relative to the performance of the work under this contract. All
contractor vehicles shall have a "W.A.T.C.H." work area traffic control
manual at all times.
2. The Contractor shall maintain all service areas free of hazards to persons
and/or property resulting from his/her operations. Any hazardous condition
noted by the Contractor, which is not a result of his/her operations, shall
be immediately reported to the Operations Support Superintendent.
L. Claims by Contractor's Employees
1 . The Contractor shall hold harmless the City and all of its agents,
employees, and officers from any and all damages or claims, of any kind
or nature that may be made or may arise directly or indirectly for the
performance of duties by the Contractor.
2. Contractor shall not permit access into any City of San Bernardino or other
private structures by any unauthorized persons.
M. Liability for Damages
1 . The contractor shall be fully responsible for any and all damage done to
City property, equipment, or other property of the public premises that
result from the Contractor's operations under this contract.
2. The Contractor may insure the equipment, materials, and work to cover
Contractor's interest in the same. The City will not, under any
circumstances, be answerable or accountable for any loss or damage that
may happen to said equipment, materials and work, or any part or parts
thereof, used and employed in fully completing the contract.
3. Contractor shall indemnify and hold harmless the City, its City Council,
boards, commissions, officers, agents, servants and employees from and
against any and all claims and losses whatsoever, including reasonable
attorney's fees, accruing or resulting to any and all persons, firms or
corporations furnishing or supplying work, services, materials, equipment
or supplies in connection with the services, work or activities conducted or
performed by Contractor pursuant to a mutual contract.
N. Advertising
No advertising of any kind or description, bill posters, printed, painted, or by the
use of any other method application legible to human sight, shall appear on any
equipment, buildings, structures, fences, canopies, posts, or signs except valid
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City of San Bernardino - Request for Quotation
Street Sweeping
and authorized legal notices required to be placed thereon and except as may he
specifically authorized in these general conditions.
II. QUOTATION FORMAT AND CONTENT
Quotations should be typed and as brief as possible. They should not include any
elaborate or unnecessary promotional material. The following order and content of
Quotation sections should be adhered to by each Contractor:
A. Cover Letter
A cover letter not to exceed one (1) page in length should summarize key
elements of the Quotation. The letter must be signed by an individual authorized to
bind the Contractor. The letter must stipulate that the proposed pricing will be valid
for a period of a minimum of one (1) year, and shall also indicate the address and
telephone number of the Contractor's office located nearest to San Bernardino,
California, and the office from which the contract will be managed.
B. Related Experience
Describe recent, directly related public agency experience. Include on each listing
the name of the agency; description of the work done; primary agency contact,
address and telephone number; dates for the contract; value of the contract; name
of the Contract Director and/or Manager and members of the proposed contract
team who worked on the contract, as well as their respective responsibilities. At
least three references should be included. For each reference, indicate the
reference's name, organization affiliation, title, complete mailing address, and
telephone number. The City of San Bernardino reserves the right to contact any of
the organizations or individuals listed.
C. Cost Data
Indicate the total monthly cost using the Total Monthly Cost Form (Attachment E)
for which you will conduct the contract based upon the information provided.
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT B: DESCRIPTION OF PROJECT
I. SCOPE OF WORK
Furnish all labor, equipment, materials, and supervision to perform maintenance
as described herein including, but not limited to, the following:
Using a hydraulically driven or modern regenerative air street sweeper, thoroughly
sweep each improved street in the City on a weekly or twice monthly basis on an
on-call basis (per event billing).
II. DEFINITIONS
a. Curb Mile — measurement of curbing of streets and medians
b. Linear Mile — measurement of actual miles driven in order to satisfactorily
clean streets to the City standard, which may require multiple passes
depending on condition and width of street
c. Curb-to-Curb — area within the curb limits of the street including medians,
intersections, and street ends
d. Holiday — all days observed by the City as holidays including: New Year's
Day, Martin Luther King Jr Day, Presidents' Day, Memorial Day,
Independence Day, Labor Day, Veterans Day, Thanksgiving (including the
following Friday), Christmas Eve & Christmas Day, New Year's Eve.
e. Inclement Weather — weather conditions that prohibit the effective
operation of sweeping operations
f. Debris — litter, rubbish, leaves, sand, dirt, garbage, and other foreign
material
g. Street — all paved dedicated public rights-of-way within the existing or
future corporate limits of the City
h. Re-sweep — sweep required when previous sweeps are deemed by the
City to be below standard or when a street or sections of a street are
missed during regularly scheduled operation
i. Special Sweep — sweep involving unusual conditions such as traffic
hazards, parades, and similar events billed at an hourly rate including
travel time. If appropriate, prior approval from General Services Director or
designee is required
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City of San Bernardino - Request for Quotation
Street Sweeping
j. Travel Speed — sweeper operator must maintain a speed of no more than
six miles per hour while the sweeping broom is lowered in the operating
position
III. WORKING HOURS
All sweeping activities shall be completed by 2:00 PM, Monday through Thursday
unless prior approval is given by the Operations Support Superintendent. Typically
sweeping occurs no earlier than 4:00 AM.
Approval of Contractor schedule will be at the sole discretion of the City.
IV. LEVEL OF MAINTENANCE
All work shall be performed in accordance with the highest maintenance standard.
Standards, schedules, and frequencies may be modified from time to time as
deemed necessary by the City for the proper maintenance of the sites. Due to
different street widths throughout the City, street sweeping may require slower
travel speed and/or multiple passes by the sweeper, in many cases, to ensure
curb-to-curb coverage of the street. Streets with raised medians (commercial and
residential) shall have their curb-gutter perimeter swept, including turnouts. Street-
grade striped medians shall be swept in their entirety. All deposits within
intersections shall be removed as part of the sweeping operations. Each street
shall be swept clean to the adjacent property line. Swept clean means minimal
debris residual or tailings. Any sweeper used must not blow debris onto private
property nor drain water onto the street from the rear hopper. Sweeper shall travel
with the direction of traffic at all times.
A significant number of City streets are posted no parking for street sweeping
during designated hours on various days of the week. It is imperative that the
Contractor maintain a firm schedule for sweeping posted streets, as the Contractor
is required to coordinate sweeping operations with Parking Control Officers from
the San Bernardino Police Department.
The Contractor is required to sweep parking lots, including the City Utilities and
Corporation Yards, adjacent to streets along the scheduled route.
An acceptable alternative to hand sweeping, for locations such as street ends and
portions of parking lots, will be considered. Any alternative must be included in this
Quotation and approved by the Operations Support Superintendent.
The Contractor is required to correct deficiencies within the time specified by the
City. Re-sweeps of the deficient area will not be billed to the City. If noted deficient
work has not been completed, payment for subject deficiency shall be withheld for
current billing period and shall continue to be withheld until deficiency is corrected,
without right to retroactive payments.
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City of San Bernardino - Request for Quotation
Street Sweeping
If, in the judgment of the City, the level of maintenance is less than that
specified herein, the City shall, at its option, in addition to or in lieu of other
remedies provided herein, withhold appropriate payment from the
Contractor until services are rendered in accordance with specifications set
forth within this document and providing no other arrangements have been
made between the Contractor and the City. Failure to notify of a change
and/or failure to perform an item or work on a scheduled day may result in
deduction of payment for that date or week. Payment will be retained for
work not performed until such time as the work is performed to City
standard.
V. TERM OF CONTRACT
Unless earlier terminated as allowed for in the Agreement, contract term shall be
for a period of one (1) year. The term is intended to commence on June 16th, after
City Council approval of this contract, and upon receipt and approval of all required
bonds and insurance.
The term of this Agreement shall automatically be extended for up to five (5)
additional one (1) year terms with the extensions to automatically commence upon
the expiration of the initial term or any extended term, unless the City notifies
Contractor in writing at least thirty (30) days before the end of the initial term or any
extended term, of its intent to terminate the Agreement at the conclusion of the
initial term or any extension. Time is of the essence in the performance of services
under this Agreement.
VI. SUPERVISION OF CONTRACT
All work shall meet with the approval of the City of San Bernardino General
Services Department. There shall be a minimum of one monthly meeting with the
Contractor and the City representative to determine progress and to establish
areas needing attention. A status report of activities performed and maintenance
issues addressed by the Contractor will be submitted in writing to the City on a
weekly basis.
Any specific problem area which does not meet the conditions of the specifications
set forth herein shall be called to the attention of the Contractor and if not
corrected, payment to the Contractor will not be made until condition is corrected
in a satisfactory manner as set forth in the specifications.
VII. SPECIFICATIONS
This Description of Project is intended to cover all labor, material and standards of
workmanship to be employed in the work called for in this work plan or reasonably
implied by terms of same. Work or materials of a minor nature which may not be
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City of San Bernardino - Request for Quotation
Street Sweeping
specifically mentioned, but which may be reasonably assumed as necessary for
the completion of this work, shall be performed by the Contractor as if described in
the specifications.
VIII. CORRESPONDENCE
All correspondence shall be addressed to Christopher H. Alanis, Integrated Waste
Division Manager, Public Works Department, City of San Bernardino, 234 South
Mountain View, San Bernardino CA 92408 Email: Alan is_ch@a sbcity.org
IX. PROVISIONS FOR EXTRAS
No new work of any kind shall be considered.
X. WATER
The Contractor will be issued water meter(s), which must be utilized when filling
equipment from City fire hydrants. The Contractor will be responsible for the
deposit required to obtain the water meter(s) and all charges stemming from the
use of City water.
XI. DISPOSAL
Disposal of sweeping debris will be the responsibility of the Contractor.
XII. RECORDS AND SCHEDULE
The contractor shall keep accurate records concerning all of his/her employees or
agents and provide the City with names and telephone numbers of emergency
contact employees.
EMERGENCY SERVICES
The Contractor will provide the City with names and telephone numbers of at least
two qualified persons who can be called by City representatives when emergency
maintenance conditions occur during hours when the Contractor's normal work
force is not present in the City of San Bernardino. These Contractor
representatives shall respond to said emergency within thirty (30) minutes from
receiving notification.
D. Monthly Schedule
1 . The Contractor shall utilize and implement the City Council approved sweeping
schedule attached as attachment C.
2. The Contractor shall complete the schedule for each item of work and each
area of work.
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City of San Bernardino - Request for Quotation
Street Sweeping
3. Changes to the schedule shall be received by the City at least twenty-four (24)
hours prior to the scheduled time for the work.
4. Failure to notify of a change and/or failure to perform an item of work on a
scheduled day may result in deduction of payment for that date or week.
5. The Contractor shall adjust his/her schedule to compensate for all holidays and
rainy days. Maintenance and litter removal shall he scheduled for all holidays
and rainy days, unless otherwise indicated by the City.
Performance on Schedule
The Contractor has been provided the maximum latitude in establishing work
schedules which correspond to its manpower and equipment resources. The
Contractor has also been provided the opportunity and procedure for adjusting
those schedules to meet special circumstances. Therefore, all work shall be
completed on the day scheduled.
XIII. Performance During Inclement Weather
1 . During the periods when inclement weather hinders normal operations, the
Contractor shall adjust his/her work force in order to accomplish those activities
that are not affected by weather.
2. Failure to adjust the work force to show good progress on the work shall result
in deduction of payments to reflect only the work actually accomplished.
3. The Contractor shall immediately notify the Operations Support Superintendent
when the work force has been removed from the job site due to inclement
weather or other reasons.
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City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT C: DETAILED MAPS
Detailed maps available on-line:
http://www.sbcity.org/civicax/filebank/blobdload.aspx?blobid=3965
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City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT D: AQMD RULE 1186.1
Rule 1186.1 - Less-Polluting Sweepers
(Adopted August 18, 2000)(Amended June 4, 2004)
(Amended September 9, 2005)(Amended May 5, 2006)
RULE 1186.1. LESS-POLLUTING SWEEPERS
(a) Purpose
To reduce air toxic and criteria pollutant emissions, this rule requires certain
public and private sweeper fleet operators to acquire alternative-fuel or
otherwise less-polluting sweepers when purchasing or leasing these vehicles
for sweeping operations undertaken by or for governments or governmental
agencies in the jurisdiction of the South Coast Air Quality Management District
(District).
(b) Applicability
(1) This rule applies to any federal, state, county, city or governmental
department or agency, any special district such as water, air, sanitation,
transit, and school districts, or private individual firm, association,
franchise, contractor, user or owner who provides sweeping services to a
governmental agency that owns or leases 15 or more vehicles, including
passenger cars, light-duty trucks, and medium- and heavy-duty on-road
vehicles, but excluding those vehicles exempt as defined by Rule 1191
paragraph (f)(1).
(2) Sweepers having a gross vehicle weight of 14,000 pounds or more are
subject to this rule.
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City of San Bernardino - Request for Quotation
Street Sweeping
(c) Definitions
For purposes of this rule, the following definitions shall apply:
(1) AFFECTED GOVERNMENTAL AGENCY means any governmental
agency in the District's jurisdiction that owns or leases 15 or more
vehicles, including passenger cars, light-duty trucks, and medium- and
heavy-duty on-road vehicles, excluding those exempt as defined by Rule
1191 paragraph (f)(1).
(2) ALTERNATIVE-FUEL SWEEPER means a sweeper with engine(s) that
use compressed or liquefied natural gas, liquefied petroleum gas
(propane), methanol, electricity, or fuel cells. Hybrid-electric and dual-
fuel technologies that use diesel fuel are not considered alternative-fuel
technologies for the purposes of this rule.
(3) APPROVED CONTROL DEVICE(S) is a California Air Resources
Board
(CARB)-certified exhaust control device(s) that reduces particulates and
possibly other precursor emissions. To be considered fitted with approved
control device(s), all diesel exhaust from the sweeper, including the
auxiliary engine (if applicable) must be vented through such a device(s)
that have been certified by CARB at the time of vehicle purchase.
(4) FLEET OPERATOR is any federal, state, county, city, or governmental
department or agency, any special district such as water, air, sanitation,
transit, and school districts, or private individual firm, association,
franchise, contractor, user or owner who provides sweeping services to a
governmental agency that owns or leases 15 or more vehicles, including
15
City of San Bernardino - Request for Quotation
Street Sweeping
passenger cars, light-duty trucks, and medium- and heavy-duty on-road
vehicles, excluding those exempt as defined by Rule 1191 paragraph
(f)(1).
(5) GOVERNMENTAL AGENCY include any federal, state, regional,
county, city, or governmental department and agency, and any special
district such as water, air, sanitation, transit, and school districts. See
AFFECTED GOVERNMENTAL AGENCY.
(6) LOW-SULFUR DIESEL FUEL means diesel fuel that has a maximum
sulfur content of 15 parts per million (ppm). The use of low-sulfur diesel
fuel improves the performance of and may be necessary for the use of
advanced exhaust control devices.
(7) PURCHASE OR LEASE means that a purchase or lease contract has
been signed by both parties for a sweeper to be delivered within 1 year of
the purchase or lease contract date, which is the date the contract is signed
by both parties.
(8) SWEEPER means any heavy-duty vehicle with a gross vehicle weight
of 14,000 pounds or more that is permitted to operate on public roads
through California Department of Motor Vehicle registration or the federal
government and used for the express purpose of removing material from
paved surfaces, by mechanical means through the action of one or more
brooms, or by suction through a vacuum or regenerative air system or any
combination of the above.
(9) SWEEPING OPERATIONS means operations to remove material from
paved surfaces using sweeper(s), as defined by this rule.
(d) Requirements
16
City of San Bernardino - Request for Quotation
Street Sweeping
For Fleet Operators:
(1) Beginning July 1 , 2002, a fleet operator shall meet the following
conditions for each individual purchase or lease of a replacement or
additional sweeper:
(A) Purchase or lease an alternative-fuel sweeper, OR
(B) Before July 1 , 2008, if the fleet operator has an approved
Technical Infeasibility Certification for this individual purchase or
lease, as described in subdivision (e),
(i) purchase or lease a non-alternative fueled sweeper with all
applicable approved control device(s), and
(ii) maintain the approved control device(s) per manufacturer's
specifications, and
(iii) if using diesel fuel, fuel the sweeper with low-sulfur diesel
fuel only, and
(iv) comply with Rule 1186 without invoking the exemption
provision in Rule 1186 paragraph (i)(3), unless a
demonstration is made to the Executive Officer that for
solely technical reasons no certified sweeper, as defined in
Rule 1186 paragraph (c)(2), is commercially available.
For Affected Governmental Agencies Contracting for Sweeping
Services:
(2) Any affected governmental agency that signs a contract after July 1 ,
2002
for sweeping services must:
(A) Contract for sweeping services that use alternative-fuel
sweeper(s),
17
City of San Bernardino - Request for Quotation
Street Sweeping
OR
(B) Solicit bids for sweeping operations using alternative-fuel
sweepers and if no bids are submitted:
(i) Contract for non-alternative fueled sweeper(s) and ensure
that the sweeper(s) are only fueled with low-sulfur diesel
and outfitted with approved control device(s) that are
installed and maintained per the manufacturer's
specifications, and
(ii) Contract for sweeper(s) that comply with Rule 1186
without invoking the exemption provision in Rule 1186
paragraph (i)(3), unless a demonstration is made to the
Executive Officer that for solely technical reasons no certified
sweeper, as
defined in Rule 1186 paragraph (c)(2), is commercially
available.
(3) After January 1 , 2003, any renewal or extension option of a
contract is
considered a new contract that must meet the requirements of
paragraph
(d)(2).
(e) Technical Infeasibility Certification Criteria and Procedures
(1) Six months prior to the date of purchase or lease of a replacement or
additional sweeper, any fleet operator seeking to comply with subdivision
(d) without purchasing or leasing an alternate-fuel sweeper [i.e., opting to
comply with paragraph (d)(2)], shall demonstrate the technical
infeasibility of complying with paragraph (d)(1) requirements by
18
City of San Bernardino - Request for Quotation
Street Sweeping
submitting a signed and dated Technical Infeasibility Certification Request
to the Executive Officer and attest to the accuracy of all statements
therein, that shall include:
(A) the name and address of the fleet operator; and
(B) current sweeper fleet composition, including make, model, and
a complete description of the sweepers' dust suppression systems,
and
(C) demonstration that no alternative-fuel engine and chassis
configuration is commercially available from any manufacturer for
sweeping operations conducted by the fleet operator (only technical
reasons for choosing a given chassis configuration are acceptable),
OR
(D) demonstration that a fueling station for alternative-fuel
sweepers
commercially available from any manufacturer for sweeping
operations conducted by the fleet operator is not available within
five miles of the vehicle storage or maintenance yards.
(2) Within 90 calendar days of receipt of a completed Technical
Infeasibility
Certification Request submitted pursuant to paragraph (e)(1), the
Executive Officer will either approve or disapprove the Request, in
writing.
(3) The Executive Officer shall disapprove a Technical Infeasibility
Certification Request if it does not meet the requirements of paragraph
(e)(1). If a Technical Infeasibility Certification Request is disapproved by
the Executive Officer:
19
City of San Bernardino - Request for Quotation
Street Sweeping
(A) The reasons for disapproval shall be given to the applicant in
writing.
(B) Upon receipt of a notice of a disapproved Technical Infeasibility
Certification Request, the fleet operator shall comply with
paragraph (d)(1).
(C) The fleet operator may resubmit a Technical Infeasibility
Certification Request at any time after receiving a disapproval
notification, but must still comply with paragraph (d)(1) until such
time as the Executive Officer approves a Technical Infeasibility
Certification Request under paragraph (e)(1).
(4) A Technical Infeasibility Certification Request is subject to plan filing
and
evaluation fees as described in Rule 306.
(f) Exemptions
(1) The provisions of this rule shall not apply to fleets consisting of
evaluation/test vehicles, provided by or operated by the vehicle
manufacturer or manufacturer representative for testing or evaluation,
exclusively.
(2) The provisions of subdivision (d) shall not apply to a sweeper
purchase by a fleet operator that is solely dedicated to serving
governmental agencies that are not subject to this rule, upon
demonstration to and approval of the Executive Officer.
(g) Compliance Auditing and Enforcement
(1) At the request of the Executive Officer, the fleet operator shall provide the
20
City of San Bernardino - Request for Quotation
Street Sweeping
purchase, lease, or contract records for their sweepers to demonstrate
compliance with subdivision (d).
(2) At the request of the Executive Officer, any fleet operator claiming an
exemption under subdivision (f) shall supply proof that their sweeper or
fleet is exempted from this rule.
(h) Severability
If any provision of this rule is held by judicial order to be invalid, or
inapplicable to any person or circumstance, such order shall not affect the
validity of the remainder of this rule, or the validity or applicability of such
provision to other persons or circumstances. In the event any of the
exceptions to this rule is held by judicial order to invalid, the persons or
circumstances covered by the exception shall instead be required to comply
with the remainder of this rule.
AQMD Incentive Funding Programs
• Summary of Co-funding Sources
http://www.agmd.qov/tao/FleetRules/AFVFundingSources.htm
• Mobile Source Emission Reduction Review Committee
http://www.cleantransportationfunding.org
• Carl Moyer Memorial Program Incentives for Purchasing Lower-Emission
Heavy-Duty Engines (ARB website)
httl?://www.arb.ca.ciov/msprog/mover/mover.htm
Other Links for Finding Fueling Stations
http://www.agmd.gov/tao/FleetRules/Fuelguides.htm
For more information on the fleet rules, call the FLEET RULE
IMPLEMENTATION HOTLINE at (909) 396-3044 or e-mail fieetrules @agmd.gov.
Source: http://www.agmd.qov/tao/FleetRules/1186. 1Sweepers/index htm
21
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT E: TOTAL MONTHLY COST FORM
ROUTE Total Monthly Cost Total Annual Costs
Mobilization/Demobilization $ $
One Time Per Month Service
based on 1400 curb miles $ $
Twice Per Month Service
based on 1400 curb miles $ $
Per Curb Mile Cost (lx) $ $
(Total Cost11400 Curb miles)
Per Curb Mile Cost (2x)
(Total Cost11400 Curb miles)
22
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT F: DRAFT AGREEMENT
23
Athens Services
f
Waste Collection•Recycling•Transfer•Disposal•Street Sweeping
June 11, 2015
Chris Alanis
Integrated Waste Division Manager
City of San Bernardino
234 South Mountain Avenue
San Bernardino, CA 92408
Dear Mr. Alanis:
Arakelian Enterprises, Inc., dba Athens Services, is pleased to submit this proposal to provide
city wide street sweeping services in the City of San Bernardino. Athens Services is a fourth
generation, family owned, and locally operated solid waste collection, waste processing, and
street sweeping company operating in the greater Southern California region. Our fifty-five
years of operation in Southern California has demonstrated our ability to deliver excellent
service at a competitive price. Our street sweeping experience dates back to 1,287.
Athens Services is excited about the opportunity to develop a long-term relationship with the
City of San Bernardino. We are the premier solid waste collection and recycling services
company in Southern California with exclusive street sweeping contracts in 27 cities, and 100%
of our street sweepers are alternative fuel vehicles.
We are currently working on a comprehensive response to San Bernardino's RFP for solid
waste, recycling and street sweeping services which will be submitted next month. In
consideration of that opportunity and its inclusion of street sweeping services, Athens Services
will not bill for the charges listed in Attachment E until the award of the solid waste services
contract, which is estimated to be September 1, 2015. If Athens is awarded the contract these
charges will be forgiven; if another vendor is chosen then we would expect to be compensated
for our service from inception.
Normally we would require sufficient time to prepare a thorough, comprehensive proposal.
However, due to the short time period to evaluate this RFQ, our cost is based on street conditions
in general conformance with cities of comparable size to San Bernardino. Additionally, it
assumes no major variance from the quantified curb miles. We will notify staff of our findings
and as such reserve the right to make future adjustments to costs in Attachment E should these
conditions change.
This pricing is valid for a period of one (1) year. Our local office address is listed
below my signature. The contract will be managed from this location.
1 A
On behalf of the dedicated Athens employees, we thank you for your consideration.
As a native of San Bernardino I am glad to be of service!
Sincerely,
Gary M. Clifford
Executive Vice President
Athens Services
222 West Hospitality Lane, 2nd Floor
San Bernardino, CA 92415
(909) 382-3251
Attachments: References
Attachment E
2
REFERENCES
As an overview, we currently have exclusive service agreements for street sweeping with the
municipalities illustrated below.
i
w
AC, 'R,� Hlt.l _
Agoura Hfiis '°e'•
°-� �-" C'ouariY of i.>>L C'erunh of LA C'mina Glendora,
A zusa C'crritos Read Dwrict Rawbnt Height,
wcf
I.akc Monterey lla6, ;�crti�rt Beach
iier�aros:i In+i�aci:�ie Manhattan Beach �lpnro�ia
i3eu�h
r 1£''S I
I 1W
•r«471 ,.
Pains Verdes 111acrntia Pomona Kowimid San Fernando SantC:abM Sate Marino
Estates
' 'kill a s
Sierra Madre South A l Monte South P:tsadettat
Santa Ana TenaPle('its
As requested by the City, specific information regarding a few of contracts follow below.
Pomona
CITY CONTACT: Jerry Perez, Streets and Solid Waste Manager
TELEPHONE #: Office: (909) 620-2482, Cell: (909) 322-7607
SCOPE OF SERVICE: Sweeping of all residential and commercial streets
and alleys and City owned facilities.
CONTRACT DATES: 2009 - 2021
CONTRACT VALUE: $6.3M
ATHENS TEAM: Gary Clifford, EVP, Will Wilson, GM, Cesar
Ortiz, Supervisor
Santa Ana
CITY CONTACT: Doug Wicks, Street Maintenance Supervisor
TELEPHONE #: Office: (714) 647-309, Cell: (714) 352-1500
SCOPE OF SERVICE: Sweeping of all residential and commercial streets
and alleys and City owned facilities.
3
CONTRACT DATES: 2012-2020
CONTRACT VALUE: $6.5M
ATHENS TEAM: Gary Clifford, EVP, Will Wilson, GM, Cesar
Ortiz, Supervisor
Manhattan Beach
CITY CONTACT: Juan Price, Maintenance Superintendent
TELEPHONE #: Office: (310) 802-5310, Cell: (310) 901-0928
SCOPE OF SERVICE: Sweeping of all residential and commercial streets
and alleys and City owned facilities.
CONTRACT DATES: 2011-2018
CONTRACT VALUE: $2.7M
ATHENS TEAM: Gary Clifford, EVP, Will Wilson, GM, Cesar
Ortiz, Supervisor
Glendora
CITY CONTACT: Robert Sahagun, Public Works Manager
TELEPHONE #: Office: (626) 914-8252, Cell: (818) 207-5979
SCOPE OF SERVICE: Sweeping of all residential and commercial streets
and alleys and City owned facilities.
CONTRACT DATES: 1995-2025
CONTRACT VALUE: $11.3M
ATHENS TEAM: Gary Clifford, EVP, Will Wilson, GM, Cesar
Ortiz, Supervisor
4
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT E: TOTAL MONTHLY COST FORM
ROUTE Total Monthly Cost Total Annual Costs
Mobilization/Demobilization $ 3,500 $ 42,000
One Time Per Month Service
based on 1400 curb miles $ 31,500 $ 378,000
Twice Per Month Service
based on 1400 curb miles $ 63,000 $ 756,000
Per Curb Mile Cost (1x) $ 22.50 $ 22.50
(Total Cost/1400 Curb miles)
Per Curb Mile Cost (2x)
(Total Cost/1400 Curb miles) $ 22.50 $ 22.50
5
4=0'
BURRTEC
WASTE IMOUST'RitES, IiMC.
"We'll Take Care Of It"
June 11, 2015
Mr. Christopher H. Alanis
Integrated Waste Division Manager
City of San Bernardino
234 S. Mountain View Avenue
San Bernardino, CA 92408
Re: Street Sweeping RFQ
Burrtec Waste Industries appreciates the opportunity to respond to the Request for
Quotation (RFQ) for Street Sweeping Services in the City of San Bernardino. Burrtec,
through its qualified sub-contractors, provide street sweeping services in conjunction
with our solid waste collection services to many communities throughout the Inland
Empire and San Gabriel Valley. We serve as the direct contact for all related customer
service issues and special services required by individual municipalities on a day in day
out basis. In short, "we take care of it."
Burrtec prides itself on being able to direct a complete street sweeping program utilizing
top of the line equipment and data recording as well as efficient street routing and public
notifications. We understand the compliance issues outlined in the RFQ and have
responded accordingly. Additionally, as requested the proposed price quotation will be
valid for a minimum period of one (1) year.
Once again we would like to thank the City of San Bernardino for the opportunity to
present our street sweeping cost quotation. Please do not hesitate to contact myself or
our local customer service office if there are any questions. We are located at 5455
Industrial Parkway, San Bernardino, CA 92407, 909-889-1969.
Respe y,
Mice Arreguin
Vice President
9890 Cherry Avenue * Fontana, California 92335 • 909-429-4200 • FAX 909-429-4290
BURRTEC WASTE INDUSTRIES, INC.
STREET SWEEPING PROPOSAL
RELATED EXPERIENCE
Agency: Cit of Barstow
-Description of Work: Street and designated parking lots twice per month
Primary Agency Contact: Belinda Barbour
220 E. Mountain View St, Ste A
Barstow, CA 92311
(760) 256-3531 x126
Contract Dates: 9/1/13 - present
Contract Value: $144,000/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Tim Williams — Division Manager (oversees day-to-
day op erations)
-Agency: Cit of radbury
Description of Work: All paved streets, alleys and medians every other
week
Primary Agency Contact: Michelle Keith
600 Winston Ave
Bradbury, CA 91008
626-358-3218
Contract Dates: 4/1/11 - present
Contract Value: $4,200/ ear
Contract Director/Manager and Richard Nino — Contract Manager
Member of the Team: Mike Samano — Division Manager (oversees day-to-
day operations)
-Agency: Cit of Duarte
Description of Work: Streets, alleys and medians every other week
Primary Agency Contact: Karen Herrera
1600 Huntington Dr
Duarte, CA 91010
626-357-7931
Contract Dates: 7/1/10 - present
Contract Value: $64,400/ ear
Contract Director/Manager and Richard Nino — Contract Manager
Member of the Team: Mike Samano — Division Manager (oversees day-to-
day operations)
-Agency: Cit of Eastvale
Description of Work: All paved roads with curb and gutter to include major
arterials and medians on a weekly basis
Primary Agency Contact: Michele Nissen
12363 Limonite Ave, Ste 910
Eastvale, CA 91752
951-361-0900
Contract Dates: 8/1/11 - present
Contract Value: $5,000/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Bill Jones — Division Manager (oversees day-to-day
operations)
-Agency: Cit of Hi hland
Description of Work: All paved streets and medians on a weekly basis
Primary Agency Contact: Melissa Morgan
27215 Baseline
Highland, CA 92346
(909) 864-6861 x230
Contract Dates: 11/1/06 — present
Contract Value: $142,800/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Lou Estrella — Division Manager (oversees day-to-
day operations)
-Agency: Cit of Juru a Valle
Description of Work: All paved roads with curb and gutter to include major
arterials and medians. Residential is twice a month
and major arterials are weekly.
Primary Agency Contact: Jim Smith
8930 Limonite Ave
Jurupa Valley, CA 92509
951-332-6464
Contract Dates: 12/6/12 - present
Contract Value: $176,800/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Bill Jones — Division Manager (oversees day-to-day
operations)
-Agency: Cit of Rialto
Description of Work: All public roads, City parking facilities, paved areas
of the cemetery and on-call emergency sweeping
Primary Agency Contact: Amy Crow
150 S. Palm Ave
Rialto, CA 92376
909-421-7221
Contract Dates: 3/1/13 — present
Contract Value: $321,500/ ear
Contract Director/Manager and Richard Nino — Contract Manager
Member of the Team: Bill Jones — Division Manager (oversees day-to-day
operations)
-Agency: Rubidoux CSD
Description of Work: All paved roads with curb and gutter to include major
arterials and medians. Residential is monthly a
month and major arterials are weekly.
Primary Agency Contact: Dave Lopez
3590 Rubidoux Blvd
Rubidoux, CA 92509
951-684-7580
Contract Dates: 12/1/14 — present
Contract Value: $18,800/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Bill Jones — Division Manager (oversees day-to-day
operations)
-Agency: Cit of U land
Description of Work: All arterial, collector, commercial, residential and
industrial streets included cul-de-sacs, street
centerlines, paved medians, left turn pockets, alleys,
maintenance yards, intersections and facilities within
the City twice a month
Primary Agency Contact: Rosemary Hoerning
1370 N. Benson Ave
Upland, CA 90786
909-290-2960
Contract Dates: 7/1/14 - present
Contract Value: $235,700/ ear
Contract Director/Manager and Mike Arreguin — Contract Manager
Member of the Team: Alfonso Arias — Division Manager (oversees day-to-
day operations)
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT E: TOTAL MONTHLY COST FORM
ROUTE Total Monthly Cost Total Annual Cost
Mobilization/Demobilization $ - $ -
One Time Per Month Service
based on 1400 curb miles $ 30,708.33 $ 368,500.00
Twice Per Month Service
based on 1400 curb miles $ 47,875.00 $ 574,500.00
Per Curb Mile Cost (1x)
(Total Cost11400 Curb miles) $ 21 .93 $ 263.21
Per Curb Mile Cost (2x)
(Total Cost11400 Curb miles) $ 34.20 $ 410.36
'4:efi)3 f?li?� Ytli3t �-s.V?t'r�;tnYt!tt;:
June 10, 2015
Mr. Christopher Alanis
City of San Bernardino
234S. Mountain View Avenue
San Bernardino, CA 92408
Dear Mr. Alanis,
Enclosed is our proposal for providing high quality street sweeping services for the City
of San Bernardino on a month-to-month basis using alternative-fuel street sweepers in
compliance with AQMD Rule 1186.1.
Our proposal contemplates complete compliance with all terms and conditions set forth
in your request for quotation. Our proposal includes pricing on Attachment E for
Mobilization/Demobilization, one time per month service and two times per month
service. The proposed pricing will be valid until June 11, 2016. The contract will be
managed from CleanStreet's administrative (and nearest) office at 1937 W. 169th Street,
Gardena, CA 90247, telephone (800) 225-7316.
We serve more than 55 cities in southern California. We are committed to providing
high quality street sweeping and high quality customer service.
We understand that the City of San Bernardino is seeking a problem-free service
provider. We are confident that we will be able to perform this contract without any
exceptions or problems.
Thank you for this opportunity. We would enjoy working for the City of San Bernardino.
1 hope we can be of service.
Sincerely,
CLEANSTREET
Rick Anderson
Director of Business Development
Cell: (310) 740-1601
Office: (800) 225-7316 x108
1937 West 169th Street, Gardena, California 90247 (800) 225-7316 x108
CleanStreet.com E-mail: rnderson@cleanstreet.com Fax: (310) 538-8015
REFERENCES
y
.r
Account Contact Date of Service
CITY OF ONTARIO Dale Adcock 2001 to current
1425 S. Bon View Avenue (909) 395-2624
Ontario, CA 91761-4406
CITY OF UPLAND Acquanetta Warren 2008 to current
460 North Euclid Avenue, Box 460 (909) 931-4240
Upland, CA 91785
CITY OF FONTANA Tony Mata 2008 to current
16489 Orange Way (909) 350-6772
Fontana, CA 92335
(800) 225-7316 x108
lean lst 1937 W. 169th Street
-,; Cleaning Your Environment rN. Gardena, CA 90247
_.... ..., �..,.,i:� ,.. . .
:-::nom.:;.-.,..,�:..t��::,�:.,,.�::.,.:�,..,. ,�.,:.,,,.::..t=;r ...
City of San Bernardino - Request for Quotation
Street Sweeping
ATTACHMENT E: TOTAL MONTHLY COST FORM
ROUTE Total Monthly.Cost Total Annual Costs
Mobilization/Demobilization $ 63,608.00 $ 63,608.00
One Time Per Month Service
based on 1400 curb miles $ 54,835.00 $ 658,020.00
Twice Per Month Service
based on 1400 curb miles $ 85,509.00 $ 1,026,108.00
Per Curb Mile Cost(1x) $ 39.16 $
(Total Cost11400 Curb miles)
Per Curb Mile Cost (2x)
(Total Cost/1400 Curb miles) $ 30.53 $
22
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT
3 NUMBER SEVEN TO THE FRANCHISE AGREEMENT WITH JACK'S DISPOSAL,
4 INC. TO INCLUDE STREET SWEEPING SERVICES, A TERM EXTENSION TO
ALLOW MONTH TO MONTH SERVICE, AND ISSUANCE OF A PURCHASE
5 ORDER.
6 WHEREAS, on May 1, 1995, the Mayor and common council adopted Resolution
7 No. 95-138 authorizing an agreement between the City of San Bernardino and Jack's Disposal
8
Inc. relating to refuse disposal.
9
WHEREAS, the Public Work's Department, Integrated Waste Management Division
10
11 is in agreement with Jack's Disposal Inc. (Jack's Disposal, Inc. is a Burrtec Waste Industries
12 Inc., Inc. affiliate under common ownership and management) for refuse disposal and street
13 sweeping;
14 WHEREAS, an Amendment to the agreement is needed to fulfill the needs of the
15
16 citizens of the City of San Bernardino for Street Sweeping Services for the FY 2015/2016
17 year;
18 NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND THE COMMON
19 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
20 SECTION 1. That the Mayor and Common Council of the City of San Bernardino
21
22 authorize the City Manager, to execute Amendment Number 7 to the Franchise Agreement
23 with Jack's Disposal, Inc., attached hereto as Exhibit "A" and incorporated herein.
24
25
26
27
28
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT
NUMBER SEVEN TO THE FRANCHISE AGREEMENT WITH JACK'S DISPOSAL,
3 INC. TO INCLUDE STREET SWEEPING SERVICES, A TERM EXTENSION TO
4 ALLOW MONTH TO MONTH SERVICE, AND ISSUANCE OF A PURCHASE
ORDER.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a meeting
8 thereof, held on the day of , 2015, by the following vote, to wit:
9
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ
12 BARRIOS
13 VALDIVIA
14
SHORETT
15
16 NICKEL
17 JOHNSON
18 MULVIHILL
19
20
21 Georgeann Hanna, City Clerk
22 The foregoing resolution is hereby approved this day of , 2015.
23
24 R. Carey Davis, Mayor
25 City of San Bernardino
26 Approved as to form:
Gary D. Saenz, City Attorney
27
28 By:
1 AMENDMENT NUMBER SEVEN TO AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND JACK'S DISPOSAL,INC.
2
THIS AMENDMENT NUMBER Seven is made and entered into as of June 16, 2015,
3 by and between the CITY OF SAN BERNARDINO, a charter city ("CITY") and JACK'S
4 DISPOSAL, INC ("GRANTEE"). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
5
6 1. This Amendment is made with respect to the following facts and purposes:
7 a. On May 1, 1995, the City and Grantee entered into that certain agreement
8 entitled"Franchise Agreement" ("Agreement").
9 b. The Agreement currently expires on July 1, 2015 and parties desire to
10 extend the term of the Agreement.
11 2. Section 8 Term, Extension, is hereby amended to extend the expiration of the
12
13 Agreement from July 1, 2015, to July 1, 2016 or as needed on a month to month
14 basis.
15 3. Section 4 Services provided by Grantee, shall be amended and include the
16 following "Grantee's scope of services shall include street sweeping performed on
17 an on-call basis. Each service event shall be performed one time per month in
18
19 accordance with the City of San Bernardino's monthly street sweeping schedule
20 and shall not exceed 1400 curb miles per monthly service event."
21 4. Section 9 Compensation, shall be amended and include item F. Item F. shall read
22 as follows: "F. Grantee shall be paid $30,708.30 per oncall event for street
23 sweeping services of 1400 curb miles located throughout the 60 square miles of the
24
City."
25
26 5. Except for the changes specifically set forth herein, all other terms and conditions
27 of the Agreement shall remain in full force and effect.
28 /II
1
1
2
3 AMENDMENT NUMBER SEVEN TO AGREEMENT BETWEEN
4 THE CITY OF SAN BERNARDINO AND JACK'S DISPOSAL,INC.
5
IN WITNESS THEREOF, the parties hereto have caused this Amendment Number
6
7 Seven to be executed by and through their respective authorized officers, as of the date
8 first above written.
9
14 CITY OF SAN BERNARDINO, GRANTEE
A Municipal Corporation Jack's Disposal, Inc.
11
12
13 Allen Parker, City Manager Cole Burr, President
14
15
16 APPROVED AS TO FORM:
Gary D. Saenz, City Attorney
17
19
20
21
22
23
24
25
26
27
28
2
�7
3887
Per sq. mile for this same service.
Staff recommends that the Mayor and Common Council of the City of San Bernardino
authorize and direct the City Manager to amend the existing franchise agreement with
Jack's Disposal (Burrtec) and increase the services to include on-call street sweeping
services. Given the franchise agreement with Burrtec is nearing conclusion, Staff also
recommends that the City of San Bernardino extend the agreement to allow month to
month service.
City Attorney Review:
Supporting Documents:
Updated: 6/11/2015 by Georgeann "Gigi" Hanna F Packet Pg.685