HomeMy WebLinkAbout05.J- Parks, Recreation & Community Services 5.J
RESOLUTION (ID # 3767) DOC ID: 3767 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Grant
From: Mickey Valdivia M/CC Meeting Date: 04/06/2015
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation & Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying
the Submission of a Grant Application for Year Three of the Corporation for National
and Community Service's Retired and Senior Volunteer Program, Accepting the Grant
Award, and Appropriating the Grant Funds for the Period of April 1, 2015 through March
31, 2016. (#3767)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: Federal Funds $47,310; Grant Match General Fund
$46,614
Account No. 123-380-0075-0502 (Refer to Line Item Budget as attachment for
description of budget expenses)
Account Description: Senior Services - Retired and Senior Volunteer Program
Balance as of: April 1, 2015 (Start of Grant Cycle)
Balance after approval of this item: Grant: $47,310 + Match $46,614; Total Budget:
$93,924
Please note this balance does not indicate available funding. It does not include non-
encumbered reoccurring expenses or expenses incurred, but not yet processed.
This action requires an appropriation of $47,310 in additional grant fund revenue and
expenditure appropriation using account number 123-380-0075-0502. The City provides
total matching funds for the RSVP program in the amount of$46,614 for a portion of the
salaries and fringe benefits for one full-time program director and a part-time staff
person, as well as some program costs including office supplies, telephone, printing,
and volunteer support. Also part of the match total the City provides an in-kind
contribution in the amount of $753 for the cost of utilities for the program's office space.
The total annual operating budget for RSVP is $93,924.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
2-2-15 - Resolution to ratify the award of an additional one-time augmentation in the
amount of $2,500 in funding for the second year of a 3-Year grant from the Corporation
for National and Community Service for the Retired and Senior Volunteer Program for
staff training and materials and authorize the appropriation of grant expenditures.
f
5-5-2014 - Resolution 2014-119 adopted, accepting a grant award from WalMart
Updated: 4/2/2015 by Georgeann "Gigi" Hanna C I Packet Pg. 125
5.J
3767
Foundation Local Giving Program in the amount of $1,200 and authorizing the Director
of Administrative Services to appropriate grant expenditures.
4-21-2014 - Resolution 2014-98 adopted to accept the grant award of year two of a
three-year Grant Continuation from the Corporation for National and Community Service
for the Retired and Senior Volunteer Program in the amount of $47,310 for the period of
April 1, 2014 through March 31, 2015 and authorize the City Manager to direct the
Administrative Services Director to appropriate additional grant expenditures.
3-17-2014 - Resolution 2014-64 adopted to ratify the submittal of a Grant Application
Renewal to the CNCS for the RSVP in the amount of $47,310 for the period April 1,
2014 - March 31, 2015.
9-16-2013 - Resolution 2013-265 adopted, accepting funding in the amount of $48,810
from the CNCS for the RSVP for the period of 04-01-2013 through 03-31-2014.
2-23-12 - Grant ad-hoc committee recommended approval of resolution by Mayor and
Common Council.
Background:
The City has participated in the federally funded Retired and Senior Volunteer Program
(RSVP) for over 38 years. The Department was notified on December 11, 2014 of the
application deadline of January 23, 2015 for continued funding for Year 3 of a 3-Year
grant with Senior Corps. The second year of a 3-Year grant cycle (2013-2016) from the
Corporation for National and Community Service will end March 31, 2015. During the
most recent program year, 204 participants contributed over 70,000 hours. This grant
will enable the City to continue providing these services that enable individuals ages 55
years and older to put their skills and life experience to work for their communities.
RSVP volunteers serve from a few hours to forty a week providing everything from
supporting senior lunch programs, local hospitals and the San Bernardino County
Sheriff's Department to providing activities at senior centers, and providing disaster
preparedness with the American Red Cross.
The RSVP program provides funds for one full-time RSVP manager, and one part-time
staff person. The two RSVP staff members recruit volunteers, select work sites, make
site visits, and prepare reports to meet grant requirements. RSVP volunteers perform
the service activities and provide transportation to seniors. They also participate with
local law enforcement as Citizens on Patrol (COP) volunteers. RSVP volunteers do not
receive pay, but they can request up to $30 per quarter as reimbursement for their
transportation expenses, which is paid out of grant funds.
Since the grant term dates beginning April 1, 2015 are different from the City's fiscal
year dates, staff needs the allocations to be made timely in order to meet purchasing
commitments and allow the smooth transition of the program into a new grant funded
period.
City Attorney Review:
Updated: 4/2/2015 by Georgeann "Gigi" Hanna C Packet Pg. 126
5.J
3767
Supporting Documents:
RESOLUTION 2015-2016 RSVP Grant Award (DOC)
Exhibit A - Notice of Grant Award RSVP 2015-2016 (PDF)
RSVP 2015-2016 Budget & Budget Narrative (PDF)
RSVP 2015-2016 Grant Application & Instructions (PDF)
4-6add (PDF)
Undated: 4/2/2015 by Georaeann "Giai" Hanna C Packet Pg. 127
5.J.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMISSION OF A GRANT APPLICATION
3 FOR YEAR THREE OF THE CORPORATION FOR NATIONAL AND
4 COMMUNITY SERVICE'S RETIRED AND SENIOR VOLUNTEER PROGRAM,
ACCEPTING THE GRANT AWARD, AND APPROPRIATING THE GRANT FUNDS Q
5 FOR THE PERIOD OF APRIL 1, 2015 THROUGH MARCH 31, 2016.
6
7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF >
SAN BERNARDINO AS FOLLOWS: W
cc
8
SECTION 1. That the Mayor and Common Council of the City of San Bernardino hereby N
9 LO
0
ratify the submission of a grant application for year three of the Corporation for National and
10
11
Community Service's Retired and Senior Volunteer Program (RSVP) in the amount of M
12 $93,924; and,
0
N
13 SECTION 2. That the Mayor and Common Council of the City of San Bernardino hereby
14 accept the grant award in the amount of $47,310 and authorize the Director of Finance, or 3
15 a
designee, to appropriate that amount for the continued operation of the RSVP; and, R
16 L
0
17 SECTION 3. That the Mayor and Common Council of the City of San Bernardino authorize >
Cn
18 the Director of Finance, or designee, to appropriate $46,614 in matching funds to the
N
19 continued operation of the RSVP; and, LO
0
20 SECTION 4. That the appropriations of the grant award and matching funds, together totaling z0
21
$93,924, are for the operation of the RSVP program from April 1, 2015 to March 31, 2016. o
22 cn
W
23
24 /// E
25
a
26 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
27 SAN BERNARDINO RATIFYING THE SUBMISSION OF A GRANT APPLICATION
28 FOR YEAR THREE OF THE CORPORATION FOR NATIONAL AND
1
Packet Pg. 128
5:J:a
I COMMUNITY SERVICE'S RETIRED AND SENIOR VOLUNTEER PROGRAM,
ACCEPTING THE GRANT AWARD, AND APPROPRIATING THE GRANT FUNDS
2 FOR THE PERIOD OF APRIL 1, 2015 THROUGH MARCH 31, 2016.
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a 3
5
meeting thereof, held on the day of , 2015, by the following vote, to wit:
L
6
o.
7 >co
Council Members: AYES NAYS ABSTAIN ABSENT
8
0
MARQUEZ N
9
0
BARRIOS N
10
11 VALDIVIA
12 SHORETT
0
.N
13 NICKEL
14 JOHNSON 3
15 a
MULVIHILL
16
a
17 Georgeann Hanna, City Clerk
18
The foregoing resolution is hereby approved this day of , 2015 N
19 LO
0
20 R. Carey Davis, Mayor z
21 City of San Bernardino j
Approved as to Form: o
22 Gary D. Saenz, City Attorney w
23
By:
24 E
25
a
26
27
28
2
FPacket Pg. 129
EXHIBIT "A" For Official Use Only
Notice of Grant Award Corporation for National and Community Service
601 Walnut Street, Suite 876 1)
Philadephia,PA 19106-3323
etired and Senior Volunteer Program
Grantee
City of San Bernardino EIN: 956000772
300 North D Street San Bernardino CA 92418-0001
Award Information
_ -a
Agreement No.: 138RPCA012 Project Period: 04/61/2013-03/31/2016 3
Amendment No.: 5 Budget Period: 04/01/2015-03/31/2016 Q
CFDA No.: 94.002 Grant Year: 3
is
L
Award Description a
This amendment awards 2015 RSVP funding >Cn
Purpose c
The purpose of this award is to assist the grantee in carrying out a national service program as authorized by the Domestic and N
Volunteer Service Act of 1973,as amended(42 U.S.C.Chapter 22). c
N
Funding Information 1-
Previously This Award/ Total Current
Year 3 Awarded Amendment Year r
This Year M
Total Obligated by CNCS $0 $47,310 $47,310 C
N
Grantee's Unobligated $0 $0 $o rn
Balance(Carryover) c
N
xal Available $0 $47,310 $47,310 a.
Cumulative Funding for Project Period to
Total Awarded in Previous Amendments $98,620
Total CNCS Funds Awarded to Date $145,930 d
r
c
its
L
t9
Funding Source and Amount o
2015--OPE I-P74-OPO-22515-4101 $47,310.00
0
Z
Special Conditions '
Costs allowed under this grant are limited to those categories contained in signed application package dated 3/I7/2015. Q
System for Award Management(SAM.gov)registration must be updated or renewed at least once per calendar year in order to w
maintain an active status to receive federal funding.
c
In addition to all other requirements,this grant shall also be subject to the Uniform Administrative Requirements,Cost E
Principles,and Audit Requirements for Federal Awards at 2 CFR Part 200 and CNCS's anticipated implementing regulations at 2
CFR Part 2205. Z
a
Terms of Acceptance: By accepting funds under this grant,recipient agrees to comply with General Terms and Conditions
found at https://egrants.cns.gov/termsandcondifons/GeneralTermsandCondiflons2Ol41217.pdf,and the Program Terms and
^.onditions found at https:Hegrants.cns.gov/termsandcondidons/RSVPSpecificTerms&Condidons20150114.pdf.Recipient also
grees to comply with assurances and certifications made in the grant application,and applicable federal statutes,regulations
Page 1
For Official Use Only
Packet Pg. 130
For Official Use Only
Notice of Grant Award 601 walnut Street, Suite 876 E
Philadephia,PA 19106-3323
Retired and Senior Volunteer Program
Prantee
City of San Bernardino EIN: 956000772
300 North D Street San Bernardino CA 92418-0001
L
and guidelines. Recipient agrees to administer the grant in accordance with the approved grant application,budgets,
supporting documents,and all other representations made in support of the approved grant application. L
C�
Corporation for National and Community Service: 0-
tn
03/17/2015 cc
0
Signature Date
Merribeth Pentasuglia,215-964-6324
LO
Grants Official o
N
Merribeth Pentasuglia
Name(typed) Gregory Ericksen,310-235-7708
to
Program Official M
Senior Grants Officer
Title o
N
r
O
N
IL
U)
L
3
Q
Y
c
L
0
d
U
O
Z
a
Y
x
w
c
U
E
U
0
ca
r
Q
Page 2
For Official Use Only
Packet Pg. 131
RPT BGT 424.w r
January 22,2015 2:07 PM .LG
RSVP-San Bernardino
City of San Bernardino
ylication ID:15SR170969 Budget Dates:04/01/2013-03/31/2016
Total Amt CNCS Share Grantee Share Excess Amount
erection I.Volunteer Support Expenses
A. Project Personnel Expenses 53,652 31,591 19,378 2,683
B.Personnel Fringe Benefits 2,817 1,605 1,071 141
FICA 0 0 0 0
Health Insurance 7,308 4,020 2,923 365
Retirement 7,004 2,802 3,852 350
Life Insurance 0 0 0 0
Total $17,129 $8,427 $7,846 $856
C. Project Staff Travel Q
Local Travel 100 100 0 0
Long Distance Travel 1,000 1,000 0 0
Total $1,100 $1,100 $0 $0 j
D.Equipment 0-
E.Supplies 1,147 453 694 0
F.Contractual and Consultant Services
I.Other Volunteer Support Costs 1,078 0 1,078 0 0
Criminal Background Check 0 0 0 0 N
Total $1,078 $0 $1,078 $0 C
J.Indirect Costs N
_Section I.Subtotal $74,106 $41,571 $28,996 $3,539 1...
co
Section II.Volunteer Expenses
M
A.Other Volunteer Costs
Meals 0 0 0 0 >
Uniforms 0 0 0 0
Insurance 1,154 632 522 0
Recognition 2,944 1,622 1,322 0 Z
Volunteer Travel 15,720 3,485 12,235 0 y
Total $19,818 $5,739 $14,079 $0
_Section It.Subtotal $19,818 $5,739 $14,079 $0
m
Budget Totals $93,924 $47,310 $43,075 $3,539 06
Funding Percentages 52.3% 47.7% d
Required Match n/a 'a
#of years Receiving CNCS Funds n/a m
to
r
0
N
,
tp
r
0
N
a
a�
E
s
U
R
Q
m424A Modified SF-424A(4/88 and 12/97)
Page 1
Packet Pg. 132
5.J.c
Budget Narrative: RSVP-San Bernardino for City of San Bernardino
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
.............-------......................._-....._._� W: � ....._..__.._... - - -- - --.._......__...._._..
Position/Title-Qty-Annual Salary%Time CNCS Grantee Excess
Share = Share Amount
unt
i
RSVP Director(1)-$41,484($3,457 x 12 months=$41,484)100%
usage for 12 month period from April 1,2015-March 31,2016.5%of this 26,667 j� 12,743 41,484 2,074 Q
salary is for Fundraising.:-1 person(s)at 41484 each x 100%usage
CU-- --- __ -
RSVP Assistant(1)-$12168($1014 x 12 months—$12168)100%usage
609 0
for 12 month period from April 1,2015-March 31,2016.5%of this salary ; 4,924 ' 6,635 12,168
is for Fundraising.:-1 person(s)at 12168 each x 100%usage
CL
CATEGORY Totals I 31 591 19,378 53 652 '�2,683
o
N
B. Personnel Fringe Benefits
0
_ N
........ --------...._....... - ... ._..__..__.......... ........_...•°-----....._...... - .........................._..-.... - -- ..W,. -.. - - v
CNCS Grantee Total i Excess ti
Item Description Share i Share i Amount ! Amount
I i !
:L 0 0
i
-FICA. 0
:
;
�F_
I Health Insurance:Health Insurance for Program Manager only.Budgeted + i
!
at$609 per month($609 x 12 months=$7,308).5%of this benefit has 4,020 2,923 : 7,308 ; 365 ! Z
been budgeted for fundraising.This budget is for a 12 month period from ! i ; �.
April 1,2015-March 31,2016. s
! co
!
Retirement:Retirement(CALPERS)is for Program Manager only i 030
Budgeted at 16.88%(16.88 x$41484=$7004).5%of this benefit has 2,802 3,852 7,004 350 06
9
been budgeted for fundraising.This budget is for a 12 month period from I I +r
i April 1,2015--March 31,2016. I
.._.........-----......... ---- -............. --....__......._..._..._.__... ..._..._............._...........
..._..._...
----... .-------!.------ -°-- y ----------......._......:
Life Insurance: ? 0 0 0 j 0 ' 0p
Fringe Benefit Package:Fringe Benefit Package for both Manager and ,'• ,°�
' Assistant.Medicare 1.45%,Unemployment.3%,Workers Comp 3.5% ! !
1,605E 1,071 2,817 141
(5.25%x$53652=$2817).5%of this benefit has been budgeted for !
fundraising. i I ' N
CATEGORY Totals 8,427 7,846 : 17,129 856 u7
C. Project Staff Travel
U
Local Travel
a
1
! CNCS ,! Grantee Total Excess
Purpose-Calculation m
Share Share Amount 1 Amount
:
Community Y Events:$100 for fees for communi ty events.This budget is I
! 100 0 100 0
for a 12 month period from April 1,2015--March 31,2016. µjy' u ..
firm
Packet Pg. 133
5.J.c
,
CATEGORY Totals ! 100 0 100
Long Distance Travel
CNCS � Grantee � Total i Excess
Purpose-Destination-Other Travel-Trans.Amount-Meals/Lodging Share Share I Amount Amount
_._....... .........................__...........,..................... ................. .
Long Distance Travel for Traning:Attending training/conference:
registration,meals, lodging,transportation in the maximum amount of 1,000 i 0 1,000 I 0
$1000-Meals/Lodging 300 Trans 400 Other 300 i co
CATEGORY Totals 1,000 !� 0 1;000 1 =
f
i
0
lC
,L
V
D. Equipment
_............................................- - - -•-•-........................ - - -..._.........................-�-- -- —.._...__.................---------------�--
Item/Purpose-Qty-Unit Cost CNCS ! Grantee F__;_0o ta! j Excess
Share Share s unt % Amount o
_ ................-----------------------------.._._.. ,..............- - - .:.:. �,.... - � LO... ... . ....................... ....
CATEGORY Totals ' 0 , O s 0 0
CD
_ -
ti
E. Supplies M
CNCS i Grantee Total % Excess Y
Item]Purpose-Calculation Share Share Amount i Amount
---------------------------------'---.....__........._......._._._.---------....__..... i - - ---. - -- -_.�.- --
'Supplies:$1147 Consumable office supplies for program daily running Z
including paper,pens and printing cartridges.This budget is for a 12 453 694 1 1,147 0 w
month period from April 1,2015--March 31,2016. '
................................................._._...._._ _.._... _......... - -- :.
CATEGORY Totals !t 453 694 1,147 I 0
a�
F. Contractual and Consultant Services m
l I CNCS 1 Grantee % Total ; Excess N
Purpose-Calculation Share i Share Amount % Amount u7
�—�........-- -_. ._..............•-......_.' _.._. .....---- -- -- ........._ . o
CATEGORY Totals i 0 _ 0 l 0 c�
Cn
I.L.i
1. Other Volunteer Support Costs r
....................... ................... _..._................_ ................................... ----._..._._._. ._......................._...............................--............_................._ .................
CNCS i Grantee ! Total Excess
,
Item I Share j Share Amount i Amount
--------.....-- -...._.._...._._._.__.........._.__._......_....._............_._._....._.._ ..... - - -1 - - - - _ _ _ - Q
'Criminal Background Check: 0 I� _.
0 0 0
Telephone: For regular and long distance program use$200 per year ,
($16.67 per month x 12 months=$200).This budget is for a 12 month 0? 200 : 200 j 0
period from April 1,2015-March 31,2016.: I
�rr
Packet Pg. 134
Printing:San Bernardino Annual Newsletter$125(300 newsletters x$.38
x 7.75%tax=$125.All other printing will be done in house.This budget is ! 0 i 125 125 C 0
i for a 12 month period from Apr, i i j
i
[ Space in-kind match:Total bill for electric,gas,and water$753.Yearly
cost of$42,465 divided by total sq f.of$16,930=$2.51 per sq.ft.RSVP 1! Q i 753 1 753 : 0
space 300 sq.ft.:
.............................. .. _..__....._..._.....,.,.... ............_...__....._......_..............__...._...... --- _
CATEGORY Totals ! Q 1,078 1 1,078 0
i�
J. Indirect Costs 3
--------- __._.. - :..................--- - ------ - .......- - -- - --- ..._......._.W....:�
CNCS 1 Grantee I Total i Excess —
Calculation Rate Type-Rate-Claimed-Cost Basis I
Share Share Amount
I
Amount
_.. ._......_._..._. . .._. U
j CATEGORY Totals i 0 Q Q
0 N
SECTION Totals 41,57 ,53
.. .
1 28,996—� 74,106 39
!. .......:......:..:................. , :.,.. ..:.,.:,.:.:.:,.,,.,..-.,....:....... f K,::,:..:,. �.�:_:,..:,.-•••.._... o
�— -- N
PERCENTAGE 56% : 39% LO
N
Section Il. Volunteer Expenses
ti
M
A. Other Volunteer Costs
_............. -._.__... -...__._.._._.. - - .._.._.._... --._...------..----...--------...------.....
2
' CNCS I Grantee ' Total 1 Excess M
Item-Description I Z
I Share Share Amount Amount
Meals: i 0 1 0 - 0 0 'a
�_::-�Y, ... ..__....__._._._...._...._.»»............ ... .....,.,,_,�:rueu:urH.arur�..._........»....._.�.._...._...,...,.:i.- ! ..--— un.e rm:.:..,:......_:�.,.:..:,.,....,-..,:,:::,,:..::' m
Uniforms: 0 ! 0. 0 0 06
Insurance:Average vols.per day:152x$1.55 accident;152x$1.15 I
" volunteer liability; 130x$5.50 plus$26.69 CA Surplus Lines Tax&$1.78
632 ' 522 1,154 ; 0 �
CA Stamping Fee.[(152 x$1.55)+(152 x$1.12)+(130 x m
$5.50)+$26.69+$1.84=$1,153.871.This budget from 4-1-15--3-31-15. W
-
Recognition:Volunteer Recognition$2664($9 per person x 296=$2664),
rn
Cost of volunteer recognition luncheon includes venue,food and 1,622 j 1,322 1 2,944 3 0 N
recognition items for 296 volunteer.$300 for holiday party held each ;
December CL
Volunteer Travel:Volunteer Travel Reimbursement$15720(131
9 volunteers x 40 miles per month x$.25 per mile x 12 months=$15720). 485 12,235 15,720
I Volunteer Travel paid once a quarter.This budget is for a 12 month period i� 3,485
from April April 1,2015—March 31,2016.
CATEGORY Totals ',� 5,739 14,079 19,818 0
SECTION Totals 5,739 i 14,079 19,818 -- 0
PERCENTAGE
._. .._._... - ._ %.. 7100 .
.. .... ... ... .................. ,...._....__._...- .._........
Packet Pg. 135
5.J.c
BUDGET Totals 47,310 i t 43,075 I 93,924 '. 3.539
---: .om PERCENTAGE 50% 46%
.... ........
Sourc® of Funds
...........................__...................--...--............. . .............--.--- ....................... - -
Section Description
r
Matching fund in the amount of$46,614 are a cash contribution(match)from the City of San
Bernardino Parks,recreation&Community Services Department annual budget or the general
Section I.Volunteer Support Expenses ' fund.Some costs such as telephone usage,postage,and office space will be provided by the Q
city as an in-kind contribution.Criminal background checks for paid staff are provided in the r
cost of hiring a staff member and is not charged to the program.
............... .... ......... ...,.,... .,..,...... - - .... ...' 0
Matching funds in the amount of$14,079 are cash contribution(match)from the City of San i >
Section II.Volunteer Expenses Bernardino Parks,Recreation&Community Services Department annual budget or the general
fund.
�. ...................... - - . .......
r
0
N
LO
r
O
N
f+
O
ti
M
M
L
L
z
d
m
06
• y
CO
r
N
LO
O
N
a
IX
m
E
U
yd
Q
Packet Pg. 136
Corporal loll for 11150 West Olympic Blvd.Suit
NATIONAL& Los Angeles,CA 90064
COMMUNITY 310-235-7421
SERV ICEI NationalSerAce.gov
To: Mitch Assumma,Director PR&CS Dept.
Kimberly Littlejohn,RSVP Program Manager
From: Greg Ericksen, State Program Specialist
Date: December 11,2014
L
Re: RSVP Grant Continuation Year 3 - 13SRPCA012 3
Links: c
1. Grant Application; (PDF)
2. Performance Measures Instructions; (PDF) >
3. Aggregate Funding Form; (Excel)
4. eGrants Instructions; (PDE) (PDF. 508 compliant)
0
We invite you to submit your application for continued funding for year 3 of the Senior Corps ,
grant sponsored by your organization, using eGrants.You are invited to submit an N
application based on the determination that your project is continuing to meet the eligibility
criteria. Please review this entire memo prior to submitting your project application in
eGrants.
NOFA Opens: December 5, 2014 °
Application due Date: January 23,2015 rCID
-
od
Please choose the following NOFA: c
Y
• FY 2015 RSVP Quarter 3 Year 2 or 3 2
CL
¢
FY 2015 Federal Funding Levels:
L
Budget Period (one year): 4/1/2015 - 3/31/2016
0
N
Project Period (multi-year): 04/01/2013 - 03/31/2016 �
0
N
FY 2015 Total Federal funding level: $47,310 a
Cn
s�
* �ani� g;{ana1Eastdl ets1,�� ' ? se,Ie ,el?FS� �.: taXrwad
�# 4faPPaCppritQ�1 ,,°;' s
U
R
¢
DISASTER.SERVICES I ECONOMIC OPPORTUNITY 1 EDUCATION I ENVIRONMENTAL STEWARDSHIP 1 HEALTHY FUTURES I VETERANS..AND MILITARY FAMILIES
AMERiCORPS I SENIOR CORPS I SOCIAL INNOVATION FUND
Packet Pg. 137
Continuation 2015 Instructions for RSVP
Your organization received a competitively awarded 3-year grant in order to administer an
RSVP project that supports volunteers 55 years and older serving in a diverse range of
activities that meet specific local and community needs and respond to National
Performance Measures.The primary purpose of this continuation application is to apply for
continued CNCS funding to cover casts associated with implementing year 3 of your RSVP -�
L
program,as proposed in your initial grant application. 3
a
Narratives
V
Narratives should only be updated if the information is no longer accurate due to project or >
sponsor organization changes. If the narrative information is accurate, leave it W
unchanged in the continuation application. If you make changes to any Performance
Measures (see below), please review and update the Executive Summary as neccessary to N
Ln
ensure that it reflects any changes to the proposed project. Please refer to the Grant
Application for more guidance on what should be included in each Narrative section. N
ti
Technical Hints: Keep in mind there is no spell or grammar check in eGrants. Click on a M
category on the left (i.e. Strengthening Communities, etc.), then fill in the box on the right
with your text for that particular category. Double-clicking the.on the right will open up the o
text editor which is an optional way to enter text.
L
lease remember that all work should be completed and SAVED in a `Nord r_
As always, p P
document PRIOR to copying and pasting into eGrants. od
0
:r
Performance Measures
The grant was awarded based on your proposed project plan, including the selected
Performance Measures, in your initial grant application. CNCS will hold each RSVP project
sponsor accountable for implementing its plan by measuring progress against the
Performance Measurement targets in the approved plan. Because the Performance
Measures included in your grant application cover the entire 3-year performance N
LO
period of the grant and are what you are expected to achieve in the third year,we do
not expect that you will make changes to this section in the continuation application. N
a
There may be rare circumstances in which it is necessary to amend your Performance
Measures. You must discuss any proposed changes to these sections with your Program
Officer to determine if those changes will be allowed. Any changes must be consistent with
the requirements for RSVP grants.
�a
Q
DISASTER SERVICES € E.CONOMIC OPPORTUNITY I EDUCATION i ENVIRONMENTAL STEWARDSHIP i HEALTHY FUTURES € VETERANS AND MILITARY FAMILIES
AMERICORPS I SENIOR CORPS I SOCIAL INNOVATION FUND
Packef P g. 138
Healthy Futures,Aging in Place. Performance Measures Technical Assistance
Available
Free technical assistance (TA) is available to SCP and RSVP projects that will be
implementing the Healthy Futures measures for "aging in place" (H8-9, H13-14). The
comprehensive TA resources posted at the Knowledge Network have been tested by other
SCP and RSVP projects: https://www.nationalserviceresources.gov/scp-surveys. They
include the surveys, FAQs, instructions for different data collection options,sample forms,
an easy spreadsheet for summarizing the survey data,and other resources. If you have any ¢
questions, please feel free to contact JBS International, the TA service provider at Senior
Corps Survey Technical Support:
IL
Phone: 1-800-207-0750 U)
Email: SCSurvey @jbsinternational.com.
0
N
LO
Volunteer Station Rosters N
You will enter and/or update your volunteer station roster information directly in eGrants. The M
eGrants Visual Instructions, linked above, provide a step-by-step guide for you to enter/update
your volunteer station roster. You are no longer required to submit an Excel spreadsheet version o
of your Volunteer Station Roster as a separate document.
Budget Guidance xs
0
All Senior Corps grantees must budget for training of one staff person,primarily the Project
Director. Training may include any training event approved by the CNCS State CL
Office. Grantees may budget for an additional staff member to attend the event, if funds a
permit. The recommended amount, for budgeting purposes is $1,000. Long distance travel
funds may be re-budgeted later in the year,depending on actual training activities.
Required Documents C°
r
• You must submit the required documents as outlined in the Grant Application. Please refer to N
the column for Continuations. >
co
• You will be required to indicate the status of each document in the Required Documents section
of eGrants.
E
s
DISASTER SERVICES 1 ECONOMIC OPPORTUNITY I EDUCATION 1 ENVIRONMENTAL STEWARDSHIP I HEALTHY FUTURES I VETERANS AND MILITARY FAMILIES
AMERICORPS I SENIOR CORPS I SOCIAL INNOVATION FUND
I
Packet Pg. 139
Authorization,Assurances,and Certifications
The person who electronically signs these 3 items by clicking "I Agree" must be authorized by
your agency to do so. Usually,this person is the Executive Director or CEO. It generally should
not be the Project Director. The correct person must be logged in under his/her own account before
pressing"I Agree,"
Contractor Registration Required
d
System for Award Management(SAM) combined the federal procurement system and the
catalog of Federal Domestic Assistance into one new system.SAM collects,validates,stores, c�
and disseminates data in support of Federal agency contracts,grant awards,cooperative >
agreements,and other forms of federal assistance.
All grant recipients are required to maintain a valid registration,which must be renewed N
annually.The information previously maintained in the Central Contractor Registration r LO
(CCR) is contained within the Entity Management area in SAM.Even if you were previously N
registered in the CCR,you must register in SAM to transition and manage your data.
Applicants that are not already registered with SAM are urged to begin the registration M
process immediately in order to avoid any delays in the awarding process,if selected. -
Applicants must have a DUNS number in order to register with SAM.To register online go c
to https://www.sam_govlportallpublic/SAM/. U
Final Thought
od
Please schedule a phone call with your program manager in the State Office,application as o
needed.
.Q
CL
a
//Ln�
V
r
0
N
LO
T-
O
N
a
Cn
c
d
E
t
DISASTER SERVICES I ECONOMIC OPPORTUNITY I:EDUCATION I ENVIRONMENTAL STEWARDSHIP I HEALTHY FUTURES I VETERANS AND MILITARY FAMILIES a
AMERICORP.S SENIOR CORPS I SOCIALINNO,VATION FUND
Packet,Pg. 140
DRAFT
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1.TYPE OF SUBMISSION:
',difled Standard Form 424(Rev.0210T to confirm to the Corporation's eGrants System) Application X❑ Non-Construction
iATE SUBMITTED TO CORPORATION 3.DATE RECEIVED BY STATE: STATE APPLICATION IDENTIFIER:
H NATIONAL AND COMMUNITY
I FRV ICE(CNCS):
b.APPLICATION ID: 4.DATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIFIER
15SR170969 13SRPCA012
5.APPLICATION INFORMATION
LEGAL NAME City of San Bernardino NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER L
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give
DUNS NUMBER: 073604563 area codes): Q
NAME; Kimberly Littlejohn
ADDRESS(give street address,city,state,zip code and county):
$00 North D Street TELEPHONE NUMBER: (909)384-5414
San Bernardino CA 92418-0001 FAX NUMBER: (909)889-0672 0.
County: INTERNET E-MAIL ADDRESS: Iittlejohn_ki@sbcity.org N
6.EMPLOYER IDENTIFICATION NUMBER(FJN): 7.TYPE OF APPLICANT:
7a. Local Government-Municipal cfl
r
956000772 O
7b. Local Government,Municipal N
8.TYPE OF APPLICATION(Check appropriate box). r
❑NEW ❑ NEW/PREVIOUS GRANTEE N
CONTINUATION ❑ AMENDMENT F7 El �
If Amendment,enter appropriate letter(s)In box(es): ti
M
A. AUGMENTATION B.BUDGET REVISION to
C
C.NO COST EXTENSION D.OTHER(specify below): O
r
U
9.NAME OF FEDERAL AGENCY: �
Corporation for National and Community Service
10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.002 1 i.e.DESCRIPTIVE TITLE OF APPL]CANTS PROJECT: 06
10b.TITLE Retired and Senior Volunteer Program RSVP-San Bernardino C
O
12.AREAS AFFECTED BY PROJECT(Llst Cities,Counties,States,etc): 11.15.CNCS PROGRAM INMATIV E(IF ANY): V
Areas covered in San Bernardino County are the high desert from Barstow to O.
Victor Valley,the San Bernardino mountains,and the valley cities of San Bernardii CL
Q
13.PROPOSED PROJECT: START DATE: 04/01/15 FND DATE: 03/31116 14.CONGRESSIONAL DISTRICT OF: a.Applicant CA 31 b.Program CA 31 C
L
15.ESTIMATED FUNDING: Year#:m 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS? C.0
T
a.FEDERAL $ 47,310.00
YES.THIS PRFAPP!ICATIOWAPPLICATION WAS MADE AVAILABLE N
$ 46,614.00 TO THE STATE EXECUIrIV E ORDER 12372 PROCESS FOR LO
b.APPLICANT REVIEW ON: r
O
c.STATE $ 0.00 DATE: N
IL
d.LOCAL $ 46 614.00 ❑X NO.PROGRAM IS NOT COVERED BY E.O.12372 y
e.OTHER $ 0.00
17.IS THE APPLICANT DELNQUFM ON ANY FEDERAL DEBT? 4)
f.PROGRAM INCOME $ 0.00 N
YES if"Yes,"attach an explanation. ® NO
g.TOTAL $ 93,924.00
t)
18.TO THE BEST OF MY KNOWLEDGEAND BELIEF,ALL DATA IN THIS APPL.ICATIONIPREAPPLICATION ARE TRUEAND CORRECT,THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE A PPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE Q
IS AWARDED.
a.TYPED NAME OF AUTHORIZED REPRESENTATIVE b.TrrLE: c.TELEPHONE NUMBER:
Mitchell J.Assuinme (909)384-5132
SIGNATURE OF AUTHORIZED REPRESENTATIVE-. e.DATE SIGNED:
Page 1
Packet Pg. 141
DRAFT .
Narratives
Executive Summary
An estimated 296 RSVP volunteers will serve in the area of disaster preparedness, mitigation,response,
and/or recovery through the Transportation Assistance Program (TAP), Friendly Visitors, Personal
Assistance League(PAL),You Are Not Alone (YANA),Senior Nutrition, Senior Programing, Job
training and/or skill development, and Veterans Service Programs.There is a network of 19 volunteer 3
stations such as the Inland Empire American Red Cross, Office of Emergency Services Community
Organizations Active in Disaster(COAD), San Bernardino County Sheriffs Department, 5th Street
Senior Center, Perris Hill Senior Center, Highland Senior Center, Hinkley Senior Center, Senior y
Community Services Employment, San Bernardino Employment Training Agency (SBETA)
, cc
Victorville California Highway Patrol(CHP), Hesperia Sheriffs Department Equestrians on Patrol N
Ln
(EOP), City of San Bernardino Senior Nutrition Program,Redlands Senior Nutrition Program, N
Community Hospital of San Bernardino,Veterans of Foreign Wars (VFW's), the American Legion,
and Lorna Linda Veterans Affairs. The primary focus area of this project is Disaster Services. At the
end of the 12-month performance period, RSVP Volunteers in Community Priorities will provide c
1o,000 hours in support to the Victorville CHP,Hesperia Sheriff Department EOP, City of San U
Bernardino Senior Nutrition, Redlands Senior Nutrition,and Community Hospital of San Bernardino.
One Hundred Twenty Five(125) Volunteers in the focus area of disaster services will provide 18,000 °d
c
hours in disaster preparedness, mitigation, response, and/or recovery. Five (5)volunteers will provide
U
an output of job training or skills development for 6o unduplicated economically disadvantaged Q,
CL
individuals who will finish the programs for which they are enrolled. Fifteen (15) of the unduplicated Q
c
economically disadvantaged individuals who will finish the programs, for which they are enrolled,will
CD
be hired in a new job as a result of job training services provided. In Healthy Futures,50 volunteers at c
7 Volunteer Stations will provide services to ioo homebound or older adults with companionship and Ln
transportation,for at least one hour per week,which will allow them to continue to live Co
a
independently. Seventy-Five (75) of those individuals participating in the programs provided will Cn
report having increased social ties or perceived social support through a survey completed each year.
a�
Twenty-Two (22) RSVP Volunteers will volunteer 12,672 hours per year at 11 volunteer stations _
providing other community-based activities to veterans and/or military families. The CNCS federal r
Q
investment of$47,310 will be supplemented by $ 46,66o.
i Strengthening Communities
Qi: DEMONSTRATES THAT COMMUNITY NEEDS IDENTIFIED IN THE PRIMARY FOCUS
i For Official Use Only
i Page 2
Packet Pg. 142
DRAFT
Narratives
AREA EXIST IN THE GEOGRAPHIC SERVICE AREAAND ARE CURRENTLY UNMET.
The County of San Bernardino,in which the San Bernardino RSVP operates,is the largest County in
geographical area in the nation.It spans over 400 square miles and has a population of
•a
approximately 672,657 people, according to the 2oio U.S.Census Bureau.The Inland Empire region
3
of the County has a higher unemployment rate, a higher poverty level, a higher high school drop-out a
c
rate, and lower Median Family Income level than the rest of the nation. Many municipalities in the
County have minimal levels of reserve funds to handle major catastrophes, caused either via acts of a.
God or human-made.All these conditions make it prime for the need for disaster preparedness,
response,mitigation, and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire N
Protection) answers the call to over 300,000 emergency incidents,like large wildfires,earthquakes, c
N
floods or hazardous material spills. Many of the major incidences happening in the San Bernardino
ti
RSVP service area.Working with agencies like the Inland Empire Chapter American Red Cross,the M
San Bernardino County Sheriffs Department, and the Office of Emergency Services Community =
0
Organizations Active in Disaster(LOAD),the San Bernardino RSVP will be able to assist in meeting U
these needs. Volunteerism is critical to many emergency preparedness/response and public safety N
service providers in jeopardy of budget reductions. xs
c
0
m
CL
Q2: DEMONSTRATES,PLANS AND INFRASTRUCTURE TO MANAGE RSVP VOLUNTEERS AND Q
THEIR STATIONS AS A HIGHLY EFFECTIVE MEANS TO ADDRESSING COMMUNITY NEED(S) L
IN THE PRIMARY FOCUS AREA.
0
N
Ln
The San Bernardino RSVP Plan to manage RSVP volunteers and their volunteer stations involves N
input from staff of the respective volunteer stations, the San Bernardino RSVP Advisory Council,and N
RSVP Staff. The community need is determined through a survey created and conducted by the San
c
Bernardino RSVP Advisory Council and RSVP staff. Through this collaboration with volunteer d
E
stations,volunteer assignments are created to best deploy volunteers in the most effective means
Y
possible to address the community need in the Disaster Services Focus Area. Training is provided for Q
all volunteer assignments with the level and amount varying on the volunteer station assignment.
San Bernardino RSVP Staff has reviewed the materials used in the training or has taken the training
at the volunteer station themselves in order to ensure that the training is effective for senior
For Official Use Only
Page 3
Packet Pg. 143
5.J.d
DRAFT
Narratives
volunteers. Each volunteer station is requested to conduct a six-month performance evaluation to
identify where additional training is necessary to strengthen the volunteer's service output.
Q3: DESCRIBES HOW THE SERVICE ACTIVITIES IN THE PRIMARY FOCUS AREA LEAD TO
NATIONAL PERFORMANCE MEASURE OUTPUTS OR OUTCOMES.
C
Volunteers in the Primary Focus Area of Disaster Services will work through the American Red Cross,
San Bernardino County Sheriffs Department, and the Office of Emergency Services COAD j
rn
(Community Organizations Active in Disaster) to provide disaster prevention and mitigation through
presentations at community events throughout the year. In the case of an actual disaster American N
Red Cross and San Bernardino County Sheriffs Department volunteers will provide response in the c
N
form of helping with evacuation centers; activation of emergency plans in specific areas though
cD
helping Sheriffs Deputies with evacuations, road blocks, command posts; and other needs that may M
occur while still providing for the safety of the volunteers in the time of disaster. Volunteers may also
0
help with recovery efforts by helping to clean up after a fire or flood area, proving support to Sheriffs
Deputies while cleanup efforts are being made and providing referrals to other agencies for help with N
relief.All of the actions will be measured under Measure D6 and hours will be tracked through od
C
volunteer time sheets from each volunteer station.These hours will then contribute to the national 0
statistical performance data.
.Q
Q
Q4: CONNECTS THE FOLLOWING THREE MAJOR ELEMENTS IN THE PRIMARY FOCUS
C7
AREA TO EACH OTHER:
0
1.THE COMMUNITY NEEDS IDENTIFIED. N
Lr)
The community needs are identified by the Advisory Council in relationship to the geographical N
service area. San Bernardino County geography is subject to many natural disasters based upon the N
varied landscapes of mountains,valleys, and deserts. Wild Fires, earthquakes,mudslides and flash
floods have been common in the past,with wild fires posing the greatest risk to life and property.
Millions of dollars are spent each year to mitigate these disasters, and billions more are required in the
r
recovery process,which is heavily driven.by insurance companies.Yet,more is needed in the ¢
preparedness phase of disaster services,which is difficult to acquire when the overall economy is poor,
unemployment is high,tax revenues are short of need, and public awareness is lacking. In the San
Bernardino County service area the need for disaster preparedness, mitigation, response, and/or
For Official use only
Page 4
Packet Pg. 144
.�
DRAFT
Narratives
recovery can mean the difference in lives lost and higher costs for property damage, as well as the
rising costs of response personnel.
2.THE SERVICE ACTIVITIES THAT WILL BE CARRIED OUT BY RSVP VOLUNTEERS.
The service activities carried out by the volunteer strongly include assistance in training of the public
in disaster preparedness,mitigation, response, and/or recovery through the issuance of public
education materials and in hands-on training/demonstrations on preparedness actions, response a
c
actions, and hazard types. For those volunteer who don't wish to be in the field there are volunteer
opportunities to provide office and phone support as needed by the volunteer stations, some of whose >
services involve after-disaster relief and recovery actions.
3.THE ANTICIPATED NATIONAL PERFORMANCE MEASURE OUTPUT(S) OR, IF POSSIBLE, N
LO
NATIONAL PERFORMANCE MEASURE OUTCOME(S). c
N
The anticipated national performance measure output will be Measure D6: number of RSVP volunteer
service hours in disaster preparedness,mitigation,response, and/or recovery.The process of timesheet
submittals and management of the volunteer service.schedules clearly provides the means for
0
gathering the data to report on this performance measure.
L
N
C
QS: HAS A PROGRAM DESIGN THAT INCLUDES SIGNIFICANT ACTIVITY IN SERVICE TO 06
c
VETERANS AND/OR MILITARY FAMILIES AS PART OF THE PRIMARY FOCUS AREA, OTHER
FOCUS AREAS,OR CAPACITY BUILDING.
c
The San Bernardino RSVP working with the local Veterans of Foreign Wars(VFW's),the American L
Legion, and Loma Linda Veterans Affairs will offer volunteer opportunities to volunteers to serve
0
veterans and/or military families as part of the other focus area. Volunteers will have significant �
0
actives in service which will impact the daily lives of veterans and/or military families through daily N
a.
and weekly events held at VFW's and the American Legion Posts. Such events may include: a weekly N
Sunday brunch,Wii tournaments, after school tutoring, respite care for family members, and much
more as the need and programs are developed with the support of the RSVP Volunteers. There will E
.c
also be opportunities for volunteers to help support larger special events on holidays such as
Thanksgiving and Christmas as well as being part of nationwide remembrances of our active military `t
and veterans with Veteran's Day with poppy sales and community events, and Memorial Day
celebrations.
For Official Use Only
Page 5
Packet Pa. 145
DRAFT
Narratives
In the primary focus area of disaster services there will be opportunity for training and the ability to
use skills that are already in place to help with disaster preparedness,mitigation,response and/or
recovery,through the American Red Cross,Volunteer Organizations Active in Disaster(VOAD),and
the San Bernardino County Sheriffs Department. Veterans and/or military families will have
opportunities to serve here at home in their community to help protect homes and businesses from
fires, mud slides, and earthquakes.
�a
L
Recruitment and Development
a
Q6: PLAN AND INFRASTRUCTURE TO CREATE HIGH QUALITY RSVP VOLUNTEER
ASSIGNMENTS WITH OPPORTUNITIES SUCH AS SHARE THEIR EXPERIENCE,ABILITIES, o
AND SKILLS TO IMPROVE THEIR COMMUNITIES AND THEMSELVES THROUGH SERVICE ,Nn
0
IN THEIR COMMUNITY. N
r`
M
The San Bernardino RSVP plan for creating volunteer assignments that presents the best fit for each
volunteer will involve input from staff of the respective volunteer stations,the San Bernardino RSVP c
U
Advisory Council, and RSVP Staff. The first part of the plan is to select a volunteer station that can
provide each volunteer a wholesome experience. For instance, our selection of the Inland Empire
Drs
American Red Cross here in San Bernardino and Victorville is because the organization serves the c
community in a wide range of disaster preparedness, recovery,and response activities,thereby
providing a wider range of volunteer placement opportunities. Then the San Bernardino RSVP Staff C
gathers evaluative information on the prospective volunteer on a Volunteer Registration Form,which
ca
L
highlights the applicant's occupational experience,training, education,talents/hobbies,languages c9
spoken, and physical limitations.Along with this profile, San Bernardino RSVP Staff will conduct an N
interview with the applicant to guide placement. The volunteer station is then included in the c
N
selection/placement process. Finally, the volunteer makes the final site acceptance decision. ;
Cn
Q7: PLAN AND INFRASTUCTURE TO ENSURE RSVP VOLUNTEERS RECEIVE TRAINING
E
NEEDED TO BE EFFECTIVE IN THEIR ASSIGNMENTS. s
c�
a
San Bernardino RSVP requires that each volunteer station provide the basic training and materials
necessary for the volunteer's assignment, as stated in each site's respective MOU. The level and
amount of training varies by volunteer station assignment. In most situations, San Bernardino RSVP
Staff has reviewed the materials used in the training or has taken the training at the volunteer station
For Official Use Only
Page 6
Packet Pg. 146
DRAFT
Narratives
themselves,in order to ensure a"best fit"placement and to ensure the best training experience
possible. Furthermore, each volunteer station is requested to conduct a six-month performance
evaluation to identify where additional training is necessary to strengthen the volunteer's service
output.
L
Q8: PLAN AND INFRASTRUCTURE TO RECRUIT A RSVP VOLUNTEER POOL FROM OF THE Q
c
FOLLOWING POPULATIONS:
*INDIVIDUALS OF ALL RACES, ETHNICITIES, SEXUAL ORIENTATION,AND DEGREES OF j
Cn
ENGLISH LANGUAGE PROFICIENCY.
0
San Bernardino RSVP Staff brings people of diverse backgrounds together by making sure that our N
programs are accessible to all-- no matter their race, gender, age, income,religion and ethnicity and c
N
degree of English language proficiency. To do this, San Bernardino RSVP attends community events
cc
with recruitment tables,visits local churches and business to post the volunteer opportunities
available, and advertises on various social media avenues and other public media sources. All media is
0
provided in both English and Spanish,having a high population of Spanish-speaking residents in San
Bernardino. Front counter staff at the RSVP Main Office are also bilingual Spanish speakers.
Wherein a prospective volunteer is Spanish-speaking skilled, RSVP Staff will place the volunteer in a os
c
location where their bilingual skills can be of service, such as in libraries or with the American Red °
Cross. Q
Q.
VETERANS AND MILITARY FAMILY MEMBERS AS RSVP VOLUNTEERS. a
c
Working with the local Veterans of Foreign Wars(VFW's),the American Legion,and Loma Linda
Veterans Affairs, San Bernardino RSVP Staff provides information on potential volunteer T_
o
opportunities to veterans and military family members. The San Bernardino RSVP has opportunities �
to volunteer with other veterans or in the community at large working with the American Red Cross, coy
a.
libraries, and hospitals. This helps integrate the veterans and their families into the community. >
* RSVP VOLUNTEERS WITH DISABILITIES, INCLUDING INDIVIDUALS WITH AGE-RELATED
a�
DISABILITIES. E
RSVP volunteers with disabilities are recruited as any other volunteer is recruited at recruitment tables a
w
set up at community events, through flyers posted in public service buildings, through various non- `t
profit organizations, and through VounteerMatch. For volunteers with disabilities and individuals
with age-related disabilities, San Bernardino RSVP staff works with the volunteer and the volunteer
station to find the opportunities which will accommodate the volunteer's specific disability in a
For Official Use Only
Page 7
Packet Pg. 147
DRAFT
Narratives
beneficial relationship to both the volunteer station and the volunteer,be it shorter scheduled hours or
making sure there is an opportunity to sit when needed at each assignment; hence,word-of-mouth
referrals also guide future volunteer placements. The City's Center For Individual Development,
which serves the region's handicapped population,is a great resource for SBRSVP in identifying
L
prospective volunteers.
I
c
Qg: PLAN AND INFRASTRUCTURE TO RETAIN, RECOGNIZE,AND APPRECIATE RSVP
VOLUNTEERS. >
Cn
To retain volunteers,project staff administers the San Bernardino RSVP Volunteer Service Satisfaction 0�
to
NSurvey to gather information once a year regarding the volunteer's level of satisfaction with the
Program in general as well as their individual volunteer station sites. All input is reviewed by the c
N
RSVP Manager and all areas of dissatisfaction are addressed as needed. The San Bernardino RSVP
holds an annual RSVP Recognition Luncheon for all volunteers.Each volunteer is recognized for their
years of volunteer service contribution,which includes a full lunch, awards given for years of service, c
0
goodie bags, and raffle prizes for the attendees.In an effort to have more volunteers attend the
Adowak recognition,two separate recognition events are held, one for the High Desert volunteers and one for N
c
the Inland Valley volunteers. Staff also puts together a newsletter once a year in which certain 06
_
volunteers are profiled and recognized for their outstanding community service achievements.
Program Management a
a
Qii: PLAN AND INFRASTUCRURE TO ENSURE MANAGEMENT OF VOLUNTEER STATIONS
L
IN COMPLIANCE WITH RSVP PROGRAM REGULATIONS INCLUDING PREVENTING OR c�
r
IDENTIFYING PROHIBITED ACTIVITIES. N
LO
0
N
Each volunteer station is required to complete a Memorandum of Understanding (MOU).The MOU >
Cn
of the San Bernardino RSVP lists the expectations of the volunteer station in order to align it with the
RSVP Program regulations. Program staff works to cultivate a positive open relationship with =
Q
volunteer site supervisors. Through station visits and interaction in the programs at the volunteer
sites the program staff is able to see the work that is being done to help prevent or identify prohibited a
activities. The RSVP Volunteer Policies and Procedures Handbook are made available to all volunteers
and volunteer stations which also provides additional calcification of the rules and regulations. As
new regulations are introduced to the RSVP Program there is training through letters denoting
changes in the program with additional over the phone or in-person trainings as needed.
For Official Use Only
Page S
Packet;Pg. 148
DRAFT
Narratives
The RSVP Manager schedules station visits on a routine face-to-face basis, as well as case-by-case as
needed. Communication with volunteers at their volunteer stations is another crucial part of the plan
to track compliance with RSVP program regulations. Knowing what our volunteers are doing on a
daily basis and how their volunteer experience is progressing will give much insight into the way the
programs are being run and the way the volunteers interpret the way services are to be provided.
Q
c
Q12: PLAN AND INFRASTUCRURE TO DEVELOP AND/OR OVERSEE VOLUNTEER STATIONS
THAT ADDRESS SPECIFIED COMMUNITY NEEDS OUTSIDE THE PRIMARY FOCUS AREA. >
cfl
The plan and infrastructure to develop and/or oversee volunteers that address specified community N
needs outside the primary focus area is the same as those in the primary focus area. All volunteer c
N
stations will have all the resources that the San Bernardino RSVP is able to provide. Help with
recruiting volunteers through community events, advertising of the volunteer position available
si-
through the San Bernardino RSVP,training on what RSVP can do for the stations and the volunteer, r-
0
timesheets for tracking hours and mileage for the volunteers, additional forms as needed to help create
the picture of the needs of the area, community surveys to help the San Bernardino RSVP and N
volunteer stations know they are providing for the needs of the community. As well as a tracking 06
c
system in Volunteer Reporter 5 to track hours, mileage,volunteer and volunteer station information.
cc
Station visits are conducted annually with additional visits as needed by program staff. Also when a 2
CL
volunteer station has a special need or event,the San Bernardino RSVP staff and Advisory Council will
be there to lend a hand or possibly find additional volunteers for short term service.
T
Q13: PLAN AND INFASTRUCTURE TO RESPONSIBLY GRADUATE VOLUNTEER STATIONS
TO MEET CHANGING COMMUNTIY NEEDS,AND DO SO IN A WAY THAT MINIMIZES N
a
DISRUPTIONS TO CURRENT VOLUNTEERS WHERE POSSIBLE. N
Y
As stated in the San Bernardino RSVP policies and procedures: When making changes to volunteer
E
stations to meet the changing community needs, San Bernardino RSVP staff will do all that is possible
r
to minimize the disruption to current volunteers and volunteer stations where able. Q
1.All current volunteers will be offered a new volunteer assignment within the San Bernardino RSVP
I realigned volunteer stations.
i
For Official Use Only
Page 9
Packet Pg. 149
DRAFT
Narratives
2.All current volunteers will be given the training and all materials needed to make the move to their
new volunteer assignment as smooth as possible.
g.Current volunteers who wish to remain with the graduated volunteer station will be separated from
the San Bernardino RSVP and will continue to volunteer with their current volunteer station,without
any benefits provided by the San Bernardino RSVP. 3
4.All stations which have been graduated will be provided with the contact information of another
c
local volunteer organization, such as Volunteers of America,to help them meet the need of their
a
program. >
o_
Q14: PLAN AND INFRASTUCRURE TO ASSURE THAT NATIONAL PERFORMANCE MEASURE N
LO
OUTCOMES AND OUTPUTS ARE MEASURED AND COLLECTED. c
N
ti
tD
San Bernardino RSVP staff has created tools for the collection of performance measure outcomes and
outputs with help of the Corporation for National and Community Service Resource center and tools =
0
already in place at the volunteer stations. These tools will help program staff track the impact of the
0
volunteers to add to the national picture being created. The tools will be submitted with training to n
each volunteer or volunteer station to be filled out for each program in need of performance measure. 06
c
The tools will be turned into the San Bernardino RSVP offices at the end of each month with the °
outputs being compiled for the outcomes to be reported. If there is a case of a volunteer or volunteer U
.Q
station not completing the tools required San Bernardino RSVP staff will meet to provide additional Q
training on the tool needing to be completed and the reason we are requesting this tool be completed. L
C�
T
Q
Q15: PLAN AND INFRASTRUCTURE TO MANAGE PROJECT RESOURCES, BOTH FINANCIAL
Ln
AND IN-KIND, TO ENSURE ACCOUNTABILITY AND EFFICIENT AND EFFECTIVE USE OF N
a.
AVAILABLE RESOURCES. >
Cn
c
All project resources both financial and in-kind are managed through policies and procedures set in E
place by the City of San Bernardino fiscal department; and are outlined in the Municipal Code 3.0--
Purchasing System. All purchases are tracked by the use of a Purchase Order created after the need Q
has been determined, available funds have been verified and quotes have been obtained from local
vendors to be awarded to the lowest responsive and responsible vendor. All purchase orders are
submitted with proper documentation to be approved by the program staff supervisor and director of
For Official Use only
Page 10
I Packet Pg. 150
DRAFT
Narratives
_. the department.They are then forwarded onto the finance department who will once again review all
submitted documents and determine budget availability for approval. From there the purchase order
is delivered to the vendor for services or materials to be received. Invoice for services or materials are
then matched to the P.O. and processed through Accounts Payable in the finance department. All in-
kind services, materials, and financial support for the program are tracked through receipts and 3
deposit verification forms,which,in turn, are issued via input into the City's New World financial `t
c
management system. In-kind donations are managed by program staff through a process of
documentation,tracking, and use. N
Organizational Capability
0
Q16: PLANS AND INFRASTRUCTURE TO PROVIDE SOUND PROGRAMATIC AND FISCAL LO
T
O
OVERSIGHT, DAY-TO-DAY OPERATIONAL SUPPORT AND DATA COLLECTION,AND N
ti
CLEARLY DEFINED INTERNAL POLICIES.
M
V
Y
The City of San Bernardino operates under a hybrid Mayor-Council-City Manager form of O
government.The Mayor is elected by the voters at large and is the CEO of the City.The City Manager
is the Chief Administrative Officer,who directs most City departments.The Department of Parks,
Recreation and Community Services directly oversights the RSVP project,whereas the Finance c
r
Department's sole purpose is the application and enforcement of sound fiscal management practices
and procedures regarding all city services. a
Q
c
L
All City Departments follow audited public common practice financial policies and procedures as
to
outlined in the City's Financial Operations Manual. These are all subject to Council approval and are N
maintained by the Finance and City Manager Departments. The City's program-based 2012-2013 c
i N
Fiscal Year operates July 1st through June 3oth of the following year. The Finance Department is >
Cn
one of 11 city departments. This department acts as the centralized and formal means of
I disseminating Cost Principle Guidelines, as well as Administrative Guidelines and Audit guidelines to
I the rest of the city departments/divisions. The City maintains a high level of checks and balances in
�a
its fiscal management systems, including an hierarchy review and approval process designed to ensure Q
accurate budget management and timely fiscal reporting system for the Senior Services Division of the
Department. The City utilizes a reliable and audited service delivery system that has effectively met or
exceeded all prior years'performance objectives of the Corporation for National and Community
Services.
For Official use Only
Page 11
Packet Pg. 151
DRAFT
Narratives
The City's Purchasing Division assists all departments in ensuring that internal procedures are in
place for all accounts payable and receivables. Budget development and use is administered by the
Parks,Recreation and Community Services Department staff and further supported by the Finance
Department staff, especially for travel and mileage reimbursements for volunteers. 3
4
r
C
Q17: DESCRIPTIONS OF CLEARLY DEFINED PAID STAFF POSITIONS,INCLUDING HOW
THESE POSITIONS WILL BE SUSTAINED AND (AS APPLICABLE) IDENTIFICATION OF
CURRENT STAFF ASSIGNED TO THE PROJECT.
0
N
LO
Clearly defined roles are in place to secure the integrity of the City and all of its many partners.The c
N
City Manager's Office oversights most city services, including that of Parks, Recreation and r
Community Services/the RSVP and all grant-funded programs especially. In addition to other support
staff, the Finance Department provides several Accountant positions(Mary Alvord) whose duties are c
0
to maintain records of revenue and expense; examine supporting documentation to establish proper 3
authorization and conformance with agreements, contracts,and state and federal regulations; and c
compile and prepare routine accounting schedules and reports. od
c
The Department of Parks, Recreation and Community Services directly administers the RSVP project. .
From top down,the Director/Department Head(Kevin Hawkins) supervises the Recreation and .2
C
CL
Community Services Division Manager(vacant), who supervises the Community Recreation a
C
Manager(Mitch Assumma), who supervises the Community Recreation Supervisor(vacant), P
followed by the Recreation Coordinator(LaKeisha Jackson) and the RSVP Manager(Kimberly
0
Littlejohn).The Director of the Parks, Recreation and Community Services Department reports to the
LO
City Manager. N
o-
Cn
Ir
The RSVP Manager, Kimberly Littlejohn,has over ten years working with the San Bernardino Parks,
Recreation and Community Services Department as a Summer Lunch Program monitor,which was E
federally-funded; a leader and coordinator for the "Creative Before&Afterschool Program" (C.A.P.S.), a
r
which is a State-funded grant program; and then as a Community Center Supervisor,managing staff, Q
planning programs,planning special events, and working with the public. Ms. Littlejohn transitioned
to the position of San Bernardino RSVP Program Manager in April of 20og. Her responsibilities
include, but are not limited to,recruitment of volunteers and volunteer sites,building public
For Official Use Only
Page 12
Packet Pg. 152
DRAFT
Narratives
awareness and support for the RSVP,planning and implementing recognition for the volunteers,
development of the annual newsletter,and completing reports for the corporation and the sponsor.
Shuwona Marlow,Senior Recreation Leader, works directly under Ms. Littlejohn,and has almost six
years' experience with the City of San Bernardino Parks, Recreation and Community Services
Department in RSVP. Ms.Marlow has several years of experience in clerical work,operating various Q
c
office machines and filing systems and keeping accurate records. Ms. Marlow's responsibilities
include,but are not limited to, recording time sheets,keeping records in order and up-to-date, filing, N
recruitment of volunteers,building public awareness and support for the program, planning and
m
implementing recognition for the volunteers, and assisting with the annual newsletter. C°,i
Ls
0
N
The Community Recreation Manager(Mitch Assumma)has administered the RSVP in San
Bernardino for over four years as the supervisor of the Human Services Program Manager(Aaliyah
Harkley --recent retiree),which is currently vacant, and he has over 25 years of experience in =
0
managing municipal services in the parks and recreation field, along with a Master's Degree in Public
0 Administration.
06
_
Q18.- EXAMPLES OF THE SPONSOR ORGANIZATION'S TRACK RECORD IN MANAGING
VOLUNTEERS IN THE PRIMARY FOCUS AREA,TO INCLUDE, IF APPLICABLE,MEASURING Q.
0.
PERFORMANCE IN THE PRIMARY FOCUS AREA. a
c
�a
/LR
V
The City has placed community volunteers in the past in tasks involving the Primary Focus area of
0
Disaster Services through the partnerships with the San Bernardino Sheriff's Department, California
LO
Highway Patrol, and the American Red Cross. The San Bernardino RSVP has built strong <°.i
CL
relationships with each focus area agency and their site supervisors,unit commanders, and unit N
support members to manage volunteers'hours monthly toward disaster preparedness,prevention,and
_
support activities. Monthly hours are tracked though timesheets provided by the San Bernardino E
t
RSVP Staff and recorded in the hours tracking software Volunteer Reporter 5. The San Bernardino a
w
RSVP has recorded 135,002 volunteer hours for the last RSVP project period of October 1, 2olo a
through March 30, 2012 (18-month period) and has been providing such services since 1975. Site
visits are conducted to ensure that all the needs of the program and the volunteers are being met to
the best of the San Bernardino RSVP's ability. In the past five years especially,performance outcomes
For Official Use Only
Page 13
Packet Pg. 153 '
0 D" R A F ',
Narratives
for RSVP have all been favorable.
Qig: STRONG ORGANIZATIONAL INFRASTRUCTURE,INCLUDING:
I.TANGIBLE ASSESSTS SUCH AS FACILITIES, EQUIPMENT.
The 5th Street Senior Center houses both the Senior Companion Program and the Retired Senior and 3
Volunteer Program,which is funded through a combination of the City's General Fund and
Community Development Block Grants. The 5th Street Senior Center is ADA compliant and is
currently being used for administration,training and meetings,community programs, special interest j
U)
classes, and group rentals. The Center is fully outfitted with tables, chairs, furniture, play equipment,
kitchen equipment for full meal preparation, sound and PA system, and office management.All N
health and safety OSHA requirements are followed.The City's Facilities Division of the Public Works c
N
Department maintains all building maintenance. Equipment and supplies are purchased as needed
through the City's chain of command, utilizing best practice principals.
0
II. GOVERNANCE STRUCTURE AND OPERATIONS SUCH AS INTERNAL POLICIES, U
PURCHASING PROCEDURES,AND PERSONNEL MANAGEMENT.
The Director of Parks, Recreation and Community Services is responsible for the activities of its 06
c
human resources, including recruitment,training, promotion, and retention; establishment of daily
work schedules and routines,budget development and use; and communication of performance 2
0.
CL
outcomes.The City of San Bernardino fiscal management procedures,including budget control, Q
accounting systems, cash and banking procedures,payroll systems, and internal auditing, are L
operated, managed, and controlled through the City of San Bernardino Finance Department. The
0
budget process is facilitated and administered annually via the Mayor, City Council, and City
Administration. Variances in budgeted expenses are analyzed by the City Manager and Finance �°,
a.
Departments. Reports on such data are disseminated quarterly. Individual City departments manage N
their own budget and each department head is accountable to the City Manager. An independent
c
auditor reviews city financial records annually. E
U
R
a+
r+
III. ROLE OF A COMMUNTIY PARTICIPATION GROUP, SUCH AS AN RSVP ADVISORY a
COUNCIL,TO ENSURE INPUT FROM THE COMMUNITY.
The City of San Bernardino RSVP has an RSVP Advisory Council in place with six members on the
council and growing. Council members are pulled from current RSVP Volunteers,other Senior
For Official Use Only
Page 14
Packet Pg. 154
DRAFT
Narratives
Corporation program directors, and from other community groups such as service groups,non-
profits, and churches. Council members have worked with RSVP staff in 2012 to create a community
survey to help the San Bernardino RSVP focus on community needs. Council members are in the
process of creating new programs in which council members help get the word out about the
importance of volunteering in our communities to youth and other senior volunteers. Council
members recently helped to fundraise over$250 in cash and in-kind donations for the San Bernardino Q
RSVP to help support volunteer recognitions and to buy supplies this past 2011-2012 fiscal year when
the program was trimmed 20% of federal funds. >
Cn
IV. ROBUST FINANCIAL MANAGEMENT SYSTEM AND PAST EXPERIENCE MANAGING N
LO
FEDERAL GRANT FUNDS. c
N
All purchases are done on a purchase order; claims are approved by accounts payable. If approved
cc
accounts payable mails out the check to the vendor. Check copies are not available; however, the
check number is listed on the system under the vendor's file. Payments are input by the Accountant
0
every quarter. When money is wired it goes directly to the Treasurer's Office. The Treasurer's Office
prepares a TR for deposit by Finance. The Secretary of Finance is responsible for the receipting in of
all payments. The accountant is given a copy of the receipting of funds. os
0
Prior to the purchase the information by the program sends paperwork to the Parks and Recreation 2
0.
CL
Main Office for inputting of the purchase order. Depending on the purchase price, if$50o and below
a short form purchase order is required, on any purchases made over the $5oo amount a long form L
0
purchase order is required along with three bids. The purchase is then entered into the system. The
0
City of San Bernardino Parks, Recreation and Community Services Department are constantly N
LO
seeking alternative funding resources in support of their community serving mission. The detailed list N
a.
below shows some of the grants received by our department(directly related to service programs). >
Senior Nutrition Program -- 1978-- 2012 w
c
a�
San Bernardino Head Start Program -- 1992 -- 2009 E
s
Nutrition Network Program -- 1998-- 2012
w
San Bernardino Mentoring Program -- 1992-- 2009 a
RSVP(Retired Senior Volunteer Program) -- 1975-- 2012
SCP (Senior Companion Program) -- 1975 - 2012
For Official Use Only
Page 15
Packet Pg. 155
RAFT
Narratives
0 Q2o: DEMONSTRATES THE ADEQUACY AND SUSTAINABILITY OF THE APPLICANT'S
PROPOSED REQUIRED NON-FEDERAL FINANCIAL SHARE.
The City of San Bernardino RSVP has met or exceeded its required non-federal financial share of the
•a
project each and every year of the past 36 years of funding. The percentage of the City's non-federal
financial share or match the past five years has been: 2010-2012(18-month cycle) 38%, 2009-2010 `t
c
44%, 2008-2009 47%, 2007-2Oo8 49%, and 20o6-2007 35%. The current year 2012-2013 grant
match is 47%. >
o!
Q21:PLAN AND INFRASTRUCTURE TO PROVIDE APPLICABLE COSTS AND REIMBURSABLE N
EXPENSES TO VOLUNTEERS SUCH AS TRANSPORATI ON,MEALS,AND INSURANCE,AS c
N
WELL AS PLANS AND INFRASTRUCTURE TO PROVIDE CRIMINAL HISTORY BACKGROUND
ti
CHECKS AS APPROPRIATE. i
N
_
O
In order to track and provide reimbursable expenses to volunteers,such as for travel expenses,the San
Bernardino RSVP has provided time sheets which are also used to track the daily mileage of N
c
volunteers driving to and from their volunteer sites. Mileage reimbursement is outlined in the City's ors
policies andprocedures manuals, as well as in the Directors' Directives. San Bernardino RSVP staff
4.
�a
determines mileage through Google Maps& Directions, and this is printed out and attached to each
.Q
volunteer's timesheet. Each day a volunteer drives they mark this on their timesheet which is then Q
signed as accurate by their site supervisor. All mileage is then entered into the volunteer tracking L
system called Volunteer Reporter 5. All mileage is paid out at $0.25 per mile, or if a volunteer rides
0
the bus, there is a reimbursement of$0.50 per day, at a maximum of$1o.00 per month paid out once
a quarter to save money on the processing of the checks. N
IL
Every RSVP Volunteer is covered by excess accident insurance(up to $25,000 per accident,with
_
$2,500 for loss of life) and personal liability insurance(up to $1,000,000 per incident) under
Corporate Insurance Management(CIMA). Drivers are also covered by excess automobile liability
(up to $500,000 per accident). This coverage is in effect during volunteer hours and while traveling Q
directly to and from the volunteer station.
The City follows the recommended policies and procedures of the Corporation regarding vehicle
For Official Use Only
Page 16
Packet Pg. 156
DRAFT
Narratives
accident reporting and administration.All volunteer-related accidents (major and minor) are reported
promptly to the volunteer's immediate supervisor,who will complete a Volunteer Insurance Claim
Form and send it to the Senior Corps office. In case of an automobile accident,the volunteer must
also supply a copy of the Accident Report to the program staff. After the volunteer's primary health
insurance has paid, a claim will be filed to CIMA to reimburse the deductible and any remaining
balance. Q
r
c
L
C9
Eyeglasses broken on the job are also covered, up to $5o each on the frame and lenses. Denture repair >
U)
is covered to $25o, and treatment to natural teeth up to $500. See the CIMA Insurance Brochure,
co
included with your orientation literature for more detailed information. N
LO
T
CD
All of the above information is provided to the San Bernardino RSVP Volunteers in their Policies and N
ti
m
Procedures manual.
M
N
_
O
Criminal History Background Checks are performed by each respective volunteer station in a manner
that best meets their individual work station regulations and requirements. (The City has an in-house
process in place for criminal history background checks through the Police Department for its own 06
_
employees and volunteers.) °
Y
V
CL
Q22: THE ADEQUACY AND REASONABLENESS OF THE BUDGET TO SUPPORT RSVP Q
VOLUNTEER RECRUITMENT,SUPPORT,AND RECOGNITION. L
The budget allows San Bernardino RSVP staff the ability to provide recognition for volunteers both in
T
CD
the Inland Empire area,but also in the High Desert area, making attending recognition more
LO
convenient for those volunteers who don't wish to travel down to the San Bernardino area. This has N
helped to increase the attendance of volunteers from the High Desert area by almost double in the past
two years this has been in effect. Additional support funds for entertainment are fundraised by
program staff(using excess fund) and the Advisory Council to add to the experience for the
volunteers. San Bernardino RSVP staff and Advisory Council members attend community events to U
r
help aide in recruitment. Most of these events are free to attend,but funds have been budgeted to a
attend several events throughout the year. Funds have been budgeted to support the volunteers
through mileage reimbursement at$0.25 per mile at a maximum of$1o.00 per month paid quarterly
to save money on the processing of the checks. Volunteer insurance is provided to all volunteers while
For Official Use Only
Page 17
Packet'Pg. 157
DRAFT
Narratives
at their assigned volunteer stations and or events.
Q23: THE ADEQUACY AND REASONABLENESS OF REQUIRED NON-FEDERAL FUNDS
L
BUDGETED.
Q
c
The City of San Bernardino RSVP meets at least the 30% match required by the federal guidelines.
This match is reflected through in-kind contribution of space in�kind as well as matching funds to >
rn
help support project personnel expenses and fringe benefits,supplies,volunteer travel,insurance, and
volunteer recognition. N
LO
Other °
N
h
N/A t°
r.
M
PNS Amendment(if applicable) N
c
0
N/A
L
0
cc
U
Q
Q
Q
.V
,,L^^
V
T
0
N
LO
r
O
N
G.
Q'
G
d
E
U
Q
For Official Use Only
Page 18
Packet Pg. 158
D RAFT
Performance Measures
Primary Focus Area: Disaster Services
• of Unduplicated Volunteers in Work Plans that result in Outcomes: P0%
• of Unduplicated in the Primary Focus Area: 46%
i? .s�f 'r'i�.�'bi�i'.. '•1?Afi:ms >,:...:r'liea .1. ..:n�.iiE. ••�: yussI n .• •'+• 6 ! ' ' !r.'. i :os ct t..... i ,='3
f���f57 tr4 g .. �.P "I.. •�:, ... ttffL( ti 3: .
Mr.1 i�t t. .� u•z• '�•�` o, !;p �r ���I�� ti �• INNER��i I"�,,
:a:r%: ''n•» ris;:.rti3r:ri_ � r, •.:.:;t s,•. :ns._. : WIN '3s
:.:r• .... '• :}g Y�i�4tb 3 I.�z,_P-,`,...r• i x r Y"^! i�i I '° •iii. ,P
i�-:;:�;•�+_•--:::_-��:t�,��a�•tllux;I;3xrq s~c�i. t .+su..:�.__:.:•:•att,.......,....._:.zG...�: l:r,;:;f�:.:Enir'�, w'd;rah` a< .:•r �:c«t: C�...,, :. i ix �E.�.� :,3�ae_..
Community Need to be Addressed:
The San Bernardino County service area has an 11.8% unemployment rate which is 3.7% higher than the national average (8.0 )
per the Bureau of Labor Statics in August 2012. The Medium household income is $55,845 which is 9% lower than the national
average and 14.8 % of the population lives below the poverty level,compared to 13.7% at the nation level (2006-2010 US Census Q
Bureau). This has impacted the San Bernardino RSVP service area hard as this is an already heavily depressed area with high
foreclosure rates and unstable focal governments. Additional access to free job training and/or skill development will lead to M
greater opportunities for employment. 0
d
Working with the Senior Community Services Employment Program and the San Bernardino Employment Training Agency (SBETA). >
5 San Bernardino RSVP Volunteers will provide an output of additional job training or skill development for 60 unduplicated U)
economically disadvantaged individuals who will finish the programs for which they are enrolled. This will be measured by the
attendance log at the Volunteer Station. The Outcome is that 15 unduplicated economically disadvantaged individuals who c
complete the programs for which they are enrolled are hired in a new job as a result of job training services provided. This will N
be measured through a copy of the letter of acceptance from the new employer. N
T-
CD
Number of N
Focus Area: Economic Opportunity Objective: Employment Volunteer 2 r-
Stations:
r`
Anticipated M
Unduplicated =
Volunteers: 5 O
r
U
Anticipated
L
V olunteer "
contributions: 10 rn
c
l 06
Service Activity: Other 0
O
ca
Service Activity 5 San Bernardino RSVP Volunteers will provide job training or skill development alongside
Description: volunteer station staff for 60 unduplicated economically disadvantaged individuals each year,
O.
with 25 of those completing the course will be hired in a new job as a result of job training Q
services provided. RSV P Volunteers will volunteer at least 4 hours per week and the service will _
take place at the Senior Community Services Employment Agency and the San Bernardino L
Employment Training Agency (SEBTA) locations within the service area.
to
Anticipated 02: Number of econ disadv individuals receiving job training or other skill development services.
Output: o
N
Target:60 How Measured: Attendance Log to
Instrument Description Attendance log collected monthly: attendance log completed by volunteer site for all participants in N
the program served by RSVP Volunteers.
a
Anticipated >
Outcome: 010: Number of econ disadv individuals placed in jobs.
Target: 15 How Measured:Acceptance Letter from Employer
c
Instrument Description A copy of the Acceptance Letter from the New Employer given to
E
t
v
tv
Q
r.<r_.::�, ..q.! i. fi� i'Si is a r'_a• 4c;i =" ti�g.F d� e r4s..,'.. .. :�•,: Srif,ui3SB 'yI f`c 15i�:i�i`fi t:h �.....m. ...�•e.rEnseay � :iiri: '
: . l:l i P:_. - iii''_�•ivd: Z : •I;,i ^r:- �ifi:�y_2 ri::: litii:ii:r.tR'Ss',�fH:: i�` -7 tEi =: kkel::affligi(:4:eF
R•,1 ,...P ::: s:..�;;?.:u j cs•:'::;sifl r?F.E.c?iY..t.ik::r:«.:a::nx3.. sn `8�ir«:: P,ti(ai.n..ee.. i5:e
_r clllr :^'Ersii• .&asl3 £i 3
d.. ;L•sa:tJl. :::L r...,xi1.�yE ..«..::::...,..r,
Community Need to be Addressed:
Other community priorities for the San Bernardino RSVP based upon current services provided are:Volunteer citizen patrol
through the Victorville CHP and Hesperia Sheriff's Department Equestrians on Patrol;Congregate Meals through City of San
Bernardino Senior Nutrition at the 5th Street Senior Center, Perris Hill Senior Center,and Highland Senior Center,and through
For Official Use Only
Page 19
Packet;Pg. 159
DRAFT
L-J
% p n=1_., 111001
:�I"��66'�uI'i�H t j a i u.,�e iii>�ipG'.!.,' ir•�'�_t 1!9'E.i�.�.`„4°S?t i. t�:Egfih?!•..�� '.i.��e niu t3�s».3,1t��'°..r,..r�'.�s..%ji[�l[."��n tf3`p�Ft.tf.j.3t�axirf x:�_:
�C'-'.�4 1'.'•tc.: if. tM.l�siN i'te ^1�.'-.'JCtN....,.a.»#4f3 :ai'ir s°'''ssx'?.i_,a
Redlands Senior Nutrition:Hospital support at the Community Hospital of San Bernardino. RSVP Volunteers will provide 10,000
hours annual in volunteer citizen patrol, in congregate meals served, and in hospital support in many different areas including,
front desk greater,gift shop,work shop,and other areas as needed. Q
Number of
Focus Area: Other Community Priorities Objective: Other Volunteer 5 L cc
Stations: 0
a
Anticipated >
Unduplicated Q,
Volunteers: 67
co
0
Anticipated N
Volunteer
r
Contributions:67 0
N
Service Activity: Other co
n
M
Service Activity RSVP Volunteers will provide 10,000 hours annual in volunteer citizen patrol, serving congregate
Description:
meals, and hospital support in many different areas including, front desk greater,gift shop,work 0
shop,and other areas as needed. These services will help the Victorville CHP:Hesperia F,
Sheriff's Department Equestrians on Patrol; City of San Bernardino Senior Nutrition at the 5th U
" Street Senior Center,Perris Hill Senior Center and Highland Senior Center: Redlands Senior r
Nutrition and Community Hospital of San Bernardino provide services to the community which c
might not be possible without volunteer support. —
Anticipated
Output: OT1: SC1Grantee met their target for community priority activity. (Yes/No) _
0
Target:1 How Measured: Other a
v
Instrument Description RSVP Volunteer will fill out time sheet each month signed off by site supervisor and sent to the RSVP Q
main office. tZ
Anticipated Q
Outcome: —No outcome selected—
Target: How Measured:
to
Instrument Description
0
N
r
O
N
m•° [xr er.: . _ r � .: tv. hi s+ !m..`y;�..r%*s1!Fl. f�'r ice 'i 0.
'S• Iti i u x tNer•, :LL ; ! " t. , [ !. !� .�y;)()�pp1 r �:r :v !i, i >
R1 1 x f ..:'s:a 7iI m1i 3 1WO CO
Community Need to be Addressed:
In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster
preparedness, response,mitigation,and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) Q
answers the call to over 300,000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills. In E
2010 there were 2,961 fires in San Bernardino County,with 23,191 acres burned at a cost of $3,216,760. In 2011 San Bernardino
County along with 9 other counties received a major Presidential Disaster Declaration after severe winters, flooding,and mud r
flows caused an estimated $75 million worth of damage state wide. Working with agencies like the Inland Empire Chapter Q
American Red Cross,the San Bernardino County Sheriff's Department, and the Office of Emergency Services Community
Organizations Active in Disaster (COAD),the San Bernardino RSVP will be able to help meet the need of the community to
provide disaster preparedness, response,mitigation,and/or recovery. The need to provide support to this geographic service
area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately
672,657 people according to the 2010 U.S. Census Bureau. The partnership with the San Bernardino RSVP will bring more
volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in
disaster services.
For Official Use Only
Page 20
Packet;Pg. 160
DRAFT
Q
rry,l::�i:nt: Afa�'!,',�fE;`xiiu Fi',° it .?liu8a},'a`"'°rt, ii3 f„i' ?lit:";eE:;y41��ii .'t'}.`^'fl._EN �'sssti;�S��j-r1° `�'•�•rst��sY{ ill`�fuF�I .rl r r$�li:�!r"t ��! '°�-�a¢�f..h�� '.iip!�•.i'=.r�
4 �> � +..• ar af�� gg .l�aPtl r�t^� �3£%_�..•t a a:! g�—r Err' ! tatrta� � •:.a:. �.;: s,,r. '��u°�,•'�r�,_,
:Erb.. 41fi5t��� �.r �f•r�f�r �.E'H2�� t o!r u�"u f{��niYOr�Hr3a��.. � •f� fiu�3;x�f�� "' 9;�'3t�stt.'°r'essE•rt{•'rcci4ea�tl.�}1OE"ui��d!» e _.4�t�i�!'iji,�.i
tfrr:l{s:�+Eilt J:fY.l,a....,��w..�tl�+�..rtFl�. t£rn,.Tii ru9fy4t s.titi„ 71;i��� �L+E�Y•,..�s�_� _sonne���e•�JFna'�M'.''rr:tt! � i�
L
125 V olunteers working at 7 V olunteer Stations:American Red Cross,Apple V alley Police, Hesperia Sheriff's Department,Phelan ca
Sheriff's Department,Twin Peaks Sheriff's Department,Yucaipa Sheriff's Department, and Community Organization Active in Q
Disaster (CODA),will provide 18,000 hours annually to support disaster preparedness,mitigation, response, and/or recovery. _
M
L
Number of 0
Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7
Stations: >
Anticipated
Unduplicated
Volunteers: 100 N
tO
T
Anticipated N
Volunteer ,•
Contributions:120 r,
co
ti
M
Service Activity: Assisting with Preparation
N
[Service Activity 100 Volunteers will provide at least 5 hours per month:through community events, training and O
Description: demonstrations,and the handing out of public education materials,volunteers will provide
disaster prevention to the community they serve with the San Bernardino Sheriff's Department,
American Red Cross,and Community Organization Active in Disaster.
Anticipated
Output: (PRIORITY) D6:Number of RSVP service hours in disaster assistance
'6
a
Target:6000 How Measured: Other 0
r
Instrument Description RSVP Volunteer will fill out time sheet each month, signed off by site supervisor and sent to the
V
RSVP main office. Q
Anticipated Q'
Outcome: —No outcome selected— Q
Target: How Measured:
ra
L
Instrument Description
co
T-
o
N
O
Ogg ___• ....t...�
"r:;i' ..._ r r j.. ...,r ^ttf."ri"[ilf •rn _. i., t.•.E�}'rH°r•• i... ...hacSf r'a i ..Ir; a= ...E'r r'="' N
C� �Si: -: i#i' r .i ?..� ka. i.. .._ sYi .. 11r: •R it :rc s .ra —•,SF.d•
f it :'t&t3 !7 : r }!:{ ....,:r �1 e�.G �ae_C.'?^ J •:kr:r..iE SEA}� :a l�; +i .r.::L,°•'r ^a. �(r fyg�: : ers ,1i a
s+i r:.:. g .le k1r�' hi' 'r » plr s� •yt��ttl_zr, +•r—E 14i3
rb,t :•::Ail: �yE y ,,..r:: �'.. 111 ?fe�..� r�.0 M R, .rf. .l •1 'ex •t1?, e :: � i!l;it� si 3 C ••9i1�rE'= '�.-Sis�j,... re:: s
o.trir::::.:El _�PSF.'t;:ear��fl��r'.•r.!„ES•3. ��. �` +° q:,,.A. ..t.,::�.._ .•xt �. i.t...� !i !>=. 6•s..lf :sx4fEi:x;1u..•s!'Sse t.:.,rik'.;ar,... r:c:�. �. 'd 3 rt
Community Need to be Addressed: U)
In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster
preparedness,response,mitigation,and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection)
answers the call to over 300,000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills. In a)
2010 there were 2,961 fires in San Bernardino County,with 23,191 acres burned at a cost of $3,216,760. In 2011 San Bernardino =
County along with 9 other counties received a major Presidential Disaster Declaration after severe winters, flooding, and mud 0
flows caused an estimated $75 million worth of damage state wide. Working with agencies like the Inland Empire Chapter
American Red Cross,the San Bernardino County Sheriff's Department,and the Office of Emergency Services Community Q
Organizations Active in Disaster (COAD),the San Bernardino RSVP will be able to help meet the need of the community to
provide disaster preparedness,response, mitigation, and/or recovery. The need to provide support to this geographic service
area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately
672,657 people according to the 2010 U.S.Census Bureau. The partnership with the San Bernardino RSVP will bring more
volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in
disaster services.
For Official Use Only
Page 21
Packet Pg. 161
rwr[F�rrkrFk.r.� -- -
DRAFT
Vin, ,?i�!ara:s"••:•.�.J.,dY .,s ':��::k-;:_r_•:r.:`•,:itiJnia.SfUijS...a�-e�yrdl3�eriir..JjC i'?c., ri.n-.xdi�?F:;�EwSir•eu» _ 'ir't{Ij f,�;"@s•.f ri IRiftir2F;ti...!Ri?ifii{33asg lrf�sfi�°'Ik`'"7rrn��th.�'irE�,n idrS'.3.tx.�F'Sa.t��.._°�`.rd El'�tt<ef:i."_r'..�S:I'°�"�•S'i.e�• L..•.:j•A•T iss a:.3e�1 • :�I a tt:in#:s�E�;i:S::'!i.d�:I dgft�E+s.$y�ry Cr.Jr�. i.J1 da���sr p It��k l k�>�.r mssUr=i�t;r;e"•ri.xiIi E D'..f ti E li1 gg:f kr1.fr�?eJ:J5s.s.�e`�:e s r�l�Jt,��E1�urfS''�t�r3;#Y�r31s fr1-t•r et�i•[•,S»'Ju.�i�r'�,.�i3�i?;i?i��rs;�Jn•"::�iiaE� t^£> �,"�5�r:/t a3�r.':«i.rI�Ij�Fi,EL'r•y+'�?a�.i:°�c.E-"y.E{':"cE.i..riai.k..�l.i.iJ•ip-[E l ni��•riH>�:i"n.xuk.'3e-�1ic:�2 r 4E ia:Ek?�i.-3!{3•1s�,.:1 I:r.
r Fi..3._.,,.,•.•,.•, ••••;vu!i.i.•m_ �'39e�i...}¢it_ 4 .....F�fikFJF 1 ....._AG' - .�_.__
' 125 Volunteers working at 7 Volunteer Stations:American Red Cross,Apple Valley Police. Hesperia Sheriff's Department,Phelan E
Sheriff's Department,Twin Peaks Sheriff's Department,Yucaipa Sheriff's Department,and Community Organization Active in 3
Disaster (CODA), will provide 18,000 hours annually to support disaster preparedness, mitigation, response,and/or recovery. Q
Y
Number of
Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7 t7
Stations: d
Anticipated
Unduplicated
Volunteers: 5
0
N
Anticipated to
Volunteer c
Contributions:15 N
ti
to
Service Activity: Assisting with Mitigation r
M
ervice Activity 5 volunteers will provide at least 5 hours per month for 12 months;As able through the San c
[Description: Bernardino Sheriff's Department,American Red Cross,and Community Organization Active in
Disaster,volunteers will provide disaster mitigation, though area clean ups and as needed, to
help protect the community from a disaster.
,ntput ed
Output: (PRIORITY) D8: Number of RSVP service hours in disaster assistance c
: �
Target:300 How Measured: Other =
Instrument Description RSVP Volunteer will fill out time sheet each month, signed off by site supervisor and sent to the C
RSVP main office. �_
v
Anticipated Q.
Outcome: —No outcome selected— C
Target: How Measured: +,
C
Instrument Description L
0
co
0
N
Lh
.... .......::::::rr. ss:.;. ,..«. ,u:: :•:::a;L a::.�r-.•».... ..:ys: ki::F"e::�- «�.ki:!Ef3�YEci"°' r•nrr•^••:ca:r.:..w 21.11 •unit::kkkfk5�?kk»k3i5! r
'-:�., .....;.. ,k... -�A' # :er�'��r,,�: -S, �.`'�atilnJ��.: =eT::m:'Sasri�tR:�..lo�i::.2.k�tlS�l'•�he_.•E,FE.... ....n.Slk,Ete•:?NStS�.asr- ..0:20.,k rr:r -�yur.:i.'e ii i'EE O
,. ....[11f ms's...:'ti (i –:r�'tfr:,iL:-EEC• .'ff YE•)�r.:d'l r'i1; a: = F:.i ..m..,iii •::.. JR I_3_.QEie <Is_ E°i°•' –a .F
sY• sss s
u!!3.s:e:::..;�rI#.! •: •..fb..U:i:r._tt, '::�.�... n.E..^j«:. sSK4i°'r s •:• �.J:n: fis k;.. 'r.}�aE»iiF:i: u::e.. � R:;r.�fti°•.:r ..sRi2i::it�uS.F:.r.Si«•:il fFu;'i if?lfj.t.p= N
y:::::.. 3'F�.��lt:� C°=fi&t�ss._..�F1nE� '•�E24a.;� r f, � '•� x� ( 1! _. G. •
'se.iih a eo.,evF:x. .� i ... •:•c:: ,-cy,,;i,,;,,:o FkS::��p,-... :vFt3i3,:�r•::..'Sl2i�:F..-ei.:[11its:.��st :..uuk,�3=-r�1n. .:�ra:rr.«:akGF„n�,.,l�>•,,..i; �P[r.::::.t: i IL
Community Need to be Addressed: Y >
In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster to
preparedness, response,mitigation,and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection)
answers the call to over 300,000 emergency incidents, like large wildfires,earthquakes,floods or hazardous material spills. In
2010 there were 2,961 fires in San Bernardino County,with 23,191 acres burned at a cost of$3.216,760. In 2011 San Bernardino m
County along with 9 other counties received a major Presidential Disaster Declaration after severe winters,flooding, and mud s
flows caused an estimated $75 million worth of damage state wide. Working with agencies like the Inland Empire Chapter
American Red Cross, the San Bernardino County Sheriff's Department, and the Office of Emergency Services Community w
Organizations Active in Disaster (COAD),the San Bernardino RSVP will be able to help meet the need of the community to Q
provide disaster preparedness, response,mitigation,and/or recovery. The need to provide support to this geographic service
area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately
672,657 people according to the 2010 U.S.Census Bureau. The partnership with the San Bernardino RSVP will bring more
volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in
disaster services.
125 Volunteers working at 7 Volunteer Stations:American Red Cross,Apple Valley Police, Hesperia Sheriff's Department, Phelan
For Official Use Only
Page 22
Packet Pg. 162.
DRAFT
i,IESiff � .� snfi}.... _........ Mir y .tiatiq'y;i`KUUat t iEi SI"'iiii?�'•�R 'i°.&"»rwkE n'�� rii'_, .rCtf�S?ar•••tEr! iiym'-?.,„ § tfEa'�P 'i3�i'�iil
����ss••�� �:urt-�EY.°:Eti !�'*i'?':tI rr==,==i..i:ii�t�.� 'f yp ll� � t7°�• .n i_
��:feS.tJ.�'E7.:1.p. i �.:: �','•t(it_t •S„tiii .P.i :p•,•. Vii'-� •i�-s,a!>`t1';,FU.E �[:��. Sr-3�n�1rz�iu":r� :qqfi�,. .. •i3ii��13� is�i�r.?• tsg{i. r E;��l..t��yyR �z..i� i'-Fi
,...... .. R�.... ....... r z: ...�.�, .�• � : . � c n i�Y.. ••"' � � ��u�...�EE;_ :S• r�k3it..'ir•:'i
-.eiiiFEiz''EEi's:nkr'F_ r tek.:.i7uE a li{e's:ir'•aE.. rsiiji,ki, t.;«.�. .wf. u4�i. i s_i�.E:;_�:i?rfi�}zi.. iEIY'$!;i•4Err"1iec1°x�^°.6.•An F .rui«9EF'1.ti' 23 r
e:•s.:n:^.:C:r•::�tis:r.Sz. •Ettt i�ti�.tee �z«:i:rater::
Sheriff's Department,Twin Peaks Sheriff's Department,Yucaipa Sheriff's Department,and Community Organization Active in
Disaster (CODA),will provide 18,000 hours annually to support disaster preparedness,mitigation, response, and/or recovery.
Q
Number of c
Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7
Stations: t9
0.
Anticipated >
Unduplicated N
Volunteers 10
co
0
Anticipated N
Volunteer 'n
Contributions:15 0
N
Service Activity: Responding
ti
M
Service Activity
,Description: 10 volunteers will provide at least 600 hours annually responding to disasters to provide support
to those impacted through the San Bernardino Sheriff's Department,American Red Cross,and o
Community Organization Active in Disaster. Service activities may include helping with set up of
r
evacuations centers or collection of needed supplies during a local disaster r,
,40P=1 4nticipated (PRIORITY) D6:Number of RSVP service hours in disaster assistance
)utput: C
rarget:600 How Measured: Other od
Instrument Description RSVP Volunteer will fill out time sheet each month, signed off by site supervisor and sent to the r-
0
RSVP main office.
Anticipated v
Outcome: —No outcome selected— Q
Target: How Measured: Q CL
Instrument Description 0
ttz
C7
co
P
0
N
...._,mz• f m t r.. r•r .i'�Ii... _�iitiR..!i:.».. 2 _ iiii'�:,,' �EE .tjrtz. �; E.i c„.,
Lb
p-y. lfT�zS'• _ ._. f.jt._: .. t -. m.��'.°t• '- _ jfE;? :I.:z- ..t_i E Iiiii•: 4R.2�
':7.,.,EV:E:i���7: :a_,fYl' :eis•�•��,'Q' c �:I �'..7!i e.. ei,! _ 'si!'.�i s :6 rtei:t?S°iz.�•.f y3±z��z,,_ .r�, o'fi REs.�tfi�g i=, .;.,�'r.•..: Fr Si'gt��r..•i � ii2u
•a•t rat'rc'zigti' :z .. tr:r.._.�tq�tS n.t..i t }ii ..Sr•�Etzr •11L;<°• ES;'3.i'.r. a a• ziy_y� a ��,i'lt::•..d� ... i1t ,. W
b...t �«.i A.•'.,'z'a"acfic z'ill§�i � � 1� �! ''i E�:; 3t' 5111k;;:si7�`.�flsu,ki�•-r__�r:;z,ilS�..'::::L1e��=#@!f�3i:t� �:F� f-
y ....3.t.. >EE ri ::1.
Community Need to be Addressed: 0
In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster >
preparedness, response,mitigation, and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) �
answers the call to over 300,000 emergency incidents,like large wildfires, earthquakes,floods or hazardous material spills. In
2010 there were 2,961 fires in San Bernardino County,with 23,191 acres burned at a cost of $3,216,760. In 2011 San Bernardino
County along with 9 other counties received a major Presidential Disaster Declaration after severe winters,flooding, and mud d
flows caused an estimated $75 million worth of damage state wide. Working with agencies like the Inland Empire Chapter
American Red Cross, the San Bernardino County Sheriff's Department, and the Office of Emergency Services Community
Organizations Active in Disaster (COAD),the San Bernardino RSVP will be able to help meet the need of the community to
provide disaster preparedness, response, mitigation, and/or recovery. The need to provide support to this geographic service Q
area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately
672,657 people according to the 2010 U.S. Census Bureau. The partnership with the San Bernardino RSVP will bring more
volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in
disaster services.
125 Volunteers working at 7Volunteer Stations:American Red Cross,Apple Valley Police, Hesperia Sheriff's Department, Phelan
Sheriff's Department,Twin Peaks Sheriff's Department,Yucaipa Sheriff's Department,and Community Organization Active in
For Official Use Only
Page 23
Packet Pg. 163
DRAFT
?�:e:r...»,y" ����A .t i ;S..ic.Y::e+:u�,:{M?Fi-.:i •S,• � n::: »r.,,...to.y n•g•• m,_.,..
�:8 i. .n .t . ..!#. .�. 3. f 'S� - �°r. tTIY^x.'3i�Stix x .:r:'SFi''Sl�ci:t: 'tf° °ii:s e��ii':°r.i: x:ln'ief � iii 'jttiarC;a�•Slii+3ESt. t'fa"i'��1
a:S:t .�e�;�y�._ I�S n: :^'e i. "��•. _...i�� �i�-9 Kilt,ic.r 2,EyfrB ••; :� c� .�EE ��cs,���:.'_: }S ���;5. f�i �ir!(ltr.S,:lfur
.r!;Slain a .r••3�;atrtr5!t Szer a..��{.._��:x.�u 6"' i.... ,�...,;.,•r'3l!r§�. ;3.�•r'....,i�,etrt7•. �g+ l .tt•n�.init•���iiESltru t°^ri:8�: i I;as�li_c;.},�f •��'rillPl.�tii.niSri��! ._y�•�E"ri..�•::c i��i
Disaster (CODA),will provide 18,000 hours annually to support disaster preparedness,mitigation, response,and/or recovery.
3
Number of Q
Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7 c
Stations:
Anticipated
CL
t9
Unduplicated >
Volunteers: 10
W_
cc
Anticipated c
Volunteer N
Contributions:15 Lb
T
N
Service Activity: Assisting with Recovery
ti
co
Service Activity r`-
Description: 10volunteers will provide at least 15 hours each year providing assistance with recovery for
those impacted after a disaster through the San Bernardino Sheriff's Department,American Red N
Cross, and Community Organization Active in Disaster. Activities may very;but could include o
area clean up and information on additional resources that may be provided by other agencies. +,
Anticipated v
output: (PRIORITY) D6:Number of RSV P service hours in disaster assistance L
irget: 150 How Measured: Other _
Instrument Description RSVP Volunteer will fill out time sheet each month, signed off by site supervisor and sent to the 06
RSVP main office. _
0
Anticipated +'
Outcome: —No outcome selected—
Target: How Measured:
Instrument Description Q
c
is
'L^
V
to
T
Bill,:ut :i ; r:•.; .:=vita!.x;zs;•na St._ _ti^� �u,t,Y--•v_a ......;;. a.:ziiit'r".� t.r.l."•si.--:� .Map '_ N
#i _ rya n3i i9 u'•'=• �` _'1�` €c=�; m_i�eu q!
IJJWEI�erci�ri:vt3.m� �i�n'.'+n�t_� 12.a. .�1:� n,�::iS_r�u[fi�Tr� a$i:4'S �'e�i...��. r�r 9.. �� :6.:ii5;r zcfa_'.�^�:Bzi! '�i�i Lt)
� �— ii:ir. .,t.:..nn 4_ l � s.,_ r:t
x.
Him– !t.1 ,s, ••..a:rax•„.,.Tsc::. r,>Y2.
Community Need to be Addressed: o
N
In the San Bernardino RSVP Service Area about 10.7% (74,073) of the population are older adults 65 years or older (US Census (L
Bureau 2010).with that number expected to double over the next 20 years (Department of Housing and Community Development). >
According to a recent AARP survey 88% of older adults prefer to age in place because of affordability issues and ability to N
remain independent. In order to help older adults in our communities remain living independently San Bernardino RSVP
Volunteers participate in a varied of volunteer opportunities to help them meet this goal of living independently, c
San Bernardino RSVP Volunteers will provide companionship to individuals who are isolated through: Friendly Visitor Program,
where volunteers visit individuals who are homebound due to disability,injury,or age for at least one hour per week. Personal E
Assistance League (PAL)and You Are Not Alone (YANA) volunteers place daily wellness calls to individuals who are homebound
due to disability,injury,or age.The Transportation Assistance Program (TAP) volunteers provide transportation once a-week to r
individuals who are homebound due to disability,injury,or age,to the store, doctor's appointments or other short trips as Q
needed. At Senior Centers to individuals age 65 years or older in need of companionship in programs designed to increase
social ties and provide social support. Activates will vary depending on the needs of the individuals and the programs provided
by the Senior Center volunteers.45 volunteers at 7 Volunteer Stations will provide services to 100 homebound or older adults
with companionship and transportation, for at least one hour per week,which will allow them to continue to live independently,
75 of those individual participating in the programs provided will report having increased social ties/perceived social support
hrough a survey completed each year.
For Official Use Only
Page 24
Packet Pg. 164
DRAFT
C
,....Ia^:z:i5: s: z•m,{'�'::"• :amw• ix' _}• 'Iy.."�"•�>.. a f; .";�"
IT15- 100i zH - In i ft91e'.>;5i:
DRAFT
,.,.......�. .,.h..i �( ,,.. ,�.... � 2i f• > i• n s Y+� E rn� ut2:rt,� '� cE .i:o- Pm-ref-
�'>: WE�?�:,!?k101,HIN � 4�s.. ,� _ �� n EtR:�.Ti�. �r� '(� .d?iv=J• `Ctx:«E M c.u���� 1 t A tl—i; f1x :� rnl bras1. i .. t�E vn ra'3n+ .,. u un�,cf.,, : L�e cw mf.E fit£ nlEr. oc ! eL.. —
Unduplicated Volunteer 'a
Volunteers: Stations:
3
Q
Anticipated 45 c
Volunteer
L
Contributions: 0
Service Activity: Companionship p,•
Service Activity N
Description: 45 San Bernardino RSVP Volunteers will provide companionship through Personal Assistance
League (PAL) and You Are Not Alone (YANA)to individuals who are homebound due to disability, ca
injury,or age. Volunteers at Senior Centers will provide companionship to individual who are 65 c
years or older.Participants will receive companionship for at least one hour per week with N
volunteers providing at least 4 hours per week at the 5th Street Senior Center,Highland Senior rn
Center,Perris HIII Senior Center, Hinkley Senior Center, Redlands Senior Center and other senior N
centers as programs are developed.
Anticipated (
PRIORITY) H8: Number of individuals receiving independent living services C.0 Output:
r�
M
Target:75 How Measured: Activity Logs
rn
Instrument Description An activity log of each participants interaction with a RSVP Volunteer in one of the aging in place O
activities, collected each month and signed off by the site supervisor. ,
v
Anticipated
Outcome: (PRIORITY) H9: Number of individuals with increased social support.
arget:60 How Measured:Survey _
Instrument Description Survey collected each year to determine how many older adults report having increased social od
ties/perceived social support. Conducted by RSVP Volunteers to participants served by RSVP 0
O
Volunteers.
v
.Q
Q
III. r � • m P...... ,. •r �@gE r:t
�q r: �fEi ca
4 .: _ i ' '.. 2 p1 8ie: ,jii tri 1� 5cE
I e rtt a c --� �. ..'•O.. J � t�twal � r.... ..
! h .�- 3
` Exn:t'at.. : ..t a:: _u_�c• f i �( ES .E•! •• ._a_.'
Community Need to be Addressed: to
In the San Bernardino RSVP service area resources for Veterans are limited,unless a Veteran is homeless or is looking for job T-
placement or only referrals to other government resources. With veterans representing 7.4% of the population in the service N
area the goal of the San Bernardino RSVP is to help create a frame work with the Veterans of Foreign Wars (VFW), the American LO
Legion Posts,and other organizations to provide community based activities to support Veterans,military personnel and their N
families during pre-deployment,deployment and reintegration,beyond referrals to services provided by the government. By t2
building this community Veterans will be able to have the support system they need to have a higher quality of life. This will
help support the needs for active military, military families and veterans 22 RSVP Volunteers will volunteer 6336 hours per year U)
at 11 volunteer stations.
Volunteers will have significant actives in service which will impact the daily lives of active military,veterans and/or military m
families through daily and weekly events held at VFW's and the American Legion Posts. Such events may include: respite care E
for family members and much more as the need and programs are developed with the support of the RSVP Volunteers. There '_
will also be opportunities for volunteers to help support larger special events on holidays such as Thanksgiving and Christmas a
as well as being part of nationwide remembrances of our active military and veterans with Veteran's Day with poppy sales and a
community events,and Memorial Day celebrations.As well as provide information and connections to support services for the
families of active military and veterans returning from active duty to help with reintegration from government and non-profit
agencies. It possible we will place veterans to help guide the active military personnel military families and veterans through
pre-deployment, deployment and reintegration.
ocus Area: Veterans and Military Families Objective: Veterans &Families Served 11
For Official Use Only
Page 26
Packet!Pg. 166
DRAFT
a E
11,
ke; i •',am'j'?x+:� '€#?ei e�,i °°�am!�'+I ?6"'r.?:'.l�i dteS. y „,?.:..R.1„'..:?�;c I,a.S a� �fiL at i�.a.�,.o.;tau•n t h ii � �. I °`t ii •E �?i"+&ais,' f' pi'a'ti �,1.ti;a a•i e�f i ,is if ii.?...
. . 5
�-, 'rat.• x1r!.,,aalhc.,.7'...ie» „v
Anb `c?pa es� 22 14 er o`
V olunteer
Unduplicated Stations
V olunteers:
Q
Anticipated 22
Volunteer L
Contributions: C9
Service Activity: Other community-based activity that serves V ETs ?1
Service Activity
Description: �p
r
Anticipated (PRIORITY) V 1: Number of veterans receiving CNCS-supported assistance N
Output: Ln
Target:6336 How Measured: Activity Log
N
Instrument Description Sign in sheet for each program veterans participated in who are served by RSVP Volunteers,
collected each month. ~
ti
Anticipated
Fl
Outcome: o outcome selected—
N
Target: How Measured: C
Instrument Description
O
U)
_
c
O
R
V
.Q
Q
Q
_
t0
,�LRR
V
r
O
N
r
O
N
CL
W
d
E
Q
For Official Use Only
Page 27
Packet Pg. 167
DRAFT
Required Documents
Document Name Status
Aggregate Dollar Amounts of funding Not Applicable
Annual Assessment Already on File at CNCS
Board of Directors Already on File at CNCS
L
Community Advisory Group Names and Addresses Already on File at CNCS Q
c
Financial Statement Audit or SF-990 Already on File at CNCS
t9
a
Negotiated Indirect Cost Agreement Not Applicable >
Organizational Chart Already on File at CNCS (°
0
N
Project Director's Job Description Already on File at CNCS 'n
0
N
Roster of Volunteer Stations Already on File at CNCS
ti
Already on File at CNCS
Statement of Audit Status y
N
O
'a+
V
7
L
.F+
W
O
r
V
Q
CL
Q
Y
/Ln
V
r
O
N
Li
i r
O
N
CL
Cn
W
c
as
E
.r
a
For Official Use Only
Page 28
Packet Pg. 168
5.J.e
CITY OF SAN BERNARDINO, CALIFORNIA
DEPARTMENT
PROJECT #: RSVP 2015-16
FY2015-16
BUDGET
Account Number Description ESTIMATES MATCH TOTAL
,Grant Name:
Salaries
5011 Salaries perm/fulltime 31,591 22,061 53,652
5013 Automobile allowance -
5014 Salaries temp/parttime
5015 Overtime -
Total:Salaries 31,591 22,061 53,652
Benefits
5026 PERS retirement 2,802 4,202 7,004
5027 Health and life insurance 4,020 3,288 7,308
5028 Unemployment insurance 91 69 160
5029 Medicare 443 335 778
Total:Benefits 7,356 7,894 15,250
Total:Salaries&benefits 38,947 29,955 68,902
Maintenance and Operations
5111 Material and supplies 453 694 1,147 3
5122 Dues and subscriptions - Q
5131 Mileage 100 100 Cclf
5132 Meetings and conferences 1,000 1,000 L
5133 Education and training - 0
0-
5135 Transportation-grant 3,485 12,235 15,720 >
5150 Utilities 753 753 U)
5161 Insurance premiums 632 522 1,154 �p
5172 Equipment maintenance - p
5174 Printing charges 125 125
LO
5175 Postage - r
5176 Copy machine charges - N
5181 Other operating expense 1,622 1,322 2,944
ti
5186 Civic and promotional -
5193 Grant match - M
Total:Maintenance and Operations 7,292 15,651 22,943 a
Contract Services -a
m
5502 Professional/contractual services - cC
5505 Other professional services
Total:Contractual Services
Internal Service Charges
E
5601 Garage charges -
V
5602 Workers compensation 1,071 808 1,879 0
5603 Liability - Q
5604 IT charges in-house -
5605 Telephone support 200 200
5606 Electric -
5612 Fleet charqes-fuel -
Total:Internal Service Charges 1,071 1,008 2,079
Capital Outlay
5703 Communications equipment -
Total:Capital Outlay - - -
Credit/billables
5910 Credit-federal and state program funding -
Total:Credit/billables - - -
Total:Non-Personnel Expenses 8,363 16,659 25,022
Grant Total 47,310 46,614 93,924
0
Packet Pg. 169