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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: William Woolard, Interim Director Subject: Authorization to execute Contract
Change Order No. One with J. Cardenas
Dept: Development Services Construction—construction of sidewalk
access ramps at various locations.
Date: July 18, 2000 MCC Date: 8/07/2000
File: 1.7149
Synopsis of Previous Council Action:
6/06/99 Allocated $50,000 in the 1999/00 CIP for installation of disabled access ramps at
various locations.
5101100 Adopted Resolution awarding contract to J. Cardenas Construction for construction of
sidewalks and disabled access ramps at various locations, per Plan No. 10020, and
authorization for the Director of Finance to amend the FY 99/00 budget and transfer funds.
7/10/00 Allocated $250,000 in the 2000/01 CIP for installation of disabled access ramps at
various locations.
Recommended Motion:
That Contract Change Order No. One to the contract with J. Cardenas Construction be
approved for construction of sidewalk access ramps at various locations for a total Change
Order amount of$12,826.25, increasing the contract total from $37,710.05 to $50,536.30.
Laaw
William Woolard
Contact person: Michael Grubbs, Sr. Civil Engineer Phone: 5179
Supporting data attached: Staff Report Ward: All
FUNDING REQUIREMENTS: Amount: $12,826.25
Source: (Acct. No.) 129-367-5504-7202
Acct. Description: Disabled Access Ramps - Citywide
Finance: C _
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization to execute Contract Change Order No. One with J. Cardenas Construction—
construction of sidewalk access ramps at various locations.
Background:
On May 1, 2000, the City entered a contract with J. Cardenas Construction for construction of
sidewalk access ramps at various locations per Plan No. 10020.
After start of construction, a request was received from the City Attorney's Office to expedite
the installation of new or modified ramps at seven additional locations to meet current ADA
requirements. This request was a result of citizen complaints regarding lack of access. The
locations of the additional new or modified ramps are described under Item 1 below.
Contract Change Order No. One consists of the following items:
Descii tion of Change Cost
Item 1: Handicap Ramps, 1,055 SF @ $10.25/SF $10,813.75
Item 2: PCC Sidewalk, 48 SF @ 6.50/SF $312.00
Item 3: 6" Concrete Retaining Curb, 122 LF @ $10.25/LF $1,250.50
Item 4: Relocate Existing Roadside Sign, 2 EA @ $225.00/EA $450.00
Total Cost1F $12.826.25
Item 1: In accordance with terms of a settlement agreement between the City and the
California State Attorney General, the City agreed to install or modify handicap
ramps at several locations within time certain to bring the ramps into compliance with
ADA requirements. The locations are as follows: intersection of Garner Avenue and
Magnolia Avenue—Install four new curb ramps; Hospitality Lane at driveway to 268
W. Hospitality Lane—Modify two existing curb ramps; Northeast corner of Carnegie
Drive and Hospitality Lane—Modify one existing curb ramp.
The Contractor is requesting additional compensation due to substantial distance from
his original work area and additional traffic control measures necessary due to
heightened traffic levels along these routes.
Item 2: Some sidewalk has to be removed and replaced to provide a smooth, handicap
accessible path to the new or modified curb ramp.
Item 3: Due to limited clearance a retaining curb has to be added at several locations in order
to provide adequate width for a handicap accessible path of travel.
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Item 4: Two roadside signs had to be relocated to clear the new improvements.
Original Contract Amount $37,710.05
Amount of Change Order No. One $12,826.25
Amended Contract Price $50,536.30
Additional time to complete Contract due to Change Order.........20 Working Days
Financial Impact:
The amount of Change Order Number One exceeds the contingency amount initially approved
as part of the contract on May 1, 2000. However, the additional handicap ramps in question
would have been a part of a subsequent project funded from the same account in any event.
They were included as a change order to this contract in an effort to meet the schedule agreed
to with the Attorney General's office.
The funds are available in Account No. 129-367-5504-7202 (Disabled access ramps—
Citywide).
Recommendation:
That Contract Change Order No. One to the contract with J. Cardenas Construction be
approved for construction of sidewalk access ramps at various locations, for a total Change
Order amount of$12,826.25, increasing the contract total from $37,710.05 to $50,536.30.
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