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HomeMy WebLinkAbout02.A- City Manager 2.A DOC ID: 3727 A CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Budget From: Allen Parker M/CC Meeting Date: 02/23/2015 Prepared by: Allen Parker, (909) 384- 5122 Dept: City Manager Ward(s): All Subject: Fiscal Year 2014-15 Mid-Year Budget Review Current Business Registration Certificate: Not Applicable Financial Impact: Motions: Adopt the Resolution. Synopsis of Previous Council Action: The Mayor and Common Council Adopted the Fiscal Year 2014-15 Annual Operating and Capital Improvement Program (CIP) Budget for the City of San Bernardino on June 30, 2014. Supporting Documents: AGENDA - Resolution 2-23-15 (DOC) BudgetReview_2-23-15 (PDF) Estimated Revsn Expend itures2014-15 (PDF) I InAnfnrl- 010M001r, by (_nnrnnnnn "(,ini" Wnnnn n Packet Pg.4 2.A.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE 3 CITY OF SAN BERNARDINO AMENDING THE FISCAL YEAR 2014-15 BUDGET 4 FOR THE CITY OF SAN BERNARDINO 5 WHEREAS, the Mayor and Common Council held a mid-year budget workshop on 2 6 > February 23, 2015, to review and consider certain adjustments to the FY 2014-15 Budget for 7 m the City of San Bernardino ("FY 2014-15 Budget") that began on July 1, 2014 and ends June 8 m 9 30, 2015; 10 WHEREAS, based on the City Manager's FY 2014-15 Mid-Year Budget Report and 2 LO T 11 the recommendations presented therein, the Mayor and Common Council have found that 0 N 12 %_ certain adjustments to the FY 2014-15 Budget are necessary to continue providing for service d 13 } levels necessary to respond to the protect the health, safety and welfare of the community which N 14 ii 15 are deemed appropriate by the Mayor and Common Council; and M 16 WHEREAS,the Mayor and Common Council intend to continue using the FY 2014-15 Ln M 17 Budget, as adjusted by this resolution, as a guide for determining the priorities, programs and N c 18 O expenditures for the City of San Bernardino. 19 0 N 20 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON Q 21 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: °z w a 22 SECTION 1. The FY 2014-15 Budget for the City of San Bernardino, adopted by Resolution Q c 23 No. 2014-245 on June 30, 2014, and as amended thereafter by appropriate resolution or action 24 R 25 of the Mayor and Common Council, is hereby further amended as follows: Q 26 A. "Estimated Revenues" in the "General Fund" for the FY 2014-15 Budget are 27 increased by the amount of$1,367,000, as summarized in the FY 2014-15 Mid-Year 28 Budget Report attached hereto and incorporated herein as Exhibit"A"; l Packet Pq. 5 2.A.a Q1 B. "Appropriations" in the "General Fund" for the FY 2014-15 Budget are increased by the amount of $1,367,000, as summarized in the FY 2014-15 Mid-Year Budget 3 Report attached hereto and incorporated herein as Exhibit"A"; 4 5 C. Budget transfers in "Appropriations" for the FY 2014-15 Budget are authorized in � 6 the amount of $1,460,000 to the appropriate departmental line items from the o: 7 "deferred payments" line item within the non-departmental appropriations, as a, 8 summarized in the FY 2014-15 Mid-Year Budget Report attached hereto and m a 9 incorporated herein as Exhibit"A"; and -6 10 11 D. "Appropriations" in the "Traffic Safety Fund" for the FY 2014-15 Budget are 0 12 increased by the amount of $593,936 for the purchase of Police Department 13 vehicles, as summarized in the FY 2014-15 Mid-Year Budget Report attached 14 hereto and incorporated herein as Exhibit"A". 15 N SECTION 2. This Resolution shall take effect upon the date of its adoption. 16 17 /// N 18 /// o 19 p N 20 Q 21 Z W 22 Q c 23 E 24 Q 25 26 27 28 2 Packet Pg. 6 2.A.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING AND ADOPTING THE CITY OF SAN 2 BERNARDINO'S MID-YEAR BUDGET DOCUMENT FOR FISCAL 2014-15. 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 4 5 Common Council of the City of San Bernardino at a meeting thereof, held on 3 6 the day of , 2015, by the following vote, to wit: > as 7 Council Members: AYES NAYS ABSTAIN ABSENT tM V 8 MARQUEZ m L 9 BARRIOS a 10 11 VALDIVIA 0 12 SHORETT L d 13 NICKEL v 14 N JOHNSON U. 15 N MULVIHILL 16 r 17 N Georgeann Hanna, City Clerk c 18 p 19 The foregoing Resolution is hereby approved this day of , 2015. c N d 20 Q D 21 R. CAREY DAVIS, Mayor W 22 City of San Bernardino a Approved as to 23 form: 24 ea Q 25 26 Gary D. Saenz City Attorney 27 28 3 Packet Pa.7 2.A.a 1 EXHIBIT "A" 2 3 4 5 3 d 6 7 d V 8 00 L 9 10 11 r 0 12 ea CD 13 e� v 14 N ii 15 C4 n 16 FISCAL YEAR 2014-15 MID-YEAR BUDGET REPORT 17 N [attached] 18 p 19 N m 20 Q 21 z Z W 22 Q w c 23 s 24 to w .r Q 25 26 27 28 4 Dmnbn4 D_ 0 2.A.b Allen Parker,City Manager E'XHIBI T«A„ 300 North"D"Street San Bernardino,CA 92418-0001 (909)384-5122 CITY OF SAN BERNARDINO 91no CITY MANAGER'S OFFICE INTEROFFICE MEMORANDUM TO: Mayor and Common Council 3 a� FROM: Allen J. Parker, City Manager a� THROUGH: Nita McKay, Deputy City Manager m L SUBJECT: FISCAL YEAR 2014-15 MID-YEAR BUDGET REVIEW -6 DATE: February 19, 2015 0 N L DISCUSSION: The Mayor and Common Council adopted the Fiscal Year 2014-15 Annual Operating and U_ Capital Improvement Program (CIP) Budget for the City of San Bernardino on June 30, 2014. N The budget represents the spending plans for the following fund types: General Fund, Special M Revenue Funds, Debt Service Funds, Capital Projects Funds, Internal Service Funds, and the Enterprise Fund. Although the City continues to operate under the protection of Chapter 9 Bankruptcy, the City's financial condition remains steady for Fiscal Year 2014-15, with a slowly •y improving economy providing increased stability to the City's major revenue sources. It is important to note that the City's balanced General Fund Budget for the fiscal year is made LO possible because the City is under the protection umbrella of Chapter 9 Bankruptcy. The Adopted Fiscal Year 2014-15 Budget included estimated revenues (with transfers in) on an all A funds basis of$217,648,910, while appropriations (including transfers out) for all budgeted funds 41 totaled $220,501,000 at the time of budget adoption. Certain Special Revenue Funds show a c, utilization of a portion of prior years' accumulated fund balance to pay for multi-year capital improvement projects. These other funds will display expenditures exceeding revenues for this purpose. It is recognized that long term financial stability is reliant upon the General Fund's "a ability to operate within the current year's sources of revenues. Management is committed to m producing a balanced General Fund budget and accomplished this at budget adoption for Fiscal Year 2014-15. The budget remains on track with small adjustments to estimated revenues, E maintaining fiscal accountability in relationship to departmental expenditures, and financial 0 sustainability with a balanced General Fund budget. Q The General Fund, which is the general operating fund of the City, comprised 56.1% of the total appropriations on an all funds basis. The General Fund was projected to complete the fiscal year with an operating surplus of approximately$113,636. 1 Packet Pn_9 2.A.b The current budget continues implementation of organizational efficiencies and cost saving measures including staffing reorganizations, contract revisions, line item reviews, and only charter-required employee wage increases. As with budget adoption, although the "all funds" budget is reviewed at mid-year, the main focus of this report will be the General Fund, with overviews provided for certain other funds. 3 General Fund Revenues and Expenditures > _ m r m a� $40,261,121 2014-15 m $59,907,040 eo d LO r r $37,369,383 N 2013-14 $58,540,314 R v N LL $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000 n N n Revenues ■Expenditures M r G O .y d General • Revenues General Fund Expenditures Q Amended % Amended % a Fiscal Year Budget Actual Received Budget Actual Expended M 2013-14 $ 133,193,097 $ 37,369,383 28.1% $ 130,916,671 $ 58,540,314 44.7% N 2014-15 $ 124,948,979 $ 40,261,121 32.2% $ 123,379,318 $ 59,907,040 48.6% 3� d General Fund Overview o! d a� The City's general financial goal is to provide an appropriate level of municipal services with the ability to adapt to local and regional economic changes while maintaining and enhancing the m sound fiscal condition of the City. E With the first six months of the fiscal year complete, General Fund revenues total $40.3 million, a or 32.2% of estimated revenues. General Fund revenues are on track for the end of the second a quarter, up 7.7% or $2,891,738 from the same time period one year ago when revenues totaled $37.4 million. General Fund expenditures are $59.9 million or 48.6% expended compared to the previous fiscal year when year-to-date expenditures totaled $58.5 million. 2 Packet Pa. 10 2.a.b General Fund Revenues General Fund revenues total $40,261,121 at December 31, 2014, compared to $37,369,383 for the same time period one year earlier. This is an increase of $2,891,738 or 7.7%. Each major revenue source is compared to budget and the same time period for the prior fiscal year in the chart below. Revenue Comparison 2014-15 Current Year Prior Year � Estimated Actuals for Actuals for "> Description Revenues Six Months Six Months m Sales Taxes $29,796,257 $8,012,175 $7,537,600 V Property Taxes 27,469,218 5,137,052 5,129,925 m Utility Users' Taxes 22,837,500 11,063,438 10,135,956 Measure Z Sales Taxes 7,210,000 2,390,789 2,461,115 >_ Business Licenses 6,709,935 3,095,756 3,187,227 Charges for Services 3,816,124 1,842,401 1,975,371 Water Fund Payment 3,597,944 - - Other Taxes 3,500,235 700,678 821,133 0 Licenses & Permits 3,106,613 1,656,572 1,183,662 ` Franchise Fees 2,944,990 615,639 479,435 m Transfers In 2,900,000 1,466,000 - Transient Occupancy Taxes 2,639,000 1,379,137 1,201,751 N Fines & Forfeitures 2,049,020 790,941 1,026,867 U_ Community Development Fees 1,776,580 872,025 747,814 Other Governmental Revenues 1,751,982 991,362 1,039,981 N n Miscellaneous Revenues 1,055,393 63,057 248,235 Rental Income 648,600 184,099 193,311 Subtotal 123,809,391 40,261,121 37,369,383 c .9 One-Time Revenues 1,139,588 - - Total Revenues before Mid-Year a Adjustments 124,948,979 40,261,121 37,369,383 M N N Recommended Mid-Year Adjustments 1,367,000 Total Revenues $126,315,979 $40,261,121 $37,369,383 ?� m e: m Sales Tax Revenues show a 6.3% increase over the same time period one year earlier. Sales tax 3 revenues represent the City's highest revenue source, comprising 24.1% of estimated General m Fund revenues and transfers in. The continued moderate growth and the addition of new c commercial and retail outlets have been factored into the budget estimate for Fiscal Year 2014- E 15. Additionally, the City receives its "Sales Tax in Lieu" payments in two equal installments in cc late January and late May from the State of California. The January 2015 payment was 10.3% a higher than the 2014 payment. The City's sales tax consultants, HdL Companies, have confirmed that the City's sales tax collections will exceed the amount originally estimated for Fiscal Year 2014-15. Because of the projected increase in sales taxes, a mid-year budget amendment to this revenue source of $690,000 is being recommended, is detailed in a paragraph below and summarized in the chart above. 3 Packet Pa. 11 2.A.b Property Tax Revenue estimates represent 22.2% of General Fund revenues for Fiscal Year 2014-15. At the end of the second quarter, property taxes remain static when compared to the same time period one year earlier. The majority of the City's property tax revenue is collected in December and May after property taxes are due to the County of San Bernardino. As with sales taxes, the City receives two equal installments in late January and late May of"Property Tax in Lieu" payments from the State of California. The City's payment received in January 2015 was 5.6% higher than the prior fiscal year. This revenue category also includes the City's share of residual tax increment revenues from the former Redevelopment Agency, which amounted to $515,688 in January 2015, remaining level when compared to the previous fiscal year. Because the "Property Tax In Lieu"payment has increased significantly for the first payment of the fiscal year, it is recommended that the Mayor and Common Council approve an amendment to increase this revenue source by $360,000. m Utility Users' Tax Revenues, making up 18.4% of General Fund estimated revenues, have increased 9.2% for the period July through December 2014 when compared to the prior fiscal year. The City's utility users' tax rate is currently 7.75% and is collected on telephone, gas, electric, and cable television services. The Measure Z Sales Tax(quarter-cent sales tax) was approved by the voters of San Bernardino 0 in November 2006 as a general purpose tax with approved emphasis on public safety, anti-gang and anti-crime operations, and after school youth activities. This revenue source is scheduled to } sunset in 2022, fifteen years after its implementation. The City's Measure Z sales tax revenue has remained static for the first six months of the fiscal year when compared to the same time N period one year earlier, dropping 2.9% at December 31, 2014 because of a one-time allocation that inflated the 2013-14 mid-year numbers. Business License Revenue continues to be one of the top five revenue sources for the City's General Fund with projected revenue at $6,709,935 for the fiscal year. The City currently has 22,506 active business licenses with renewals generated by the City Clerk's Office annually from g the business start date. The largest renewal period for the City's business licenses is December of > each year, with the majority of the revenues in this category collected in the second half of the W fiscal year. This revenue source is expected to meet the revenue projection for 2014-15. Charges for Services are comprised of a wide range of revenues collected from various City N departments, including Police Department impounded vehicle release fees, false alarm fees, Fire 3i Department rental inspection fees, revenue from the County for City-provided fire services to 2 unincorporated areas within the City limits, engineering plan check fees, storm drain utility fees, paramedic/emergency medical services, etc. This revenue category finished the first half of d Fiscal Year 2014-15 with a decrease of 6.7% from the prior fiscal year, but is still on track to 3 meet the estimated revenues at June 30, 2015. m u The Water Fund Payment is based upon a master services agreement with the City's Water Department. The City is in the process of negotiating the current agreement which expired in s 2013. Until such time as an agreement can be reached, the Water Department is expected to honor the scheduled payment of$3,597,944 for Fiscal Year 2014-15. a Other Tax Revenues include property transfer taxes and the half-cent sales tax approved by the voters of California in 1993 to support local public safety. It is important to remember that certain revenue sources are two months behind because of the revenue recognition period. As a result, some of the revenues within this category at December 31 are for four months of receipts 4 Packet Pg. 12 2.A.b and not six months. Although this category shows a decrease from the same time period one year Cearlier,this revenue is expected to meet the projections for the current fiscal year. Licenses and Permits include such revenue sources as building permits, annual alarm permits, fire code permits, street cut permits, on site permits, on site plan check fees, etc. This revenue category completed the first six months of the fiscal year 40.0% higher than the same source of revenues collected one year earlier. The increase in building permit and on site revenues, two of the categories with the highest increases, is due to the Hillwood industrial projects. a� Franchise Fees completed the first six months 28.4% higher than the same six months of the prior fiscal year. The City receives franchise fees from electricity providers, telephone service providers, gas providers and refuse providers. Franchise fees, depending on the contract negotiated with the service providers, range from 1% of gross receipts to 11% of gross receipts. m Franchise fees are received on a monthly, quarterly and annual basis, once again dependent upon the agreement with the City. With the significant increase for the first six months of the fiscal year, franchise fees will meet the revenue estimate at June 30, 2015. -a Transfers In from other funds include $2,200,000 from the City's Integrated Waste Management W) Irl Enterprise Fund for franchise fees and to reimburse the General Fund for City-provided services 4 and $700,000 from the Sewer Line Maintenance/Construction Special Revenue Fund for use of N the City's right of way and General Fund administrative services provided to this fund. The General Fund will receive the full $2,900,000 from the other funds for Fiscal Year 2014-15. Expenditures N W General Fund operating expenditures totaled $59,907,040 at December 31, 2014, compared to N $58,540,314 at the end of the second quarter of the prior fiscal year. This is an increase of $1,366,726 or 2.3%. The increase in expenditures is due to the public safety employee salary increases required by the City's Charter, the one-time payments in-lieu of cost of living g adjustments to non-safety employees and increases in the City's share of pension costs. Public safety employee salary increases ranged from 2.5% to 5.3%, one-time non-safety payments ranged from 2.0% to 3.0% and employer pension expenditures increased from 18.186% to LO 20.169% of total payroll for miscellaneous employees and 31.45% to 33.765% of total payroll M for public safety employees. It should be noted that the City has implemented cost-sharing N measures whereby the majority of employees pay 1.3% to 5.0% of the employer share of the 3� pension costs. As summarized in the chart below, most General Fund departments are at or below 50% expended at the completion of the first six months of the fiscal year. Those W departments which have expended more than 50% of their annual appropriation at December 31, a, 2014 are described in further detail below. M w c E a 5 Packet Pa. 13 2.A.b Expenditure Comparison 2014-15 Current Year Current Year Prior Year Amended Actuals for % Actuals for Description Budget Six Months Expended Six Months Mayor $ 517,397 $ 213,395 41.2% $ 170,778 Common Council 660,228 286,435 43.4% 286,774 City Clerk 1,430,547 726,686 50.8% 1,268,128 City Treasurer 171,973 97,860 56.9% 98,752 City Attorney 2,780,595 931,296 33.5% 1,325,890 3 City Manager 1,343,553 544,524 40.5% 341,228 m Finance 1,487,936 682,281 45.9% 760,604 Human Resources 561,667 205,043 36.5% 208,224 Civil Service 365,080 202,348 55.4% 172,713 d Community Development 3,508,215 1,333,501 38.0% 1,461,019 V Police 54,015,027 26,252,093 48.6% 26,947,551 m Fire 28,271,469 14,574,338 51.6% 14,657,830 Public Works 4,764,140 2,455,323 51.5% 3,539,337 m Parks, Recreation&Community Servicves 6,212,551 2,811,797 45.3% 2,114,436 } General Government 14,947,726 7,342,213 49.1% 5,187,050 Transfers Out 2,341,214 1,247,907 53.3% - Total Expenditures before Mid-Year Adjustments 123,379,318 59,907,040 58,540,314 r- Recommended Mid-Year Adjustments 1,367,000 - - N L. Total Expenditures $124,746,318 $59,907,040 $58,540,314 M W v The City Treasurer's Office has expended 56.9% at December 31, 2014. Although personnel U_ costs are on track to complete the fiscal year within budget, during the budget preparation r.. process, no maintenance and operation costs were appropriated. As shown in the summary of M recommended budget adjustments for mid-year 2014-15, a total of$12,000 is recommended for Mayor and Common Council approval for supplies, equipment maintenance, dues/subscriptions, c training, postage and professional/contractual services. °_ .y The Civil Service Department has expended 55.4% of departmental appropriations at December 31, 2014. Part-time personnel expenditures were necessary to assist with workload within the department. This expenditure will be absorbed within the total appropriations for the fiscal year N and does not require a budget amendment. NI 3 a� Police Department expenditures amounted to 48.6% of total Police appropriations at December 4) 31, 2014. Although Police overtime is currently 69.8% expended at the end of the first six m months, the department has sufficient salary savings (position vacancies) to cover an additional .a $1,000,000 in increased overtime expenditures within their total departmental budget. However, m the Police Department is requesting Mayor and Common Council approval of a budget amendment to purchase 35 vehicles for a total cost of$1,193,936 ($600,000 General Fund and $593,936 Traffic Safety Fund) for Fiscal Year 2014-15. This budget amendment is summarized below. Further details of the vehicle purchase are included in Attachment B (Police Department section) to this report. a Fire Department expenditures completed the first six months of the fiscal year at 51.6% of the department's annual appropriation. Maintenance and operation expenditures are well within budget at mid-year, however personnel costs, specifically overtime is 73.9% expended at December 31, 2014. An increase in the department's overtime is projected at $2,500,000. Of this 6 Packet Pg. 14 S increase, $500,000 will be absorbed within the department's salary savings (position vacancies) for the year. However, a budget amendment is requested for Mayor and Common Council approval in the amount of $2,000,000 for Fire Department overtime and is included in the summary below. The Public Works Department completed the second quarter of the fiscal year with 51.5% expended. Although part-time expenditures, as well as overtime, completed the first six months at more than 50% expended, management is committed to staying within their departmental appropriations at the end of the fiscal year. Therefore, the department does not require a budget amendment. m IM Transfers out are 53.3% expended at December 31, 2014. An additional transfer to the Library m Fund was approved by the Mayor and Common Council during the first six months of the fiscal o year and the entire $77,300 was transferred to the Library Fund to cover the cost of new carpet. The following cost-saving measures were included in the Fiscal Year 2014-15 Adopted Operating Budget to offset the increased personnel costs referred to above and produce a balanced General Fund budget. All of the cost-saving measures have been implemented during c cm the fiscal year. d • Salary savings for all departments — As budgeted positions were vacated due to normal attrition, departments were encouraged to delay filling positions that were not considered N U. critical to adequate service delivery. The projection for savings achieved by vacant positions was $5,200,000 for the General Fund for Fiscal Year 2014-15. Departmental cm vacancies have already achieved this goal at December 31, 2014 and additional salary savings are expected for the remainder of the fiscal year. Human Resources and Civil Service are currently recruiting for several vacant positions. c Z • Reduction in City paid medical benefits — A review of the City's medical benefits provided to all labor groups were examined as part of the 2014-15 budget preparation process to determine if further cost savings could be achieved. Fine tuning of the employer-paid medical benefits resulted in a cost savings of$1,095,543 compared to the N estimated $1,400,000 budgeted for all General Fund departments at the beginning of the fiscal year. d • Reductions in Code Enforcement—Positions within the Code Enforcement program were a, eliminated and a portion of the remaining positions were relocated to the Community m Development Department for a total estimated savings to the General Fund of$1,396,578 for the fiscal year. E t • Utilization of Special Revenue Funds — Public Works appropriations within the General Fund have been reduced in the current fiscal year by charging an estimated $3,000,000 in a eligible expenditures to the Gas Tax Fund. 7 Packet Pg. 1s 2.a.b Recommended Mid-Year Budget Adjustments After an in-depth review of the line item budget for both revenues and expenditures, the following adjustments are recommended for Mayor and Common Council approval. The adjustments to Fiscal Year 2014-15 estimated revenues and appropriations (expenditures) are summarized below. 3 General Fund Estimated Revenues Increase in sales tax revenues/sales tax in-lieu $ 690,000 Increase in property tax revenues/property tax in lieu 360,000 Increase in administrative civil penalties 317,000 a Total Increase in Estimated General Fund Revenues $1,367,000 m m General Fund Appropriations (Expenditures) >7 City Treasurer's Office Maintenance and Operations $ 12,000 g Police Department—Replacement Vehicles 600,000 LO Fire Department Overtime 2,000,000 Community Development Code Enforcement 25,000 N Parks and Recreation—Part-Time Hours 190,000 R Total Increase in Appropriations (Expenditures) $2,827,000* } �a Traffic Safety Fund Appropriations (Expenditures) U. ii Police Department—Replacement Vehicles $ 593,936 ti N ti *$1,460,000 of this increase in appropriations will be a budget transfer to the appropriate departments from the "deferred payments"non-departmental line item of$10.6 million that was approved by the Mayor and Common Council as part of the originally adopted 2014-15 budget. _ 0 .N Other Funds m' W u LO The following tables summarize the revenues and expenditures of some of the City's "other M funds" at December 31, 2014. N N Library Fund Animal Control Fund I 3 d Amended Actual to Amended Actual to W Budget Date Percent Budget Date Percent Revenues $ 1,383,330 $ 808,016 58% Revenues $ 2,031,135 $ 1,138,594 56% Expenditures $ 1,566,575 $ 743,413 47% Expenditures $ 2,159,181 $ 764,930 35% m w c The Library Fund accounts for revenues collected at and expenditures necessary to operate the City's four libraries. Revenues and expenditures are on track at the end of the second quarter to complete the fiscal year within budget. It should be noted that even with the reduction in hours of service at the libraries, the General Fund is budgeted to subsidize library operations in the Q amount of$1,350,000 for Fiscal Year 2014-15. The Animal Control Fund revenues are comprised of animal licenses, adoption fees, boarding fees, and revenues for sheltering services for the cities of Loma Linda, Colton and Fontana and both sheltering and field services for the City of Grand Terrace. Revenues are on track to reach 8 Packet Pa. 16 the $2.0 million projected for the fiscal year. The operating revenues are adequate to support the $2.2 million in expenditures projected for Fiscal Year 2014-15 with 35% expended during the first six months of the fiscal year. In past years, this fund has not required transfers of cash from the General Fund. Home Improvement Fund Community Development Block Grant Amended Actual to Amended Actual to Budget Date Percent Budget Date Percent 3 Revenues $ 6,186,557 $ 1,605,410 26% Revenues $ 5,696,136 $ 47,299 1% 2 Expenditures $ 6,186,557 $ 1,269,310 21% Expenditures $ 5,696,136 $ 1,273,584 22% d The Home Improvement Fund (HOME) receives grant funding from the Department of Housing and Urban Development. These monies can be utilized to fund a wide range of activities m related to affordable housing, both rental and homeownership. The City's federal HOME monies are utilized to fund the Single Family Acquisition/Rehabilitation Program, First Time 6 Homebuyer Program and Home Loan Repair Program. The City will receive grant funding for 2 the entire $6.2 million that has been appropriated for City use. Funds are drawn down as expended throughout the year for the approved programs. r 0 N Community Development Block Grant (CDBG) funds are federal grant monies awarded to the City by the Department of Housing and Urban Development. The 2014-15 budget appropriated >_ $5,696,136 for CDBG expenditures. The entire budget is designated for operations during fiscal y year 2014-15. The City utilizes this funding source for critical community programs; i.e., park U_ improvement projects, street and other public facility improvements, non-profit public service N programs, senior and library services. Seventy percent of the City's CDBG funding is used to M assist low to moderate income residents in the City. Gas Tax Fund c Sewer o Amended Actual to Amended Actual to '> Budget Date Percent Budget Date Percent Revenues $ 5,421,932 $ 2,169,504 40% Revenues $ 3,264,000 $ 1,378,612 42% LO Expenditures $ 6,421,955 $ 1,552,210 24% Expenditures $ 3,728,019 $ 1,426,488 38% M N N The Gasoline Tax Fund accounts for the City's proportionate share of gasoline tax monies collected by the State of California to be utilized specifically for the City's street-related construction projects and street maintenance. Gasoline tax revenues are on track at 40%received at December 31, 2014. Because of the timing of when these revenues are received, the $2.2 a, million recorded includes four months of tax revenues. m r Gasoline Tax Fund expenditures are 24% expended at the end of the second quarter of the fiscal year and are projected to complete the year within budget. This fund is comprised of s expenditures for the City's street maintenance program, including infrastructure maintenance and repair, concrete repair, street lights, as well as capital projects for bridge and railing repairs, a pavement rejuvenation, guardrail repairs, neighborhood traffic management program, and the City's pavement management program. Sewer Line Maintenance expenditures are budgeted for maintenance of the City's sewer lines and are well within appropriations at June 30, 2014 with 38% expended. City crews clean and 9 Packet Pa. 17 2.A.b maintain 500 miles of sewer lines within the City on an annual basis. Revenue is received from the residents and businesses of the community for the services provided and are billed through the City's Water Department. Integrated Waste Management Amended Actual to Budget Date Percent Revenues $ 24,644,800 $ 11,425,905 46% 3 Expenditures $ 23,487,892 $ 10,905,880 46% m The City maintains one Enterprise Fund, the Integrated Waste Management Fund. Enterprise funds are utilized for services provided to the public on a user charge basis, similar to the operation of a commercial enterprise. The City's enterprise fund is used to account for the m provision of refuse collection to the residential, commercial and industrial segments of the City. All activities necessary to provide such services are accounted for in this fund, including, but not } limited to, administration, operations, maintenance, financing and related debt service, and billing and collection. Revenues received at December 31, 2014 total 46% of the estimated r revenues for the year and expenses total 46% expended at the end of the second quarter, in line to complete the fiscal year within budget. N d Capital Improvement Program (CIP) <a The City's Fiscal Year 2014-15 CIP provides $16,349,800 for new projects and is funded U. entirely with non-General Fund monies. Below is a summary of the new projects grouped by funding source. M Gas Tax Fund $ 1,275,000 Measure I Road Tax Fund 8,377,300 ° 2 Sewer Line Maintenance Fund 550,000 Verdemont Capital Projects Fund 135,000 V Street Construction Fund 300,000 Sewer Line Construction Fund 1,145,000 N Storm Drain Construction Fund 1,222,500 Local Regional Circulation Fund 410,000 Regional Circulation System Fund 2,560,000 > AB 1600 Parkland Fund 375,000 0: d Total CIP $16,349,800 .� M At December 31, 2014, the City's total expended/encumbered amount for capital projects is $4,042,185 or 24.7% of the total CIP appropriations. The City has encumbered the majority of E the funding from the Measure I Road Tax Fund to pave forty-seven streets throughout the City. This project will be ongoing with planned completion sometime in Fall 2015. Q �ry 10 Packet Pa.f8 2.A.b Future Financial Issues City's Plan o Ajustment to Exit Chapter 9 Bankruptcy h' dJ f P P cy The City filed for Chapter 9 Bankruptcy protection in August 2012. Since that time, the City has made numerous reductions in expenditures and positions throughout City departments in a concentrated effort to create a balanced General Fund budget. As noted above, achieving this goal has only been possible because the City is under the protection umbrella of Chapter 9 bankruptcy. In the coming few months, the Mayor and Common Council will be reviewing and approving the City's Plan of Adjustment, which is due to the bankruptcy court by May 30, 2015. o: r California Public Employees Retirement System (CaIPERS) Actuarial Valuation Increases a� City's Pension Costs in Future Years m Each fiscal year, CalPERS completes an actuarial valuation report for the City's safety and miscellaneous pension plans. The City's report, received in October 2014, details the employer >_ share of pension costs for safety employees increasing from 33.765% of covered payroll in the -6 current fiscal year to 38.807% of covered payroll for Fiscal Year 2015-16. The employer share 2 of pension costs for miscellaneous (non-safety) employees is increasing from 20.169% for Fiscal Year 2014-15 to 24.209% for Fiscal Year 2015-16. Although the majority of employees pay a c portion of the employer share (cost-sharing), these will be significant increases to the personnel L costs within the City's upcoming fiscal year General Fund budget. R Last year, the CalPERS Board of Administration approved new demographic assumptions v designed to ensure sustainability and soundness of the pension fund in the decades to come. Last `_ year's action will result in higher pension costs for the State and CalPERS contracting N employers. The board adopted CalPERS staff's recommendations for local public agencies and M school districts to implement costs in the 2016-17 fiscal year with the costs spread over twenty years and the increase phased in over five year. CalPERS staff estimates that local governments c could see costs rise up to nine percent of payroll for safety classifications in year five of the N phase in program. More detailed projections will be provided to the Mayor and Common W Council during the upcoming budget workshops. m W r Expiration of Sta ff in gf or Adequate Fire& Emergency Response (SAFER) Grant N N The City received $3,363,972 in 2011 and $2,145,096 in 2012 in SAFER funding for nine 3� firefighter/paramedic positions. The funding for these nine positions expires in June 2015. During the upcoming budget workshops for Fiscal Year 2015-16, additional information, as well as a recommendation on funding for these positions, will be presented for Mayor and Common a, Council review and approval. m Overtime Expenditures for Police and Fire Departments As discussed above under departmental expenditures, overtime expenditures for public safety s employees in both Police and Fire Departments have become significant line items in the General Fund budget. During the upcoming budget workshops for Fiscal Year 2015-16, a additional information, as well as recommendations for controlling overtime costs, will be presented for Mayor and Common Council discussion. 11 Packet Pg. 19 2.A.b Internal Service Funds/Replacement Funds Q The City currently has several Internal Service Funds which are utilized to account for operations serving other funds or departments within the City. Examples of the City's Internal Service Funds include Information Technology Fund, Fleet Maintenance Fund, Workers' Compensation Fund and General Liability Fund. The City currently collects revenues to cover costs of operating these Internal Services Funds and no replacement or "reserve" funding for future expenses within these funds. During the upcoming Fiscal Year Budget Workshops, staff will be recommending that Mayor and Common Council consider setting aside monies within these funds for future replacement and/or future expected claims expenditures; i.e., the Fleet Maintenance Fund would collect a certain amount from each department as a replacement charge for the future vehicle purchases. Additionally, the Workers' Compensation Fund would collect a certain amount from each department for future payments expected on claims outstanding at the CO end of each fiscal year. a� Commitment of Fund Balance in the General Fund for Financial Sustainability/Emergency -6 Reserve Policy 2 The City's General Fund reserves have been negatively impacted by economic conditions over V- the past several years. The City currently has no financial sustainability policy in place to S safeguard the City's General Fund in future economic recessions. With the upcoming Fiscal Year L 2015-16 Budget adoption, staff will be recommending that the Mayor and Common Council consider setting aside monies for a financial sustainability/emergency reserve. The primary purpose of this reserve is to protect the City's essential service programs and funding v requirements during periods of economic downturn (defined as a recession lasting two or more `L years), or other unanticipated or emergency expenditures that could not be reasonably foreseen N during preparation of the budget. Such a reserve policy could be established by setting aside a small percentage each year until the goal of a funded reserve is reached. The reserve policy could r be established as a percentage of General Fund operating expenditures; e.g., 10%, or a flat dollar c amount; e.g., $20 million. If desired, the reserve could be set by a formal policy and utilized y upon formal action of the City Council for specific purposes, such as providing consistent and adequate level of services,providing for future capital needs, or providing for asset replacement. LO M N N 3� a� a� m a� m c m E s Q 12 Packet Pg.20 2.A.c City of San Bernardino Estimated Revenues and Expenditures FY 2014/15 General Fund FY 2012/13 FY • 2014/15 2 Revenues Amended Budget Amended Budget Amended Budget Projected Budget m Sales and Use Tax 27,122,397 28,928,404 29,796,257 30,486,257 m Property Taxes 25,834,896 26,938,147 27,469,218 27,829,218 Utility Users Tax 22,500,000 22,500,000 22,837,500 22,837,500 pp Licenses &permits 9,290,900 9,524,651 9,816,548 9,816,548 M Measure Z Sales Tax 6,376,000 7,000,000 7,210,000 7,210,000 Other Taxes 4,612,718 6,961,608 6,139,235 6,139,235 a Charges for services 6,119,064 5,354,493 5,592,704 5,592,704 a Miscellaneous 5,208,459 5,142,888 4,653,337 4,653,337 Transfers in 12,930,810 13,558,334 4,039,588 4,039,588 c Franchise Tax 2,880,700 2,899,000 2,944,990 2,944,990 L Fines and forfeitures 2,173,900 2,011,402 2,049,020 2,366,020 m Intergovernmental 1,629,000 1,736,170 1,751,982 1,751,982 Rental Income 638,000 638,000 648,600 648,600 ai Grand Total 127,316,844 • u_ �. Estimated Fund Beginning Fund Balance Total Available 127,316,844 � 1 . M Department C J10 Mayor 594,477 495,580 517,397 517,397 .y 020 Common Council 662,163 628,686 660,228 660,228 m 030 City Clerk 1,021,179 1,849,122 1,430,547 1,430,547 040 City Treasurer 221,184 214,457 171,973 183,973 050 City Attorney 3,555,328 3,327,309 2,780,595 2,780,595 090 General Government 7,589,685 12,182,662 14,947,725 13,487,725 N 100 City Manager 1,116,137 1,065,203 1,343,553 1,343,553 110 Human Resource 511,313 538,507 561,667 561,667 3 120 Finance 1,262,928 1,771,289 1,487,936 1,487,936 c m 140 Civil Service 399,188 445,620 365,080 365,080 CL 180 Community Development 6,879,611 3,112,600 3,508,215 3,533,215 = 200 Fire 31,713,004 30,413,326 28,271,469 30,271,469 m 210 Police 55,765,861 56,754,175 54,015,027 54,615,027 380 Parks Recreation &Community 4,657,006 6,149,685 6,212,551 6,402,551 Q a� 400 Public Works 8,164,838 9,452,450 4,764,140 4,764,140 Grand Total 124,113,903 128,400,671 121,038,104 122,405,104: E N Total Out 000 W Deferred Payments c a� Deductible E ,Salary Savings Total s Estimated Deductions .0 r • 686,941 2,276,426 1,569,661 1,569,6�17 ,imatecl-Ending Fund Balance 686,941 2,276,426 1,569,661 1,569,66J- Attachment M Packet Pg. 21 City of San Bernardino Historical Summary of Revenues By Fund Fiscal Year 2014- 2015 Amended Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 .•. Budget Amended Budget Projected Budget 001 General 127,316,844 133,193,097 124,948,979 126,315,979 105 Library fund 1,769,300 1,704,525 1,383,330 1,383,330 106 Cemetery fund 14,550 16,550 254,111 254,111 107 Cable tv fund 228,607 262,278 267,115 267,115 108 Asset forfeiture 805,000 605,000 601,500 601,500 111 AB2766 air quality 255,200 255,200 255,200 255,200 116 Emergency Solutions Grant 14.231 281,000 259,000 262,136 262,136 117 Home Improvement Part 14.239 2,386,470 2,400,000 6,186,557 6,186,557 118 Gang and street asset forfeiture 30,300 _30,300 _ 30,300 30,300 119 CDBG 2,811,898 2,847,745 5,696,136 5,696,136 120 Neighborhood Stabil.Prog(N5P1) 2,915,401 2,120,000 1,800,000 1,800,000 121 SBETA 2,678,965 3,185,464 5,780,656 5,780,656 123 Federal&state grant programs 6,100,416 4,609,074 3,187,712 3,187,712 124 Animal control 2,233,500 2,233,500 2,031,135 2,031,135 126 Gas tax fund 5,301,927 5,939,647 5,421,932 5,421,932 128 Traffic safety 780,000 514,489 505,000 505,000 129 1/2 cent sales&road tax 2,934,364 2,997,716 3,055,630 3,055,630 132 Sewer line maintenance 3,206,000 3,207,500_ 3,264,000 3,264,000 133 Baseball stadium 0 85,643 85,643 134 Soccer field !_ 401,000 401,000 804,230 804,230 137 CFD 1033-fire station 585,600 585,600 597,312 597,312 r+' 242 Street construction fund 378,000 2,212,300 2,212,300 2,212,300 245 Sewer line construction 112,000 252,000 255,000 255,000 247 Cultural development constructio 251,000 751,000 750,000 750,000 248 Storm drain construction 278,000 101,000 100,001 100,001 254 Assessment district res 1,277,898 1,277,898 1,236,144 1,236,144 261 Law enforcement facilties DIF 40,750 40,750 73,932 73,932 263 Local regional circulation 500 131,505 261,584 261,584 264 Regional circulation system 10,000 1,710,000 1,793,954 1,793,954 527 Integrated waste management 25,186,600 24,664,800 24,644,800 24,644,800 621 Central services fund 149,171 149,171 153,646 153,646 629 Liability insurance fund 3,146,277 3,146,277 3,240,665 3,240,665 630 Telephone support fund 1,145,191 1,138,191 1,170,611 1,170,611 631 Utility fund _3,705,585 5,613,393 _ 5,781,795 5,781,795 635 Fleet services fund 8,117,662 8,116,662 5,593,655 5,593,655 _677 Unemployment insurance 283,000 283,000 285,830 285,830 678 Workers compensation 4,342,247 4,332,247 5,939,854 5,939,854 679 Information technology 4,333,393 4,309,126 3,706,682 3,706,682 Grand Total 215,793,616 225,597,005 223,619,067 224,986,067 22 2.A.c City of San Bernardino Historical Summary of Expenditure By Fund Fiscal Year 2014- 2015 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Amended Budget Amended Budget Amended Budget Projected Budget 001 General_ 126,629,903 _ 130,916,671 _ 123,379,318 124,746,318 D 105 Library fund _ _ 1,799,828 _ !1,797,203 1,566,575 1,566,575 4) 106 Cemetery fund 189,797 214,864 232,379 232,379 107 Cable tv fund 228,607 262,831 308,000 308,000 aM 108 Asset forfeiture 377,399 _ 828,199 262,200 262,200 m 111 AB2766 air quality 199,142 195,724 77,951 77,951 L ep 116 Emergency Solutions Grant 14.231 280,971 259,000 699,750 699,750 117 Home Improvement Part 14.239 2,386,470 2,400,000 6,186,557 6,186,557 :a _118 Gang and street asset forfeiture 30,000 30,000 50,000 50,000 M 119 CDBG 2,811,898 3,116,538 5,696,136 5,696,136 120 Neighborhood Stabil.Prog(NSP1) 2,915,401 1,222,501 0 Iq 121 SBETA 2,678,965 3,185,464 3,524,388 3,524,388 CM 123 Federal&state grant programs _ 6,100,416 4,721,682 4,515,604 4,515,604 _124 Animal control 2,257,980 2,277,_149 2,159,181 2,159,181 126 Gas tax fund 4,887,547 5,079,823 6,421,955 6,421,955 128 Traffic safety _ A 653,511 _ 651,448 _ 593,936 N U. 129 1/2 cent sales&road tax 1,58_8,225 3,603,921 9,938,174 9,938,174_ 132 Sewer line maintenance 2,879,868 3,424,773 3,728,019 3,728,019 N 133 _Bas_eball stadium _ 15,240 49,048 85,643 _85,643 134 Soccer field _ 371,653 447,056 690,181 690,181 7 7 CFD 1033-fire station 585,600 585,600 r_ 2 Street construction fund 384,059 2,212,300 300,000 300,000 c N 245 Sewer line construction _ 60,962 331,798 1,145,000 1,145,000 > 247 Cultural development constructio _ 357,000 357,000 280,000 _280,000 248 Storm drain construction 148,163 1,049,191 1,222,500 1,222,500 254 Assessment district res 1,277,697 1,604,574 1,156,145 1,156,145 a _261 Law enforcement facilties DIF _ 30,4_81 143,385 30,000 30,000 N 263 Local regional circulation _ 0 110,170 410,000 410,000 m 264 Regional circulation system 1,244,637 5,776,736 2,560,000 _2,560,000 527 Integrated waste management _ 25,870,362 23,268,456 23,487,892 23,487,892 621 Central services fund _ 147,775 13_0,997 _ 128,763 128,763 629 Liability insurance fund 3,1_34,464 1,848,506 3,687,709 3,687,709 Q x Uj 630 Telephone support fund 984,319 1,017,990 1,240,486 1,240,486 N 631 Utility fund s 3,819,335 5,725,809 5,350,150 5,350,150 > 635 Fleet services fund 8,614,406 7,683,282 6,352,347 6,352,347 V 677 Unemployment insurance 265,000 _ 265,000 0 0 678_ Workers compensation 4,110,631 _ 4,489,307 5,941,654 5,941,654 E 679 Information technology 4,580,346 4,525,674 3,706,682 3,706,682 W Grand Total 214,898,057 225,809,669 227,660,165 228,482,274 c m E a Packet Pg.23 2.A.c 3 m m MAYOR'S OFFICE FY 2014-2015 ca L 2 LO EXECUTIVE MAYOR ASSISTANT TO L (1) Filled THE MAYOR (U) (1) Filled An LL N ti M LEGISLATIVE MAYOR'S AIDE (U) (1)Vacant CHIEF OF STAFF (U) w (1) Vacant LO 0 N N SD L m W FULL-TIME POSITIONS x W FILLED 2 VACANT 2 E TOTAL 4 W E BLUE: Current filled positions Q RED: VacaW positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 24 2.A.c MAYOR BUDGET SUMMARY 3 2 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 232,761 172,200 210,032 210,032 Benefits 85,094 51,762 67,648 67,648 Contractual Services 82,500 90,000 410,000 410,000 m Maintenance and Operations 77,575 - 65,075 68,275 _ 68,275 Internal Service Charges 116,547 116,543 41,442 41,442 } Grand Total 594,477 495,580 797,397 797,397 Expenditure By Fund r 0 001 General 594,477 495,580 517,397 517,397 cc 247 Cultural development constructio 280,000 280,000 } Grand Total 594,477 495,580 797,397 797,397 ea v N U. t• N ti CO) r C O 2 d N r T N fA d L r.+ CL x W C N d .0 N r+ l4 E Z W w C d E t V l4 r.+ Q Packet Pg.25 2.A.c CITY COUNCIL OFFICE FY 2014-2015 3 COUNCILPERSON (7) Filled as m L EXECUTIVE STAFF ASSISTANT TO CITY 5 LO COUNCIL (U) (1) Filled 0 N L V ADMINISTRATIVE COUNCIL U_ ANALYST II ADMINISTRATIVE N (1) Filled SUPERVISOR (1) Filled � c 0 ADMINISTRATIVE > ASSISTANT TO LO CITY COUNCIL (1) Vacant 0 N y d L Q x w FULL.-TIME POSITIONS N FILLED 10 R E VACANT N w TOTAL 11 a BLUE: Current filled positions RED: Vacant positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 26 2.A.c COMMON COUNCIL BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 344,250 345,800 369,204 369,204 Benefits 181,228 146,201 170,333 170,333 pp Maintenance and Operations 43,200 41,729 53,800 53,800 Internal Service Charges JV93,485 93,485 66,891 66 891 } Capital Outlay 1,471 _._ .� Grand Total 662,163 628,686 660,228 660,228 �LID 7 T Expenditure By Fund N L 001 General 662,163 628,686 660,228 660,228 } Grand Total 662,163 628,686 660,228 660,228 u- 04 n M T O N LID N r N N Q i 7 w 'a C d CL K W C N d d r+ R E r N W C E V cC r a Packet Pg.27 2.A.c CITY CLERK'S 3 OFFICE FY 2014-2015 m L 6 C C r CITY CLERK (U) r (1) Filled N L V BUSINESS DEPUTY CITY RECORDS N REGISTRATION CLERK (U) MANAGEMENT MANAGER (U) (2) Filled SPECIALIST (U) ^, (1) Filled (1) Filled 0 SENIOR BUSINESS REGISTRATION REP (U) LO (1) Filled T BUSINESS N N REGISTRATION INSPECTOR (U) (4) Filled = a� CL SENIOR w SERVICE CUSTOMER (U) FULL-TIME POSITIONS (1) Filled FILLED 11 E w VACANT W TOTAL 11 E a BLUE: Current filled positions RED: Vacant positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg.28 2.A.c CITY CLERK BUDGET SUMMARY 3 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget w y Salaries 539,200 640,780 692,973 692,973 m Benefits 210,600 213,963 260,190 260,190 Contractual Services 56,600 — ' 778,590 _ 386,936 386,936 m Maintenance and Operations 74,275 77,944 148,545 148,545 } Internal Service Charges 133,879 133,879 54,403 54,403 a Capital Outlay 6,625 3,966 2 Grand Total 1,021,179 1,849,122 1,543,047 1,543,047 LO 0 Expenditure By Fund 001 General 1,021,179 1,849,122 1,430,547 1,430,547 d 119 CDBG 112,500 112,500 Grand Total 1,021,179 1,849,122 1,543,047 1,543,047 N ii N M T N LID v r d' r O N N d L F+ Q. X ul N W d w t4 E r:+ N W r-� C W E � V R r r Q Packet Pg. 29 2.A.c CITY TREASURER'S OFFICE FY 2014-2015 m L CITY TREASURER (U) (1)Filled T N L m TREASURY ASSISTANT DEPUTY CITY (U) TREASURER (U) LL (1) Filled (1) Filled N M r C O d' T 0 N N L r FULL-TIME POSITIONS a x w FILLED 3 N VACANT r TOTAL 3 N w �.7 C d E BLUE: Current filled positions RED: Vacant positions approved in adopted budget a FY 14-15 "Asterisk indicates non positions or divisions Packet Pg. 30 2.A.c CITY TREASURER BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 131,566 131,000 115,617 115,617 d Benefits 62,208 56,046 53,838 53,838 Contractual Services 4,000 4,000 - - m Maintenance and Operations 10,500 10,500 - 12,000 Internal Service Charges 12,910 12,911 2,518 2,518 Grand Total 221,184 214,457 171,973 183,973 -6 rE LO r Expenditure By Fund 001 General 221,184 214,457 171,973 183,973 c N Grand Total 221,184 214,457 171,973 183,973 d is v N_ LL ti N ti M r _ O .N d w LO r r O N N d L 3 w _ d CL X w N [Y R E N w a.. _ d E t V R Q Packet Pg. 31 2.A.c CITY ATTORNEY'S OFFICE _ FY 2014-2015 3 CITY ATTORNEY (U) ; (1) Filled m L �a W CHIEF EXECUTIVE ASSISTANT -a ASSISTANT CITY TO THE CITY ATTORNEY ATTORNEY(U) (U) v (1) Filled 1 Filled N L *ADMINISTRATIVE } *ATTORNEYS *ADMINISTRATIVE SUPPORT CIVIL PENALTIES u SENIOR DEPUTY (ACP) LEGAL ADMINISTRATIVE CITY ATTORNEY ASSISTANT(U) ti (U) ADMINISTRATIVE (1) Filled (1) Filled ANALYST I (FLEX) LEGAL SECRETARY II c DEPUTY CITY 1 Filled (U) ATTORNEY IV (U) (1) Filled (1) Filled CITY ATTORNEY (1) Vacant LO INVESTIGATIONS SUPERVISOR (U) LEGAL SECRETARY I (U) DEPUTY CITY (1}Vacant (1) Filled N ATTORNEY IV (U) L (1) Filled - Under-filled OFFICE ASSISTANT U with Deputy City ( ) _ Attorney 1 (1) Filled x w DEPUTY CITY > ATTORNEY III (U) FULL-TIME POSITIONS (1) Vacant tea; FILLED 13 E DEPUTY CITY N LU ATTORNEY II (U) VACANT (1) Filled- Under-filled _ with Deputy City TOTAL 16 Attorney I r a DEPUTY CITY BLUE: Current filled positions ATTORNEY I (U) RED: Vacan= positions approved in adopted budget (1) Filled FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 32 2.A.c CITY ATTORNEY BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 1,911,178 1,776,566 1,279,201 1,279,201 Benefits 557,408 464,001 419,349 419,349 pp Contractual Services 545,167 749,192 631,014 631,014 c`c Maintenance and Operations 454,594 250,569 377,466 377,466 Internal Service Charges 86,981 86,981 73,565 73,565 Grand Total 3,555,328 3,327,309 2,780,595 2,780,595 ,O 0 Expenditure By Fund N L 001 General 3,555,328 3,327,309 2,780,595 2,780,595 0 Grand Total 3,555,328 3,327,309 2,780,595 2,780,595 M U- ti N ti M r C O N d w LO 7 O N N d L d.d CL K W C U) N d w R E N W r C d E t v R r a Packet Pg. 33 Z.A.c GENERAL GOVERNMENT BUDGET SUMMARY 3 d Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Benefits 411,250 411,250 431,250 431,250 Contractual Services 5,370,100 6,471,473 5,634,400 5,634,400 m Maintenance and Operations 49,835 91,350 5,878,018 4,418,018 M m Debt Service 2,258,500 5,936,965 3,732,433 3,732,433 }' Transfers Out 14,903,710 15,527,309 2,341,214 2,341,214 g Grand Total 22,993,395 28,438,347 18,017,315 16,557,315 0 N Expenditure By Fund m 001 General 7,589,685 12,182,662 14,947,725 13,487,725 >- M 119 CDBG 500,000 728,376 728,376 728,376 H Transfers Out 14,903,710 15,527,309 2,341,214 2,341,214 U. Grand Total 22,993,395 28,438,347 18,017,315 16,557,315 N M r G O .N d w T r N fA d L d K W N d r � V d r+ co E r U1 W C d E t v ea Q 2.A.c Q CITY MANAGER'S OFFICE FY 2014-2015 3 CITY MANAGER EXECUTIVE m (U) ASSISTANT TO THE ASSISTANT TO THE (1) Filled CITY MANAGER (U) > CITY MANAGER (U) (1) Filled (1) Filled, Under-filled with Management Analyst ADMIN ASSISTANT 4 II/Assistant to the City DEPUTY CITY TO THE CITY 04 Manager(U) MANAGER (U) MANAGER (U) (2) Filled (1) Filled } �a N DEPUTY COMMUNITY BUDGET IEMG RELATIONS DIRECTOR OF OFFICER/ BROADCAST SUPERVISOR/ ° HOUSING (U) ASSISTANT TO ENGINEERING 'y (2) Filled THE CITY COORDINATOR ASSISTANT TO 1 THE CITY LO CDBG MANAGER (U) O Filled MANAGER (U) (1) Filled ( ) COORDINATOR (U) (1)Vacant (2)Vacant SENIOR SB N DIRECT CALL TAKER (1) Vacant Q x W SB DIRECT CALL N TAKER FULL-TIME POSITIONS (4) Filled FILLED 14 W 'VACANT E TOTAL 18 a BLUE: Current filled positions RED: Vacant positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pa.35 2.A.c CITY MANAGER BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 a> Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget r Salaries 1,188,138 1,274,422 1,514,372 1,514,372 Benefits 362,057 334,257 456,639 456,639 Contractual Services 5,984,842 5,755,213 9,898,097 9,898,097 m Maintenance and Operations 322,907 154,895 591,102 591,102 Internal Service Charges 111,800 111,802 81,212 81,212 Capital Outlay - 7,555 34,000 34,000 Debt Service 12,000 15,000 15,000 `n r Grand Total 7,969,743 7,650,144 12,590,422 12,590,422 4 T Q Expenditure By Fund N 001 General 1,116,137 1,065,203 1,343,553 1,343,553 - 107 Cable tv fund 228,607 262,831 308,000 308,000 �a 111 AB2766 air quality 129,142 125,724 77.951 77,951 N 116 Emergency Solutions Grant 14.231 280,971 259,000 564,510 564,510 LL 117 Home Improvement Part 14.239 2,386,470 2,400,000 6,186,557 6,186,557 N 119 CDBG 741,800 1,251,559 2,103,009 2,103,009 M 120 Neighborhood Stabil, Prog(NSPl) 2,915,401 1,222,501 122 Neighborhood Stabil Prog(NSP3) 897,499 1,800,000 1,800,000 630 Telephone support fund 171,215 165,827 206,841 206,841 .N Grand Total 7,969,743 7,650,144 12,590,422 12,590,422 u LO r r 0 N N d L V W Q X W Ny� N.. w E yd N W C d E t v R w Q Packet Pa. 36 2.A.c HUMAN RESOURCES DEPARTMENT 3 FY 2014-2015 DIRECTOR OF 00 HUMAN EXECUTIVE RESOURCES (U) ASSISTANT TO (1) Filled, Under-filled DIRECTOR (U) 2 with HR & Risk Division (1) Vacant `n Manager(U) T 0 N L SENIOR HUMAN RESOURCES/RISK y ANALYST U_ (1)Vacant ,. N n HUMAN RESOURCES HUMAN RESOURCES ANALYST DEPARTMENTAL ANALYST c (1) Filled ACCOUNTING (1)Vacant N TECHNICIAN W SENIOR HUMAN (1) Filled ADMINISTRATIVE "' RESOURCES CLAIM SPECIALIST TECHNICIAN (1) Filled (1) Filled y a� L HUMAN RESOURCES TECHNICIAN x (1) Filled w _ > a� FULL-TIME POSITIONS m E FILLED 6 W VACANT E TOTAL 9 a BLUE: Current filled positions RED: Vacani positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pa. 37 2.A.c HUMAN RESOURCES BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > m Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget r Salaries 759,748 728,009 566,817 566,817 O C1 Benefits 250,792 204,042 205,909 205,909 Contractual Services 275,000 555,523 672,321 67_2,321 L Maintenance and Operations 6,292,423 4,981,565 81691,340 8,691,340 Internal Service Charges 178,445 178,445 54,643 54,643 .a Credit/billables - 228,736 - - Grand Total 7,756,408 6,876,320 10,191,030 10,191,030 LO 0 N Expenditure By Fund L 001 General 511,313 538,507 561,667 561,667 629 Liability insurance fund 3,134,464 1,848,506 3,687,709 3,687,709 678 Workers compensation 4,110,631 4,489,307 5,941,654 5,941,654 N Grand Total 7,756,408 6,876,320 10,191,030 10,191,030 u- 04 I- Cl) r C O A 4) w LO T N N d L F+ CL X W bd E tLl it E V r a Packet Pg. 38 2.A.c FINANCE DEPARTMENT _ FY 2014-2015 3 DIRECTOR OF EXECUTIVE a, FINANCE (U) ASSISTANT TO (1) Filled DIRECTOR (U) °� L (1) Filled �6 LO *PURCHASING *PAYROLL *FISCAL DIVISION o DIVISION DIVISION N L PURCHASING PAYROLL ACCOUNTING } MANAGER MANAGER MANAGER (U) N (1) Filled (1)Vacant ii N r- PAYROLL TECHNICIAN (1) Filled o FINANCIAL PRINCIPAL ACCOUNTANT :4 ANALYST ACCOUNTANT III ACCOUNTING (1) Vacant (1) Filled (3) Filled ,L, ASSISTANT (1) Filled c ACCOUNTING ACCOUNTANT 0 N TECHNICIAN I/II (2) Filled (1) Filled (1) Vacant = m CL x w ACCOUNTING ASSISTANT (1) Filled w is FULL-TIME POSITIONS E N W FILLED 13 VACANT TOTAL 17 a BLUE: Current filled positions RED: Vacar; positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 39 2.A.c FINANCE BUDGET SUMMARY 3 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 696,517 937,560 984,756 984,756 -a Benefits 267,335 _ 285,722 345,064 345,064 m Contractual Services 79,500 336,634 13,000 13,000 Maintenance and Operations 310,200 308,100 50,700 50,700 >' Internal Service Charges 224,376 224,376 126,307 126,307 Capital Outlay 2,300 11,000 11,000 ►n Grand Total 1,577,928 2,094,692 1,530,827 1,530,827 7 T 0 N L Expenditure By Fund } 001 General 1,262,928 1,771,289 1,487,936 1,487,936 119 CDBG 50,000 58,403 42,892 42,892 N 677 Unemployment insurance 265,000 265,000 - ti Grand Total 1,577,928 2,094,692 1,530,827 1,530,827 N M r C O N d d' LO r d' O N N d L 7 rr C d Q. X W C N > d d r+ R E N W C d s= t v cv w Q Packet Pg. 40 2.A.c CIVIL SERVICE 3 DEPARTMENT FY 2014-2015 m L d CIVIL SERVICE -6 CHIEF EXAMINER Lo Lo (U) 1 Filled c N L m d fC V N U. ti HUMAN HUMAN RESOURCES RESOURCES ANALYST TECHNICIAN (1) Filled (1) Filled o A d LO r r O N y d L 3 _ d O. x w FULL-TIME POSITIONS FILLED 3 E VACANT W _ TOTAL 3 E BLUE: Current filled positions Q RED: Vacar,: positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 41 2A.c CIVIL SERVICE BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 240,650 284,167 260,576 260,576 r 'a Benefits 82,'909---- 2 909 85,824..-------6-8 5-50 68,550 Maintenance and Operations 6 200 6,200 6,531 6 531 .c.. _ .. Internal Service Charges - _ 69,429 69,429 29,083 29,083 Capital Outlay 340 ---340 � Grand Total 399,188 445,620 365,080 365,080 Expenditure By Fund 0 N 001 General 399,188 445,620 365,080 365,080 L M Grand Total 399,188 445,620 365,080 365,080 4) �a N LL N M n r C 0 2 d .wV.w _I rr V 0 N N d L r+ d Q. X W C N GN .a a+ R E N W C d E r V M Q Packet Pg.42 2.A.c COMMUNITY DEVELOPMENT DEPARTMENT FY 2014-2015 DIRECTOR OF EXECUTIVE COMMUNITY ASSISTANT TO m DEVELOPMENT DIRECTOR (U) } (1)(F Iled (1) Filled a Lo 0 N m *BUILDING & 'LAND >_*ADMINISTRATION *PLANNING SAFETY DEVELOPMENT *CODE N U. ADMINISTRATIVE SENIOR SENIOR PLANS SENIOR CIVIL N ANALYST II PLANNER EXAMINER ENGINEER CODE M (1) Filled 1 Filled (1)Vacant (1) Filled ENFORCEMENT DIVISION ASSOCIATE MANAGER(U) BUILDING EXECUTIVE PLANNER (1) Filled •F ASSISTANT (1)Vacant INSPECTOR II ENGINEERING (2) Filled (2) Filled ASSISTANT III (1)Vacant (1) Filled LO ASSISTANT CODE PLANNER ENFORCEMENT {1) Filled COMMUNITY ENGINEERING OFFICER II w (1)Vacant DEVELOPMENT ASSISTANT I (5) Filled L TECHNICIAN (1) Vacant (1) Vacant w (2) Filled (3)Vacant NPDES Q COORDINATOR WEED x ABATEMENT = (1) Filled COORDINATOR > (1) Filled CONSTRUCTION CUSTOMER w FULL-TIME POSITIONS INSPECTOR II SERVICE E (1) Filled FILLED 25 Vacant REP. w (3) Filled a� VACANT 10 TOTAL 135 a BLUE: Current filled positions RED: Vacant positions approved in adopted budget FY 14-15 "Asterisk indicates non positions or divisions Packet Pg.43 2.A.c COMMUNITY DEVELOPMENT BUDGET SUMMARY 3 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget w Salaries 3,731,450 1,245,194 2,127,430 2,127,430 Benefits 1,341,521 348,366 860,594 860,594 a Contractual Services 636,800 455,100 1,213,670 1,213,670 m L Maintenance and Operations 157,400 71,500 173,359 198,359 Internal Service Charges 1,012,440 1,012,440 134,625 134,625 } Capital Outlay - 1,500 1,500 Grand Total 6,879,611 3,132,600 4,511,178 4,536,178 r 0 N Expenditure By Fund 001 General 6,879,611 3,112,600 3,508,215 3,533,215 >' 119 CDBG - 20,000 1,002,963 1,002,963 Grand Total 6,879,611 3,132,600 4,511,178 4,536,178 A LL N M r _ O _ ,N 2 LJ W) T T 0 N N d L .Id _ 4) CL X w m w M m ea E w c a) E a Packet Pa.44 2.A.c z YO Z Z Q } fnV N V ZW'D d N r W W N Q_ 7—W^ ZN ll U- LL g 2U�v as p W wm 00"' Q Of a) 3 LL UW U ° C O 4 in ++ O•- 6 f6 a � C O � y m z Z w i o 2 R a d CL 0 0 CL ° .aa O fn c O H LO h p C F (n N In z O r U) Q) IL_ } W a. C �,U In J 0 C r L z a� w W=LD wQU¢� 1- = C CV_j ¢LL W O NULL w L) �. Vr U�Z= ~ Z J U X L �¢ oV g> pw�� LL�O LLI W J Jf U D ¢ O p rn w O D -� Q o J m �- ¢ c� LL o U LL LL > H Co v N z W LO uwi zWa z_ z a N O} WUO w- W- O t- T• o oxw 2z(,)v 2U 2 rz� M O s 0z SWw as- d) aZd a-Z.2 0¢Qm U r0 W>_> -3 w>wa pQLL OQLL UrLL a �> QJa Oza� O2 OUP WLo<CL r L- .a� O- 'SOp w-p" ww� Ww-- WU�. W :p a ��(� x2 (f z _ LL LL ti a U 3 2 W N _X LL LL r i W LL. U a LL i LL LL LL LL N _ _ N U_ � N Wa a d °__'a N N=_'W N °_'a UJ °-'a Ol °_'a W °_'a Z r N a' N—LL W' N=LL= `U —LL a' =LL cc 2.A.c FIRE BUDGET SUMMARY 3 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 21,831,695 21,535,334 18,587,966 20,587,966 Benefits 6,702,720 5,650,955 6,524,174 6,524,174 Contractual Services 323,970 294,556 429,320 429,320 Maintenance and Operations 846,000 859,600 958,207 958,207 00 Internal Service Charges 2,018,188 2,020,686 2,812,197 2,812,197 } Capital Outlay 11,851 4,700 4,700 Debt Service 787,000 785,574 939,281 939,281 5 Grand Total 32,509,574 31,158,556 30,255,845 32,255,845 in r Expenditure By Fund r 0 001 General 31,713,004 30,413,326 28,271,469 30,271,469 119 CDBG 593.200 543,200 543,200 543,200 123 Federal&state grant programs - - 1,133,616 1,133,616 211 Fire equip acquisition 40,500 41,100 L) N 262 Fire supression/medic f 162,870 160,930 307,560 307,560 LL Grand Total 32,509,574 31,158,556 30,255,845 32,255,845 N M r _ O T) d w LO r d' O N to d 7 .a _ d O. x w N d .a d r.+ E a� N W r-i _ d E V fd a Packet Pg.46 2.A.c N C r Z U �W1 rg w N i O JS S_C Gi =� z 94 1 u_ 'x>, I p W >- Cl) Q z ¢ W o Q= U W Q W O ° W°4 NVI °, N ° Q Z Q�_ U_ U LL — W w QI u �: Q WW v3 W Q z N Z LL Z W ,� O a� Ge wJ a°� �s �� KU � p amt.�N~„ xG°(- Z O O O I - ° - u V d * Q Q UJ >_ V/''Oww Z V Z W W o g a J p a W - O v p os LL� ua r 0 8 o W z o * 8 8 o s y } O Q N F- W U �_ z Z e Ws L 00, m LL KY f/1 1- CJ O W Z •- d `Q W y LL o z S N F W T U ¢ o a n _ L �O" Z � a� = Z w E E �° m O= ¢ ~ w ��a3 �Y 6 uS o d OF Wpo 3= =8 a8 U) z X U W ) N ° S N C LL U. � U v U n ,^ d w a a a U) a U N LLJ Y/ a_ W Jz z� `^ zu Udm Um v Z �. y d U �3 w_ u >LL '. LLLL LL Z � a^ O IL why Or'11 W J ON D� h ceN C)= I h Vic? U n r V U O N W N U) C ui _ -�y aw o o d' O— u = J n O d ' CL LL O T Z v a a N 0 0^ w 0 U d d W d Q LJ O" W N z n v 4o U� d� Wo d N LL _r JZ Q� r Z m U d LL° _Uw Y W 1L 2- z Y. LL 4 LL LL LL IL Q._ IL LL.LL N _ V U Fey w� _ 0� > o_ Lu w �iW C) U) L. ON W N W v V-�-- Ur. N W m U.� wZ UMJ r U) U) 2 z J N of N W �` LLJ^O Q Z o a o 0 W O Z U2 rn m a a O CLL z° LL a z N z aLL� N W Kwzv _ Uz O W Q U _ U W OLL N I LL w O D W w y LL N LL v U C Z U* N o o G. as W Uj U a K a ¢z ° ?U a° a w C C O w 6 �!- z • 1-ay U m N h- u. U d W N A Z_ j OC LL HY WLL LL <.-ry LLN = wti >ii �' w LL Ir Vt w V, 2'Q F'•- N O^ 0 �� N C 24 w Z 00 7" �... W� N W,,, W_ U� u O cl � - Z w w U" N d N D a R �+ CL 0 E -0 ,0 a c � ro to N 4 0 .0 <y o W a M N (7 y c v C O� zw Lt�w >aW m aN z o J°_m O U z 9 m 0 C Q Q J J a 7 U O C-� w� ww wLL WULL (n wc� za a Wga �4 > �m 2 K� vt� m d U coZt -Y.? LLd �� d'N WWN W iz ZZ-g' WW� m.-. O ZO� a= vlwa wm zm LL" WT > fO .N� OF- w" w`" 00'-' (� p_ �wu_ >ii J� U UR' �LL Q:M,.e �LL 0 Or a t LLI W© N o.� O > K� C�� U'" ZV C C7 -r fad w - Jw pa N� JLL. lL i xw Fv ZUF Z Zv OaW,L wN U`co m Q Fm tW Z o w a a� Y N ¢o y< o Q � 0 _ 0 ix W to N Z O O w z r) v Q v>_� Q u, w m O �. zv l=.7 w S i W a OZo � UD in .J U) p J V �0 U W, ap� o ,nLL LL> zLL LL d W H X r W 1=U� NO K NN W _ O 0- 0 w J m o x a�Ir w n0 P�rlrn4 Pn d7 2.A.c POLICE DEPARTMENT BUDGET SUMMARY 3 Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 36,260,102 37,286,424 34,893,280 34,893,280 Benefits 11,919,002 12,047,842 14,067,270 14,067,270 Contractual Services 2,619,057 2,327,577 1,305,984 1,305,984 m Maintenance and Operations 1,451,500 1,611,686 1,592,830 1,592,830 y Internal Service Charges 7,718,511 7,718,511 6,416,451 6,416,451 } Capital Outlay 130,000 388,264 613,200 1,807,136 Grand Total 60,098,172 61,380,304 58,889,015 60,082,951 u) r Expenditure By Fund c 001 General 55,765,861 56,754,175 54,015,027 54,615,027 108 Asset forfeiture 377,399 708,399 262,200 262,200 4) 116 Emergency Solutions Grant 14.231 135,240 135,240 R 118 Gang and street asset forfeiture 30,000 30,000 50,000 50,000 y_ 119 CDBG 112,500 112,500 U. 123 Federal&state grant programs 982,940 928,748 2,124,867 2,124,867 N 124 Animal control 2,257,980 2,277,149 2,159,181 2,159,181 M 128 Traffic safety 653,511 651,448 593,936 261 Law enforcement facilties DIF 30,481 30,385 30,000 30,000 = Grand Total 60,098,172 61,380,304 58,889,015 60,082,951 0 .y d 119 T r 0 N N d i 7 r C 0) C. K W C N N 'C d rr e0 NJ W C d E .0 Q M V r Q Packet Pa.48 2.A.0 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Nita McKay, Deputy City Manager 3 From: Jarrod Burguan, Chief of Police m Subject: Police Vehicle Purchase d Date: February 19,2015 m L d ;a The San Bernardino Police Department's fleet consists of sedans, SUV/trucks and 2 motorcycles. The fleet is aging and has not been replenished at a rate adequate to ensure durability and reliability. The fleet consists of vehicles ranging from years 2000 to 2011, many with high mileage. The last replacement occurred in 2011 with the purchase of 6 N Chevy Tahoe and I 1 sedans. a) The purchase of 20 patrol units (21% of the patrol fleet) and 12 unmarked units (20% of the unmarked fleet) post rental/lease vehicles in an annual rotation will provide stability M and reliability in the fleet. Currently the unmarked fleet consists of vehicles that are mostly prior black and white patrol units. The cost and maintenance of these aging units CM is not recommended. The newer mid-sized economy vehicles will lower service and fuel costs. c 0 The overall fleet will be reduced to accommodate the requested purchase of vehicles. Vehicles have been identified for removal from the existing fleet and will be used in a trade-in method with the purchase. Beyond the reduction in a vehicle for a vehicle method the overall patrol fleet will be reduced from 89 units to 78. The same vehicle for a vehicle method will be used for the unmarked fleet and then the fleet will be reduced o from 88 to 80. This all adds up to a total fleet reduction this year of 19 vehicles. L I recommend replacing fleet units with the purchase of the following vehicle types: a� 2015 Ford Explorer 4-door 12 units x w 2015 Ford Taurus 8 units N 2013-2014 Ford Fusion (pre-rental/lease) 12 units 2015 Honda Motorcycle 3 units a� r E w r c d E t a Quoted pricing: '191L SBPD IS COMMITTE.DTO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFY ENVIRONMI,'N'r TO IMPROVE:TI[EQUALITY OF LIFT A REI)UC11ON IN CRIMI"I'I IROUGI I PROBLEM RECOGNITION AND PROBLEM SOLVING Page 2 .�- Vehicle Make #of Per Vehicle &Model Vehicles Vehicle Cost Build Cost MDC Cost Total Cost Ford Explorer 12 $30,829.26 $11,151.92 $3,833.80 $45,814.98 $549,779-76 Ford Taurus 8 $27,153.09 $9,842.70 $3,833.80 $40,829.59 $326,636.72 Ford Fusion 12 $17,000.00 $3,209.92 $0.00 $20,209.92 $242,519.04 Honda Motorcycle 3 $18,500.00 $6,500.00 1 $0.00 r $25,000.00 $75,000.00 Total for all vehicles $1,193,935.52 a m Total expenditure for the vehicles and equipment: d Vehicles $ 846,675.84 Equipment 270,583.68 ��, Computers 76,676.00 (for 20 patrol units) 0 Total $1,193,935.52 L �a d Recommended funding: N $600,000.00 General Fund "; N $593,936.00 Traffic Safety Fund c 0 .N d V r r O N N d L a_+ c G. X W c V! 0' .r to E ; W :.i c d E v ca Q Packet P'— a PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT FY 2014-2015 3 ADMINISTRATIVE DIRECTOR OF EXECUTIVE y ANALYST I (FLEX) PARKS, REC. & ASSISTANT TO -a (1)Vacant COMM. SVGS (U) DIRECTOR(U) m (1) Filled (1) Filled L m *SOCCER COMPLEX +PAR KS *RECREATION *ADMINISTR *GRANT (ENTERPRISE MAINTENANCE COMMUNITY *CEMETERY ATIVE FUNDED c FUND) Svcs SERVICES POSITIONS N c`a m PARKS COMM. REC, COMM. ii PROGRAM DIVISION REC. ADMIN. ADMINISTRATIVE PROGRAM SUPVR MANAGER MANAGER ASSISTANT ASSISTANT MANAGER N SCP (U) (1) Filled (1) Filled 1 Filled (1)Filled,Under- (1)Filled (2)Filled ( ) filled with Comm. Svcs Ctr Supvr = PARKS RECREATION O COORDINATOR .LA MAINTENANCE THERAPIST SUPERVISOR (1) Filled DEPARTMENTAL VOLUNTEERS (1)Filled ACCOUNTING I LO (1) Filled TECHNICIAN (1) Filled LANDSCAPE c INSPECTOR N II COMM. m P (1)Filled SVCS CTR PROGRAM (2)Vacant MANAGER = MANAGER (2) Filled SENIOR T_ a x LEAD PARKS co TRUCTION NUTRITION N &MAINT. COMM. (1) Filled > WORKER REC. W (1)Filled PROGRAM m COORD. R (4) Filled E PROGRAM w FULL-TIME POSITIONS MANAGER RSVP E FILLED 22 (1) Filled r — VACANT a BLUE: Current filled positions TOTAL 2 i RED: Vacant positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions I Par_kat Pn 91 I 2.A.c PARKS BUDGET SUMMARY 3 a� Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 1,591,725 2,121,794 1,978,717 2,168,717 Benefits 401,834 314,330 500,841 500,841 Contractual Services 1,518,129 846,102 1,997,344 1,997,344 CO Maintenance and Operations 579,800 698,684 904,383 904,383 Internal Service Charges 1,566,506 3,177,096 3__,034,503 3,034,503 Capital } talOutla P Y 41,600 17,647 � 176,500 __176,500 Grand Total 5,699,594 7,175,653 8,592,288 8,782,289 r 0 Expenditure By Fund N L 001 General 4,657,006 6,149,685 6,212,551 6,402,551 106 Cemetery fund 189,797 214,864 232,379 232,379 119 CDBG 465,898 315,000 460,696 460,696 N 123 Federal&state grant prograr - - 910,839 910,839 U- 133 Baseball stadium 15,240 49,048 85,643 85,643 N 134 Soccer field 371,653 447,056 690,181 690,181 M Grand Total 5,699,594 7,175,653 8,592,288 8,782,289 c O T) d v u7 r d' r O N N d L 7 a.+ C d G. k W C N d 'a d to >_ a� N W r C d E t v ca r Q Packet Pg.52 2.A.c PUBLIC WORKS DEPARTMENT FY 2014-2015 3 as m DIRECTOR OF a� PUBLIC WORKS (U) EXECUTIVE (1) Filled ASSISTANT TO m DIRECTOR (U) a (1) Filled > 6 ADMINISTRATIVE ANALYST II (1) Filled 0 N L m DEPARTMENTAL ACCOUNTING TECHNICIAN U_ (2) Filled N r- M r C O N d Q' *BUILDING *FLEET *INTEGRATED *OPERATIONS& �O' MAINTENANCE *ENGINEERING SERVICE WASTE MAINTENANCE DIVISION DIVISION DIVISION DIVISION N m *DIVISION ORG *DIVISION ORG *DIVISION ORG *DIVISION ORG DIVISION ORG CHART IS CHART IS CHART IS CHART IS CHART IS c ATTACHED ATTACHED ATTACHED ATTACHED ATTACHED Q K W C N d Q' d FULL-TIME POSITIONS E FILLED 177 N W VACANT E TOTAL 218 a BLUE: Current filled positions RED: Vacar-t positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Pal r_kat Pn A_ I 2.A.c PUBLIC WORKS DEPARTMENT BUILDING MAINTENANCE DIVISION _ FY 2014-2015 2 BUILDING 0° L MAINTENANCE DIVISION MANAGER } (U) 2 1 Filled Lo 0 N L Fv HVAC FACILITIES LEAD w SUPERVISOR MAINTENANCE CUSTODIAN (1) Vacant (2) Filled N MECHANIC n HVAC (2)Vacant MECHANIC CUSTODIAN (1) Filled (5) Filled c PLUMBER .N (1) Filled > a� u Lo r Q N N d L 3 C X W C N d M d E N W C d E U rr a Packet Pg. 54 2.A.c PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION 3 FY 2014-2015 > CITY Co ENGINEER (U) EXECUTIVE } ADMINISTRATIVE ACCOUNTING (1) Filled ASSISTANT ' .a ASSISTANT ASSISTANT (1) Filled (1)Filled (1)Filled r r O PRINCIPAL CIVIL } ENGINEER (1) Filled LL r- C14 M r C REAL .0 ENGINEERING CONSTRUCTION/ TRAFFIC .0 ASSOCIATE SURVEY ENGINEER PROPERTY 5 MANAGER 1 Vacan', MANAGER w (1) Filled (1)Filled ( ) (1)Vacant Lo TRAFFIC ENGINEERING SYSTEMS & REAL c ASSITANT III CONSTRUCTION OPERATIONS PROPERTY v (1) Filled INSPECTOR 1/II (2)Filled ANALYST SPECIALIST w (1)Vacant (1) Filled (1) Filled :a (1) Vacant ENGINEERING TRAFFIC Q ASSITANT II ENGINEER w (2) Filled ASSOCIATE LANDSCAPE (1) Vacant (1) Filled INSPECTION SUPERVISOR (1) Filled ENGINEERING E ASSITANT I w (2) Filled LANDSCAPE u (1) Vacant INSPECTOR II E (1) Filled (1)VacanL a SURVEY PARTY a TECHNICIAN 1/II (1) Filled Packet Pg. 55 2.A.c PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION _ FY 2014-2015 3 co FLEET SERVICES 5 LO T- 4 r 0 EQUIPMENT L MAINTENANCE MANAGER } (1) Vacant v U. n N F T .0 n M r C ADMINISTRATIVE EQUIPMENT EQUIPMENT SERVICES MAINTENANCE MAINTENANCE SUPERVISOR SUPERVISOR SUPERVISOR u (1) Filled (Truck/heavy equip) (Auto/Light Equip) LO (1) Filled 1 Filled v ADMINISTRATIVE EQUIPMENT Cr°„ ASSISTANT EQUIPMENT MECHANIC 11 i (1) Filled MECHANIC II (7) Filled (2) Filled (1)Vacant "o c m CL EQUIPMENT x EQUIPMENT = MECHANIC I (FLEX) MECHANIC I (FLEX) > (4) Filled (1) Filled m (1)Vacan; a� EQUIPMENT SERVICE WORKER EQUIPMENT SERVICE (1) Filled WORKER w (1) Filled c 0 E L V a� Q Packet Pg. 56 2.A.c PUBLIC WORKS DEPARTMENT 3 INTEGRATED WASTE DIVISION FY 2014-2015 a Co ca m INTEGRATED WASTE DIVISION EXECUTIVE MANAGER (U) ASSISTANT c 1 Filled `V (1) Filled ( ) m m �a N M_ INTEGRATED INTEGRATED '—' REGULATORY ENVIRONMENTAL WASTE INTEGRATED COMPLIANCE PROJECTS OPERATIONS WASTE WASTE INTEGRATED = ANALYST MANAGER OPERATIONS OPERATIONS WASTE 'y (1)Vacant (i) Vacant SUPERVISOR SUPERVISOR SUPERVISOR OPERATIONS W (ROLL-OFFS/ SUPERVISOR (RESIDENTIAL) (COMMERCIAL) (PROGRAMS) SWEEPERS '—' (1) Filled ) (1) Filled (1) Filled (^)Vacant ENVIRONMENTAL PROJECTS SENIOR SENIOR y SPECIALIST LEAD MOTOR CUSTOMER OFFICE CD (1) Filled SWEEPER SERVICE REP ASSISTANT OPERATOR DISPATCHER (1) Filled = (1) Filled (1) Filled Q ADMINISTRATIVE SR. x ASSISTANT SR. INTEGRATED w (1)Vacant INTEGRATED WASTE > MOTOR WASTE OPERATOR SWEEPER OPERATOR (28) Filled OPERATOR (20) Filled (5)Vacant (2) Filled 5 Vacant E w (1)Vacant INTEGRATED INTEGRATED w WASTE WASTE OPERATOR OPERATOR INTEGRATED (FLEX) (FLEX) E WASTE FIELD (2) Filled (1) Filled INSPECTOR (2) Vacant (1) Vacant Q (1) Filled EQUIPMENT EQUIPMENT SERVICE SERVICE WORKER WORKER (1) Filled (i) Vacam Packet Pg. 57 2.A.c PUBLIC WORKS DEPARTMENT OPERATIONS & MAINTENANCE _ DIVISION 3 FY 2014-2015 m OPERATIONS & ADMINISTRATIVE a SR DEPARTMENTAL MAINTENANCE SERVICES -6 CUSTOMER ACCOUNTING DIVISION SUPERVISOR SERIVCE/ TECH (1) Filled MANAGER(U) (1) Filled DISPATCHER (1) Filled (1) Filled c N L R V N LL MAINTENANCE STREET MAINTENANCE SEWER SUPERVISOR SIGNAL/LIGHTING SUPERVISOR MAINTENANCE n (1) Filled SUPERVISOR (1) Filled SUPERVISOR M_ (1) Filled (1) Vacant T LEAD LEAD c MAINTENANCE TRAFFIC SIGNAL MAINTENANCE LEAD SEWER y WORKER TECH II WORKER MAINTENANCE (2) Filled (2) Filled (2) Filled WORKER (2) Filled LO SR OFFICE TRAFFIC SIGNAL HEAVY ASSISTANT TECH I(FLEX) EQUIPMENT c (2) Filled (1) Filled OPERATOR SEWER 4 (2) Filled MAINTENANCE Iv MAINTENANCE WORKER WORKER II ELECTRICIAN I MAINTENANCE (8) Filled a (2) Filled (1) Filled WORKER II (3)Vacant x (1) Vacant (2) Filled w c HAZMAT TECH MAINTENANCE > WORKER I LEAD MAINTENANCE (1) Filled (10) Filled MAINTENANCE WORKER WORKER t , (2) Filled PUMP (1) Filled MECHANICS TREE TRIMMER II (1) Filled (1) Filled MAINTENANCE WORKER II PUMP c (2) Filled MECHANICS E TREE TRIMMER I (2) Filled (1)Vacant BLUE: Current filled positions MAINTENANCE a positions approved in WORKER II TREE TRIMMER adopted budget FY 14-15 (2) Filled ASSISTANT *Asterisk indicates non positions or �1)Vacant (1) Filled divisions Packet Pg. 58 2.A.c PUBLIC WORKS BUDGET SUMMARY 3 R Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 m Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 9,938,941 9,283,149 10,339,843 10,339,843 Benefits 3,103,055 _ 2,473,035 3,423,346 _ 3,423,346 Contractual Services 3,937,053 3,992,861 5,899,365 _ 5,899,365 L ---- Maintenance and Operations 17,011,829 18,069,553 _ _ _18,700,129 18,700,129 d Internal Service Charges 9,182,402 _ 9,241,179 6,81_5,050 _ 6,815,050 } Capital Outlay - 510,717 9,120 9,120 g Debt Service 4,380,795 2,890,921 2,374,670 2,374,670 0 Transfers Out 2,900,000 2,900,000 et Grand Total 47,554,075 46,461,415 50,461,523 50,461,523 N L Expenditure By Fund } 001 General 8,164,838 9,452,450 4,764,140 4,764,140 119 CDBG 461,000 100,000 450,000 450,000 N 123 Federal&state grant prograr 919,266 - 187,145 187,145 M 126 Gas tax fund 200,000 5,130,955 5,130,955 N 129 1/2 cent sales&road tax 1,560,874 1,560,874 M 132 Sewer line maintenance 11904,868 2,231,418 3,178,019 3,178,019 527 Integrated waste managemei 23,670,362 21,068,456 23,487,892 23,487,892 = 631 Utility fund 3,819,335 5,725,809 5,350,150 5,350,150 0 635 Fleet services fund 8,614,406 7,683,282 6,352,347 6,352,347 '5 Grand Total 47,554,075 46,461,415 50,461,523 50,461,523 V to r r Q N M G1 L Q. K W r- d E N i W C d E t v co Q Packet fig.5' 2.A.c Q INFORMATION TECHNOLOGY FY 2014-2015 Reports to Deputy City Manager Nita m McKay APPLICATIONS IT PUBLIC SENIOR DEPARTMENTAL N DEVELOPMENT OPERATIONS SAFETY IT NETWORK GIS ACCOUNTING L MANAGER SUPERVISOR MANAGER ADMINISTRATOR ADMINISTRATOR TECH (1) Filled (1) Filled (1) Filled (1) Filled (1) Filled (1) Filled U_ ANALOYST SENIOR GIS (2) Filled ANALYST (1) Filled 0 IT ANALYST REPROGRAPHICS (I &MAIL m (2) Filled TECHNICIAN w (1) Filled o T_ IT ANALYST I (FLEX) L (1) Filled 0 c a� CL SENIOR IT w TECHNICIAN (1) Filled m M m R E FULL-TIME POSITIONS w FILLED 14 E r VACANT a TOTAL 14 BLUE: Current filled positions RED: Vacan positions approved in adopted budget FY 14-15 *Asterisk indicates non positions or divisions Packet Pg. 60 2.A.c INFORMATION TECHNOLOGY BUDGET SUMMARY 3 m Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 > d Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 1173,600 1,215,080 1,099,536 1,099,536 Benefits 428,260 369,088 398,829 398,829 Contractual Services 555,974 528,490 682,062 682,062 0 Maintenance and Operations 2,438,417 21423,770 1,806,549 1,806,549 m Internal Service Charges 70,787 70,787 63,271 63,271 Debt Service 689,000 689,000 689,000 689,000 2 Grand Total 5,541,225 5,508,833 4,869,090 4,869,090 Expenditure By Fund c N 621 Central services fund 147,775 130,997 128,763 128,763 630 Telephone support fund 813,104 852,163 1,033,645 1,033,645 _ 679 Information technology 4,580,346 4,525,674 3,706,682 3,706,682 R Grand Total 5,541,225 5,508,833 4,869,090 4,869,090 U. N M r � � O d LO T T 0 N N 4) L W Q K W N N d r+ t4 r N W C d E t V Q Packet Pg. 61 2.A.c LIBRARY DEPARTMENT FY 2014-2015 3 LIBRARY DIRECTOR 00 (U) (1) Filled a 0 N m *CENTRAL PROGRAM *ADMIN *SUPPORT *BRANCHES >_ PROGRAM PROGRAM PROGRAM U. "LIFELONG LIBRARY LEARNING "CHILDREN'S LIBRARY (LITERACY REFERENCE ADMIN n /PC LAB /YOUNG 'CIRCULATION TECHNICIAN/ NETWORK ASSISTANT -GRANT ADULT ADMINISTRATOR (1) Filled FUNDED) WEBMASTER (1)Filled (1) Filled c LIBRARIAN N LITERACY TECHNOLOGY II LIBRARY > PROGRAM LIBRARIAN CIRCULATION LIBRARY COORD. (1) Filled (1) Filled SUPERVISOR (1) Filled (1) Filled NETWORK ASSISTANT �t SENIOR LIBRARY (1) Filled N LIBRARY PROGRAM N TECHNICIAN COORDINATOR (1) Filled (1) Filled c m CL x w c V1 N FULL-TIME POSITIONS w FILLED 11 E w VACANT J d TOTAL 11 BLUE: Current filled positions Q RED: Vacant positions approved in adopted budget FY 1415 "Asterisk indicates non positions or divisions Packet Pg. 62 2.A.c LIBRARY BUDGET SUMMARY 3 a� Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 ai Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget Salaries 1,029,000 987,800 965,243 965,243 Benefits 231,100 231,100 228,786 228,786 m Contractual Services 27,391 117,04; 156,430 156,430 L Maintenance and Operations 261,200 383,310 317,885 317,885 a) Internal Service Charges 251,818 175,493 197,369 197,369 Grand Total 1,800,509 1,897,748 1,865,712 1,865,712 W Expenditure By Fund 105 Library fund 1,757;328 1,797,203 1,566,575 1,566,575 c°14 119 CDBG - 100,000 140,000 140,000 c`o 123 Federal&state grant programs 159,138 159,138 265 Library facilities and 43,181 545 -(Z- U Grand Total 1,800,509 1,897,748 1,865,712 1,865,712 N U- n N M r C O .N d LO T r N N d L Q x w c N d d R >_ w N W ar C d E t V to w Q Packet Pg. 63 4 Bankruptcy Costs VENDOR SERVICES FY 2012-13 FY 2013-14 FY 2014-15 STAFF EXPENSES Staff Expenses $ 18,821.12 $ 5,669.34 BARTEL ASSOCIATES LLC Actuarial-(ColPERS) $ 29,755.00 $ 18,262.50 $ 2,925.00 BIENRT MILLER&KATZMAN PLC Representation of Retirees $ - $ 101,965.79 $ 68,200.00 LAW OFFICES OF LINDA L DAUBE Labor Negotiations $ 33,401.25 $ 72,213.75 $ 90,060.00 MANAGEMENT PARTNERS INC Chapter Management Assistants $ - $ - $ 100,101.69 PERSONAL COURT REPORTERS Transcript Provider $ - $ 1,477.00 $ 2,192.75 RHCONSULTING Labor Relations $ 5,925.00 RUST CONSULTING INC Web Updating $ 58,963.45 $ 64,766.87 $ 10,676.20 STRAD YOCCA CARLSON&RAUTH Bankruptcy Attorney $ 2,870,006.27 $ 2,728,338.72 $ 1,315,453.25 URBAN FUTURES INC Finociol Services Consultant $ 639,696.91 $ 669,259.08 $ 406,242.66 TOTAL $ 3,637,747.88 $ 3,675,104.83 $ 2,001,520.89 $ 9,314,373.60 omjd lcrf-- CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING. -AGA FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department _ Position Title Adopted Adopted Adopted Amended Mayor OFFICE ASSISTANT 1.00 - - - MAYOR 1.00 1.00 1.00 1.00 MAYOR'S CHIEF OF STAFF - - - 1.00 LEGISLATIVE AIDE - - - 1.00 EXECUTIVE ASSISTANT TO MAYOR(U) 1.00 1.00 1.00 1.00 ASSISTANT TO THE MAYOR IV(U) 1.00 - - - ASSISTANT TO THE MAYOR III(U) 2.00 - ASSISTANT TO THE MAYOR I(U) 1.00 - - Mayor Total 7.00 2.00 2.00 4.00 Council ADMINISTRATIVE ANALYST II 1.00 1.00 1.00 1.00 ADMINISTRATIVE ASSISTANTTO CITY COUNCIL(U) 1.00 1.00 1.00 1.00 COUNCIL ADMINISTRATIVE SUPERVISOR(U) 1.00 1.00 1.00 1.00 COUNCILPERSON 7.00 7.00 7.00 7.00 EXECUTIVE STAFF ASSISTANT TO CITY COUNCIL(U) 1.00 1.00 1.00 1.00 Council Total 11.00 11.00 11.00 11.00 City Clerk SENIOR CUSTOMER SERVICE REPRESENTATIVE(U) 1.00 1.00 1.00 1.00 SENIOR BUSINESS REGISTRATION REPRESENTATIVE(U) - 1.00 1.00 1.00 RECORDS MANAGEMENT SPECIALIST(U) 1.00 1.00 1.00 1.00 EXECUTIVE ASSISTANT TO DIRECTOR(U) 1.00 - - - DEPUTY CITY CLERK(U) 1.00 - - 2.00 CITY CLERK(U) 1.00 1.00 1.00 1.00 BUSINESS REGISTRATION REPRESENTATIVE(U) - 1.00 1.00 1.00 BUSINESS REGISTRATION MANAGER(U) 1.00 1.00 1.00 BUSINESS REGISTRATION INSPECTOR(U) - 2.00 2.00 3.00 ASSISTANT CITY CLERK(u) 1.00 - - City Clerk Total 6.00 8.00 8.00 11.00 City Treasurer CITY TREASURER 1.00 1.00 1.00 1.00 DEPUTY CITY TREASURER(U) 1.00 1.00 1.00 1.00 TREASURY ASSISTANT 1.00 1.00 1.00 1.00 City Treasurer Total 3.00 3.00 3.00 3.00 City Attorney ADMINISTRATIVE ANALYST I(FLEX) 1.00 1.00 1.00 1.00 ASSISTANT CITY ATTORNEY(U) 1.00 - - - CITY ATTORNEY ADMINSTRATIVE SUPERVISOR(U) 1.00 - CHIEF ASSISTANT CITY ATTORNEY(U) - - - 1.00 CITY ATTORNEY(U) 1.00 1.00 1.00 1.00 CITY ATTORNEY INVESTIGATOR 112 3.00 - - - CITY ATTORNEY INVESTIGATIONS SUPERVISOR(U) 1.00 1.00 1.00 1.00 DEPUTY CITY ATTORNEY I (U) - 1.00 1.00 1.00 DEPUTY CITY ATTORNEY II(U) 1.00 1.00 1.00 1.00 DEPUTY CITY ATTORNEY III (U) 1.00 1.00 1.00 1.00 DEPUTY CITY ATTORNEY IV(U) 1.00 2.00 2.00 2.00 EXECUTIVE ASSISTANT TO THE CITY ATTORNEY(U) 1.00 1.00 1.00 1.00 LEGAL ADMINISTRATIVE ASSISTANT(U) - - - 1.00 LEGAL SECRETARY I(U) 1.00 - - 1.00 LEGAL SECRETARY II (U) 4.00 3.00 3.00 2.00 OFFICE ASSISTANT - - - 1.00 SENIOR ASSISTANT CITY ATTORNEY(U) 2.00 2.00 2.00 - SENIOR DEPUTY CITY ATTORNEY(U) 3.00 1.00 1.00 1.00 City Attorney Total 22.00 15.00 15.00 16.00 I J CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department Position Title Adopted Adopted Adopted Amended City Manager ADMINISTRATIVE ASSISTANT TO CITY MANAGER(U) 1.00 1.00 1.00 0.50 ASSISTANT TO THE CITY MANAGER(U) 1.00 1.00 1.00 0.85 BUDGET OFFICER/ASSISTANT TO THE CM (U) - - - 1.00 CITY MANAGER(U) 1.00 1.00 1.00 0.92 COMMUNITY RELATIONS SUPERVISOR/ASST TO THE CM - 1.00 1.00 0.50 DEPUTY CITY MANAGER(U) - - - 2.00 EXECUTIVE ASSISTANT TO THE CITY MANAGER(U) 1.00 1.00 1.00 1.00 MANAGEMENT ANALYST II/ASSISTANT OF THE CITY MANAC 1.00 1.00 1.00 - IEMG BROADCAST ENGINEERING COORDINATOR - - - 1.00 ASSISTANT CITY MANAGER(U) 1.00 MANAGER OF COMMUNICATIONS 1.00 - NEIGHBORHOOD SERVICES COORDINATOR/ASSISTANT TO 1 1.00 - - - City Manager Total 8.00 6.00 6.00 7.77 Human Resources DEPARTMENTAL ACCOUNTING TECHNICIAN - - - 1.00 DIRECTOR OF HUMAN RESOURCES(U) 0.60 0.60 EXECUTIVE ASSISTANT TO DIRECTOR 0.60 - - 0.60 HUMAN RESOURCES ANALYST 2.00 1.00 1.00 0.75 HUMAN RESOURCES DIVISION MANAGER - 1.00 1.00 - HUMAN RESOURCES TECHNICIAN 1.00 1.00 0.70 SENIOR HUMAN RESOURCES ANALYST - - 0.55 SENIOR HUMAN RESOURCES TECHNICIAN - 1.00 1.00 0.70 Human Resources Total 3.20 4.00 4.00 4.90 Finance ACCOUNTANT I 2.00 3.00 3.00 1.00 ACCOUNTANT III 1.00 1.00 1.00 1.00 ACCOUNTING ASSISTANT 1 1.00 1.00 1.00 2.00 ACCOUNTING ASSISTANT 11 1.00 1.00 1.00 - ACCOUNTING MANAGER(U) 1.00 1.00 1.00 0.85 ACCOUNTS PAYABLE TECHNICIAN 2.00 2.00 2.00 1.80 ADMINISTRATIVE ANALYST I(FLEX) 0.35 1.00 1.00 - DEPUTY DIRECTOR OF FINANCE/BUDGET MANAGER 1.00 1.00 1.00 - DIRECTOR OF FINANCE(U) 1.00 1.00 1.00 1.00 BUSINESS REGISTRATION ACCOUNTING TECHNICIAN (U) 1.00 - - - BUSINESS REGISTRATION INSPECTOR(U) 4.00 BUSINESS REGISTRATION MANAGER(U) 1.00 BUSINESS REGISTRATION REPRESENTATIVE(U) 3.00 - - - EXECUTIVE ASSISTANT TO DIRECTOR(U) 1.00 1.00 1.00 1.00 FINANCIAL ANALYST 1.00 1.00 1.00 1.00 PAYROLL MANAGER 1.00 1.00 1.00 1.00 PAYROLL TECHNICIAN 1.00 1.00 1.00 1.00 SENIOR BUSINESS REGISTRATION REPRESENTATIVE(U) 1.00 - - - PRINCIPAL ACCOUNTANT - - - 0.90 PURCHASING MANAGER 1.00 1.00 1.00 1.00 SENIOR FINANCE SPECIALIST 1.00 1.00 1.00 1.00_ Finance Total 26.35 18.00 18.00 14.55 Civil Service CIVIL SERVICE BOARD CHIEF EXAMINER(U) 1.00 1.00 1.00 1.00 HUMAN RESOURCES ANALYST 1.00 1.00 1.00 1.00 HUMAN RESOURCES TECHNICIAN 1.00 1.00 1.00 1.00 140 Total 3.00 3.00 3.00 3.00 Community Development ADMINISTRATIVE ANALYST 11 0.57 1.00 1.00 1.00 ADMINISTRATIVE SERVICES SUPERVISOR 0.71 1.00 1.00 - CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department Position Title Adopted Adopted Adopted Amended ASSISTANT PLANNER(FLEX) 0.75 1.00 1.00 2.00 ASSOCIATE PLANNER(FLEX) - - - 1.00 BUILDING INSPECTION SUPERVISOR 0.91 - - - BUILDING INSPECTOR II 2.00 2.00 2.00 3.00 BUILDING INSPECTOR III 0.18 - - - BUILDING OFFICIAL 0.90 1.00 1.00 - CODE ENFORCEMENT DIVISION MANAGER 1.00 1.00 1.00 1.00 CODE ENFORCEMENT OFFICER 1 0.90 1.00 1.00 6.00 CODE ENFORCEMENT OFFICER II 12.42 22.00 22.00 - CODE COMPLIANCE PROCESSING ASSISTANT 2.59 COMMUNITY DEVELOPMENT TECHNICIAN - 3.00 3.00 3.00 CONSTRUCTION INSPECTOR II 2.00 1.00 1.00 2.00 CUSTOMER SERVICE REPRESENTATIVE 4.00 5.00 5.00 3.00 DEPARTMENTAL ACCOUNTING TECHNICIAN 1.00 - - - DEPUTY DIRECTOR/CITY PLANNER 1.00 1.00 1.00 - DEVELOPMENT SERVICES TECHNICIAN 2.00 - - 2.00 DIRECTOR OF COMMUNITY DEVELOPMENT(U) 0.80 1.00 1.00 1.00 ENGINEERING ASSISTANT I - - - 1.00 ENGINEERING ASSISTANT III 1.00 1.00 1.00 1.00 ENGINEERING ASSOCIATE 1.00 - - - EXECUTIVE ASSISTANT 1.75 2.00 2.00 2.00 EXECUTIVE ASSISTANT TO DIRECTOR(U) 0.80 1.00 1.00 1.00 MOBILE HOME PARK INSPECTOR 1.00 - - - NPDS COORDINATOR 1.00 1.00 1.00 1.00 SENIOR CIVIL ENGINEER 1.00 1.00 1.00 1.00 SUPERVISING CODE COMPLIANCE OFFICER 1.24 2.00 2.00 - SENIOR PLANNER 0.75 1.00 1.00 1.00 SENIOR PLANS EXAMINER 1.00 1.00 1.00 1.00 SUPERVISING CODE ENFORCEMENT OFFICER 2.05 3.00 3.00 - WEED ABATEMENT COORDINATOR 0.90 1.00 1.00 1.00 Community Development Total 47.22 55.00 55.00 35.00 Fire ADMINISTRATIVE ANALYST II 1.00 1.00 1.00 1.00 ADMINISTRATIVE ASSISTANT 1.00 1.00 1.00 - BATTALION CHIEF(56HR) 7.00 6.00 6.00 6.00 COMMUNITY FIRE RISK REDUCTION SUPERVISOR - 1.00 1.00 1.00 DEPUTY FIRE MARSHAL - - 1.00 DEPUTY FIRE CHIEF - - - 1.00 EMERGENCY MEDICAL SERVICES COORDINATOR 1.00 1.00 1.00 1.00 EMERGENCY SERVICES MANAGER 1.00 1.00 1.00 - EXECUTIVE ASSISTANT TO DIRECTOR(U) 1.00 1.00 1.00 1.00 FIRE CAPTAIN 42.00 42.00 42.00 39.00 FIRE CHIEF 1.00 1.00 1.00 1.00 FIRE COMMUNICATIONS MANAGER 1.00 1.00 1.00 - FIRE DISPATCH SUPERVISOR - - - 3.00 FIRE DISPATCHER I (FLEX) - - - 1.00 FIRE DISPATCHER II 10.00 10.00 10.00 9.00 FIRE ENGINEER 42.00 42.00 42.00 36.00 FIRE EQUIPMENT MAINTENANCE SUPERVISOR 1.00 1.00 1.00 1.00 FIRE EQUIPMENT MECHANIC I (FLEX) 1.00 1.00 1.00 1.00 FIRE EQUIPMENT MECHANIC II 2.00 2.00 2.00 3.00 FIRE INVESTIGATOR/CAPTAIN 1.00 1.00 1.00 1.00 FIRE PREVENTION OFFICER 4.00 3.00 3.00 6.00 FIRE PREVENTION SUPERVISOR 1.00 - - - J CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department Position Title Adopted Adopted Adopted Amended_ FIRE PREVENTION TECHNICIAN 3.00 3.00 3.00 FIRE PUBLIC EDUCATION OFFICER 1.00 - - - FIREFIGHTER 10.00 3.00 3.00 2.00 FIREFIGHTER/PARAMEDIC 45.00 35.00 35.00 28.00 SENIOR ADMINISTRATIVE ASSISTANT 3.00 3.00 3.00 4.00 SENIOR WAREHOUSE/DELIVERY DRIVER 1.00 1.00 1.00 1.00 181.00 161.00 161.00 148.00 Fire Total ADMINISTRATIVE ANALYST I (FLEX) 1.00 - - - Police ADMINISTRATIVE ANALYST II 2.00 2.00 2.00 2.00 ADMINISTRATIVE ASSISTANT 1.00 1.00 1.00 1.00 ADMINISTRATIVE SERVICES SUPERVISOR - - - 1.00 ASSET FORFEITURE ANALYST 1.00 1.00 1.00 1.00 ASSISTANT CHIEF OF POLICE 1.00 1.00 1.00 1.00 CHIEF OF POLICE 1.00 1.00 1.00 1.00 COMMUNITY POLICING SPECIALIST - - - 7.00 COMMUNITY SERVICES OFFICER 1 30.00 13.00 13.00 25.00 COMMUNITY SERVICES OFFICER 11 17.00 13.00 13.00 11.00 COMMUNITY SERVICES OFFICER SUPERVISOR 2.00 - - - CRIME ANALYSIS SUPPORT ASSISTANT 2.00 2.00 2.00 2.00 CRIME ANALYST 1.00 1.00 1.00 1.00 CRIMINAL INVESTIGATION OFFICER - - - 11.00 DETECTIVE/CORPORAL 44.00 44.00 44.00 43.80 EXECUTIVE ASSISTANT 3.00 2.00 2.00 2.00 EXECUTIVE ASSISTANT TO DIRECTOR(U) 1.00 1.00 1.00 1.00 FORENSIC SPECIALIST I (FLEX) 1.00 - - - FORENSICS SPECIALIST II 11.00 8.00 8.00 8.00 FORENSICS SPECIALIST III 1.00 1.00 1.00 1.00 IT ANALYST 11 1.00 1.00 1.00 1.00 LIEUTENANT 10.00 9.00 9.00 9.00 PARKING ENFORCEMENT OFFICER 5.00 5.00 5.00 5.00 POLICE CAPTAIN 4.00 4.00 4.00 3.00 POLICE COMMUNICATIONS MANAGER 1.00 - - - POLICE DISPATCH SUPERVISOR 4.00 4.00 4.00 4.00 POLICE DISPATCHER I (FLEX) 4.00 5.00 5.00 5.00 POLICE DISPATCHER II 24.00 23.00 23.00 22.80 POLICE FLEET MAINTENANCE EXPEDITOR 1.00 1.00 1.00 1.00 POLICE OFFICER 195.00 162.00 162.00 145.20 POLICE OFFICER/LET - - - 1.00 POLICE P&T MANAGER 1.00 - - - POLICE P&T TECHNICIAN 2.00 1.00 1.00 2.00 POLICE RECORDS MANAGER 1.00 - - - POLICE RECORDS SUPERVISOR 2.00 2.00 2.00 2.00 POLICE RECORDS TECHNICIAN I (FLEX) - - - 5.00 POLICE RECORDS TECHNICIAN 11 25.00 22.00 22.00 15.00 POLICE TRAINING COORDINATOR 1.00 - - - POLICE TRANSCRIBER 4.00 4.00 4.00 4.00 PROPERTY&EVIDENCE TECHNICIAN I - 2.00 2.00 1.00 PROPERTY&EVIDENCE TECHNICIAN II 3.00 1.00 1.00 1.00 PROPERTY EVIDENCE&SUPPLY SUPERVISOR 1.00 - - 1.00 SENIOR OFFICE ASSISTANT 5.00 4.00 4.00 5.00 SERGEANT 44.00 39.00 39.00 38.20 458.00 380.00 380.00 391.00 Police Total CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department Position Title Adopted Adopted Adopted Amended ADMINISTRATIVE ANALYST I(FLEX) 1.00 1.00 1.00 1.00 Parks ADMINISTRATIVE ASSISTANT 1.00 - - 1.00 COMMUNITY RECREATION MANAGER 1.00 2.00 2.00 2.00 COMMUNITY RECREATION PROGRAM COORDINATOR 1.50 2.00 2.00 4.00 COMMUNITY SERVICES CENTER SUPERVISOR 2.00 2.00 2.00 2.00 DEPARTMENTAL ACCOUNTING TECHNICIAN 2.00 1.00 1.00 1.00 DEPUTY DIRECTOR OF PARKS/REC/COMM SVCS(U) 0.30 - - - DIRECTOR OF PARKS/REC/COMMUNITY SERVICES(U) 1.00 1.00 1.00 0.90 EXECUTIVE ASSISTANT TO DIRECTOR(U) 1.00 1.00 1.00 1.00 HUMAN SERVICES PROGRAM MANAGER 0.50 1.00 1.00 - LANDSCAPE INSPECTOR II - - - 3.00 LEAD PARK CONSTRUCTION &MAINTENANCE WORKER 1.00 LEAD PARKS MAINTENANCE SUPERVISOR - 1.00 MAINTENANCE WORKER I (FLEX) 1.00 - PARK MAINTENANCE WORKER II 6.00 PARK MAINTENANCE WORKER III 5.00 - - - PARKS MAINTENANCE DIVISION MANAGER(U) 1.00 1.00 1.00 1.00 RECREATION COORDINATOR 3/4 4.00 4.00 4.00 - RECREATION THERAPIST 1.00 1.00 1.00 1.00 TREE TRIMMER ASSISTANT 1.00 - - - TREE TRIMMER 1 1.00 TREE TRIMMER II 1.00 - - TREE TRIMMER SUPERVISOR/ARBORIST 1.00 1.00 1.00 - 33.30 18.00 18.00 19.90 Parks Total ADMINISTRATIVE ANALYST II - - - 0.13 Public Works ADMINISTRATIVE DIVISION MANAGER 0.45 ADMINISTRATIVE SERVICES SUPERVISOR - 1.00 1.00 0.20 ASSESSMENT DISTRICT/REAL PROP SPECIALIST 1.00 1.00 1.00 0.60 Assessment District/RealProp Manager 1.00 - - 0.60 Assessment District/Rea lProp Specialist 1.00 0.60 BUILDING MAINTENANCE DIVISION MANAGER(U) - - - 1.00 CITY ENGINEER(U) 1.00 1.00 1.00 0.70 CONSTRUCTION INSPECTOR I(FLEX) 2.00 1.00 1.00 - CONSTRUCTION INSPECTOR II 2.00 1.00 1.00 2.25 CONSTRUCTION/SURVEY MANAGER 1.00 1.00 1.00 0.60 CUSTODIAL MAINTENANCE SUPERVISOR 1.00 1.00 1.00 - CUSTODIAN 6.00 6.00 6.00 6.00 DEPARTMENTAL ACCOUNTING TECHNICIAN 0.30 1.00 1.00 0.30 DIRECTOR OF PUBLIC WORKS(U) 0.25 - - 0.25 ELECTRICIAN I(FLEX) 2.50 2.00 2.00 - ENGINEERING ASSISTANT I(FLEX) 1.00 1.00 1.00 0.30 ENGINEERING ASSISTANT II 3.00 3.00 3.00 2.40 ENGINEERING ASSOCIATE 1.00 1.00 1.00 0.50 EXECUTIVE ASSISTANT 1.00 - - 0.90 EXECUTIVE ASSISTANT TO DIRECTOR(U) 0.35 1.00 1.00 0.35 FACILITIES MAINTENANCE MECHANIC 1.00 1.00 1.00 2.00 FACILITIES MAINTENANCE SUPERVISOR 1.00 - - - HEAVY EQUIPMENT OPERATOR 3.00 2.00 2.00 - HVAC MECHANIC 1.00 1.00 1.00 1.00 HVAC SUPERVISOR 1.00 1.00 1.00 1.00 LEAD CUSTODIAN 2.00 2.00 2.00 2.00 LEAD MAINTENANCE WORKER 2.00 2.00 2.00 - MAINTENANCE SUPERVISOR 1.00 1.00 1.00 i eee a ie� CITY OF SAN BERNARDINO GENERAL FUND FULL TIME POSITION LISTING FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 2011/12 2012/13 2013/14 2014/15 Department Position Title Adopted Adopted Adopted Amended MAINTENANCE WORKER I(FLEX) 6.00 5.00 5.00 4.20 OPERATIONS AND MAINTENANCE DIVISION MANAGER 0.25 1.00 1.00 - PLUMBER - - - 1.00 SENIOR CIVIL ENGINEER 1.00 - - - PRINCIPLE CIVIL ENGINEER 1.00 1.00 1.00 0.70 STREET LIGHTING/SIGNAL SUPERVISOR 1.00 1.00 1.00 - SUPERVISING CUSTODIAN 1.00 1.00 1.00 - SURVEY TECHNICIAN I(FLEX) 1.00 1.00 1.00 0.30 Traffic Engineer - - - 1.00 TRAFFIC ENGINEERING ASSOCIATE 1.00 1.00 1.00 0.80 TRAFFIC SIGNAL TECHNICIAN 11 2.00 - - - TRAFFIC SIGNAL TECHNICIAN 11 1.00 2.00 2.00 - Traffic Systems and Operations Analyst 1.00 - - 0.60 54.10 45.00 45.00 32.28 Public Works Total GENERAL FUND TOTAL 863.17 729.00 729.00 701.40 LL I s ■ P NMI (D pu D � > 20 V) rD (D CD rlt lk r (D emt CL � � II W Nj Cl v v v rfl rD c rD rD ¢—' rD =3 r r -n rD rD 0 a 3 N N a. o m n _ _ o Ln �' 3' W 3 n n ;eD - r D rD r _3 rD (D (D 0 � � (D =3 0 o o 0 rD �-t N — C) rD 0 o O o fD 0 0 0 o a J Ln J J J W W 00 00 00 00 (D O O O 0 ,.r CA O 'O O O � O O O O V d1 0l (3l � l0 lD Cfl � ®i ds 3 vi to to to -n O O O O C ^ J J^ J ICL � �1"� I^ I DT � 4A 464 O co D 0 O � � O o 0') Lq � O -o 0 0 0 0 0 0 0 0 � ' Ln (n In (n L1 (n (n (n Ln In V1 V1 lfl V1 In Vt (l1 Vi Cn to In Ln V1 iD In V1 In In Ln T G o 0 0 o rn m m m m D+ D+ m m cn 0 0 0 0 10 � o+ a+ D+ m c N N N �i 0 0 0 0 0 0 0 0 0 aD V V W N I--` N N N N tD O F+ O O O 7 O V 0) -P t-` N W V Ol Vl ? 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V W O 01 01 N V V N 01 in r 1n N O N V O W Ut 1O �` W O N V N ID W W V 1D N In N O1 W O V V V Ot O W O W p W 1D W . W V O O N r 01 W W r W O r 0 In O O N V In tD N 1D V Vt O L I In 10 O O N W Vl -N V In 41 0 W O 01 IO O O W O O V O V1 W W V 1O In O O = O tD W O w W ? 10 1D tD 01 r W W O O 01 4 O V w O L" O O O N O O tO O W 10 O O In O O co p n C. 00? N V W 1WO W 011 N W f+ N W �-+ m :� 01 �-+ N r f+ r V W r W N `w N rt (n ? In iD '� W V W IIl N -1, W ? p 01 00 F+ 1n N W ? Ln FW+ l0 Obi ILn O 01 O O Cl V r 01 V f+ IO N V W 01 t-. Ir W O 01 cD V V V W V O N OD V X ,p 10 (n V O 01 N O - 1n V r tD V lD 1n O W N W V V W ID In tD O O 10 Ln N Ol O 01 O � :N F+ � O V O1 W .D. v W -P Ln p 61 1D O O lD O b O N v O V 0 X 0 0 j O f+ V O 01 �. 01 f+ f+ f+ J> V .A -P 01 O W In O In O O N -A N O O In CL li o T 0 A C + t+ N t+ t� t+ t+ O m m W V In V +' W N to to f+ N O r W N 01 W o-+ W W 01 ID W W O O Io �? V W In N o + O 01 W W W W N V1 O O W V V1 O ID N W O O W O O N co O W o O O n a E 70 CD d iPr O0 O O CD W 01 N W r W NJ 1001 W N o N N V N 01 O r+ 01 W N N 01 to O in W D1 W O O ID O N N O 01 O V O V N O O O OW p O F+ V m N d W 0 0 6 0 6 0 0 0 0 0 0 0 0 0 .P In 0 0 0 0 W W N 01 .r N 01 0 0 0 Recommended Mid-Year Budget Adiustments After an in-depth review of the line item budget for both revenues and expenditures, the following adjustments are recommended for Mayor and Common Council approval. The adjustments to Fiscal Year 2014-15 estimated revenues and appropriations (expenditures) are summarized below. General Fund Estimated Revenues Increase in sales tax revenues/sales tax in-lieu $ 690,000 Increase in property tax revenues/property tax in lieu 360,000 Increase in administrative civil penalties 317,000 Total Increase in Estimated General Fund Revenues $1,367,000 General Fund Appropriations(Expenditures) City Treasurer's Office Maintenance and Operations $ 12,000 Police Department—Replacement Vehicles 600,000 Fire Department Overtime 2,000,000 Community Dclopment Code Enforcement 25,000 Parks and Recreation—Part-Time Hours 190,000 Total Increase in Appropriations(Expenditures) $2,827,000* Traffic Safety Fund Appropriations (Expenditures) Police Department—Replacement Vehicles $ 593,936 *$1,460,000 of this increase in appropriations will be a budget transfer to the appropriate departments from the "deferred payments"non-departmental line item of$10.6 million that was approved by the Mayor and Common Council as part of the originally adopted 2014-15 budget. Other Funds The following fables summarize the revenues and expenditures of some of the City's "other funds"at Deceflfi�er 31, 2014. Library Fund Animal Control Fund Amended Actual to Amended Actual to Budget Date Percent Budget Date Percent Revenues $ 1,383,330 $ 808,016 58% Revenues $ 2,031,135 $ 1,138,594 56% Expenditures $ 1,566,575 $ 743,413 47% Expenditures $ 2,159,181 $ 764,930 35% The Library Fund accounts for revenues collected at and expenditures necessary to operate the City's four libraries. Revenues and expenditures are on track at the end of the second quarter to complete the fiscal year within budget. It should be noted that even with the reduction in hours of service at the libraries, the General Fund is budgeted to subsidize library operations in the amount of$1,350,000 for Fiscal Year 2014-15. The Animal Control Fund revenues are comprised of animal licenses, adoption fees, boarding fees, and revenues for sheltering services for the cities of Loma Linda, Colton and Fontana and both sheltering and field services for the City of Grand Terrace. Revenues are on track to reach the $2.0 million projected for the fiscal year. The operating revenues are adequate to support the 8 I I City of San Bernardino — FY 2014-15 Mid-Year Budget Review ` - City of San Bernardino Fiscal Year 2014-15 Mid-Year Budget Review February 23,2015 All Funds Comparison FY 2013-14 vs. FY 2014-15 N 300 `o_ 250 200 -- -- 150 201314 2014-1 S 100 50 p _._. .. Revenues Ezpendilures General Fund Comparison FY 2013-14 vs. FY 2014-15 160 _ 6,2 L5 F _ 120 80 2013-14 2014 15 40 0 fteven ues Lxpciid itures 1 City of San Bernardino — FY 2014-15 Mid-Year Budget Review General Fund Revenues Transfers In French ise Fees z% To a% Licenses 8 Permi[s Orher Taxes 3% 3%Wa[er FU[d Payme %n Charges for 3_- 6ervicez Business Li 5% Measure Tares 6% Sales Taxes 2 $36 5na.e $30 - 5zso szs6 530 5 szs.e sys $24 5z3.A 123.6 sza 4 $18 $12 3r,ua eo m.onr m++/+x- miu 3a o n4 znr4i� Property Taxes c $35 f $30 - $28.2 Snn $z6v $six 5z6B szs.s $25 $20 $15 $10 $5 xpoot,/o'x zoos/oe xaoe/os frog/to zo+o/++ xar U+x 1.1— 2o+3/+4 toxa S-,� 2 City of San Bernardino — FY 2014-15 Mid-Year Budget Review Utility Users' Taxes $30 $25 $22 1 $22.1 52x.s $13.1 $12 Szzc$20 $15 $10 $5 2­1 General Fund Expenditures Cost Saving Measures FY 2014-15 General Fund • Salary Savings—All Departments $5.2 M • Reduced City Paid Medical Benefits $1.1 M • Reductions—Code Enforcement $1.4 M • Utilization of Special Revenue Funds $3.0 M 3 City of San Bernardino — FY 2014-15 Mid-Year Budget Review City Treasurer's Office • Maintenance&Operations $12,000 (supplies,dues/subscriptions postage,contractual services) Community Development • Maintenance&Operations $25,000 (printing,supplies,postage, dues/subscriptions) Police Department • Replacement Vehicles —General Fund $600,000 —TrafficSafetyFund $593,936 (20 Patrol Units,12 Unmarked Units,3 Motorcycles) 4 3 City of San Bernardino — FY 2014-15 Mid-Year Budget Review Fire Department • Overtime $2,000,000 (Fire Department total overtime of$6.9 million partially offset by Mutual Aid Reimbursement of$606,000) Parks, Recreation & Community Services • Part-Time Salaries $190,000 (Aquatics—5 Pools) General Government (Non-Departmental) • Bankruptcy Expenditures • Debt Service • Transfers to Other Funds • Deferred Payments 5 City of San Bernardino — FY 2014-15 Mid-Year Budget Review Capital Improvement Program (CIP) • Gas Tax 1,275,000 • Measure I Road Tax 8,377,300 • Sewer Line Maintenance 550,000 • Verdemont Capital Projects 135,000 • Street Construction 300,000 • Sewer Line Construction 1,145,000 • Storm Drain Construction 1,222,500 • Local Regional Circulation 410,000 • Regional Circulation System 2,560,000 • AB 1600 Parkland 375,000 TOTAL CIP $16,349,800 Future Financial Issues • Plan of Adjustment • CAPERS Pension Costs • Staffing for Adequate Fire& Emergency Response(SAFER)Grant • Public Safety Overtime • Internal Service/Replacement Funds • General Fund Financial Sustainability Reserve Recommended FY 2014-15 Mid-Year Budget Adjustments General Fund Estimated Revenues — 5ales Taxes $ 690,000 — Property Taxes 360,000 — Administrative Civil Penalties 317.000 Total Increase in Estimated General Fund Revenues $1,367,000 • General Fund Appropriations(Expenditures) — City Treasurer's Office—Supplies,etc. $ 12,000 Community Development-Code Enforcement 25,000 — Police Department-Vehicles 600,000 — Fire Department-Overtime 2,000,000 — Parks and Recreation—Part-Time Hours 190000 Total Increase in Appropriations(Expenditures) $1,817,000 • Traffic Safety Fund Appropriations Police Department—Replacement Vehicles $593,936 6 City of San Bernardino — FY 2014-15 Mid-Year Budget Review City of San Bernardino Fiscal Year 2014-15 Mid-Year Budget Review February 23,2015 7