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HomeMy WebLinkAbout11- City Adminsitrator CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson, City Administrator Subject: Budget amendment reallocating funds for the purchase and Dept: City Administrator's Office operation of a sidewalk sweeper in the downtown area; additional downtown Date: July 18, 2000 P"' ' " maintenance; and fountain enhancements to the City Hall reflecting pool Synopsis of Previous Council Action: June 27, 2000 — Mayor and Council approve the FY 2000-01 Budget in concept, creating the 50/50 sewer lateral and sidewalk/driveway repair program Recommended motion: Authorize the Director of Finance to amend the FY 2000-01 budget as outlined in this staff report. Signature Contact person: Fred Wilson/Lori Sassoon Phone: 384-5122 Supporting data attached: Staff report Ward: All FUNDING REQUIREMENTS: Amount: -0- (No net impact to the General Fund) Source: (Acct. No.)Various-See staff report (Acct. Description)Various-See staff report Finance: Council Notes: Agenda Item No. 7/o f a�� STAFF REPORT Subject Budget amendment reallocating funds for the purchase and operation of a sidewalk sweeper in the downtown area; additional downtown maintenance; and fountain enhancements to the City Hall reflecting pool Background In the FY 2000-01 General Fund budget, $70,000 was appropriated by the Mayor and Council for a new "50/50" program for sewer laterals and sidewalk/driveway repairs. This program was designed to assist low-income property owners in making needed repairs to their existing, damaged sewer laterals and/or concrete sidewalks and driveways. The program was budgeted in the Public Services Department budget. Subsequent to the budget process, it was noted that EDA housing funds may be used for this program. In fact, EDA has already developed a similar program that is administered through the Agency's contract with Neighborhood Housing Services (NHS). Rather than create a duplicate program with separate administrative processes, it was suggested that the EDA program could be used to provide these repairs for low-income residents. This action would then free up the City's funds for other uses that had been proposed to be funded by the Economic Development Agency. An item on today's Community Development Commission agenda explains the EDA maintenance grant program in further detail. If the Agency program is used to fund these repairs in lieu of the 50/50 program originally approved, the $70,000 budgeted by the City for the 50150 program could be reallocated as follows: ♦ $30,000 will be transferred to the Facilities Management Division budget for the purchase and operation of a sidewalk cleaning machine. These machines function in a manner similar to a street sweeper, but on a smaller scale. The sweeper will be primarily used to maintain sidewalks in the downtown area. The exact model of sidewalk sweeper has yet to be selected. EDA staff has gathered information from several vendors, and staff has observed demonstrations of the equipment. ♦ $5,000 will be transferred to the Facilities Management Division budget for unanticipated downtown area maintenance and repairs. ♦ $10,000 will be transferred to the Facilities Management Division budget for the purchase and installation of fountain enhancements to the City Hall reflecting pool. The Mayor has requested that a fountain be installed in the downtown area to promote the city's water resources. It is recommended that the existing reflecting pool be modified to include a fountain feature. Proposals for the specific water fountain features are being solicited at this time. If the cost exceeds $10,000, the difference will be absorbed in the Facilities Management budget. i I ♦ $25,000 will remain in the Public Services Department budget for a smaller-scale 50150 program. This would provide the Department with flexibility to use the 50150 program when a resident does not meet the eligibility criteria for the EDA program. This budget amendment and the corresponding EDA program will accomplish the original goals of the 50/50 program, while enhancing maintenance and aesthetics in the downtown area. Financial Impact The proposed budget amendment would have no net impact on the General Fund. The FY 2000-01 Budget will be adjusted as follows: From: To: $45,000 from 001-406-5502 (Public $10,000 to 001-321-5507 (Facilities Services/Concrete—contract Management/Admin. —Alterations/renovations) services) $5,000 to 001-321-5706 (Facilities Management/Admin. —Facilities Services) $25,000 to 001-324-5709 (Facilities Management/Admin. —Vehicle Replacement)* $3,000 to 001-324-5601 (Facilities Management/Custodial—Garage Charges)* $2,000 to 001-324-5612 (Facilities Management/Custodial—Fleet Charges/Fuel)* * Note: Internal service fund budgets will be adjusted accordingly. Recommendation It is recommended that the Mayor and Common Council authorize the Director of Finance to amend the FY 2000-01 budget as outlined in this staff report.