HomeMy WebLinkAbout23- Public Services L CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject: Resolution authorizing the execution of an
Annual Purchase Order, with two single year renewal
Dept: Public Services Department r z, :,Q options,to Hydra Force Inc. for hydraulic cylinder
manufacturing, repair, and service.
Date: July 5, 2000
Council Meeting Date:July 24, 2000
Synopsis of Previous Council Action
July 22, 1998 Resolution 98-214
April 19, 1999 Resolution 99-73
August 16, 1999 Resolution 99-207
Recommended Motion:
Adopt resolution
Z4/
Lynn Merrill
Contact person: Don Johnson Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $65,000
Source: 635-341-5173
Outside Vehicle Maintenance
�.
ZX,
Finance
Council Notes:
UL ULLV-
Agenda Item No. _
Hydra Force
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of an Annual Purchase Order,with two single year renewal
options,to Hydra Force Inc. for hydraulic cylinder manufacturing, repair, and service.
BACKGROUND
Notices inviting bids for FY2000/2001 annual purchase of the manufacturing, repair,maintenance
and supplies of hydraulic cylinders for heavy trucks and equipment,Bid No.F-01-14,were sent to
seven (7) local and area vendors,the San Bernardino Chamber of Commerce, advertised in The Sun
newspaper, and on the City's WEB page. Two (2) responses were received; one no bid from
Commercial Honing Company, Inc. of Fontana and one (1) sealed bid was received from Hydra
Force, Inc,which was the awarded bidder in the last two years. Hydra Force, Inc. is located in
Riverside and specializes in the manufacture and repair of large hydraulic cylinders used to lift the
"beds" of Refuse and other dump trucks. Hydraulic cylinders are a major component used on heavy
trucks and equipment common to Refuse, Streets,Parks, and Development Services Departments.
FINANCIAL IMPACT
Funds for this purchase order are contained in the Public Services Department,Fleet Division Fiscal
Year 2000/2001 budget, Outside Vehicle Maintenance account in the amount of$65,000.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue
an Annual Purchase Order,with two single year renewal options,to Hydra Force, Inc. for a"not to
exceed" amount of$65,000 for hydraulic cylinder service and materials in support of the City's
Heavy Equipment Fleet.
1
1 Resolution No.
2 RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO
3 HYDRA FORCE INC. FOR HYDRAULIC CYLINDER MANUFACTURING,REPAIR,
4 AND SERVICE TO BE UTILIZED BY THE FLEET DIVISION.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. That Hydra Force, Inc. specializes in custom manufacturing and repair of
7
8 hydraulic cylinders for heavy trucks and equipment. The Purchasing Manager is hereby authorized
9 and directed to issue an Annual Purchase Order,with two single year renewal options,to Hydra
10 Force, Inc. in an amount "not to exceed" $65,000 as a result of Bid No. F-01-14. This Annual
11 Purchase Order and future year renewal options shall be contingent upon funds being approved in
12 the City's Budget for this service.
13 SECTION 2. The authorization to execute the above referenced is rescinded if a
14 .
purchase order is not issued within sixty (60) days of the passage of this resolution.
15
16
17
18
19
20
21
22
23
24
25
26
27
28 a a 3
Jay 5,2000
1 RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL
F PURCHASE ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO
2 HYDRA FORCE INC. FOR HYDRAULIC CYLINDER MANUFACTURING,REPAIR,
AND SERVICE TO BE UTILIZED BY THE FLEET DIVISION.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a meeting
6 thereof, held on the day of , 2000, by the following vote,to wit:
7
Council Members: Ayes Nays Abstain Absent
8
9 ESTRADA
10 LIEN
11 McGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15 MC CAMMACK
16
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of
20 ) 2000.
21
22 Judith Valles,Mayor
23 City of San Bernardino
Approved as to form and
24 Legal content;
James F. Penman,City Attorney
25
26 BY: ,
27
28
July 12,2000