HomeMy WebLinkAbout26- Parks, Recreation & Community Services CITY OF SAN BER RDINO REQUEST P-OR COUNCIL ACTION
From: Annie F. Ramos, Director Subject: REQUEST FOR WAIVER OF FEES IN THE
AMOUNT OF $497.50 FOR USE OF STURGES
Dept: Parks, Recreation & Community Services AUDITORIUM BY JAMES ELDER'S ALL-AMERICAN
YOUTH FOUNDATION.
Date: October 22, 1992
Synopsis of Previous Council action:
None.
Recommended motion:
Form Motion 1: That the request to waive fees for use of Sturges Auditorium
in the amount of $497.50 be denied.
Form Motion 2: That the request to waive fees for use of Sturges Auditorium
in the amount of $497.50 be approved.
D- ---
Signature
Contact person: John A. Kramer Phone: 5031
Staff Report, Letter of Request &
Supporting data attached: Application. Ward:
FUNDING REQUIREMENTS: Amount: $497.50
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262 Agenda Item No.
CITY OF SAN BERV iRDINO - REQUEST -OR COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES
IN THE AMOUNT OF $497.50
FOR USE OF STURGES AUDITORIUM
BY JAMES ELDER'S ALL-AMERICAN
YOUTH FOUNDATION.
The James Elder's All-American Youth Foundation, through
Executive Director James Elder, is requesting the waiver of
fees for the use of Sturges Auditorium on December 7, 1992.
The use of the auditorium is for a casting call for a movie
based on a book, Attention, written by James Elder, narrating
James Elder's tour of duty in the U.S. Army during the Vietnam
conflict. Mr. Elder is proposing that he will be able to
recruit a major Hollywood studio to produce the movie. Cost
for the use of the auditorium is $497. 50.
Profits from the movie are proposed to go for payment of a
major Hollywood star, scholarships for the youth actors and to
purchase land to build a "state of the art, tourist
attraction, community center in San Bernardino. "
Resolution 91-35 provides for the exemption of fees for non-
profit organizations provided that the fees would create a
financial hardship that would jeopardize the activity and that
the event will be of unusual benefit to the residents of the
City. While this use appears to qualify for exemption of
fees, the City will be incurring the cost of the rental
without any assurance that all of the other necessary elements
can be secured to bring this project to fruition. It is
recommended therefore, that the waiver be deferred until a
letter of assurance can be provided by a Hollywood studio
guaranteeing the production of the film.
I
jameseldersyouth-u
10/22/92
75-0264
eERNA �
PARKS, RECREATION AND COMMUNITY SERVICES
' G
APPLICATION/PERMIT
ED IN
TO USE PUBLIC PARK OR RECREATION FACILITY
Date of Application: (S l L�
Name and Address of A plicant/Organization: V _ ,e )L
Facility Requested: _ S+_ tr A_e C' ..�`
Date of Activity: Time of Activity: r A.Ma To L A. ./P.M.
Nature of Activity/Event: CL S 4
r
Describe Planned Activities: L OL 142
A e LA
Estimated Attendance: / ltI Is Activity Open to the Public? _ vl >�s Admission Fee?
Will Sound Amplification or Public Address System be Used? �� S
Time of Day Amplifier is to be Used: A.M/P.M. To ( A. ./P.M.
(Section 12.80.130, City Municipal Code Applies.)
HOLD HARMLESS AGREEMENT
Applicant hereby acknowledges that he/she has read, understands,and will comply with all provisions of Chapter 12.80,Municipal
Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all
responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino,
California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said
City for and all damage to any park,facility,building,pool,equipment,and furniture owned or controlled by City,which results from
the activity or permittee or is caused by any participant in said activit
Ignature o p(cant
'NOTE:This permit is subject to cancellation by any Police Officer
who determines violation of any provision of the City Municipal Code. AVAILABLE: YES
SPECIAL CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEESiDEPO CONDITIONS APPLY: YES NO
deposit shall be forfeited. SITS)REQUIRED: _YES NO
FEES: y 9 7. SO RECEIVED BY:
KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT C BY:
after the event for which the key(s)is issued. If key(s)is not returned DEPOSIT(S):i/o a RECEIVED BY:
promptly,the deposit shall be fort ited. DEPOSIT RETURNED TO:
•--(— __ DATE:
V Q Q ❑APPROVED ❑ DISAPPROVED DATE:
Printed Namq�of Applicant
`Z 3 I
S DISTRIBUTK)N
_4�gdA21_
Address �] q Director, Parks, Recreation&Community Services
t ( '� ��9(UL
City Zip a Number {, YMITE:: DEPT./FACILITY
GREEN: APPLICANT/USER
CANARY: DEPOSIT FILE
Signature of Applicant PINK: POLICE DEPT.
—)r GOLDENROD:RISK MGMT.
JAMES ELDER'S ALL AMERICAN YOUTH FOUNDATION
P.O. BOX 7039
San Bernardino, Ca 92411
(714) 887-9906
"6NEIWORKING TO SERVE AT RISK BOYS AND GIRLS 7_17 YEARS OF AGE ^
ANNIE RAM03- DIRECTOR 07 S.B.PARK RECREATION AND COMMUNITY SERVICES
niYUR H.R." B03 " HOLCOMB AND COMMON COUNCIL 0.7 SAN BER.NARDINO
300 N."D" ST. ( CITY HALL )
SAN BEMIWRLDINO, CA
19 OCT 92
DEAR ANNIE RAMOS, ET AL:
IN AN EFFORT TO ENCOURAGE OUR YOUTH OF SAN BERNARDINO THAT ARE LOW
EMPLOYED AND UNEMPLOYED; STUCK ON 'WELFARE, FEELING DISENFRANCHISED OR
POSSIBLY HAVING LOST SIGHT ON TILE AMERICAN, OR WHO ALAY SUFFER FROM
LOW SE,F,ESTEEM. ( DREAM )
A.VD IN AN EfFQ.tT TO STEM TILE ESCHUATIN, GANG VIOLENCE TIIATS.PERM ATIN,
OUR SOCIETY V'L4 OUR SOCIO-ECONOMICALLY DMIDJANTAGED " AT RISK " YOUTH
JUININ, GANSS AND BECOMIN, SUBSTANCE ABUSERS; JAMES ELDERS ALL-AMERICAN
YOWH FOUNDATION PROPOSES' TO HOLD A CASTING CALL ON 7 DEC 92 AT STURGES
AUDITORIUM IN SAN BZRNARDINO FROM 6 lb Tm yppl. THE PURPOSE OF TFir CAST-
ING CALL IS TO SEEK OUT TALENT AMONG OUR YOUTH AND INTERESTED ADULTS
WHO MAY B. INTERESTED IN PLAYING A PART IN A YET TO BE PRODUCED MOVIE.
A 2&%JOli MOVIE STUDIO IN HOLLYWOOD WILL BE APPROACHED WITH THE ID$A OF
MAKIN, A BOOK ( " ATTENTION " ) WRITTEN BY JAMES ELDER INTO A MOVIE.
TILE BOOK GIVES A tLURATIVE VIEW OF JAMES ELDERS TOUR OF DUTY IN THE
U.S.ARMY DLMING THE VIETNAM CONFLICT. .THE STORY BEGINS IN SAN BERNARDINO,
CALIF. IN 1968 WWZN NEW RECRUIT JAMES ELDER WAS BUSED FROM HZRE TO
LOS A.N,BLFS TO BE INDUCTED INTO TEL: ARMY; COVERS BASIC TRAINING AT FT.
ORD CALIFORNIA, MEDICAL TRAINING AT FORT SAM HOUSTON,TEXA.S. AND A
ONE YEAR TOUR 07 D?JTY IN VIETNAM ( TRIPS TO HONG KOM AND SIDNEY AUS_
TRALIA ON REST AND RECUPERATIDN LEAVE INCLUSIVE ). A VIDEO WILL BE MADE
OF THE EVENT.
A MAJOR HOLLYWOOD STAR WILL BE APPROACHED TO PLAY THZ STARRING ROLE
AND BEING PAID FROM THE PROCEEDS GENERATED BY THE FILM.
OTHER PARTS OF THE PROCEEDS WILL GO TO THE YOUTH FOR THEIR COLLEGE
EDUCATION ( THOSE THAT PARTICIPATE WILL BE PAID IN US SAVING BONDS ).
THE BAIANCE WILL, BE UTILIZED TO PURCHASE LAND TO BUILD A STATE OF THE
ART; TOURIST ATTRACTION, COMMUNITY CENTER IN SAN BERNARDINO.
SPECIAL EVENT INSURANCE WILL BE SECURED FROM FR.0LK B. HALL & CO. OF CA.
WE REQUEST THAT THE CITY COUNCIL. WAVE ALL FEES FOR THIS EVENT.
THANK YOU.
SINCERELY,
MES ELDER
EXECUTIVE DIRECTOR
JE/,nae
501 (C)3 Non-Profit Organization . . . Donations are tax deductible
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AON EN rER M INN Nr, L.rD. ,
INSURANCE SERVICES
sm" 1850
CERTIFICATE OF INSURANCE
SPECIAL EVENT LIABILITY PROGRAM
PRODUCER: PUBLIC ENTITY (ADDITIONAL INSURED}:
FRANK B. HALS' & CLAW OF CAIZITMUA City Of SAN BE RNARD I NO
nMM ANCE HAS, LET DIVISICN
010 NAT PLAM
SPW S MW TC7WIFR, SUrM 2100
SAN FRANCISOD, CA 94119-3888
(B.IC EP)
NAMED INSURED (EVENT HOLDER): EVENT INFORMATION:
JAMES ELDERS ALL AMERICAN YOUTH TYPE: BASKETBALL CLINIC CLASS: 11
FOUNDATION DATE(S): AUGUST 22 , 1992
GRASSROOTS BASKETBALL CLINIC
P. O. BOX 7039 ATTENDANCE: 20
LOCATION: ANNE SHERRILLS PARK
SAN BERNARDINO , CA 92411 DEPARTMENT # PARKS , RECREATION AND
COMMUNITY SERVICES
This is to certify that the policies of insurance listed below have been issued to the insured named above for the policy
period indicated. Nothwithslanding any requirements, term or condition of any contract Or other document with respect to
which this certificate may be Issued or may pertain, the insurance afforded by the policies described herein is subject to all
the terms, exclusions and conditions of such policies.
INSURANCE CARRIER:AK13RICAN CASUALTY 024E y OF RFADIW PA
MASTER POLICY NUMBER: 0120084919
MASTER POLICY DATES: EFFECTIVE: JULY 1, 1992 EXPIRATION: JULY 1, 1993
COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $ 1,000,000 Occurrence f=orm
Products & Completed Operations $ 1,000,000
Personal & Advertising Injury $ 1,000,000
Each Occurrence Limit $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage I$ primary and not Contributing with any insurance maintained by an additional insured. The limits of insurance
apply Separately to each event insured by this policy as if a separate policy of insurance has been issued for that event.
"Who is insured" is amendea to include, as an insured, the person or organization shown in this schedule, but only witn
respect to liability arising out of the ownership, maintenance or use of the premises used by the named insured (event
holder), This insurance does not apply lo: Any 'Occurrence" which takes place alter the event holder ceases to be a
tenant in that premises.
OTHER ADDITIONAL INSUREDS
CANCELLATION: Should the above described policy be cancelled before the expiration date thereof, the Issuing company
will mail 30 days written notice to the certificate holder and additional insureds listed.
AUTHORIZED REPRESENTATIVE: acc J tI'jcc
DATE ISSUED: July 1, 1992
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