HomeMy WebLinkAbout05.F- Information Technology RESOLUTION (ID # 3798) DOC ID: 3798
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jason Suarez M/CC Meeting Date: 05/04/2015
Prepared by: Jason Suarez, (909) 384-
5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
a Budget Transfer and Issuance of a Purchase Order for a Replacement Storage Area
Network (San) Device Used Within the Public Safety (Police and Fire) Computer
System Infrastructure. (#3798)
Current Business Registration Certificate: No
Financial Impact:
Purchase Order amount: $56,355.44
Account No. 679-250-0062*5702
Account Description: Computer Equipment
Balance as of 4/21/2015: $6,264.79
Balance after approval of this item: $6,264.79
Account No. 679-250-0062*5172
Account Description: Equipment Maintenance
Balance as of 4/21/2015: $83,648.62
Balance after approval of this item: $27,293.18
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
February 1, 2010 - Resolution 2010-21 authorized the purchase of a police facility digital
surveillance camera system server from Dell Computers Inc., of Round Rock, Texas.
Background:
The Public Safety Group of the Information Technology Department maintains five data
storage systems that store data for the Police and Fire Departments. One the data
storage systems that was originally purchased for the Police Department's facility
surveillance camera system (Dell Equall-ogic PS6000) went out of support on April 22,
2015.
The Tintri T820 data storage system was selected as the replacement data storage
system after researching different data storage systems. This decision was made after
evaluating functionality of data storage systems from different vendors such as Tintri,
EMC, Dell, Exagrid, Pure Storage and Nimble Storage.
The Tintri solution has shown to have the best performance, which includes analytical
Updated: 4/29/2015 by Steven Graham Packet Pg. 106
3798
tools, and management tools that the other products did not provide. Three quotes
were obtained for the Tintri product and P1 Technologies submitted the lowest quote.
Additional Financial Impact Notes:
The available funding for this requested purchase came from reductions in annual
maintenance services during the year from the following items:
Maintenance Description Savings Reason
PD UPS modification: $8,510 Modifications were made in-house
NICE Logger Maintenance: $9,200 System was replaced mid-year
Virtual System Maintenance $35,352 Paid for 1 year instead of 3 years
Blue Team/IA Pro Maintenance $3,000 Paid for by PD
Citation Writer Maintenance $2,023 Reduction in the citation writers
Total $58,085
Funding for the $56,355.44 purchase will require a budget transfer of $56,355.44 from
account number 679-250-0062*5172 (Equipment Maintenance) to 679-250-0062*5702
(Computer Equipment).
City Attorney Review:
Supporting Documents:
Tintri - P1 Technologies T820 SAN - Resolution (DOC)
Tintri Three Quotes (PDF)
Updated: 4/29/2015 by Steven Graham Packet Pg. 107
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING A BUDGET TRANSFER AND ISSUANCE OF Zr-
3 A PURCHASE ORDER FOR A REPLACEMENT STORAGE AREA NETWORK
(SAN) DEVICE USED WITHIN THE PUBLIC SAFETY (POLICE AND FIRE) E
4 COMPUTER SYSTEM INFRASTRUCTURE. N
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF o
6 SAN BERNARDINO AS FOLLOWS: o
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7 SECTION 1. The Director of Finance, or designee, is hereby authorized to transfer
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$56,355.44 from account number 679-250-0062*5172 to account number 679-250- U
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0062*5702.
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11 SECTION 2. The Director of Finance, or designee is hereby authorized to issue a purchase in
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12 order in the amount of $56,355.44 to P1 Technologies for the purchase of a storage area �.
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network device described in P 1 Technologies' quote number P 1 HQ4286-E. The Purchase v
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Order shall read, "T820 Storage Hardware, Support and Services, not to exceed $56,355.44." M
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Packet Pg. 108
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING A BUDGET TRANSFER AND ISSUANCE OF
2 A PURCHASE ORDER FOR A REPLACEMENT STORAGE AREA NETWORK
(SAN) DEVICE USED WITHIN THE PUBLIC SAFETY (POLICE AND FIRE)
3 COMPUTER SYSTEM INFRASTRUCTURE. tl
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 N
6 and Common Council of the City of San Bernardino at a meeting o
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7 thereof,held on the day of , 2015,by the following vote, to wit: o
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8 Council Members: AYES NAYS ABSTAIN ABSENT co
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MARQUEZ
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BARRIOS °
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12 VALDIVIA
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13 SHORETT
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NICKEL �
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JOHNSON °
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17 MULVIHILL
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19 Georgeann Hanna, City Clerk 00
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The foregoing Resolution is hereby approved this day of 92015. —°°
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23 R. Carey Davis, Mayor a
24 City of San Bernardino
25 Approved as to form:
Gary D. Saenz, City Attorney E
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� 27 By: a
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Packet Pg. 109
Quotation
Number P1 HQ4286-E
ate Apr 21, 2015
Sales Rep Nick Stocking
720-224-5140 T E C H N O is O G I E S
City of San Bernardino P1 Technologies
Michael Karschner 3701 Highland Ave. Suite 300
300 North D Street Manhattan Beach, CA 90266 L
San Bernardino CA 92418
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Phone (909) 384-5743 Phone 720-224-5140 E
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Fax Fax 310-356-3487 u,
Tintri T820 w/1 Year of Support Cn
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Hardware and Software (D
1 SYS-T820 T820, Base SW license& 1 yr HW warranty $41,625.00 $41,625.01 cNa
2 PC-NA-6Ft-15A Power cord, North America,6Ft, 15Amps $0.00 $0.01 L
SubTotal $41 f
,625.01 n.
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Maintenance- 1 Year Support o
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1 SUP-T820-PLAT-1YR Platinum Support,T820, HW+Base SW-1yr $7,992.00 $7,992.01 0)
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SubTotal $7,992.01
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Professional Services o
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1 P1-PS-INSTALL Install and Implementation $2,400.00 $2,400.01
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SubTotal $2,400.01 ti
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Subtotal $52,017.00 0=
Tax $4,058.44 Cy
Shipping $280.00 L
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FOB Point Destination c
Payment terms: Net 30
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Installation: Billable Upon Request
Warranty: Standard Mfg Warranty E
Quote valid: 60 Days U
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PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICE
TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED-GENERALLY ALL HARDWARE COMPUTER COMPONENTS
PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY
04/21/15 16:20:24 P1 Technologies,Inc. - Confidential and Proprietary I Packet Pg. 110
CiDWG.com 80t1.594.423S of
SALES QUOTATION
QUOTE NO. ACCOUNT NO. DATE
16JRNTG 9694800 4!2/2015
SHIP TO:
SBPD
BILL TO: Attention To:ATTN:MICHAEL KARSCHNER
MIKE KARSCHNER 710 N D ST
300 N DST IT B BUILDING
SAN BERNARDINO,CA 92401
Accounts Payable Contact:MICHAEL
SAN BERNARDINO,CA 92418-0001 KARSCHNER 909.384.5743 I'
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Customer P.O.#TINTRI_T820_BASIC *;
Customer Phone#909.384.5743 QUOTE to
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ACCOUNT METHOD •
DROP SHIP-COMMON Net 30 Days-Govt G
ANDREW SIMPLOT 877.368.4403 n•
CARRIER State/Local C
QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE
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1 3557613 TINTRI T820,BASE SW, 1 YR HW 75,096.76 75,096.76 rn
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Mfg#:SYS-T820
Contract: National IPA Technology Solutions
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SUBTOTAL 75,096.76 N
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TAX 6,195.48
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Please remit payment to:
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CDW Government 75 Remittance Drive O
230 North Milwaukee Ave. Suite 1515
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Vernon Hills, IL 60061 Fax:847.371.7311 Chicago, IL 60 67 5-1 51 5
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This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at
http://www.cdwg.com/content/terms-conditions/product-sales.aspx packet Pg. 111
For more information, contact a CDW account manager.
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