HomeMy WebLinkAbout22- parks, recreation & Community Services C TY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:Annie F. Ramos, Director Subject: Resolution authorizing increases in the
annual purchase order amounts to Van
Dept: Parks, Recreation & Community Services Dept. Herrick Landscaping and RP Landscaping
Date: July 24, 2000 for the provision of non-routine landscape
maintenance services and the purchase of
related materials.
Synopsis of Previous Council Action:
07/06/98 Resolution#98-190 adopted, approving a 3-year contract with Van Herrick's Landscaping
07/06/98 Resolution#98-189 adopted, approving a 3-year contract with R. P. Landscaping
Recommended motion:
Adopt Resolution
( SOnaturel/
Contact person: Ed Yelton Phone: 384-5130
Supporting data attached: Staff Report Ward: All
FY 1999-
FUNDING REQUIREMENTS: Amount: $24,000 FY 2000-2001
Source: (Acct. No.) 001-382-5506
(Acct. Description) Landscape Contracts
Finance:
Council Notes:
�t D
08/07/00 Agenda Item No.
STAFF REPORT
Subject
Resolution authorizing increases in the annual purchase order amounts to Van Herrick
Landscaping and RP Landscaping for the provision of non-routine landscape
maintenance services and the purchase of related materials.
Background
In July of 1998, the Mayor and Common Council authorized the execution of three-year
annual contracts between the City and Van Herrick Landscaping (Reso #98-190) and
RP Landscaping (Reso #98-189) for the provision of routine landscaping services.
Contracts were issued to the (2) two low responsible vendors. The contract with Van
Herrick Landscaping was issued in an amount not to exceed $132,956 annually. During
the first year of the contract (FY 1998-99), $132,190.70 was paid to Van Herrick's for
landscaping services. The total amount of work completed by Van Herrick's in FY 1999-
2000 is $143,587.
The contract with RP Landscape was issued in an amount not to exceed $157,536
annually. During the first year of the contract, $157,476.53 was paid to RP Landscape.
The total amount of work completed by RP Landscape in FY 1999-2000 is $160,065.43.
The Parks Division in their original estimates did not factor unforeseen repairs due to
vandalism, irrigation component replacement, plant material replacement, and major
tree trimming. Only routine maintenance was calculated into original estimates.
The Parks and Recreation Department is requesting that the Mayor and Common
Council authorize an increase in the annual purchase order amount to Van Herricks by
$10,631 for FY 1999-2000, bringing the total amount to $143,587. For FY 2000-2001,
an increase of $12,000 is requested, bringing the total annual amount for FY 2000-2001
to $144,956.
The Parks and Recreation Department is also requesting that the Mayor and Common
Council authorize an increase in the annual contract amount to RP Landscape by
$2,529.43 bringing the total amount to $160,065.43 for FY 1999-2000. For FY 2000-
2001, an increase of $12,000 is requested, bringing the total annual amount for FY
2000-2001 to $169,536. The third and final year of both contracts will expire on 6/30/01
and the Parks Division will go out to bid again at that time for these services and
materials.
Financial Impact
Sufficient funding for these contracts was included in the Parks and Recreation
Department's FY 1999-2000 and FY 2000-2001 budgets, 001-382-5506 (landscape
contracts).
Recommendation
Adopt Resolution
1 RESOLUTION NO.
2 RESOLUTION AUTHORIZING INCREASES IN THE ANNUAL PURCHASE
ORDER AMOUNTS TO VAN HERRICK LANDSCAPING AND RP LANDSCAPING
3 FOR THE PROVISION OF NON-ROUTINE LANDSCAPE MAINTENANCE
4 SERVICES AND THE PURCHASE OF RELATED MATERIALS.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Van Herrick Landscaping and RP Landscaping provide routine
8 landscaping services through a multi year annual contract. Van Herrick Landscaping and RP
9
10 Landscaping also provide non-routine services associated with vandalism repairs, plant
material replacement, replacement of irrigation components and major tree trimming. Pursuant
11
12 to this determination the Purchasing Manager is hereby authorized and directed to increase the
13 annual purchase order amounts for Van Herrick Landscaping by $10,631 for FY 1999-00 and
14 $12,000 for FY 2000-01 and to RP Landscaping by $2,529.43 for FY 1999-00 and by$12,000
15 for FY 2000-01.
16 SECTION 2. The authorization to execute the above referenced Annual Purchase
17
18 Order is rescinded if the purchase order is not issued within sixty (60) days of the passage of
�M this resolution.
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1 RESOLUTION AUTHORIZING INCREASES IN THE ANNUAL PURCHASE
ORDER AMOUNTS TO VAN HERRICK LANDSCAPING AND RP LANDSCAPING
2 FOR THE PROVISION OF NON-ROUTINE LANDSCAPE MAINTENANCE
3 SERVICES AND THE PURCHASE OF RELATED MATERIALS.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5
6 and Common Council of the City of San Bernardino at a meeting thereof, held on the
7 day of , 2000, by the following vote, to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 LIEN
11 McGINNIS
12 SCHNETZ
13
SUAREZ
14
15 DEAN-ANDERSON
16 McCAMMACK
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of , 2000.
20
21
Judith Valles, Mayor
22 City of San Bernardino
23 Approved as to
Form and legal content:
24
JAMES F. PENMAN,
25 City Attorney
26 By:
27 os 7- d1b
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