Loading...
HomeMy WebLinkAbout05.N- Public Works 5.N RESOLUTION (ID#3479) DOC ID: 3479 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Robert Eisenbeisz M/CC Meeting Date: 10/06/2014 Prepared by: Michael Grubbs, (909) 384- 5140 Dept: Public Works Ward(s): 1 Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Approving a Cooperative Agreement with the City of Highland for Construction of a Bike Lane on 5th Street/ Greenspot Road from Waterman Avenue to Valencia Court. (#3479) Current Business Registration Certificate: Not Applicable Financial Impact: AFTER BUDGET AMENDMENT Account Budgeted Amount: $35,000.00 Account No. 126-160-5504-8011-0025 Account Description: Design and Construct Bikeway on 5th Street/Greenspot Road from Waterman Avenue to Valencia Court (SS15-018) Balance as of: 10-06-14 $35,000.00 Balance after approval of this item: $0.00 Please note this balance does not indicate available funding. It does not include non-encumbered reccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: None. Background: In April 2007, the City of Highland (lead agency) and the City of San Bernardino (co-applicant) were awarded by SANBAG a State grant, under the TDA Article 3 Bicycle and Pedestrian Program, in an amount up to $242,880 for construction of 6 miles of Class 11 bike lane on 5th Street/Greenspot Road between Waterman Avenue in the City of San Bernardino and Valencia Court in the City of Highland (see attached map). The work consists of installing signing, striping, pavement markings and asphalt concrete pavement for a Class II bike lane along the reach indicated. Class 11 bike lanes designate restricted right-of-way on the street for the exclusive use or semi-exclusive use of bicycles. The total cost, including design, construction engineering and construction, is $214,579.78. The Article 3 grant funding will reimburse 50% of this total cost. The Article 3 grant fund and the project cost will be shared proportionally between the two cities. The total proportional cost to the City of San Bernardino as stated in the Cooperative Agreement is $61,780.94. However, the Updated: 10/1/2014 by Georgeann"Gigi"Hanna I Packet Pg. 230 5.N 3479 net proportionate share of the cost to the City of San Bernardino, after deduction of 50% credit for the Article 3 grant funding, is $30,890.47. Upon approval of the proposed Agreement by both cities, San Bernardino will pay its net proportionate share of the cost to Highland in the amount of$30,890.47. Attached is a Cooperative Agreement between the City of Highland and the City of San Bernardino for environmental processing, design, contract administration and construction of the bike lane. The Agreement commits the City of San Bernardino to pay its fair share of the cost of the bike lane in the amount of$30,890.47 (after credit for Article 3 grant funding) and to operate and maintain the bike lane in the future. Staff has reviewed the Cooperative Agreement and recommends approval. City Attorney Review: Supporting Documents: Resolution (DOC) agrmt 3479 (PDF) Map 5Th St Greenspot Bike Lane (PDF) N Updated: 10/1/2014 by Georgeann"Gigi"Hanna Packet Pg. 231 5.N.a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING A COOPERATIVE AGREEMENT WITH 3 THE CITY OF HIGHLAND FOR CONSTRUCTION OF A BIKE LANE ON 5TH STREET / GREENSPOT ROAD FROM WATERMAN AVENUE TO VALENCIA 4 COURT. 5 0 WHEREAS, the City of Highland and the City of San Bernardino wish to execute a . 6 Cooperative Agreement to construct a Bike Lane on 5th Street/Greenspot Road from J Waterman Avenue to Valencia Court (Project); and (D 7 m 8 WHEREAS, fifty-percent (50%) funding for the Project will be from the State N Transportation Development Act (TDA), Article 3, Bicycle and Pedestrian Funds and will be 9 of mutual benefit to the City of Highland and the City of San Bernardino; and LO 0 10 WHEREAS, the Parties wish to share the Article 3 grant funds and the project cost C 11 proportionally based on the cost of the work in each jurisdiction. 'x 12 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE w CITY OF SAN BERNARDINO AS FOLLOWS: 3 13 SECTION 1. A Cooperative Agreement in the not-to-exceed amount of $30,890.47 E 14 15 ($61,780.94 minus 50% credit for TDA, Article 3 grant funds) with the City of Highland to a 0 16 perform environmental processing, design, contract administration and construction of a Bike v M 17 Lane along 5th Street/Greenspot Road from Waterman Avenue to Valencia Court, is attached M 18 and incorporated herein as Exhibit "A". The City Manager is hereby authorized and directed C 0 19 N to execute said Cooperative Agreement on behalf of the City. 0 20 Ix 21 SECTION 2. The Director of Finance, or his designee, is hereby authorized and c 22 directed to appropriate $35,000, using previously unallocated Gas Tax (Fund 126) and amend 0 23 the adopted FY 2014/15 Budget accordingly for Project No. SS 15-018 (Account No. 126-160- d 24 5504-8011-0025) "Construct Bike Lane on 5th Street/Greenspot Road from Waterman Avenue a M 25 a to Valencia Court". 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY Packet Pg. 232 5.N.a,. 1 OF SAN BERNARDINO APPROVING A COOPERATIVE AGREEMENT WITH THE CITY OF HIGHLAND FOR CONSTRUCTION OF A BIKE LANE ON 5TH 2 STREET / GREENSPOT ROAD FROM WATERMAN AVENUE TO VALENCIA COURT. 3 4 SECTION 3. The Purchasing Manager is hereby authorized and directed to issue a w as 5 Purchase Order for said services to said City of Highland, which references this Resolution. o a d 6 SECTION 4. The authorization to execute the above-referenced Agreement is J (D 7 rescinded, if it is not executed by the parties within ninety (90) days of the passage of this m T 8 U) Resolution. 5 9 `o 10 11 i 12 '3 13 E 14 Q 15 CL °O 16 17 M 18 C O 19 /// M d 20 21 c 22 23 24 w 25 /// a 26 _. 27 28 Packet Pg. 233 5.N.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING A COOPERATIVE AGREEMENT WITH 2 THE CITY OF HIGHLAND FOR CONSTRUCTION OF A BIKE LANE ON 5TH STREET / GREENSPOT ROAD FROM WATERMAN AVENUE TO VALENCIA 3 COURT. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 0 and Common Council of the City of San Bernardino at a meeting . 6 = thereof, held on the day of , 2014, by the following vote, to wit: 7 m 8 Council Members: AYES NAYS ABSTAIN ABSENT Cn Ln 9 MARQUEZ w 10 BARRIOS 11 =' 12 VALDIVIA 3 13 SHORETT E 14 NICKEL a 15 JOHNSON o 0 16 MULVIHILL 17 18 t' _ 19 Georgeann Hanna, City Clerk 0 20 The foregoing resolution is hereby approved this day of , 2014. _ 21 0 22 R. CAREY DAVIS, Mayor 23 City of San Bernardino a� E 24 Approved as to form: 25 GARY D. SAENZ, City Attorney Q 26 By: 27 28 Packet Pg. 234 5.N.b )OPERATIVE AGREEMENT Street/Greenspot Road Bikeway from Waterman Avenue to Valencia Court THIS CONTRACT is entered into in the State of California by and between: Name CITY OF HIGHLAND hereinafter called: HIGHLAND Address 27215 BASE LINE STREET HIGHLAND CA 92346 Telephone Federal ID No.or Social Security No. L- (909) 864-6861 33-0270638 L J and Name m CITY OF SAN BERNARDINO hereinafter called: SAN BERNARDINO Address w 300 NORTH D STREET 0 w SAN BERNARDINO CA 92418 _ Telephone Federal ID No.or Social Security No. to (909) 384-5179 95-6000772 LM 5 HEREBY AGREED AS FOLLOWS: 3 WITNESSETH E a� WHEREAS, the CITY OF HIGHLAND (HIGHLAND) and the CITY OF SAN BERNARDINO (SAN BERNARDINO) desire to cooperate and jointly participate in a project to construct the 5`h Street/Greenspot Road Bikeway from Waterman Avenue to Valencia Court (hereinafter referred to as o PROJECT); and U rn WHEREAS, the PROJECT scope of work includes design, construction engineering and M construction for pavement widening and rehabilitation, pavement striping, pavement markings, and signage; and M WHEREAS, the PROJECT is partially (71.21%) within the incorporated area of HIGHLAND, E and partially (28.79%) within the incorporated area of SAN BERNARDINO, and will be of mutual benefit to HIGHLAND and SAN BERNARDINO; and d WHEREAS, the PROJECT development costs, which include design and environmental z processing, will be shared proportionately by the parties, based upon the PROJECT jurisdictional w area percentages identified above, and the PROJECT construction costs shall be paid by the parties, a based on where the work occurs (therefore, for PROJECT construction costs, each party is only required to pay for construction work that occurs within its jurisdiction); and WHEREAS, the total PROJECT cost, which includes PROJECT development and construction costs, is estimated to be $214,579.78. HIGHLAND's share of PROJECT cost is AWN estimated at $152,798.84 and SAN BERNARDINO's share of PROJECT cost is estimated at Page 1 of 5 Packet Pg. 235 5.N.b $61,780.94, as more particularly set forth in Exhibit "A", attached hereto and incorporated herein by reference; and WHEREAS, fifty-percent (50%) funding for the Project will be from Transportation Development Act (TDA), Article 3, Bicycle and Pedestrian Funds and will be of mutual benefit to HIGHLAND and SAN BERNARDINO; and WHEREAS, HIGHLAND and SAN BERNARDINO desire to set forth responsibilities and obligations of each as they pertain to the design, construction, and funding of the proposed PROJECT. NOW, THEREFORE, IT IS MUTUALLY AGREED as follows: 0 L a m c 1.0 HIGHLAND AGREES TO: a� 1.1 Act as the Lead Agency in the design and construction of the PROJECT. m 1.2 Provide plans, specifications, construction engineering, and an itemized cost estimate for the PROJECT. 1.3 Construct the PROJECT by contract in accordance with the plans and specifications of o HIGHLAND (which have been reviewed and approved by SAN BERNARDINO), and the �- Caltrans Design Manual, to the satisfaction of and subject to concurrence of SAN BERNARDINO. _ 1.4 Obtain a no-cost permit from SAN BERNARDINO for work within SAN BERNARDINO's right- of-way. 1.5 Advertise, award, administer, and initially fund the construction of the PROJECT, in 3 accordance with the California Public Contract Code applicable to cities and require, as well = as enforce, HIGHLAND's contractors to comply with all applicable laws and regulations, E including Labor Code sections 1720 et seq. and 1770 et seq. that concern the payment of prevailing wages. HIGHLAND shall indemnify, defend (with counsel reasonably approved by a SAN BERNARDINO), and hold harmless SAN BERNARDINO and their officers, employees, a volunteers, and agents from any and all claims, actions, losses, damages, and/or liability o arising out of HIGHLAND's obligations set forth in the paragraph. 1.6 HIGHLAND shall require all contractors and vendors working on the PROJECT to have appropriate and adequate insurance coverage for the mutual protection and benefit of the M parties. 1.9 Provide adequate inspection of all items of work performed under the construction contract(s) with HIGHLAND's contractors or subcontractors for the PROJECT and maintain adequate records of inspection and materials testing for review by SAN BERNARDINO. HIGHLAND E shall provide copies of any records of inspection and materials testing to SAN BERNARDINO within ten (10) days of HIGHLAND's receipt of written demand from SAN BERNARDINO for such records. This shall be included as a PROJECT cost. 1.10 Pay its share of PROJECT costs. The PROJECT costs shall include the cost of PROJECT design, construction and construction engineering. HIGHLAND's share of the PROJECT costs Y is estimated at $152,798.84. HIGHLAND shall be responsible for the sum of $152,798.84, a plus its proportionate share of any PROJECT cost increases pursuant to paragraph 4.6 below. For purposes of this paragraph and paragraphs 2.1 and 3.1, PROJECT costs shall be shared as follows: PROJECT development costs, which include design and environmental processing cost, will be shared proportionately by the parties based upon the PROJECT jurisdictional area percentages identified in the recitals, and the PROJECT construction costs shall be paid by the parties, based on where the actual work occurs (therefore, for PROJECT construction costs, each party is only required to pay for construction work that occurs within its jurisdiction). Pacie 2of5 Packet Pg. 236 5.N.b 1.11 Submit to SAN BERNARDINO an itemized accounting of actual PROJECT costs incurred by HIGHLAND to date and which have not already been paid by SAN BERNARDINO, and a statement for SAN BERNARDINO's proportionate share of the PROJECT costs as provided herein. Costs shall be amended following HIGHLAND and SAN BERNARDINO acceptance of the final construction cost accounting. 1.12 Include compliance with any applicable requirements of the California Environmental Quality Act (CEQA), California Public Resources Code section 21000 et. seq, as well as completing the required CEQA documentation. 1.13 Operate and maintain those portions of the PROJECT within the incorporated area of HIGHLAND, in accordance with HIGHLAND's regulations, policies and procedures after SAN BERNARDINO's and HIGHLAND's acceptance of the construction contract work. a� 2.0 SAN BERNARDINO AGREES TO: a. 2.1 Pay its share of the PROJECT costs to HIGHLAND. The PROJECT costs shall include the cost of PROJECT design, construction and construction engineering. SAN BERNARDINO's Y share of the PROJECT costs is estimated at $61,780.94. m 2.2 Reimburse HIGHLAND for SAN BERNARDINO's share of PROJECT costs, including SAN Cn BERNARDINO's proportionate share of any PROJECT increases pursuant to paragraph 4.6 below, within thirty (30) days after receipt of an itemized statement, as set forth in paragraph `2' 1.11 of this Agreement, setting forth all actual PROJECT costs incurred by HIGHLAND to date ° and which have not already been paid by SAN BERNARDINO, together with adequate c documentation of said expenditures. 2.3 Provide a no-cost permit to HIGHLAND for its work within SAN BERNARDINO's right-of-way. 2.4 Operate and maintain those portions of the PROJECT within the incorporated area of SAN BERNARDINO, in accordance with SAN BERNARDINO's regulations, policies and 3 procedures after HIGHLAND's and SAN BERNARDINO's acceptance of the construction = contract work. d d 3.0 IT IS MUTUALLY AGREED: a _ a 0 0 4.1 HIGHLAND agrees to indemnify, defend (with counsel approved by SAN BERNARDINO) and hold harmless SAN BERNARDINO, their officers, agents, volunteers from any and all claims, ti actions or losses, damages, and/or liability resulting from HIGHLAND's negligent acts or M omissions which arise from HIGHLAND's performance of its obligations under the Agreement. 4.2 SAN BERNARDINO agrees to indemnify, defend (with counsel approved by HIGHLAND) and hold harmless HIGHLAND, their officers, agents, volunteers from any and all claims, actions or losses, damages, and/or liability resulting from SAN BERNARDINO's negligent acts or E omissions which arise from SAN BERNARDINO's performance of its obligations under the Agreement. 4.3 In the event HIGHLAND and/or SAN BERNARDINO is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under the Agreement, HIGHLAND and/or SAN BERNARDINO shall indemnify the other to the extent of ;g its comparative fault. This shall have no application to any pending suit that may exist at the a time of the execution of this Agreement. Furthermore, if HIGHLAND or SAN BERNARDINO attempts to seek recovery from the other for Workers' Compensation benefits paid to an employee, HIGHLAND or SAN BERNARDINO agree that any alleged negligence of the employee shall not be construed against the employer of that employee. 4.4 In the event of litigation arising from this Agreement, each Party to the Agreement shall bear its own costs, including attorney fees. This paragraph does not apply to costs or attorney fees relative to paragraphs 4.1, 4.2, 4.3 and 4.4 relating to indemnification. 4.5 HIGHLAND and SAN BERNARDINO are wholly or partially self-insured public entities for purposes of Professional Liability, Automobile Liability, General Liability, and Workers' Pa e3of5 Packet Pg. 237 5.N.b Compensation and warrant that through their programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of HIGHLAND's and SAN BERNARDINO's performance of this Agreement. 4.6 The Parties acknowledge that final PROJECT costs may ultimately exceed current estimates of PROJECT costs. Any additional PROJECT costs resulting from increased bid prices, change orders, or arising from unforeseen site conditions, including Utility relocation (but not from requested additional work by HIGHLAND or SAN BERNARDINO, which is addressed in paragraph 4.8 below) over the estimated total of PROJECT cost of $214,579.78 (which is the sum of $152,798.84 from HIGHLAND and $61,780.94 from SAN BERNARDINO), shall be borne by each Party in proportion to where the work actually lies (based on jurisdiction), as part of the Parties' respective obligations to pay the cost for the PROJECT. 4.7 If HIGHLAND or SAN BERNARDINO requests additional work that is beyond the scope of the original PROJECT, said work will be paid solely by the agency requesting the work at the o construction contract unit costs. a 4.8 HIGHLAND shall notify SAN BERNARDINO of the bids received and the amounts thereof. _ Within ten (10) days thereafter, HIGHLAND and SAN BERNARDINO shall determine the cost of the PROJECT. In the event that either Party intends to cancel this Agreement based upon Y the bids or amount thereof, said Party shall notify the other Parties prior to the awarding of a m contract so as to avoid detrimental reliance by any potential contractor. N 4.9 If, upon opening of bids, it is found that a cost overrun exceeding 25% of the estimated LO PROJECT costs will occur, HIGHLAND shall not award any contracts for the PROJECT. o Rather HIGHLAND and SAN BERNARDINO shall endeavor to agree upon an alternative �- course of action, including re-bidding of the PROJECT. If, after thirty (30) days, an alternative course of action is not mutually agreed upon in writing, this Agreement shall be deemed to be .c terminated by mutual consent. LM 4.10 HIGHLAND and SAN BERNARDINO shall provide a qualified representative, who shall have y the authority to discuss and resolve issues concerning the PROJECT. Said representative 3 must be able to resolve issues in a timely manner. _ 4.11 This Agreement may be cancelled upon thirty (30) days written notice of any Party, provided E however, none of the Parties may cancel this Agreement after HIGHLAND awards a contract a to construct the PROJECT. In the event of cancellation as provided herein, all PROJECT a costs required to be paid by the Parties prior to the effective date of cancellation shall be paid a by the Parties based on actual work performed within each Party's jurisdiction. $ 4.12 Except with respect to the Parties' operation, maintenance and indemnification obligations contained herein, this Agreement shall terminate upon completion of the PROJECT and payment of final billing by SAN BERNARDINO for their share of the PROJECT. 4.13 This Agreement contains the entire agreement of the Parties with respect to subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and w signed by all Parties. E 4.14 This Agreement shall be governed by the laws of the State of California. Any action or proceeding between the SAN BERNARDINO and HIGHLAND concerning the interpretation or enforcement of this Agreement, or which arises out of or is in any way connected with this Agreement or the PROJECT, shall be instituted and tried in the appropriate state court in the County of San Bernardino, California. 4.15 Time is of the essence for each and every provision of this Agreement. a 4.16 Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for any or against any Party. Any term referencing time, days or period for performance shall be deemed work days. The captions of the various articles and paragraphs are for convenience and ease or reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 4.17 No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily Pace 4 of 5 Packet Pg. 238 5.N.b given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 4.18 If a court of competent jurisdiction declares any portion of this Agreement invalid, illegal, or otherwise unenforceable, the remaining provisions shall continue in full force and effect, unless the purpose of this Agreement is frustrated. 4.19 This Agreement may be signed in counterparts, each of which shall constitute an original. 4.20 This Agreement will be effective on the date it is signed by all parties. THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all Parties. WITNESS WHEREOF, the Parties to these presents have hereunto set their hands. 0 L a J CITY OF HIGHLAND (Print or type name of corporation, company,contractor,etc.) m Sam J. Racadio, Mayor-(sign in blue ink) u) B t° Y (Authorized signature-sign in blue ink) w c Name Sam J. Racadio (Print or type name of person signing contract) _ iF Title Mayor (Print or Type) 3 _ Dated: a� d L Address 27215 Base Line Q CL Highland, CA 92346 °o U M ti CITY OF SAN BERNARDINO CITY OF SAN BERNARDINO M (Print or type name of corporation, company,contractor,etc.) Approved as to form: (Authorized signature-sign in blue ink) E ca Gary D. Saenz By City Attorney (Authorized signature-sign in blue ink) E Name Allen J. Parker w B Y: (Print or type name of person signing contract) Q (:-7s Title City Manager Dated: Address 300 N. "D" Street San Bernardino CA 92418 Page 5 of 5 Packet Pg. 239 I 5.N.b EXHIBIT A ESTIMATE OF PROJECT COSTS FOR CITY OF HIGHLAND/CITY OF SAN BERNARDINO Stn Streefi/Greenspot Road Bikeway from Waterman Avenue to Valencia Court IN THE HIGHLAND AND SAN BERNARDINO AREAS U d 0 L a DESCRIPTION TOTAL CITY OF SAN %OF CITY OF %OF C P ASSREtOF COST OF BERNARDINO PROJECT HIGHLAND PROJECT J PROJECT SAN HIGHLAND y BERNARIDNO Y m 51h StlGreenspot DESIGN $25,608.32 $7,973.04 28.79% $18,235.28 71.21% Road Bikeway CONSTRUCTION $166,350.30 $47,894.9 28.79% $118,455.40 71.21% -O from Waterman *' Lo Avenue to CONSTRUCTION L Valencia Court ENGINEERING $22,621.16 $6,51199 28.79% $16,108.17 71.21% c ca TOTAL $214,579.78 $61,780.94 28.79% $152,798.84 71.21% 2 (50%) funding for the Project will be from Transportation Development Act (TDA), Article 3, Bicycle and Pedestria y Funds and will be of mutual benefit to HIGHLAND and SAN BERNARDINO. The costs above indicate total 3 costs prior to the TDA, Article 3 reimbursements. E d a� L Q Q. 0 0 U n M C) I- d M E L M Q� E W Q Packet Pg. 240 1N/MIMYYM,MH-1�•!t1"OZ IM MlW.TIIY-0!1\.w�..IN�l)Cl ur.Yx.���'u.•[�l 5.N.c lafgJ bpN31tlA` yk c) 9 c) 9 �S N — si �- co fN. ,YaYlm�•r rao •tY. Q � tel i ogk� m Z U- v L13YIY,pIMiN l � 3 t i O I �I'�;,Y Z3llga 31Y19 � ENO Cl) O U LO 0 41 -I I 31YpAtl WNd oo �-� W Q 3 W Cl) O Z Z -s- W �,. ��.3nuanvnna�a�•m r W a _ mot. �'� ♦_j� y''� Y�+�_ ..- 3f1!&Atl'J1N1i131.s +� �'II1 '"��.�bWYV Y.0a X30 G _-– T^ ry LL (,.... I I Q YMYS,Y�.fl1,�„Y.,l Packet Pg. 241