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Home My WebLink About20- Parks, Recreation & Commmunity Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From:Annie F. Ramos, Director Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER Dept: Parks, Recreation & Community Services Dept. DESIGNEE TO EXECUTE AN AGREEMENT WITH INSOURCE HEALTH SERVICES GROUP, Date: June 12,2000 t rN ^ ` P R FORMERLY KNOWN AS PURCHASE CONNECTION DIETARY PROGRAM, FOR RAW FOOD PRODUCTS FOR THE CITY'S SENIOR NUTRITION PROGRAM. Synopsis of Previous Council Action: Similar agreements have been in effect since July 1986. Mayor and Council last approved a Purchase Connection agreement, now known as Insource Health Services, on September 2, 1998, Resolution No. 98-268, which covered the period of September 1, 1998 to August 30, 2000. Recommended motion: Adopt Resolution Signature Contact person: John A. Kramer Phone: 384-5031 Supporting data attached: Staff Report,Resolution,&Agreement Ward: City-Wide FUNDING REQUIREMENTS: Amount: $1,000 Source: (Acct. No.) 123-513-5114 (Acct. Description) Finance: Council Notes: 06/08/00 Agenda Item No. 4 O CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or her designee to execute an agreement with Insource Health Services Group, formerly known as Purchase Connection dietary program, for raw food products for the City's Senior Nutrition Program. Background: The City of San Bernardino Senior Nutrition Program and Insource Health Services Group Purchasing Dietary program, formally known as Purchase Connection, wish to continue their association by renewing the current agreement. The Senior Nutrition Program's use of Insource Health Services essentially serves as a buying "co-op" and provides substantial savings both in direct food purchases as well as staff time. Municipal Code Section 3.04.010 Sub-Paragraph B.3 authorizes this type of purchase agreement with Council approval. Insource Health Services was originally recommended by the County Department of Aging and Adult Services to assist it's contractees in lessening their raw food purchasing costs. The city's Senior Nutrition Program began utilizing Insource Health Services over 15 years ago. Insource Health Services, through it's competitive bidding processes, screens and selects vendors who provide the lowest overall prices to its members. The Senior Nutrition Program spends over 30 percent of its annual budget with vendors who are affiliated with Insource Health Services. Insource Health Services rebates two percent (2%) of the gross purchase cost to the City's Nutrition Program. Significant savings are realized annually through utilization of those vendors recommended by Insource Health Services through rebates and discounts. Eliminating Insource Health Services would result in a significant increase in staff time allotted to raw food purchasing, with no increase in savings. Financial Impact: The Senior Nutrition Program is fully funded through a federal grant from the County in the amount of$245,099. An in-kind match of$87,406 is provided through the general fund as a part of the budget costs for operation of the two Senior Citizen Centers. An annual participation fee of$1,000 is based upon a per meal count at a rate of.005 per meal. This fee is covered in the grant as part of the raw foods expenditures. Recommendation: Staff recommends the adoption of the resolution. Cop 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 3 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE AN AGREEMENT WITH INSOURCE HEALTH SERVICES GROUP, FORMERLY I 4 KNOWN AS PURCHASE CONNECTION DIETARY PROGRAM, FOR RAW FOOD 5 PRODUCTS FOR THE CITY'S SENIOR NUTRITION PROGRAM. 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 7 CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby 10 11 authorized and directed to execute on behalf of said City an agreement with Insource Health 12 Services Group, formerly known as Purchase Connection Dietary Program, relating to raw food ' 13 products for the City's Senior Nutrition Program. A copy of said agreement is attached hereto, 14 marked Exhibit"A" and incorporated herein by reference as fully as though set forth at length. 15 SECTION 2. The authorization granted hereunder shall expire and be void and of no 16 further effect if the agreement is not executed by both parties and returned to the office of City 17 Clerk within 60 days following effective date of the resolution. 18 19 20 21 22 23 ai 24 25 26 27 ffl 28 0 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE 2 AN AGREEMENT WITH INSOURCE HEALTH SERVICES GROUP, FORMERLY KNOWN AS PURCHASE CONNECTION DIETARY PROGRAM, FOR RAW FOOD 3 PRODUCTS FOR THE CITY'S SENIOR NUTRITION PROGRAM. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting thereof, held on the 6 day of , 2000, by the following vote, to wit: 7 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 LIEN 11 McGINNIS 12 SCHNETZ 13 SUAREZ 14 DEAN-ANDERSON 15 McCAMMACK 16 17 18 City Clerk 19 The foregoing resolution is hereby approved this day of , 2000. 20 21 Judith Valles, Mayor 22 City of San Bernardino Approved as to 23 Form and legal content: 24 JAMES F. PENMAN, 25 City Attorney 26 By: 2,7 06- -0 dlb 2? /4', 28 September 12, 2000 Madeleine Reyes InSource Health Services 21540 Plummer Street Chatsworth, CA 91311-4103 Dear Mrs. Reyes, At the Mayor and Common Council meeting of July 24, 2000, the City of San Bernardino adopted Resolution 2000-212 — Resolution authorizing an agreement with InSource Health i Services Group for raw food products for the City's Senior Nutrition Program. I Per our conversation, I have enclosed a copy of the agreement, which is to be treated and executed as an original. Please sign in the appropriate location and return the original agreement I to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. I Please retain a copy of the executed agreement for your files I Please be advised that the resolution and agreement will be null and void if not executed by September 22, 2000. Thank you, Michelle Taylor Senior Secretary August 29, 2000 I Edward L. Gravell, President InSource Health Services 21540 Plummer Street Chatsworth, CA 91311-4103 Dear Mr. Gravell, At the Mayor and Common Council meeting of July 24, 2000, the City of San Bernardino adopted Resolution 2000-212 — Resolution authorizing an agreement with InSource Health Services Group for raw food products for the City's Senior Nutrition Program. I On July 27, 2000, the original agreement was sent to you for signatures. As of August 29, 2000, the City Clerk's office has not received the executed agreement for file. I Please be advised that the resolution and agreement will be null and void if not executed by September 22, 2000. If the agreement has been signed, please forward it to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402. If you have any questions, please do not hesitate to contact me at (909)384-5002, ext. 3206. Thank you, Michelle Taylor Senior Secretary July 27, 2000 I Edward L. Gravell, President InSource Health Services 21540 Plummer Street Chatsworth, CA 91311-4103 Dear Mr. Gravell, At the Mayor and Common Council meeting of July 24, 2000, the City of San Bernardino adopted Resolution 2000-212 — Resolution authorizing an agreement with InSource Health Services Group for raw food products for the City's Senior Nutrition Program.. Enclosed is one (1) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. I Please retain a copy of the executed agreement for your files. Please be advised that the resolution and agreement will be null and void if not executed by September 22,2000. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, I Michelle Taylor Senior Secretary I