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HomeMy WebLinkAbout23- Parks, Recreation & Community Services t CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From:Annie F. Ramos, Director Subject: SOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER Dept: Parks, Recreation & Community Services Dept. DESIGNEE TO EXECUTE THE AGREEMENT WITH PRE-SCHOOL SERVICES DEPARTMENT Date: August 14, 2000 AND AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEADSTART/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER. Synopsis of Previous Council Action: 09/22/99—Council approved resolution 1999-238 to continue the Headstart/Preschool Program for FY 1999-00. Recommended motion: Adopt Resolution. Si a re Contact person: Annie F. Ramos Phone: 384-5030 Supporting data attached: Staff Report and Grant Contract Ward: 6th FUNDING REQUIREMENTS: Amount: $71,150 (In-Kind Services) Source: (Acct. No.) 123-523-xxxx $200,366 (Acct. Description) 123-522-xxxx $28,596 Finance: all Council Notes: C12r �n. l ff L42/ o 08/11/00 Agenda Item No. t k CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or her designee to execute the agreement with Pre-school Services Department and authorizing the Director of Parks, Recreation and Community Services Department to administer federal grants to continue the Headstart/Preschool Program at Delmann Heights Community Center. Background: The Headstart Preschool Program has been in operation at Delmann Heights Community Center since 1978. The school began with one class of 15 children and has now grown to four classes of 15 children each. These 60 children are now receiving education and training opportunities that would not be available to them were it not for the Delmann Heights Program. Financial Requirements: The funding requirements are $200,366 (Program Grant) and $28,596 (Food Service Grant) federal share and $71,150 non-federal share of City in-kind services. The in-kind includes thousands of hours of volunteer work by the parents of the children involved as well as operating costs for Delmann Heights Center in the approved Parks and Recreation budget. Recommendation: This program provides benefits that far outweigh the costs; therefore, it is recommended that this authorization to administer funding to continue the program be approved. 8/14/00-dlb Headstart Delmann Heights S 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE 3 THE AGREEMENT WITH PRE-SCHOOL SERVICES DEPARTMENT AND 4 AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE 5 THE HEADSTART/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 7 8 CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby 10 authorized to execute Agreement for Delegation of Activities with the County of San 11 Bernardino Preschool Services Department, copies of which are attached hereto, marked 12 Exhibit "A" and incorporated herein by reference as fully as though set forth at length, and the 13 Director of Parks, Recreation and Community Services Department is hereby authorized to 14 15 administer federal grants to continue the Headstart/Pre-school Program at Delmann Heights 16 Community Center.. 17 SECTION 2. The authorization granted hereunder shall expire and be void and of no 18 further effect if the agreement is not executed by both parties and returned to the office of the 19 City Clerk within sixty (60) days following the effective date of the resolution. 20 21 22 23 24 25 26 27 28 g a v 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE 2 THE AGREEMENT WITH PRE-SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF PARKS, RECREATION AND COMMUNITY 3 SERVICES DEPARTMENT TO ADMINISTER FEDERAL GRANTS TO CONTINUE 4 THE HEADSTART/PRESCHOOL PROGRAM AT DELMANN HEIGHTS COMMUNITY CENTER. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 and Common Council of the City of San Bernardino at a meeting thereof, held on the 8 day of , 2000, by the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 ESTRADA 11 LIEN 12 McGINNIS 13 SCHNETZ 14 SUAREZ 15 16 DEAN-ANDERSON 17 McCAMMACK 18 19 City Clerk 20 The foregoing resolution is hereby approved this day of , 2000. 21 22 I 23 Judith Valles, Mayor City of San Bernardino 24 Approved as to Form and legal content: 25 JAMES F. PENMAN, 26 City Attorney 27 By: 28 os- ' REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION y August 29, 2000 FROM: ROBERTA YORK, INTERIM DIRECTOR PRESCHOOL SERVICES DEPARTMENT SUBJECT: AGREEMENTS FOR DELEGATION OF ACTIVITY AND FOOD SERVICES FOR FY 2000-2001 RECOMMENDATION: Approve agreements with the following agencies for the delegation of activities and food services for the Head Start/State Preschool program for the period of September 1, 2000, through June 30, 2001. A enc Amount Agreement No. Colton Joint Unified School District $998,342 00-888 Needles Unified School District $415,961 00-889 San Bernardino City Parks & Recreation $228,962 00-890 Total $1,643,265 BACKGROUND: In January 1999, a news release was distributed to the media countywide, requesting potential Delegate Agencies (DA) submit letters of intent to operate a Head Start Program. Respondents were the current Delegate Agencies, Colton Joint Unified School District, Needles Unified School District, and San Bernardino City Parks and Recreation. In March 1999, announcements were sent to all county school districts by the Head Start Governance Board, inviting applications for Delegate Agencies status with Preschool Services Department (PSD). Only the current DA's responded. The DA contracts will be going out for Procurement before FY 2001-2002. On May 16, 2000, the Board of Supervisors approved the 2000-2001 continuing grant application with the Federal Office of Community Programs and Fiscal Operations, and the Board approved the California State Department of Education, Child Development Division Preschool Program contract on July 25, 2000. Both the Federal grant application and the State contract provide funds for San Bernardino County Preschool Services Department's Head Start/State Preschool Program. This program is now in its thirty-sixth year of operation. This program provides comprehensive child development services to low income children and their families through a combination of direct Department services, and through contracts with three Delegate Agencies. Delegate Agencies are public or private non-profit organizations or agencies to which PSD, as a Head Start grantee, has delegated all or part of its responsibility for operating a Head Start program. Page 1 of 2 cc: HSS/Bldgs & Finance--Helen M. Record of Action of the Board of Supervisors Cortez w/agreement APPROVED BOARD OF SUPERVISORS Contractor w/agreement c/o HSS/Bldgs & Finance COUNTY OF SAN BERNARDINO Auditor w/agreement MOTION SECOND YE AYE AYE MOVE SBD w/agreement 1 9LEkk 3 4 5 PSD-York EARLEN PROAT OF THE BOA D ` Risk Management CAO-Hughes BY HSS File w/agreement DATED: A gu 10 c 14-9507-000 mll Rev.01/96 ITEM 046 • Y AGREEMENTS FOR DELEGATION OF ACTIVITY AND FOOD SERVICES FOR FY 2000-2001 August 29, 2000 Page 2 of 2 PSD Administrative staff and the PSD Policy Council selected these contractors to continue their Delegate Agency operations based upon over twenty-five years of successful performance with PSD. In previous years, PSD issued separate agreements with each agency for the delegation of activities and food services. This year, both agreements have been combined into a single contract. These DA's provide administration services such as providing reports required by the federal funding source, facilities, and food services including breakfast, lunch and snacks for the Head Start/State Preschool Program in their respective areas. Through these Delegate Agency agreements, the Colton Joint Unified School District serves 254 children in two centers, the Needles Unified School District serves 101 children in two centers, and San Bernardino City Parks and Recreation serves 68 children in one center. REVIEW BY OTHERS: These contracts have been reviewed by County Counsel (Regina Coleman), HSS Contract Compliance Designee (Tanya Bratton), and the County Administrative Office (Gary Morris, Administrative Analyst). FINANCIAL IMPACT: PSD has included the cost of these agreements in its FY 2000-2001 budget. The agreements, totaling $1,643,265 are funded by State and Federal funds. There is no County cost. SUPERVISORIAL DISTRICTS: First and Fifth PRESENTER: Roberta York, Interim Director Preschool Services Department AUGUST 29, 2000 ITEM 046 FOR COUNTY USE ONLY E X New Vendor Code Dept. Contract Number y. .3 M Change n X Cancel SC PSD n County Department Dept. County. Contractor's License No. PRESCHOOL SERVICES DEPARTMENT County Department Contract Representative PH. Ext. Amount of Contract DAVID J.WATERS 8-0259 $228,962.00 County of San Bernardino Fund Dept. Organization APR. Obi/Rev Source Activity GRC/PRO/JOB Number F A S RSC HIPS 100 300 2870 02723100 Commodity Code Estimated Payment Total by Fiscal Year STANDARD CONTRACT 130 FY Amount I/D FY Amount l/D Project Name PSD-DELEGATE AGENCY/ 2000-2001 $200,366.00 FOOD SERVICES AGREEMENT 2000-2001 $28,596.00 THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, Preschool Services Department, hereinafter called the County, and Name City of San Bernardino Parks and Recreation hereinafter called DELEGATE AGENCY (DELEGATE) Address 547 North Sierra Way San Bernardino, CA 92410 Phone Birth Date ) 384-5233 Federal ID No.or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion, determination of satisfactory performance and cause for termination,other terms and conditions,and attach plans,specifications,and addenda,if any.) WHEREAS, The County desires to have activities for the Head Start/State Preschool Program provided for its various sites; and, WHEREAS, County has been allocated funds by the State Department of Education (SDE) and Federal Administration for Children and Families (ACF); WHEREAS, County finds the City of San Bernardino Parks and Recreation, a Delegate Agency, qualified to provide all activities for the Head Start/State Preschool Program; WHEREAS, County desires that such services be provided by a Delegate Agency, and the Delegate Agency agrees to perform these services as set forth below; NOW THEREFORE, County and Delegate Agency mutually agree to the following terms and conditions, Page 1 of 15 TABLE OF CONTENTS I. DEFINITIONS.....................................................................................................................................3 II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES...................................................................3 III. DELEGATE AGENCY FOOD SERVICE RESPONSIBILITIES...........................................................4 IV. DELEGATE AGENCY GENERAL RESPONSIBILITIES...........................................................5 V. COUNTY RESPONSIBILITIES...........................................................................................................10 VI. FISCAL PROVISIONS........................................................................................................................11 VII. RIGHT TO MONITOR AND AUDIT..........................................................................................................12 I VIII. CORRECTION OF PERFORMANCE DEFICIENCIES.......................... IX. TERM .......................................................................................................................................................13 X. EARLY TERMINATION............................................................................................................................13 XI. GENERAL PROVISIONS.........................................................................................................................13 .111. CONCLUSION .........................................................................................................................................14 ATTACHMENT A — CACFP MEAL PATTERNS FOR OLDER CHILDREN ATTACHMENT B - PROGRAM BUDGET, INCLUDING REPORT OF IN-KIND CONTRIBUTIONS a Paqe 2 of 15 !. DEFINITIONS A. ACF —Administration for Children and Families is the Federal funding source for this contract. B. CACFP — Child and Adult Care Food Program provide the requirements for student's nutritional needs set by the United States Department of Agriculture and the Head Start Program Performance Standards. C. CSCP — Child Support Compliance Program D. Delegate Agency — Organization performing services for the County of San Bernardino Preschool Services Department. E. Head Start Program Performance Standards: Regulations applicable to the Program. F. HSS — Human Services System. Oversees the seven Human Services System Departments and fosters concern for social programs within the county and communities as a whole. G. POI — Principle Owner Information form complies with Federal and State reporting requirements. H. PSD — Preschool Services Department has operated the Head Start/State Preschool Program for the past thirty-five years. I. SDE —State Department of Education is the State-funding source for this contract. J. Site Locations : a. SAN BERNARDINO CITY - PARKS & RECREATION 2969 Flores Street San Bernardino, California 92405 K. USDA— United States Department of Agriculture II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES Delegate Agency agrees to: A. Perform all activities for the Head Start/State Preschool Program, as approved in the ACF/State Preschool grants to the County, for 4 classes of 17 children each, for a period of one hundred seventy (170) days in a satisfactory manner. B. The Delegate shall comply with Head Start Program Performance Standards 45 CFR, Part 1304.50 (Program Governance and Appendix A-Governance and Management Responsibilities dated November 5, 1996), as it pertains to parents in decision making. The program shall be conducted in compliance with Head Start/State Preschool Program funding sources' guidelines and requirements, approved budget attached, all County requirements and directives and any special conditions that may from time to time be requested. C. Submit to the County, such reports as may be required by ACF and State Preschool directives, or by the County, according to but not limited to the following schedule: 1. All program and fiscal records must be retained for five (5) years. 2. Attendance Reports - Due 5th day of each month. 3. Audit Report - as required. 4. Final Financial Reports, for ACF, due September 15th, annually. Page 3 of 15 A& ...... 6. Provide copies of the monthly menu to the PSD Administrative Office two weeks prior to the beginning of the month, and shall provide sufficient copies of the menu to each site for each family. 7. Provide to PSD Administrative Office, on an annual basis, a nutritional analysis of each month's menu to ensure meals are meeting the daily nutritional needs for children. 8. Meet with small committees of parents of children enrolled in the Program in order to solicit input on menu planning. 9. Provide substitutions for children with physician-documented allergies, e.g. juice for milk, chicken or beef for pork, etc. 10. Adjust meal quantities to accommodate enrollment fluctuations. 11. Provide copies of food specifications for commercially prepared items, and standardized recipes for food cooked from scratch, to the County at the beginning of each program year. 12. Supply all required disposable service ware necessary for daily food service for all meal types, e.g. paper plates, plastic sporks, napkins, cups, etc. 13. Conduct a non-profit food service operation and use income accruing to its food service operations only for program purposes. 14. Maintain storage, preparation and service areas of food within proper sanitation and health standards in conformance with applicable State and local laws and regulations. 15. Accept cash-in lieu of commodities in the amount established for the fiscal year in accordance with regulations. Total payment to an institution including cash for commodities shall not exceed total program costs less cash income to the program. 16. Ensure that chairs, tables and eating utensils will be suitable for the size and developmental level of the children. IV. DELEGATE AGENCY GENERAL RESPONSIBILITIES A. In the performance of this Contract, Delegate, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the County of San Bernardino. B. Without the prior written consent of County, this Contract is not assignable by Delegate either in whole or in part. C. Delegate agrees not to enter into any subcontracting agreements for work contemplated under the Contract without first obtaining written approval from the Assistant County Administrator — Human Services System. Any subcontractor shall be subject to the same provisions as Delegate. Delegate shall be fully responsible for the performance of any subcontractor. D. Delegate will maintain all records and books pertaining to the delivery of services under this Contract and demonstrate accountability for contract performance. Said records shall be kept and maintained within the County of San Bernardino. County shall have the right upon reasonable notice and at reasonable hours of business to examine and inspect such records and books. E. Maintain all fiscal, statistical and management books and records pertaining to the program. Records include, but are not limited to, monthly summary sheets, food invoices, menu production records and other primary source documents. Page 5 of 15 observed or suspected incidents of child abuse to a mandated reporting party, within the program, who will ensure that the incident is reported to the appropriate agency. Provision of or arrangement of training in child abuse reporting laws (Penal Code, Sections 11164 et seq.) for all employees, agents, consultants, and volunteers, or verification that such persons have received training in the law within thirty (30) days of employment/volunteer activity. M. Delegate shall obtain from the Department of Justice (DOJ), records of all convictions involving any sex crimes, drug crimes, or crimes of violence of a person who is offered employment or volunteers for all positions in which he or she would have supervisory or disciplinary power over a minor, as provided for in Penal Code Section 11105.3. A copy of a license from the State of California is sufficient proof of DOJ clearance. N. Delegate shall not employ in any capacity, paid or volunteer, any person who has been convicted of any crime of violence or of any sexual crime and shall, upon discovery of such, terminate the employment of said person. Delegate shall investigate all incidents where an applicant, employee, intern or volunteer has been arrested for any crime listed in penal Code Section 11105.3 and shall take action to either deny employment or terminate where the investigation shows that the underlying conduct associated with the arrest renders the person unsuitable for employment, internship, or volunteer services. Delegate shall immediately notify the County concerning the arrest and/or conviction, for other than minor traffic offenses, of any paid employee, agent consultant, intern or volunteer staff, when such information becomes known to Delegate. O. Delegate shall make every reasonable effort to prevent employees, consultants or members of its governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others, such as those with whom they have family, business, or other ties. In the event County determines a conflict of interest exists, any increase in Cns+s accnrinterl With the ronflirt of interest may be disallowed by County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Delegate's officers, agents, or employees have family, business or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicants and such persons have successfully competed for employment with other applicants on a merit basis. P. Delegate shall maintain in accordance with County Risk Manager requirements such insurance as will fully protect Delegate and County from any and all claims under any worker's compensation act or employer's liability laws, and from any and all claims of whatsoever kind or nature for the damage to property or for personal injury, including death, or violation of civil rights claim made by anyone whomsoever which may arise from any negligent act carried on under this Agreement, either by Delegate, any subcontractor or by anyone directly or indirectly engaged or employed by either of them. Delegate agrees to and shall comply with the following indemnification and insurance requirements: 1. Indemnification - The Delegate agrees to indemnify, defend and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and /or liability arising from Delegate's acts negligent or illegal, errors or omissions and for any cost or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. 2. Insurance - Without in anyway affecting the indemnity herein provided and in addition thereto, the Delegate shall secure and maintain throughout the Contract the following types of insurance with minimum limits as shown: a. Worker's Compensation -A program of Workers' Compensation insurance or a State- approved Self Insurance Program in amount or form to meet all applicable requirements of the Labor code of the State of California, including Employer's Liability Page 7 of 15 less than one million dollars ($1,000,000) shall satisfy all requirements contained in said other provisions of this article. Q. Delegate agrees to and shall comply with the County's Child Support Compliance Program requirements: 1. Delegate's Warranty of Adherence to County's Child Support Compliance Program. Delegate acknowledges that County has established a goal of ensuring that all individuals who benefit financially from County through contract are in compliance with their court-ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise imposed upon County and its taxpayers. As required by County's Child Support Compliance Program (County Code Section 110.0101 et seq.) and without limiting Delegate's duty under this contract to comply with all applicable provisions of law, Delegate warrants that it is now in compliance and shall during the term of this contract maintain compliance with employment and wage reporting requirements as required by the Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or District Attorney Notices of Wage and Earnings Assignment for Child or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b). Delegate hereby acknowledges the County may require the Delegate to submit a completed Principal Owner Information (POI) Form upon the request of the District Attorney. 2. Termination for Breach of Warranty to Maintain Compliance with County's Child Support Compliance Program. Failure of Delegate to maintain compliance with the requirements set forth in the preceding paragraph shall constitute a default by Delegate under this contract. Without limiting the rights and remedies available to County under law or under any other provision of this contract, failure to cure such default within 90 days of notice by the San Bernardino County Department of Child Support shall be grounds upon which the County Board of Supervisors may terminate this contract. R. Delegate shall comply with all applicable laws, statutes, ordinances, administrative orders, rules or regulations relating to its duties, obligations and performance under the terms of the Contract and shall procure all licenses and pay all fees and other charges required thereby. Delegate shall maintain all required licenses during the term of this Contract. Failure to comply with the provisions of this section may result in immediate termination of this Contract. S. Delegate shall comply with all applicable local health and safety clearances, including fire clearances, for each site where services are provided under the terms of this Contract. T. Delegate agrees to comply with the provisions of the Equal Opportunity Program of the County of San Bernardino as well as Executive Order 11246, as amended by Executive Order 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964 (and Division 21 of the Department of Social Services Manual of Polices and Procedures and California Welfare and Institutions Code, Section 1000), the California Fair Employment and Housing Act, and other applicable Federal, State, and County laws, regulations and policies relating to equal employment or social services to welfare recipients, including laws and regulations hereafter enacted. Delegate shall not unlawfully discriminate against any employee, applicant for employment, or service applicant or recipient on the basis of race, national origin or ancestry, religion, sex, marital status, age, political affiliation or disability. Information on the above rules and regulations may be obtained from the Human Services System (HSS) Contract Compliance Designee at (909) 388-0255. U. Delegate agrees to comply with all applicable provisions of the Americans with Disabilities Act (ADA). Page 9 of 15 provided herein, shall be in full payment for all Delegates' services and expenses incurred in the performance hereof, including travel and per diem. B. The Delegate will contribute $71,150.00 to the program funds. Such contributions shall be in cash in the amount of$-0-, and in-kind in the amount of$71,150.00, per Attachment - B. C. The County agrees to reimburse the Delegate for authorized expenditures. The Delegate will submit to the County statements that are sufficient to support payment under the County's accounting procedures established or approved by the County's Controller. Within thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the Delegate receive reimbursement exceeding $228,962.00, except as if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. D. For food services, the Delegate will provide invoices once a month to PSD Finance Department not later than the tenth (10'h) day of each month for the previous month's activities. Invoices shall include, and be based upon the actual number of meals served. E. Delegate will maintain record control over all non-expendable property purchased, including all office machinery and office furniture, regardless of value. Record control means: (1) Written records furnishing item description, serial and/or model number, acquisition cost and document number and date; (2) all pieces of property shall be tagged for purpose of identification; (3) an inventory of property shall be submitted to the County annually; (4) disposal, loss or destruction of property shall be properly documented, with copies of such documentation furnished to the County within thirty (30) days following the occurrence causing the same. Non-expendable property is any article having a service life in excess of one (1) year and which cannot be correctly described as either materials or supplies. Title to this property, whether purchased or donated as non-Federal share contribution, shall be determined in accordance with ACF and State Preschool guidelines. Any purchase in excess of five thousand dollars ($5,000) not approved in the original budget must be approved in writing by the funding sources. F. Costs for services under the terms of this Contract will be incurred during the contract period except as approved by County. Delegate will not use current year funds to pay prior or future year obligations. G. Funds made available under this Contract shall not supplant any federal, state or any governmental funds intended for services of the same nature as this Contract. Delegate shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations, which have been paid by another source of revenue. Delegate agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County. H. County is not liable for the payment of any taxes, other than applicable sales or use tax, resulting from this Contract however designated, levied or imposed, unless County would otherwise be liable for the payment of such taxes in the course of its normal business operations. I. Keep full and accurate records of its food service operation to serve as a basis for claim for reimbursement, and for audit and review purposes. The records to be kept must include the following: a. Daily attendance records b. Daily meal count, by types of meals served for both children and adults. C. Menu planning worksheet, including specific type and amount of food used. d. Monthly inventory records to determine cost of food. e. Program expenditures supported by invoices, receipts, or other proof of expenditures for food and labor. Page 11 of 15 4. Offset against any monies billed by Delegate but yet unpaid by County those monies disallowed pursuant to Item "2" of this paragraph; and/or 5. Impose liquidated damages which will reduce the total reimbursable amount of the Contract by the amount(s) levied and not claimable by Delegate. This remedy shall only be used when reasonable efforts to correct a performance or violation deficiency have failed to correct the problem, or in circumstances of unacceptable or negligent performance of Delegate as determined by County. There is no limit to the number of adjustments County may levy per each instance. 8 6. Terminate this Contract and be relieved of the payment of any consideration to Delegate should Delegate fail to perform the covenants herein contained at the time and in the manner herein provided. In event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Delegate under this Contract and the balance, if any, shall be paid by the Delegate upon demand. IX. TERM This Contract is effective as of September 1, 2000 and expires June 30, 2001, but may be terminated earlier in accordance with provisions of Article X of the Contract. X. EARLY TERMINATION A. The County may terminate the Contract immediately under the provisions of Article VII of the Contract. In addition, the County may terminate the Contract without cause by serving a written notice to the Delegate thirty (30) days in advance of termination. The Assistant County Administrator — Human Services System is authorized to exercise the County's rights with respect to any termination of this Contract. B. Delegate will only be reimbursed for costs and uncancelable obligations incurred prior to the date of termination. Delegate will not be reimbursed for costs incurred after the date of termination. XI. GENERAL PROVISIONS A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to the following respective addresses listed below. Delegate: San Bernardino City- Parks & Recreation 547 North Sierra Way San Bernardino, CA 92410 County: County of San Bernardino Human Services System Attn: Contract Administration 150 S. Lena Road San Bernardino, CA 92415-0515 B. Nothing contained in this Contract shall be construed as creating a joint venture, partnership or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the Party hereto. Page 13 of 15 COUNTY OF SAN BERNARDINO Sa ern rdin&Ci - Pa s nd Recreation (Print r type a, o r do ,co pany,contractor, etc.) t ► OD By Jon ClAlikels, Chairman, Board ofTupervisors ( d si 'arur -si in blue ink) Dated: AUG 2 9 2M Name_ Gordon McGinnis SIGNED AND CERTIFIED THAT A COPY OF THIS Mayor Pro Tem DOCUMENT HAS BEEN DELIVERED TO THE Title _ Designee CHAIRMAN OF TNE, �Q . pf; upervisors Dated: By / �'! Address 547 North Sierra Way San Bernardino, CA 92410 Approve,, Legal ,1RL-),NO Cn Reviewed by Contract Compliance Reviewed for Processing CI , la L M' ' y�',t Do- Regina Coleman,County Counsel Tanya Bratton; ontract Compliance Agency Administrator/CAO Date if— �� Date ���' Date Page 15 of 15 COE/CNFOO CUPICCC Ici/sB Appendix 400.3 ATTACHMENT,A CCFP MEAL PATTERNS FOR OLDER CHILDREN Ages one to Ages.three to Ages six through BREAKFAST three years Sa years twelve years - Milk, fluid 1/1 cup '/, cup 1 cup - Vegetable, fruit,or full-strength juice '/4 cup 'h.cup 'fz cup - Grains/breads (whole grain or enriched): bread, '/z slice '/a slice I slice or rolls,muffins,etc. '/s serving 1/2 serving 1 saving or cold dry cereal, (volume or weight,whichever is less) '/, cup or 1/3 oz Ira cup or'/�oz %cup or 1 oz or cooked cereal,pasta,noodle products,or cereal grains 'h cup '/4 cup '/3 cup LUNCH OR SUPPER - Milk, fluid '/a cup 3/4 cup I cup • Vegetable and/or fruit(two or more kinds) %,cup total '/z cup total '/.cup total Grains/breads (whole grain or enriched): bread 1/1 slice '/Z slice 1 slice or rolls,muffins,etc. 1/2 serving 1/2 serving 1 serving or cooked, pasta,noodle products,or cereal grains 'A cup V,cup +/a cup - Meat/meat alternates Lean meat,fish,or poultry(edible portion as served) 1 oz I'A oz 20Z or cheese(natural or processed) I oz IVI oz 2 oz or cottage cheese,cheese food/che-se spread substitute 1/,cup or 2 oz 3/8 cup or 3 oz '/a cup or 4 oz or egg 1 egg 1 egg f e z or cooked dry beans,or peas* '/4 cup 3/8 cup 1/2 cup or peanut butter,reduced-fat peanut butter,soynut butter 2 Tbsp. 3 Tbsp. 4 Tbsp. or other nut or seed butters or peanuts,soynuts,tree nuts, roasted peas,or seeds*** '/z oz** 314 oz** 1 oz** or yogurt,plain or flavored,unsweetened or sweetened '/a cup 3/4 cup I cup or an equivalent quantity of any combination of the above meat and meat alternates, AM OR PM SUPPLEMENT(select two of these four components)*** ■ Milk,fluid '/z cup '/z cup 1 cup - Vegetable, fruit,or full-strength juice 1/2 cup '/a cup 3/4 cup • Grains/breads(whole grain or enriched); bread 1/2 slice 1/2 slice 1 slice or rolls, muffins, etc. '/a serving '/a serving 1 serving or cold dry cereal(volume or weight,whichever is less) '/,cup or 1/3 oz 1/3 cup ar'/2 oz 3/, cup or 1 oz or cooked cereal,pasta,noodle products,or cereal grains '/,cup V,cup cup • Meat/meat alternates Lean meat,fish,or poultry(edible portion as served) 1/2 oz 1/a oz I oz or cheese(natural or processed) '/a oz 1/1 oz 1 oz or cottage cheese,cheese food/checsz spread substitute 1/8 cup or I oz 1/8 cup or 1 oz 1/, cup or 2 oz or egg yy egg 1/2 egg I egg or yogurt,plain or flavored,unsweetened or sweetened**** 1/,cup 1A cup +/z cup or cooked dry beans,or peas* 118 cup 1/8 cup '. 1/,cup a r peanut butter,reduced-fat peanut butter,soynut butter, 1 Tbsp 1 Tbsp 2 Tbsp. or other nut or seed butters or peanuts,soynuts,tree nuts,roasted peas,or seeds 1/2 oz '/x oz 1 oz or an equivalent quantity of any combination of the above meat and meat alternates. * Dried beans or dried peas may be used as a meat alternate or vegetable component,but cannot be counted as both in the same meal. ** No more than 50 percent of the requirement shall be met with nuts or seeds.Nuts or seeds must be combined with another meadmeat alternate to fulfill the requirement.To determine combinations,l oz.of nuts or seeds Is equal to 1 oz of cooked lean melt,poultry,or rish. Roasted peat can count as it meat alternate or vegetable component,but cannot be counted as both in the same meal. *** juice cannot Ix served when milk is served is the only other component **** If yogurt is used as the meat component In supplements,milk cannot be used to satisfy the second component requirement Commercially added fruit or nuts in flavored yogurt cannot be used to satisfy the second component requirement In supplements. ATTACHMENT- B PRESCHOOL SERVICES DEPARTMENT 2000-01 SAN BDNO. PARKS &RECREATION 4 CLASSES OF 15 A. PERSONNEL TOTAL SITE SUPERVISOR $22,979 3 TEACHERS $59,643 TEACHER $18,376 4 TEACHER AIDE $32,476 CLERK $12,990 TOTAL $146,464 B. FRINGE BENEFITS RETIREMENT $7,979 MEDICARE $2,124 HEALTH INSURANCE $33,134 WORKERS COMP $5,126 SUI $366 TOTAL $48,729 E. SUPPLIES CLASSROOM $1,000 OFFICE $700 POSTAGE $71 EQUIPMENT $500 TOTAL $2,271 F. CONTRACTUAL FIELD TRIP $802 TOTAL $802 Page 1 of 2 PRESCHOOL SERVICES DEPARTMENT 2000-01 SAN BDNO. PARKS & RECREATION 4 CLASSES OF 15 H. OTHER TOTAL PARENT ACTIVITY $200 EQUIP. MAINT/REPAIR $500 FOOD $300 TELEPHONE $700 ADMISSIONS $400 TOTAL $2,100 GRAND TOTAL $200,366 NON FEDERAL SHARE ADMINISTRATION $12,850 VOLUNTEERS $6,210 SPACE COSTS $50,030 OVERHEAD FINANCE $2,060 TOTAL $71,150 Page 2 of 2 HUMAN SERVICES SYSTEM COUNTY OF SAN BERNARDINO HUMAN SERVICES SYSTEM dAN 6f4NAR�1 JOHN F.MICHAELSON Assistant County Administrator Reply to:Helen M.Cortez ❑x 150 S Lena Road San Bernardino,CA 92415-0515 September 11, 2000 City of San Bernardino Parks &Recreation Attn: Annie Ramos, Director 547 North Sierra Way San Bernardino, CA 92410 92324 RE: Board of Supervisors Approved Contract Award for Delegation of Activities and Food Service - Fiscal Year 2000 - 2001 Enclosed is your copy of Contract# 00-890 with your agency to provide a Head Start/State Preschool Program and food service under the Grantee, the San Bernardino Board of Supervisors and supervision of the County's Preschool Services Department. Please remember to submit your Certificate of Insurance as per contract compliance, Section IV, paragraph 3, #6. Proof of Coverage (page 8-15). I will be serving as the contract representative for this contract. If you have any questions or require assistance,please feel free to contact me directly. Also, any notices pursuant to the contract should be sent to the address below: Helen M. Cortez, Contract Specialist County of San Bernardino Human Services System - Contract Administration 150 S. Lena Road San Bernardino, CA 92415-0515 Additionally, according to the contract, any modification, change or addition to the scope of work or any other aspect of this contract must be executed via contract amendment. Any such amendment must first be submitted to this office for approval and usually requires prior approval from the County Board of Supervisors. As such, please understand that County staff do not have the authority to authorize any changes and any payment request based on an unauthorized change will not be honored. Thank you for your assistance. If you have any further questions, please contact me at(909) 387- 2444. Sincerely, Helen M. Cortez Contract Administration