HomeMy WebLinkAboutCity_clerkFiscal Year 2014-15 Preliminary City Clerk Department Budget
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City Clerk’s Office
Fiscal Year 2014/2015
Preliminary Departmental Budget
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Mission Statement
To serve our internal and external customers with courtesy and professionalism and provide accurate, timely, efficient and cost effective services in carrying out the programs that encompass
this department: Administration, Business Registration, Elections, and Records Management.
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City Wide Goals
Responsive, efficient and transparent government
Increased Business Registrations
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Top Accomplishments For FY 2013/2014
Conducted Primary Municipal, Recall, General Municipal and Special Election. Issued nomination papers to 35 candidates for various offices.
Increased efficiency and transparency by
implementing software to electronically file FPPC forms 460 and 700.
Implemented software to electronically update and maintain the Municipal Code in-house.
Implemented the online
business registration capability for new accounts.
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Top Accomplishments (cont.)
Implemented the use of a third-party credit card processor to save on credit card processing fees.
Fulfilled more than 1,033 Public Records Act requests (As of 4/30/14)
Added 2,560 new
Business Registration Accounts (As of 4/30/14)
Identified 1,900 delinquent accounts and collected $432,000 from delinquent account enforcement (as of 4/30/14)
Served nearly 17,000 customers
at the counter or via the phone (As of 4/30/14)
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Major Issues for FY 2014/2015
Potential Charter amendments on the November 2014 ballot
Re-establish the Passport Acceptance Facility, to provide the only passport services available in San Bernardino, by reorganizing
the City Clerk’s Office
Continue to maximize efficiency and expand efforts to identify and collect business registration revenue
Institute the Small Business retention program with approved
CDBG funding
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Department Programs
Administration
Elections
Records Management
Business Registration
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Program Budget Summary
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Positions By Program
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Administration
At a Glance:
- FY 2014/15 Proposed Budget: $382,291
- 3.10 positions
Major Changes:
- None
FY 2014/15 Program Objectives:
Fill the vacant Deputy City Clerk position to ensure
sufficient coverage of council/commission meetings.
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Elections
At a Glance:
- FY 2014/15 Proposed Budget: $346,361
- .20 positions
Major Changes:
- None
FY 2014/15 Program Objectives:
Continue preparing for charter amendments on the November
2014 ballot.
Continue to stay abreast of California Election Laws and FPPC requirements affecting campaign committees.
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Records Management
At a Glance:
- FY 2014/15 Proposed Budget: $145,025
- 1.70 positions
Major Changes:
- None
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Records Management
FY 2014/15 Program Objectives:
Create a “transparency portal” on the City Website to make do-it-yourself public document searches more intuitive.
Adopt a City-wide records destruction
policy based on the Secretary of State’s formula.
Continue to serve the public by fulfilling public records requests efficiently and courteously, while assuring the fulfillment of
the Public Records Act.
Continue to digitize minutes and agendas to make them searchable online.
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Business Registration
At a Glance:
- FY 2014/15 Proposed Budget: $604,717
- 6.00 positions
- 2013/14 Estimated Revenue: $6,550,000
Major Changes:
- None
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Revenue Totals
*Indicates totals up to May 31, 2014.
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Business Registration
FY 2014/15 Program Objectives:
Begin audits of business registration accounts to increase revenue and ensure accuracy and compliance.
Continue aggressive efforts to gain compliance
from delinquent accounts.
Begin collections on information received from state information-sharing programs.
Introduce the Business Retention Program, offered through CDBG funding.
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