HomeMy WebLinkAbout06.A- Community Development 6.A
RESOLUTION (ID #3473) DOC ID: 3473 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Public Hearing
From: Mark Persico M/CC Meeting Date: 10/06/2014
Prepared by: Lisa Sherrick, (909) 384-5057
Dept: Community Development Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing a
Substantial Amendment to the 2014-2015 HUD Action Plan to Fund Various Neighborhood
Revitalization Projects. (#3473)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The Community Development Department is seeking approval to appropriate and amend the
City's 2014-2015 Budget. Amend account numbers: 119-180-0021-5011 by $497,853, account
number 119-180-0021-5505 by $191,307, account number 119-180-0021-5175 by $44,727,
account number 119-180-0021-5174 by $22,636, and account number 119-180-0021-5111 by
$13,289.
Mayor to open the hearing. . .
Motion: Close the hearing; and adopt the Resolution.
Synopsis of Previous Council Action:
06-30-2014 The Mayor and Common Council adopted Resolution 2014-245 approving and
adopting the City of San Bernardino's final budget for fiscal year 2014-15.
Background:
As a part of the Code Enforcement realignment, the Community Development Department will
be focusing on three (3) new programs responsible for demolition of unsafe buildings/board-ups,
weed abatement, and neighborhood revitalization.
Demolition Program:
The Demolition Program will be responsible for the abatement of vacant/abandoned and fire-
damaged structures. There is an abundance of fire-damaged structures within the City. These
structures increase blight in neighborhoods and create a hazard, they need to be demolished. The
Department's plan is to demolish 18 structures for the remainder of this fiscal year, averaging
three (3) per month. The costs related to the Demolition Program are as follows:
Amount for Program CDBG Request (60%)
Code Enforcement $35,480 (1/3 of Total $21,288
Division Manager Salary)
Updated:9/19/2014 by Mark Persico A Packet Pg. 337
6.A
3473
Code Enforcement $81,613 $48,968
Officer Il (1)
Customer Service $52,072 $31,243
Representative (1)
Materials and $58,533 $35,120
supplies to run the
program
Cost of Demolition $10,000*18=$180,000 $108,000
(Demolition)
$2,000*18=$36,000 $21,600
(Asbestos
Testing/Removal)
$1,500*18=$27,000 $16,200
(Board up)
Total $470,698 $282,419
The Manager's responsibilities in this program will include: to oversee, review, and follow-up
on the staff s work related to the demolition process which involves inspections, due diligence,
the administrative hearing, warrant preparation and execution, and asbestos and demolition
contractor coordination. The Manager will also be present at the Administrative and the Board
of Building Commissioners' Hearings in the capacity of the Hearing Clerk.
The Code Enforcement Officer II responsibilities in this program will include: inspections, due
diligence, the administrative hearing preparation and presentation, warrant preparation and
execution, asbestos and demolition contractor coordination, and proper documentation in the
hard file and the computer file throughout the entire process.
The Customer Service Representative responsibilities in this program will include: mailing out
all notices, hearing notices and orders, and warrants related to the properties, receiving and
recording returned mailings and receipts, and preparation of the hearing agenda packet for the
hearing officer.
Weed Abatement:
The Weed Abatement Program will be responsible for preventing vegetative growth and the
accumulation of combustible debris through voluntary compliance. The Weed Abatement
Program inspects parcels that have been declared a public nuisance and increase blight in the
community. Abatement work is ordered by an inspector on properties when the minimum fire
safety standards have not been satisfied.
Amount for Program CDBG Eligible (60%)
Code Enforcement $35,480 (1/3 of Total $21,288
`` Division Manager Salary)
Updated: 9/19/2014 by Mark Persico A Packet Pg. 338
Weed Abatement $77,423 $46,454 3473
Coordinator (1)
Customer Service $52,072 $31,243
Representative (1)
Materials and $55,200 $33,120
supplies to run the
program
Cost of Weed $500/lot*400 Lots $12,000
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Abatement $20,000
Total $240,175 $144,105
The Manager's responsibilities will include: to oversee and assist the Code Enforcement Officers,
Weed Abatement Coordinator, and the Customer Service Representatives with any questions or
concerns they have related to the work involved with this program.
The Code Enforcement Officers' (CEO) responsibilities will include: to conduct inspections,
prepare and issue notifications and citations, and to request abatement of the lots that do not meet
voluntary compliance. They also input data into the computer file for each individual case.
The Weed Abatement Coordinator's responsibilities will include: assistance to the CEOs,
coordination with the weed abatement contractors to perform the clearing of lots and receiving
the invoices from them, and presenting at the administrative hearings to lien the properties when
they have not paid.
The Customer Service Representatives' responsibilities will include: to mail the notices and
citations, receive, receipt, and document in the computer files.
Neighborhood Revitalization:
The Neighborhood Revitalization Program has the responsibility to make the City's residential
and commercial areas better places to live, work, learn and play. This program will focus on
reducing blight, educating and empowering residents on how to revive their property, and
boarding-up unsafe and damaged properties. Through this program residents can have access to
resources that will make our collective desire for a better future a reality.
Amount for Program CDBG Eligible (60%)
Code Enforcement Division $35,480 (1/3 of Total $21,288
Manager Salary)
Code Officers II (5) $408,065 $244,839
Customer Service $52,072 $31,243
Representative (1)
Materials and supplies to run $76,532 $45,919
the program
Total $572,149 $343,289
Updated: 9/19/2014 by Mark Persico A I Packet Pg.339
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6.A
3473
The Manager's responsibilities in this program will include: to oversee,review, and follow-up on
the staff s work related to inspections, due diligence, notices, citations,the administrative
hearing, and warrant preparation and execution. The Manager will also be present at the
Administrative and the Board of Building Commissioners' Hearings in the capacity of the
Hearing Clerk.
The Code Enforcement Officer II responsibilities in this program will include: inspections, due
diligence,preparation and issuance of notices, citations, administrative hearing preparation and
presentation, warrant preparation and execution, contractor coordination, and proper
documentation in the computer file.
The Customer Service Representative responsibilities in this program will include: mailing out
all notices, citations, hearing notices and orders, warrants,receiving and recording returned
mailings and receipts,processing payments related to citations and abatements, and recording
liens and notices of pendency.
The total amount of CDBG funding requested for these three (3)programs is $769,813 and the
General Fund cost for the programs is $573,209.
City Attorney Review:
Supporting Documents:
Reso (DOC)
Updated: 9/19/2014 by Mark Persico A Packet Pg. 340
6.A.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING A SUBSTANTIAL AMENDMENT TO THE 2014-2015
3 HUD ACTION PLAN TO FUND VARIOUS NEIGHBORHOOD REVITALIZATION
4 PROJECTS.
5 WHEREAS, as a recipient of federal funding from the U.S. Department of Housing and
6 Urban Development (HUD) the City is required to prepare and submit to HUD an Annual o
7 Action Plan that describes generally how the jurisdiction proposes to use Community co
8 Development Block Grant (CDBG), Home Investment Partnership (HOME) program, and
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9 Emergency Solutions Grant(ESG)program funds; and
10 M WHEREAS, amendments or changes to the Action Plan can only be made through the a,
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a City's adopted Substantial Amendment/Citizen Participation Process, which requires that the ,o
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entire text of the proposed amendment be made available for reasonable public review and a 5
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comment period; and 0
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WHEREAS, the following projects are proposed to be added to the 2014-2015 Action v
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16 Plan by substantial amendment:
17 1. Demolition Program - $282,419 Requested Funding o
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18 The Demolition Program will be responsible for the abatement of vacant/abandoned at
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19 and fire-damaged structures. There is an abundance of fire-damaged structures
20 within the City. These structures increase blight in neighborhoods, create unsafe and d
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21 hazardous conditions, and they need to be demolished. The Department's plan is to
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demolish eighteen (18) structures for the remainder of this fiscal year, averaging
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three (3)per month.
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Packet Pg.341
6.A.a
1 2. Weed Abatement- $144,105 Requested Funding
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3 The Weed Abatement Program will be responsible for preventing vegetative growth and
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the accumulation of combustible debris through voluntary compliance. The Weed
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Abatement Program inspects parcels that have been declared a public nuisance and
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increase blight in the community. Abatement work is ordered by an inspector on N
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properties when the minimum fire safety standards have not been satisfied. d
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10 3. Neighborhood Revitalization - $343,289 Requested Funding
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12 The Neighborhood Revitalization Program has the responsibility to make the
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13 City's residential and commercial areas better places to live, work, learn and play. This
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14 program will focus on reducing blight, educating and empowering residents on how to 0
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15 revive their property, and boarding-up unsafe and damaged properties. Through this
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16 program residents can have access to resources that will make our collective desire for a
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better future a reality. N
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19 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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21 SECTION 1. That the Mayor and Common Council, through "Substantial Amendment a
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22 to the 2014-2015 Action Plan" and contingent upon the approval of the Department of Housing
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and Urban Development (HUD), will commit Community Development Block Grant (CDBG)
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funds to the following projects as follows:
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i Packet Pg. 342
6.A.a
1 1. Demolition Program - $282,419 Requested Funding
2 2. Weed Abatement- $144,105 Requested Funding
3 3. Neighborhood Revitalization - $343,289 Requested Funding
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SECTION 2. That funding for the proposed projects shall be appropriated into the
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City's 2014-2015 Budget in the following account numbers: $497,853 into account number N
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119-180-0021-5011; $191,307 into account number 119-180-0021-5505; $44,727 into account a
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number 119-180-0021-5175; $22,636 into account number 119-180-0021-5174; and $13,289 0
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10 into account number 119-180-0021-5111.
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11 SECTION 3. That a copy of the complete Substantial Amendment shall be available z
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12 for public review for a period not less than thirty (30) days in the City Clerk's Office.
13 SECTION 4. That a copy of the complete Substantial Amendment shall remain on file �i
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14 in the City Clerk's Office for future review. o
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Packet Pg. 343
6.A.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING A SUBSTANTIAL AMENDMENT TO THE 2014-2015
2 HUD ACTION PLAN TO FUND VARIOUS NEIGHBORHOOD REVITALIZATION
PROJECTS.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof, held c
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7 on the day of , 2014, by the following vote, to wit:
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8 Council Members: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ
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1 BARRIOS a
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VALDIVIA
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SHORETT
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NICKEL cD
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JOHNSON
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16 MULVIHILL
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Georgeann Hanna, City Clerk
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19 The foregoing resolution is hereby approved this day of , 2014.
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21 R. Carey Davis, Mayor R
City of San Bernardino a
22 Approved as to form:
Gary D. Saenz, City Attorney
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24 By:
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Packet Pg. 344