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6/23/2010
Entered Into Rec. at,MCGCDC Mtg:6113/0
by: -G.L.z, ����
Agenda m o: 2--,
by: LL-L C-f a
City Clerk "DC Secretary
City of San Bernardino
Library Department
Fiscal Year 2010/2011
Preliminary Departmental Budget
t I
Mission Statement
To support formal education and to provide
free access to the world of ideas, information
and creative experience for all citizens of San
Bernardino.
Amended by the Board of Library Trustees, June 10, 2010
1
6/23/2010
City-wide Goals
• Education
• Enhance Our Vibrant Quality of Life
Top Accomplishments For FY 2009/10
• Reorganized staff to provide quality services
within budget constraints.
• Provided library services to '/2 million visitors at
4 library locations and loaned 327,400 books.
• Provided computer access to 102,851 residents.
• Increased the number of volunteers at the
Library.
2
6/23/2010
Major Issues For FY 2010/11
(Highlights)
• Per capita allocation of$14.64 compared to
State average of $34.69.
• Per capita allocation for book purchases of
$30 compared to State average of $1.97.
• Addressing deferred maintenance of facilities.
• Perception of"unsafe" downtown impacts
family use of the Central Library.
• Identifying the Library as partner in education.
iNOMMOMMIN& -j
LIBRARY
Admini4rarion Central Library Branth Library Support
Services Services Services
3
i
6/23/2010
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POSITIONS BY PROGRAM 2010111 PROPOSED
AdminisUnUon 3.00
Support Services
5.00
Cerenl Library Services 17.50
Branch Library Services .50
Total 20.00
4
6/23/2010
Library
Change in General Fund
Personnel Allocations
FY 08-09
• Reduction of 4 positions
FY 09-10
• Reduction of 8 positions
Total Reductions: 12
WOOMMM9bMI& i
Administration
At a Glance:
• FY 2010/11 Proposed Budget: $ 577,100
• 3 positions
Major Changes:
• Converted 1 supervisory position into part
time front line service hours
WMIMMMIN
5
6/23/2010
Administration
FY 2010/11 Prop-ram Objectives:
• Identify more stable revenue sources.
• Ensure customer service excellence.
• Market the library as an educational resource
and economic driver
• Provide services responsive to the needs of
residents
Central Library Services
At a Glance:
• FY 2010/11 Proposed Budget: $ 981,700
• 11 .5 positions
Major Changes:
• Converted 1 management position into part
time service desk hours
6
6/23/2010
Central Library
FY 2010/11 Prop-ram Objectives:
• Ensure customer service excellence.
• Market Central as partner in education, source
for workforce readiness and location for
cultural programming.
• Serve frail elderly through shut-in deliveries.
Branch Library Services
At a Glance:
• FY 2010/11 Proposed Budget: $ 286,500
• .5 positions
Major Changes:
• None
6/23/2010
Branch Library Services
FY 2010/11 Program m Objectives:
• Ensure customer service excellence.
• Expand access to each branch library.
Support Services
At a Glance:
• FY 2010/11 Proposed Budget: $ 413,800
• 5 positions
Major Changes:
• None
s
6/23/2010
Support Services
FY 2010/11 Pro rg am Objectives:
• Maintain the Library network's 150
computers
• Transition the Library system to the IT
network
• Join Inland catalog network to reduce costs.
• Update website using City template
Library Department
Fiscal Year 2010/2011
Preliminary Departmental Budget
9
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6/23/2010
Information Technology
v�
Fiscal Year 2010/2011
Preliminary Departmental Budget
P:�frr
t
Entered Into Rec. at MCC/CDC Mtg: (��)340
Agenda Ite No:_ z
by:
City CIeNCM Secretary
City of San Bernardino
1
6/23/2010
Mission Statement
To evaluate, integrate, and support
innovative teehiives t help in =al llvV vgiv i and
external customers achieve their goals; to
effectively maximize return on resources;
and to provide cost effective and easy
access to information requested by our
community
2
6/23/2010
City-wide Goals
• Responsive Government
• Safe Community
I
a
3
6/23/2010
Top Accomplishments For FY 09/10
• Began Citywide IT Strategic Plan development
• Impl_emented a Citywide IT Task Force
• Installed Virtual Servers for City/Police/Water
• Implemented Police Digital Image
Management System for photo evidence
• Implemented Patient Tracking System for Fire
• Updated Citywide email system
4
6/23/2010
Major Issues For FY 2010/11
(Highlights)
• Complete Citywide IT Strategic Plan
• Transition Library systems into department
• Investigate opportunities for consolidation of
Citywide IT services
• Advance business continuity/disaster recovery
efforts
• Improve City website
• Update Office software Citywide
5
6/23/2010
INFORMATION TECHNOLOGY
Administration Business
Systems
GIS & F Network
Office Automation Services
C I-ien T-7 Public Safety
Services Systems
Print Shop _ Telephone
6
6/23/2010
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7
6/23/2010
POSITIONS BY PROGRAM 2010/11 PROPOSED
Administration 2.00
Business Systems 4.00
GIS and Office Automation 2.00
Network Services 3.00
Client Services 2.00
Public Safety Systems 4.00
Telephone Support 1.00
Print Shop 2.00
Total 20.00
8
6/23/2010
IT Department
Change in Personnel Allocations
FY 06
one
FY 09-10
• Reduction of 5 positions
9
6/23/2010
IT Administration
At a Glance:
• FY 2010/11 Proposed Budget: $266,200
2 poslmins
Major Chang
• Reinstate IT Director position
10
6/23/2010
IT Administration
FY 2010/11 Program Objectives:
• Finalize the Citywide IT Strategic Plan
• Transition Library IT functions into
Department
h'
11
6/23/2010
Business Systems
At a Glance:
• rY 2010/11 Proposed Budget: $715,900
r positions
Major Changes:
• None
i
i
i
i
12
6/23/2010
Business Systems
FY 2010/11 Program Objectives:
• implement Business Systems portion of IT
Strategic Plan
• Complete initial server virtualization project
for business continuity/disaster recovery
• Redesign and enhance City website and
intranet
• Implement Council Agenda Management
System
13
6/23/2010
GIS and Office Automation
At a Glance:
• FY 2010/11 Proposed Budget: $347, 100
i v -
• 2 positions
Major Changes:
• None
14
6/23/2010
GIS and Office Automation
FY 2010/11 Program Objectives:
• Implement GIS/Office Automation portion of
IT Strategic Plan
• Implement Office ' 10 upgrade and training
• Enhance GIS services and use by employees
h kL:
15
6/23/2010
Network Services
At a Glance:
• F Y 20 i 0/l i Proposed t3uciget: �)77zs,400
2 positions
Major Changes:
• None
16
6/23/2010
Network Services
FY 2010/11 Program Objectives:
• Implement Networking portion of IT Strategic
Plan
• Structure City network for increased efficiency
• Implement new Wide Area Network
connections
• Improve monitoring capabilities of network and
server environment
17
6/23/2010
Client Services
At a Glanee:
• FY 2010/11 Proposed Budget: $ 192,300
• 3 positions 1
Major Changes:
• None
N 411k s.
18
6/23/2010
Client Services
FY 2010/11 Program Objectives:
• Imnlement Client Services portion of IT
-
Strategic Plan
• Assist City and Water departments with
computer and printer purchases
• Improve service request response times
• Update desktop computer inventory
19
6/23/2010
Public Safety Systems
At a Glance:
• FY 2010/11 Proposed Budizet: $ 1 ,582,600
• 4 positions
Major Changes:
• None
Fryf Ah
20
6/23/2010
Public Safety Systems
FY 2010/11 Program Objectives:
• Implement Public Safety portion of IT Strategic
Il
�an
• Complete server virtualization project
• Implement Fire Station Alerting System
• Implement Police Document Imaging System
• Plan Downtown Safety Camera Program
• Finalize Citywide 700 MHz Radio Transition
Plan
21
6/23/2010
Telephone Support
At a Glance:
• FY 2010/11 Proposed Budget: $699,600
• 1 position
Major Changes:
• Integrate into the IT Department
22
6/23/2010
Telephone Support
rY 2010/11 Program Objectives:
• Remove and replace older legacy phone
equipment that is no longer supported by
vendor
23
6/23/2010
Print Shop
At a Glance:
• FY 2010/11 Proposed Budget: $245,800
• 2 positions
Major Changes:
• Integrate into the IT Department
24
6/23/2010
Print Shop
FY 2010%11 Program Objectives:
• Analyze alternative print service delivery
25
6/23/2010
Information Technology
Fiscal Year 2010/2011
Preliminary Departmental Budget
26