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RESOLUTION (ID # 3679) DOC ID: 3679
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 02/02/2015
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino
Establishing the Position of Fire Marshall (U) and Approving the Job Description.
(#3679)
Current Business Registration Certificate: Not Applicable
Financial Impact:
This position was approved as part of the FY 2014/2015 Fire Department budget.
The proposed Fire Marshal (U) position total cost is based on bottom step 1. The
additional annual salary and benefits cost (over and above the budgeted Deputy Fire
Marshal position) to establish the position is $9,600.14. This position will be funded by
the general fund and the salary difference will be absorbed by the Fire Department.
The proposed Fire Marshal position total cost is based on bottom step 1. The additional
annual salary and benefits cost (over and above the budgeted Deputy Fire Marshal
position) to establish the position is $9,600.14. This position will be funded by the
general fund and the salary difference will be absorbed by the Fire Department.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On October 16, 2014, the Personnel Committee Chairman requested additional
information for further review and continued this item.
On January 15, 2015, the Personnel Committee Chairman recommended that this item
be forwarded to Mayor and Common Council for adoption.
Background:
As part of the budget reduction process the sworn Fire Marshal position was eliminated
from the Fire Department budget in Fiscal Year (FY) 2012/2013. Since that time
supervision of the Community Risk Reduction division of the Fire Department has been
an additional responsibility of the Fire Chief. The Fire Marshal is a specialized position
requiring technical skills related to fire code interpretation and extensive knowledge of
building standards. Additionally, the Fire Marshal provides all management duties of the
Community Risk Reduction division. The Fire Marshal's role in the development review
process is as follows:
Updated: 1/28/2015 by Georgeann "Gigi" Hanna Packet Pg. 126
5.1
3679
• Meet with developers while the project is in the conceptual stage.
• Meet with developers to review preliminary plans (access, water supply,
compliance with state and local codes).
• Meet with city staff and developers to review project and suggest changes to
developer required for city and state code compliance.
• Preliminary or conceptual plans are submitted by contractors, many of these
require meetings with the Fire Department.
• Project plans are submitted and reviewed; potential issues are addressed by the
Fire Marshal which requires additional meetings either in the office or on the
project site.
• The project may require additional specialty review such as submittal of a Fuel
Modification/Fire Protection plan or High Piled Storage Plan. Additional meetings
and site visits are generally required.
• Final approval of the project.
This position is necessary not only for providing supervision and management of current
staff, but to ensure that the city's development review process continues to move
forward at an acceptable pace. Due to budget reductions over the past several years
contractors and developers have suffered delays caused by staffing cuts in the
Community Risk Reduction Program. Delays of weeks or even days are costly to
contractors and developers. With the addition of this position many of the fire plan
reviews that are currently being contracted out for review can be completed by
Community Risk Reduction staff, which will speed up the review process. The
Q department will also save money by completing plan review in house. The current
budget for outside plan review is $120,000.00.
This position is instrumental in the development process and the city's revitalization.
The scope of this job description requires an individual to do more than supervise staff
of the Community Risk Reduction division. Day-to-day supervision is currently the
responsibility of the Community Risk Reduction Supervisor; however, overall
management of the division is currently deferred to the Fire Chief. The Fire Marshal will
implement goals and objectives as well as direct the entire operation of the Community
Risk Reduction division within the Fire Department. Additionally, the Fire Marshal will
develop and administer the Community Risk Reduction budget. This position is
necessary to ensure that the city is in compliance with Prop 218. With the city's current
budgetary constraints the Fire Department's approved budget included this position as a
non-sworn position. This change requires a new job description.
Justifications to fill this position:
• Approved as part of the FY 2014/2015 Fire Department budget.
• Would streamline and expedite the development and plan review process.
• Provides a point person to meet with other city staff on development issues.
• Reduces expenditures for outside plan reviews.
• Position is paid for by fees currently collected by the division.
• Fees for service can only be used to provide the service they are collected for
(This revenue cannot be used elsewhere in the Fire Department budget).
Updated: 1/28/2015 by Georgeann "Gigi" Hanna I Packet Pg. 127
5.1
3679
• Would reduce the number of complaints from contractors and developers related
to delays in providing service.
The proposed job description has been provided to San Bernardino
Confidential/Management Association.
This position was approved as part of the FY 2014/2015 Fire Department budget.
Proposed salary and benefits, Range 4550, $6,896 to $8,383 per month.
Budgeted Deputy Fire Marshal Proposed Fire Marshal (U)
Step 1 Bottom Step 1
Salary $ 75,000.00 Salary $ 82,752.00
Benefits $ 31,209.50 Benefits $ 33,057.64
Total Cost $106,209.50 Total Cost $115,809.64
The proposed Fire Marshal (U) position total cost is based on bottom step 1. The
additional annual salary and benefits cost (over and above the budgeted Deputy Fire
Marshal position) to establish the position is $9,600.14. This position will be funded by
the general fund and the salary difference will be absorbed by the Fire Department.
City Attorney Review:
Supporting Documents:
Reso.Fire Marshall (U) NEW (DOC)
Exhibit A - Fire Marshal (U) - New(DOC)
Org Chart (PDF)
Fire Marshal Comp Class Study (PDF)
Updated: 1/28/2015 by Georgeann "Gigi" Hanna Packet Pg. 128
5.I.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF FIRE MARSHAL (U) AN
3 APPROVING THE JOB DESCRIPTION.
4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON j
5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1: The position of Fire Marshal (U), Range 4550, $6,896 - $8,383 per E
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month, is hereby established and the job description for said position, attached hereto
9 as Exhibit "A," is approved.
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10 SECTION 2: The Human Resources Division Manager is hereby authorized to
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11 update Resolution Nos. 97-244 and 2011-218 to reflect these actions. a
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12 SECTION 3: The Director of Finance is hereby authorized to amend the F
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13 2014/15 budget to reflect these actions. CL
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Packet Pg. 129
51a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF FIRE MARSHAL (U) AN
2 APPROVING THE JOB DESCRIPTION.
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1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on
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the day of 2015, by the following vote, to wit:
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COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT `E
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8 MARQUEZ
BARRIOS o
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VALDIVIA o
10 SHORETT >
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11 NICKEL a
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12 JOHNSON o
MULVIHILL o
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Georgeann Hanna, City Clerk w
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The foregoing Resolution is hereby approved this of
16 2015.
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18 R. Carey Davis, Mayor
City of San Bernardino
19 Approved as to form: y
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20 GARY D. SAENZ,
City Attorney
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By:
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Packet Pg. 130
EXHIBIT A
Class Code:
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M/CC Date Adopted:
City of San Bernardino Signature: _
Human Resources Division Manager
Bargaining Unit: Management/Confidential
Class Specification
FIRE MARSHAL (U)
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JOB SUMMARY
Under general supervision, administers and supervises activities involving the City's Fire o
Prevention/Community Risk Reduction program, plans, organizes, supervises and directs the a
work of Community Fire Risk Reduction Supervisor, Fire Prevention Officers, Fire Department y
Plans Examiner/Systems Inspector, Fire Prevention Technicians, Senior Administrative o
Assistants, and Administrative Assistants. Coordinates all fire prevention activities and performs o
other related duties as required.
DISTINGUISHING CHARACTERISTICS Q
The Fire Marshal is management level position in the Fire Department that provides a
administrative oversight to specific fire department functions. The Fire Marshal works directly
under the Fire Chief. °
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ESSENTIAL DUTIES AND RESPONSIBILITIES CL
The duties listed below are intended only as illustrations of the various types of work that may N
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class. w
1. Provides courteous and expeditious customer service to the general public and City
department staff. M
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2. Develops and oversees the implementation of goals and objectives for the division; z
directs the implementation of policies, procedures and objectives; evaluates programs.
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3. Plans, directs and coordinates a fire safety program in the enforcement of federal, state
and local law, codes and ordinances covering fire safety; organizes, coordinates and
supervises the work of Fire Department employees engaged in fire inspection, plan
check and review, and fire prevention activities.
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4. Reviews reports, records and correspondence resulting from inspections of commercial, Q
industrial, residential, and public assembly buildings; ensures compliance with fire
codes, ordinances and safety regulations; coordinates and schedules initial and follow- t
up inspections of protection systems and equipment; supervises the inspections of w
complex fire inspections and public safety programs and supervises the design and
preparation of fire prevention literature.
5. Develops and oversees the implementation of goals and objectives for the division;
directs the implementation of policies, procedures and objectives, evaluates programs. Q
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EXHIBIT A
6. Develops and administers the Community Risk Reduction/Fire Prevention budget;
prepares justification for budget proposals; monitors expenditures; resolves budget
issues; implements adjustments as necessary.
7. Selects, supervises and counsels subordinate staff; determines the training needs of the
division and coordinates training development; reviews progress reports; works with the
Human Resource Department and staff to resolve employee problems. t
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8. Conducts, participates and attends meetings with officials and the public to explain
program objectives and policies. Coordinates division activities with other divisions,
departments and organizations; provides information to City officials, departments and
other organizations. o
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9. Reviews and checks plans for fuel modification, new construction when necessary and N
confers with other city departments to determine compliance. o
GENERAL QUALIFICATIONS
Knowledge of.' �
1. Modern fire suppression and fire prevention principles, practices and methods; Q
2. Principles of management, administration, budgeting, supervision, training and a
community relations;
3. Fire inspection and educational methods used in fire prevention;
4. State and municipal codes and ordinances pertaining to the fire inspection; o
5. Storage methods and requirements for gasoline, chemicals, explosives, paints, gases a
and other flammables. n
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Ability to: v
1. Recognize fire hazards common to places of public assembly, manufacturing and
residential buildings;
2. Plan and direct a public fire prevention education program;
3. Negotiate firmly and effectively with the general public in the enforcement of fire codes 3
and ordinances; z
4. Speak clearly and concisely;
5. Maintain discipline;
6. Conduct thorough disciplinary investigations;
7. Maintain effective relations with property owners; u
8. Appraise workloads;
9. Supervise subordinate Community Risk Reduction/Fire Prevention employees;
10. Prepare comprehensive reports, plans and estimates; u.
11. Maintain effective working relations with subordinates and the general public; a
12. Assist in developing and planning a departmental budget and work program; =
13. Establish and maintain good relations with other administrative and elected officials;
14. Operate a vehicle observing legal and defensive driving practices; w
15. Perform duties with normal mobility, flexibility and dexterity;
16. See in the normal visual range with or without correction; E
17. Hear in the normal audio range without correction. s
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EXHIBIT A
MINIMUM QUALIFICATIONS
Education, Training and Experience:
Four (4) years of uninterrupted service as a Community Fire Risk Reduction Supervisor,
Deputy Fire Marshal, Assistant Fire Marshal, or Fire Prevention Supervisor.
Bachelor's degree from an accredited college/university with a major in Fire Science,
Technology, Fire Administration or major approved by the Fire Chief. c
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Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
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Licenses; Certificates; special Requirements: a
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Possession of a Level 3 PC 832 Peace Officer Standards and Training (P.O.S.T.) N
Certificate, or the ability to successfully complete the course within twelve months of o
employment.
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Possession of a Class "C" California Driver's License. For out-of-state applicants, a valid >
driver's license is required. A valid Class "C" California Driver's License must be obtained °
within ten (10) days of appointment(CA Vehicle Code 12405c). a
Office of the California State Fire Marshal (OSFM) Fire Marshal Certificate, OSFM Fire 0
Prevention Officer Certificate, OSFM Plans Examiner Certificate preferred. o
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PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable y
accommodations may be made to enable individuals with disabilities to perform the essential W
functions.
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While performing the duties of this job, the employee is regularly required to sit, talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard z
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk. D
Specific vision abilities required by this job include close vision and the ability to adjust focus.
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WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee U-
encounters while performing the essential functions of this class. Reasonable accommodations a
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may be made to enable individuals with disabilities to perform the essential functions. :a
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Fire Marshal (U)-DRAFT Page 3
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