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HomeMy WebLinkAbout05.I- Information Technology RESOLUTION (ID #3465) DOC ID: 3465 C CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract Amendment From: Larry Martin M/CC Meeting Date: 10/06/2014 Prepared by: Larry Martin, (909) 384-5947 Dept: Information Technology Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement with Nexus and the Issuance of Purchase Orders for Nexus in the Amount of$149,238.00 and NETECS for the Amount of$75,299.00 for PBX Configuration and Integration Services and Equipment. (#3465) Current Business Registration Certificate: No Financial Impact: Account Budgeted Amount: $308,500.00 Account No. 630-250-0035-5502 Account Description: Professional/Contractual Services Balance as o£ 7/1/2014 Balance after approval of this item: $83,963.00 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: On 1/26/2011 the Mayor and Common Council approved Item 2011-018 authorizing an agreement and execution of a purchase order to Nexus Integrated Systems to provide hardware and software to implement a PBX phone switch, call routing systems and voice mail for the City of San Bernardino. Background: The PBX (private branch exchange or phone switch) at the Police Departments main building has been in service for over 26 years. It's manufacturer, NEC has stopped support of this model on March 31, 2014. The proposed project is to replace the data network at the Police Department with equipment that can support a voip (Voice Over Internet Protocol) system. This data networking equipment will be purchased from Netecs Inc. Bids were requested from 4 vendors and Netecs was the low bid. Implementation of the data network and it's installation will be performed by City staff. A purchase order is being requested in the amount of $75,299.00. This amount represents their bid amount plus an additional 20% for possible contingency purchases. V Updated: 10/6/2014 by Larry Martin C l F' ClJ tr Page 1 3465 At the completion of the data network implementation, Nexus will configure the existing City SV8500 PBX to support the voip handsets installed at the Police Department. To reduce cost, roll out of the phone handsets will be performed by City staff. Nexus has been selected as a sole source vendor. Nexus has been utilized for over 20 years as the City's phone system vendor and was responsible for the implementation of the current PBX, Automated Call Distribution system and voice mail system. Their exclusive knowledge of these systems and their integration with other City systems makes them uniquely qualified to perform this system upgrade. A purchase order is being requested in the amount of$149,238.00. This amount represents their bid amount plus an additional 20% for possible contingency purchases. City Attorney Review: Supporting Documents: RESO (DOC) For Deletion Agrmt 3465 (PDF) Agreement 3465 (PDF) Schedule "A" (PDF) Quote 000604368 Edge (PDF) Quote_000604369 Core (PDF) LAN Cost Comparison (XLSX) Updated: 10/6/2014 by Larry Martin C Page 2 I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 3 WITH NEXUS AND THE ISSUANCE OF PURCHASE ORDERS FOR NEXUS IN 4 THE AMOUNT OF $149,238.00 AND NETECS IN THE AMOUNT OF $75,299.00 FOR PBX CONFIGURATION AND INTEGRATION SERVICES AND EQUIPMENT. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF 6 SAN BERNARDINO AS FOLLOWS: 7 8 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized 9 and directed to execute on behalf of said City an agreement with NEXUS, a copy of which is 10 attached hereto marked Exhibit "A" and incorporated herein by reference as fully as though 11 set forth at length. 12 13 SECTION 2. That the Director of Finance or his/her designee is hereby authorized to 14 issue an Purchase Order to NEXUS in the amount of$149,238.00 and issue a Purchase Order 15 to NETECS in the amount of$75,299.00. 16 SECTION 3. These purchases conform with Section 3.04.010 of the San Bernardino 17 Municipal Code. 18 19 SECTION 4. The authorization to execute the above-referenced Agreement and issue 20 the above-referenced Purchase Orders is rescinded if not executed or issued within sixty(60) 21 days of the passage of this Resolution. 22 /// 23 24 25 26 27 28 i 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT 2 WITH NEXUS AND THE ISSUANCE OF PURCHASE ORDERS FOR NEXUS IN THE AMOUNT OF$149,238.00 AND NETECS IN THE AMOUNT OF $751299.00 FOR 3 PBX CONFIGURATION AND INTEGRATION SERVICES AND EQUIPMENT. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting 7 thereof,held on the day of , 2014,by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 10 MARQUEZ 11 BARRIOS 12 VALDIVIA 13 SHORETT 14 NICKEL 15 JOHNSON 16 17 MULVHILL 18 19 Georgeann Hanna, City Clerk 20 The foregoing resolution is hereby approved this day of , 2014. 21 22 R. Carey Davis,Mayor 23 City of San Bernardino 24 Approved as to form: 25 Gary D. Saenz, City Attorney 26 27 By. 28 Exhibit A VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES This Vendor Services Agreement(the "Agreement") is entered into this day of , 20 , BY AND BETWEEN: the City of San Bernardino, a Charter City organized under the laws of the State of California, with an address of 300 N. "D" Street, San Bernardino, California (the "CITY"); AND, Nexus, a Dimension Data Company, a corporation operating in the State of California and having a place of business at 25819 Jefferson Ave., Ste. 110, Murrieta, California (the "VENDOR") (individually CITY or VENDOR may be referred to as a "PARTY" and collectively CITY and VENDOR may be referred to as the"PARTIES"). WITNESSETH : WHEREAS, the Mayor and Common Council of CITY have determined that it is advantageous and in the best interest of the CITY to contract for PBX CONFIGURATION AND INTEGRATION SERVICES; and, WHEREAS, the Mayor and Common Council have selected VENDOR as a sole source vendor because of its unique knowledge, expertise, and previous integration with existing CITY resources; and, WHEREAS, CITY and VENDOR desire to contract for PBX CONFIGURATION AND INTEGRATION SERVICES and desire to set forth their rights, duties, and liabilities in connection with their performance; and, WHEREAS, no official or employee of the CITY has a financial interest, within the provisions of California Government Code, Sections 1090-1092, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein,the PARTIES hereby agree as follows: 1. SCOPE OF SERVICES. For the remuneration stipulated, CITY hereby engages the services of VENDOR to provide those products and services as set forth on Attachment"1,"attached hereto and incorporated herein. VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page I of 8 Exhibit A 2. COMPENSATION AND EXPENSES. 2.1 Compensation. VENDOR shall be paid for the services set forth in Attachment "1" a total fixed sum of$124,365.17. No other amounts, except those expressly provided for in this Agreement, shall be paid by CITY. 2.2 Additional Services. VENDOR shall not receive compensation for any services provided outside the scope of services specified in this Agreement unless the CITY, or its authorized representative Larry Martin, prior to VENDOR performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. In no event shall the VENDOR receive compensation for any services provided in excess of $149,238.00 without written authorization from the Mayor and Common Council. 3.3 Method of Billing. VENDOR may submit invoices to CITY for approval at intervals no more often than monthly. Said invoice shall be based on the total of all VENDOR's products and services that have been supplied and performed to the CITY's sole satisfaction. CITY shall pay VENDOR's invoice within forty- five (45) days from the date CITY receives said invoice. Each invoice shall describe in detail the products supplied, the services performed, and the associated time for completion. Any additional products or services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 3.4 Records and Audits. Records of VENDOR's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to CITY upon reasonable notice. 3. TERM; TERMINATION. The term of this Agreement shall be from the date the Agreement is fully executed until June 30, 2015. This Agreement may be terminated at any time upon thirty (30) days written notice by either PARTY. The terms of this Agreement shall remain in force unless mutually amended in writing. The duration of this Agreement may be extended with the written consent of both parties. 4. INDEMNITY. VENDOR agrees to and shall indemnify and hold the CITY, its elected officials, employees, agents, or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any actual or alleged act or omission of VENDOR, its employees, agents, or VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 2 of 8 Exhibit A subcontractors, relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the CITY, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, VENDOR agrees to protect and defend at its own expense, including attorney's fees, the CITY, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omissions. VENDOR hereby waives any and all rights to any types of express or implied indemnity against the CITY, its elected officials, employees, agents or representatives, with respect to third party claims against the VENDOR relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. 5. INSURANCE. 5.1 Minimum Scope and Limits of Insurance. VENDOR shall obtain and maintain during the life of this Agreement all of the following insurance coverage: (a) Comprehensive general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, personal injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined singles limits, per occurrence and aggregate. (b) Automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars($1,000,000.00), combined single limits,per occurrence and aggregate. (c) Worker's compensation insurance as required by the State of California. 5.2 Endorsements. The comprehensive general liability insurance policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of San Bernardino and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." (b) Notice: "Said policy shall not terminate, nor shall it be cancelled, nor the coverage reduced,until thirty(30)days after written notice is given to City." (c) Other insurance: "Any other insurance maintained by the City of San Bernardino shall be excess and not contributing with the insurance provided by this policy." 5.3 Certificates of Insurance. VENDOR shall provide to CITY certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by CITY, prior to performing any services under this Agreement. VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 3 of 8 Exhibit A 5.4 Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained within this Agreement, or the extent to which VENDOR may be held responsible for payments of damages to persons or property. 6. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not engage in, nor permit its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or sexual orientation, or any other status protected by law. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business license,if any are required, in connection with the services to be performed hereunder. S. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. VENDOR warrants that it possesses or shall obtain prior to execution of this Agreement, and maintain,a business registration certificate pursuant to Chapter 5 of the Municipal Code,and any other licenses,permits, qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices, documents, correspondence, or other communication concerning this Agreement or the services provided hereunder may be provided by personal delivery or U.S. Mail. If personally delivered the notice shall be deemed delivered at the time of the personal delivery. If sent by U.S. Mail the notice shall be deemed delivered forty-eight (48) hours after deposit in the U.S. Mail as reflected by the official U.S. postmark. TO THE CITY: TO THE VENDOR: Larry Martin Peter Aroniadis Information Technologies Dept, Nexus Integrated Services 300 N."D"Street 751 Coates Ave. San Bernardino, CA 92418 Holbrook,NY 11741 VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 4 of 8 Exhibit A Either PARTY may change the address for delivery of notices by sending notice of the change to the other PARTY in conformity with this Section. 10. ATTORNEYS' FEES In the event that litigation is brought by any PARTY in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his/her office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. 11. ASSIGNMENT. VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the termination of this Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR of VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder for the term of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the Superior Court of the State of California for the County of San Bernardino or the United States District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. 13. GOVERNING LAW. This Agreement shall be governed and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the PARTIES to this Agreement and their respective heirs,representatives, successors,and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provisions. VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 5 of 8 Exhibit A 16. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 17. REMEDIES; WAIVER. All remedies available to either PARTY for one or more breaches by the other PARTY are and shall be deemed cumulative and may be exercised separately or concurrently without waiver of any other remedies. The delay or failure of either PARTY to require performance or compliance of the other of any of its obligations under this Agreement shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by a duly authorized representative of the PARTY against whom it is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of .such right or remedy with respect to any future occurrences or events and shall not be deemed a continuing waiver. 18. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement and the understanding between the PARTIES, and supersedes any prior agreements and understandings relating to the subject matter of this Agreement. 19. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a".pdf' format data file, such signature shall create a valid and binding obligation of the PARTY executing (or on whose behalf such signature is execute) with the same force and effect as if such facsimile or".pdf'signature page were an original thereof. 20. AMENDMENT. No amendment to this Agreement will be effective unless it is in writing and signed by both PARTIES. VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 6 of 8 Exhibit A 21. CORPORATE AUTHORITY. Each person executing this Agreement on behalf of the PARTIES hereto warrant that they are duly authorized to execute this Agreement on behalf of said PARTIES and that by doing so, the PARTIES hereto are formally bound to the provisions of this Agreement. 22. COMPLIANCE WITH LAW VENDOR agrees to abide by all federal, state, and local laws,ordinances and regulations. 23. FORCE MAJEURE. A PARTY shall not be liable for any failure or delay in the performance of this Agreement for the period that such failure or delay is due to causes beyond its reasonable control, including but not limited to acts of God, war, strikes or labor disputes, embargoes, governmental orders or any other force maj eure event. 24. RESPONSIBILITY FOR ERRORS. VENDOR shall be responsible for its work and results under this Agreement. VENDOR, when requested by CITY, shall furnish clarification and/or explanation as may be required by CITY's representative, regarding any services rendered under this Agreement at no additional cost to CITY. In the event that an error or omission attributable to VENDOR occurs, then VENDOR shall, at no cost to CITY, provide all necessary services to rectify and correct the matter to the sole satisfaction of CITY and to participate in any meeting required with regard to the correction. 25. ORDER OF PRECEDENCE. In the event of any inconsistency or conflict in this Agreement and any of the attached Exhibits or Attachments,the terms set forth in this Agreement shall prevail. 26. CONSTRUCTION. The PARTIES have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the PARTIES and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any Party by virtue of authorship of any of the provisions of this Agreement. Ill VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUS FOR PBX CONFIGURATION AND INTEGRATION SERVICES Page 7 of 8 Exhibit A VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND NEXUSFOR PBX CONFIGURATION AND INTEGRATION SERVICES IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: ,2014 VENDOR: [Name of Vendor] By: Its: Dated ,2014 CITY OF SAN BERNARDINO By: Allen Parker, City Manager APPROVED AS TO FORM: Gary D. 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J _ ■ ■ B � 7 $ @ \ � )} \ � kI % V � & a § { fL � � ƒ � z 2c . � 6 N A W N W d W V C W O v t CL 6 a L a nS S V L E CID 77 y a in O in m ' c ri a�c Ln ko i r-I Z 9 7fi 00 M r-4 n e4 M 0 rl t� a N O 11 (7 �i L V L—i Li R V g u a ° J � W 8 w E, x H m cS n z Q e 3 y hti E y g Z C (5 i G m C g E § Y C V z 4 V IK C i ti q c $ c w 5 a 8 ° m 10 3 to f4 N uj r► N � e = ESE ChCi Wo ` �' =N W mom in a 'Oi W F' a M 4 V ti i- 6 3 � ATTACHMENT N E '.,� V S )� City of San Bernardino Canned Collaborate Creale Office:Murrieta Account Manager:Melissa Prapassarangkool Quote Name:City of San Bernardino PD Phones end Gateways 8.19-2014 Address:25819 Jefferson Ave.Suite 110 Phone Number:(949)265-6037 Quote Number:A-119157 City/State/Zip:Mumiets CA 92562 Inside AM:Tim Kidd Valid Until:9/15/2014 URL:http://www.nexusis.com/ Phone Number:(949)265-6014 Schedule A LINE# PART# QTY DESCRIPTION EXT.PRICE UNIT PRICE MONTHE DISC. LIST PRICE Drawing? 1 Header $0.00 $0.00 2 8510100 1 SV8500 GENERIC SOFTWARE LICENS $136.32 $136.32 3 8510219 1 85-110 SR-MGC(E)GENERIC SOFT $136,32 $136.32 4 8510553 1 SV8500 SR-MGC(E)300 PORT CONFI $8,153.93 $8,153.93 5 8510800 350 SV8500 IP ENDPOINT LICENSE $1 6 8510950 10 SV8500 STANDARD SIP STATION LI $566566.9 $47.14 5 $ .95 $56.70 7 8526000 1 UNIVERGE tU-MPC $1,289.98 $1,289.98 8 8526008 2 SCA-24PRIA $8,450.78 $4,225.39 9 8527151 1 UG50(19')' $3,503.64 $3,503.64 10 8528404 1 PWRC100V-ULCSA-S-3M $66.89 $66.89 11 670114 4 CD-8LCA $1,144.05 $286.01 12 670115 4 PZ-8LCE $1,123.24 $280.81 13 670535 3 INSTALLATION CABLE(MOD8-25 $93.60 $31.20 14 690010 325 ITL-8LD-1(8K)TEL $54,377.93 $167.32 15 8510860 64 SV8500 UG50 STATION LICENSE $3,832.35 $59.88 $99,374.93 Drawingl $99,374.93 Enaineerina Notes: The City of San Bernardino is looking to replace the existing(aging PBX)in their Police Department. Nexus is looking to leverage the existing NEC SV8500 Platform currently running City Hall We will be expanding the licensing to accommodate the Police Departments current configuration. The intention is to utilize the information that is current in the PBX and duplicate it in the City Hall PBX Nexus will perform the programming of all Station and Gateway hardware per the BOM. The City in an effort to save labor dollars will be responsible for the placement of all telephones All new phones will be working on the desk prior to any flash cutover.Additional programming will be performed at cutover to bring the solution live. We will be adding the following licensing and hardware (350)IP Endpoint licenses(1Ea needed per IP Telephone) (10)SIP Std License(for IP SIP devices live Conference phones and Audio for Video applications. (2)PRI interface Gateways (64)Analog station Accommodation (325)NEC Desiless instruments with Full Speaker Phone Capability Remote Survivability for 300 devices �� ,.� U S ATTACHMENT 1 City of San Bernardino "Connect Collaborate Crpale Office:Murrieta Account Manager:Melissa Prapassarangkool Quote Name:City of San Bernardino PD Phones and Gateways 8-19-2014 Address.25819 Jefferson Ave.Suite 110 Phone Number:(949)265-6037 Quote Number.A-119157 City/State/Zip:Murrieta CA 92562 Inside AM:Tim Kidd Valid Until:911512014 This Quote indudas Materials,P ofmdonal Services end Manufacturer Warmty as Indicted above. Installation pricing esdmsted,pending cornpleted Scope of Work. Equipment Total $70,050.10 Warranty&Other Services Total $29,324.83 Schedule A Subtotal: $99,374.93 Nexus Care Subtotal: $0.00 Professional Services Total: $18,308.57 Shipping&Handling: $1,077.65 Estimated Sales Tax(8%). $5604.01 Total investment: $124,365.17 Nexus Care support plan not included Additional Manacled Services will be billed at Time and Materials Rates N E >a V J )) ATTACHMENT 1 City of San Bernardino Canned f.oflaborale 11—v Office:Murrieta Account Manager.Melissa Pmpassamngkool Quote Name:City of San Bemardinc,PD Phones and Gateways 8-19-2014 Address:25819 Jefferson Ave.Suite 110 Phone Number:(949)265-6037 Quote Number:A-119157 City/State/Zip:Murrieta CA 92562 Inside AM:Tim Kidd Valid Until:911512014 customer initials PAYMENT TERMS: r, Due at signing $62,182.58 40%Due upon the receipt of Majority(+90%)of materials $49,746.07 30%Due on Substantial Completion $12,436.52 customr Initials ESTIMATED LEASE PAYMENTS•Estimated Payment is based on a 60 Month Lease Payment for Leasing Hardware $1,295.93 Payment for Leasing based on purchasing 5 years of warranty currently 1 Year of warranty In the quote. 42-71695 Total Lease Payment for Equipment and Warranty* $4,012.87 Payment for Leasing for Professional Services 353.90 Total Lease Payment for Equipment,Warranty and Professional Services* 4 366.78 *Nexus Care Is not induced in Estmated Lease Payments "The materials contained and expressed in this proposal represent the exclusive intellectual property of NEXUS IS and are intended for use of the customer. Any reproduction,distribution,or unauthorized sharing of this information without the express written consent of NEXUS IS executive authority is strictly prohibited." CLIENTSIGNA TORE SELOWACKNOWLEDGES TNATCLIENT HAS READ AND ACCEPTED THE TERMS AND CONDITIONS OF THE ABOVE REFERENCED CONTRACT. THE CLIENTAUMORIZES NEXUS IS TO OBTAIN CREOITINFORMA 77ON PRIOR TO ACCEPTING THIS ORDER. Client Name: Nexus IS Name: Title: Title; Signature: Signature: Date: Date: This Budgetary Setedule-M h designed to illustrate and mmpare servke options;final device count and pricing must be validated.final pnciN may be adjusted at time of Service Acivation w mat&actual Device Count.Only a mutually usoaed Service Agreement and validated Service Activation notification contain contractual teens and conditions.All pricing subject to change. NETECS Quote NETECS- 1700 Hamner Ave Ste 204 Norco, CA 92860-2961 +1 800.275.5001 1 F: 951.284.6300 page: 1 Accounts Payable Larry Martin City of San Bernardino City of San Bernardino 300 N. D Street 300 N. D Street San Bernardino, CA 92418 USA San Bernardino, CA 92418 USA martin_la @sbcity.org Shipping Method: Fed Ex Ground (Com) Quote# Date Customer •• Account Manager Payment Method 604368 09/03/2014 Gary Lopes Product/(Part Number) Tax Unit Price Qty Extended HP J9538A Expansion Module X $1,731.58 1.00 $1,731.58 (J9538A)8PORT 10-GBE SFP+V2 ZL MOD 8 x SFP+ HP ProCurve Gigabit Ethernet SFP+Transceiver X $769.38 2.00 $1,538.76 (J9151A-NT)PROCURVE 10GB SFP+LR TRANSCEIVER HP ProCurve Gigabit Ethernet SFP+Transceiver Module X $500.00 3.00 $1,500.00 (J9150A-NT)PROCURVE 10GB SFP+SR TRANSCEIVER HP-expansion module-2 ports X $410.53 4.00 $1,642.12 (J9731 A)HP-expansion module-2 ports HP-network stacking module-2 ports X $410.53 8.00 $3,284.24 (J9733A)HP-Network stacking module-stacking-2 ports HP 2920-48G-POE+740 W Switch-switch-48 ports-managed X $2,289.47 10.00 $22,894.70 (J9836A#ABA)HP 2920-48G-POE+740 W Switch-switch-48 ports-managed HP-SFP+transceiver module X $500.00 9.00 $4,500.00 (J9152A-NT)HP-OEM SFP+transceiver module-10GBase-LRM-LC multi-mode-up to 720 ft-1310 nm Netecs Brand HP stacking cable-3.3 ft X $111.11 6.00 $666.66 (J9735A-NT)Netecs Brand HP stacking cable-3.3 ft Notes/Instructions: Quote expires i days from above Subtotal $37,758.06 $3,020.64 $299.01 $41,077.71 NETECS N' E:TE*CS' 1700 Hamner Ave Ste 204 Norco, CA 92860-2961 +1 800.275.5001 1 F: 951.284.6300 Terms and Conditions: Quote:00604368 Shipping: Prepaid&Add:All freight charges from Norco,CA. 3rd Party Billing Requests:Netecs will make every effort to bill your freight carrier account.Sometimes,we are unable to comply with this request due to limitations based on carrier availability,weight,or other circumstances beyond our control.When this occurs,Netecs will inform you of any associated costs subject to additional billing. Warranty: Netecs Brand Products come standard with a limited lifetime warranty on parts and labor.This warranty is limited to the value of the product and is void if the product is subjected to physical damage. New and Certified Refurbished Product:Netecs warrants that any item will be in compliance with the original manufacturer's warranty from the date of shipment.Alteration,abuse or misuse voids all warranties.Some products may have maintenance contracts available. Returns: Prior to returning,all returns must be pre-approved and issued a Return Material Authorization number.All returns must be shipped prepaid to Netecs.Opened products,special orders,discontinued items,and items held more than 30 days are not returnable.Returnable items are subject to a restocking fee. Payment: Netecs standard payment terms are net 30 for customers with approved credit.A finance charge of 1.5%per month will be added after 30 Days.An account can be established by submitting a completed credit application,that can be submitted at:https://www.netecs.com/cs_forms/credit_app.php. An instant credit extension will be given to companies with a favorable D&B rating.We request orders under$1000 be billed to a credit card. Authorized signature to approve this purchase: Customer Signature for Quote 00604368 Date Purchase Order Number Product prices and availability are subject to market fluctuations and price variations. All amounts are in US Dollars. NETECS Quote 1700 Hamner Ave Ste 204 Norco, CA 92860-2961 +1 800.275.5001 1 F: 951.284.6300 page:1 Accounts Payable Larry Martin City of San Bernardino City of San Bernardino 300 N. D Street 300 N. D Street San Bernardino, CA 92418 USA San Bernardino, CA 92418 USA martin_la @sbcity.org Shipping Method: FedEx Ground (Com) Quote# Date Customer •• Account Manager Payment Method 604369 09/03/2014 Gary Lopes Product/(Part Number) Tax Unit Price Oty Extended HP Switch 5400zl 24p 10/10011000 PoE Module X $1,131.58 1.00 $1,131.58 (J8702A)Expansion module-Gigabit Ethernet x 24-for HP Switch 5406zl,Switch 5406zi-48G,Switch 5412zl HP J9538A Expansion Module X._ _.. $1,731.58 2.00 $3,463.16 (J9538A)SPORT 10-GBE SFP+V2 ZL MOD 8 x SFP+ HP J9306A Redundant Power Supply X $578.95 3.00 $1,736.85 (J9306A#ABA)PROCURVE 1500W POE+ZL POWER SUPPLY HP E8212 At Switch Chassis X $5,736.84 1.00 $5,736.84 (J9641A)E8212 ZL SWITCH W/PREMIUM SW Manageable-12 x Expansion Slots HP ProCurve Gigabit Ethernet SFP+Transceiver X $641.63 2.00 $1,283.26 (J9151A-NT)PROCURVE 10G6 SFP+LR TRANSCEIVER HP ProCurve Gigabit Ethernet SFP+Transceiver Module X $575.00 4.00 $2,300.00 (J9150A-NT)PROCURVE 10GB SFP+SR TRANSCEIVER HP J9550A Expansion Module X $1,363.16 2.00 $2,726.32 (J9550A)24 x 100013ase-T LAN 10006ase SX Mini-GBIC Transceiver Module(HP) X $158.33 8.00 $1,266.64 (J4858C-NT)PROCURVE GIGABIT SX-LC MINI GBIC I i " NETECS Quote NE Hamner Ave Ste 204 Norco, CA 92860-2961 +1 800.275.5001 1 F: 951.284.6300 page:2 Accounts Payable Larry Martin City of San Bernardino City of San Bernardino 300 N. D Street 300 N. D Street San Bernardino, CA 92418 USA San Bernardino, CA 92418 USA martin_la @sbcity.org Shipping Method: FedEx Ground (Com) Quote# Date Customer •• Account Manager Payment Method 604369 09/03/2014 Gary Lopes Product/(Part Number) Tax Unit Price Qty Extended Mini-GBIC Transceiver Module(HP) X $308.33 1.00 $308.33 (J4859C-NT)PROCURVE GIGABIT LX-LC MINI GBIC Notes Quote expires 30 days from above date Subtotal Tax Freight Total $19,952.98 $1,596.24 $122.04 $21,671.26 NETECS I� 1700 Hamner Ave Ste 204 Norco, CA 92860-2961 +1 800.275.5001 1 F: 951.284.6300 Terms and Conditions: Quote:00604369 Shipping: Prepaid&Add:All freight charges from Norco,CA. 3rd Party Billing Requests:Netecs will make every effort to bill your freight carrier account.Sometimes,we are unable to comply with this request due to limitations based on carrier availability,weight,or other circumstances beyond our control.When this occurs,Netecs will inform you of any associated costs subject to additional billing. Warranty: Netecs Brand Products come standard with a limited lifetime warranty on parts and labor.This warranty is limited to the value of the product and is void if the product is subjected to physical damage. New and Certified Refurbished Product:Netecs warrants that any item will be in compliance with the original manufacturer's warranty from the date of shipment.Alteration,abuse or misuse voids all warranties.Some products may have maintenance contracts available. Returns: Prior to returning,all returns must be pre-approved and issued a Return Material Authorization number.All returns must be shipped prepaid to Netecs.Opened products,special orders,discontinued items,and items held more than 30 days are not returnable.Returnable items are subject to a restocking fee. Payment: Netecs standard payment terms are net 30 for customers with approved credit.A finance charge of 1.5%per month will be added after 30 Days.An account can be established by submitting a completed credit application,that can be submitted at:https://www.netecs.com/cs_forms/credit_app.php. An instant credit extension will be given to companies with a favorable D&B rating.We request orders under$1000 be billed to a credit card. Authorized signature to approve this purchase: Customer Signature for Quote 00604369 Date Purchase Order Number Product prices and availability are subject to market fluctuations and price variations. All amounts are in US Dollars. r .wene�wwww�as� LAN upgrade cost comparison Vendor Quote Core Quote Edge Total Quote CMS Communications $22,867.81 $51,943.00 $74,810.81 IT Outlet Inc. $19,232.32 $46,416.58 $65,648.90 CXTec $20,175.36 $44,902.13 $65,077.49 NETECS $21,671.26 $41,077.71 $62,748.97