HomeMy WebLinkAbout05..J- Human Resources 5.J
RESOLUTION (ID # 3682) DOC ID: 3682
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 02/02/2015
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino
Establishing the Position of Mayor's Chief of Staff and Approving the Job Description.
(#3682)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Financial impact is approximately $26,000 to fund the position for the remainder of FY
2014/2015.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On February 27, 2014, the Personnel Committee took no action on the item. It was
recommended that the City Manager prepare a contract to fund support staff for the
transition period.
On January 15, 2015, the Personnel Committee Chairman recommended that this item
be forwarded to Mayor and Common Council for adoption.
Background:
Requesting the establishment of one (1) Mayor's Chief of Staff (U) position and
approving the job description.
Step 1, $9,302/monthly
Salary: $111,624.00
Benefits: $ 39,771.70
Total: $151,395.70
Step 21, $11,307.00/monthly
Salary: $135,684.00
Benefits: $ 39,771.70
Total: $181,571.52
Updated: 1/28/2015 by Georgeann "Gigi" Hanna Packet Pg. 136
S.J
3682
The salary at bottom step for the proposed Mayor's Chief of Staff (U) position is
$111,624. Benefits and internal service charges add $39,771.70 for a total annual cost
of $151,395.70. It is anticipated that the position would be filled on or about May 1,
2015, resulting in a cost of approximately $26,000 for the balance of fiscal year 2014-
2015.
City Attorney Review:
Supporting Documents:
Reso.Mayor's Chief of Staff(U) NEW (DOC)
Exhibit A - Mayor's Chief of Staff (U).NEW (DOC)
Mayor Chief of Staff Survey 2-2-15 (PDF)
Updated: 1/28/2015 by Georgeann "Gigi" Hanna Packet Pg. 137
5.J.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF MAYOR'S CHIEF OF STAFF (U)
3 AND APPROVING THE JOB DESCRIPTION.
4-
4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
L
0
6
SECTION 1: The position of Mayor's Chief of Staff (U), Range 4610, $9,307
7 0
8 $11,307 per month, is hereby established and the job description for said position,
U
N
d
9 attached hereto as Exhibit "A," is approved. o
0
10 SECTION 2: The Human Resources Division Manager is hereby authorized to
0
1 t update Resolution Nos. 97-244 and 2011-218 to reflect these actions. C
12 SECTION 3: The Director of Finance is hereby authorized to amend the F
N
13 2014/15 budget to reflect these actions.
N
14
N
15 LV
N
00
16 M
17 w
Z
18 5
19 cn
20
21
0
22
6
23
24
t
25
a
1
Packet Pg. 138
5.J.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF MAYOR'S CHIEF OF STAFF (U)
2 AND APPROVING THE JOB DESCRIPTION.
3 `4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 4-
0
4 w
Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on
5 U
the day of , 2015, by the following vote, to wit: o
6 a
COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT
7
0
MARQUEZ -
8 u
BARRIOS a
9 °
VALDIVIA o
10 SHORETT
0
L
t 1 NICKEL �-
a
Q
12 JOHNSON o
MULVIHILL o
13 a
14
Georgeann Hanna, City Clerk
15 w
The foregoing Resolution is hereby approved this of 00
16 2015. M
17
w
z
18 R. Carey Davis, Mayor
City of San Bernardino
19 Approved as to form: N
0
20 GARY D. SAENZ, d
City Attorney U
21 N
L
By: 0
22 0
6
23 ayi
24
E
s
25 U
Q
2
Packet Pg. 139
S.J.b
EXHIBIT A
y
mf _
n ►
M/CC Date Adopted:Class Code:
City of San Bernardino Signature: N
Human Resources Division Manager —
Bargaining Unit: Management/Confidential
EEOC Job Category:
U
N
Class Specification o
MAYOR'S CHIEF OF STAFF (U)
JOB SUMMARY c
Under policy direction of the Mayor, performs specialized work including the review and analysis a
of issues, reports and services; represents the Mayor at meetings with constituents; represents
the Mayor at various committee and community meetings; serves as liaison for the Mayor with o
City departments, constituents groups, civic organizations and public bodies; and performs
related duties as assigned. 0
d
DISTINGUISHING CHARACTERISTICS o
The Mayor's Chief of Staff is a professional administrative staff position in the Office of the a
Mayor. Serves the Mayor as a resource person, analyst, administrator and confidant.
Supervises the work of other administrative and clerical personnel. Dealing with City o
Department Heads, works in close coordination with the Office of the City Manager. Incumbent
must be willing to work varying hours. a°
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may N
be performed. The omission of specific statements of duties does not exclude it from the w
position if the work is similar, related or a logical assignment to this class.
co
M
1. Provides courteous and expeditious customer service to the general public and City
department staffs. w
2. Plans, organizes and controls special services provided to the Mayor; acts as liaison z
between the Mayor and branches of the City government to include, but not limited to, a
administrative and finance offices, departments, agencies, commissions, authorities;
appears before public bodies as designated by the Mayor and reports back the results of in
such meetings. o
3. Provides assistance to the Mayor in a variety of administrative matters related to the d
Mayor's office operations; accomplishes a variety of administrative and research studies 0
to prepare background information; coordinates the Mayor's requests for information or !�
services from various City departments. 0
4. Answers inquiries from the general public by telephone, correspondence or in person;
meets with citizens in the role of mediator, problem-solver and counselor to provide
guidance, advice and/or assistance for the purpose of resolving problems. a
5. Supervises the work of administrative and clerical staff of the Mayor's Office; prepares -Q
press releases for the Mayor; writes staff reports on situations, problems and studies by w
the Mayor.
w
c
GENERAL QUALIFICATIONS E
Knowledge of.•
w
a
Mayor's Chief of Staff(U) Page 1
Packet Pg. 140
EXHIBIT A
1. Advanced modern principles and practices of public administration;
2. Research techniques and procedures;
3. Advanced public relations techniques;
4. Principles of supervision. in
5. Modern office procedures, methods and equipment including computers and related o
software. 4-
aD
t
Ability to: v
1. Analyze a variety of administrative problems and make sound policy and procedural o
recommendations as to their solution;
2. Maintain the confidentiality of privileged information;
3. Design and implement sound management and research techniques and procedures; c
4. Operate a variety of office equipment including a computer and applicable software a
applications;
5. Supervise the work of administrative and clerical personnel; o
6. Express ideas effectively, both orally and in writing;
7. Understand and carry out oral and written instructions; c
8. Establish and maintain effective working relationships with those contacted in the course
of work. o
a
o.
MINIMUM QUALIFICATIONS a
Education, Training and Experience: o
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation o
from an accredited four-year college or university with a major in political science, public or a
business administration or a closely related field; and two (2) years of responsible y
administrative-level experience performing staff work in a governmental agency. Up to two Z
(2) additional years of the specific experience may be substituted for two (2) years of N
education on the basis of 30 semester units being equivalent to one(1) year of experience. W
N
Accreditation shall be by a national or regional accreditation body that is recognized by the M
Secretary of the United States Department of Education.
W
Licenses, Certificates; Special Requirements: ?
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
Cn
PHYSICAL DEMANDS —
The physical demands described here are representative of those that must be met by an d
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential L
functions. o
�a
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard a
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk. x
w
Specific vision abilities required by this job include close vision and the ability to adjust focus.
E
WORK ENVIRONMENT
Q
Mayor's Chief of Staff(U) Page 2
Packet Pg. 141
5.J,6
EXHIBIT A
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
�a
Cn
The employee works under typical office conditions, and the noise level is usually quiet. o
U
N
L
O
C�
C
O
.2-
U)
V
N
d
O
O
d
O
L
Q
Q
N
O
a
t
U)
c�
N
W
N
CO
?M
7
W
Z
w
N
w-
O
d
t
U
N
O
O
:2
t
X
W
C
d
E
s
Q
Mayor's Chief of Staff(U) Page 3
Packet-P9.142
:uol;dlaosaa qor ano.iddy/uoi;lsod clsllgeIs3 Z890 94-Z-Z AananS j}eiS jo jal4a aofew :;uawgoe};y
M
V �
� r
a
r
a�
Y
a
0
J 0
a
Z O �
z LO
Q co
0 0 00 0
0 0 00 0
r10 CD co co
Q �
}'
M o rnQp c (D (D
LU D ° �ZJ o cei
ZL~-
> Q � � T-- ' Q m
co
rw-.
o
J
�
�
U) LQ z
L
LL
Q W L } w
O J
c6
U)
_al
0 Z o c Z 0
LL l= O
W N CO U) U) p cl) j
=U
a W g a 0 0 0
0 0 a
o
U U U O
Q �
c
O
LU L
N m (B (D Co
Q
> 0 O Q
E J Cn CO
O O O O
+. >N > �
CU CU U U