HomeMy WebLinkAbout05.M- parks, Recreation & Community Service RESOLUTION (ID # 3487) DOC ID: 3487
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Mickey Valdivia M/CC Meeting Date: 10/20/2014
Prepared by: Demetra Moore, (909) 384-5233
Dept: Parks,Recreation&Community Ward(s): 7
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Finance to Transfer$368,000 from the San Bernardino Soccer Complex Unexpended
Cash Fund Balance and Directing the Director of Finance to Amend the FY 2014-15 Budget by
$368,000 on Both Revenues and Expenditures for Fund 134—Soccer Complex Fund. (#3487)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount:0.00
Account No.
Account Description: Proposed continuing appropriation in the following accounts: materials&
supplies;professional/contractual services; other professional services;miscellaneous equipment
and; alterations and renovations.
Balance as of September, 2014
Balance after approval of this item:
Parks Department is requesting$368,000 from the Soccer Complex cash fund balance and
requesting an appropriation of$368,000 in the Soccer Complex (fund 134) fund.
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
05/19/2014: Resolution of the Mayor and Common Council of the City of San Bernardino
Authorizing the Director of Administrative Services to Transfer$250,000 from the San
Bernardino Soccer Complex Unexpended Cash Fund Balance and Direct the Administrative
Services Director to Amend the Fy 2013-14 Budget by$250,000 on Both Revenues and
Expenditures for Fund 134-Soccer Complex Fund.
Background:
On May 19, 2014,the Parks, Recreation, and Community Services Department(hereinafter
"Parks Department")requested Council approval for an appropriation and amendment of the San
Bernardino Soccer Complex (hereinafter"Soccer Complex")revenue and expenditure budget.
Due to abrupt changes in personnel and limited time to expend funding,the Parks Department
Pi e g �r
Updated: 10/14/2014 by Linda Sutherland
3487
delayed the transfer of requested funding. The Parks Department now has sufficient personnel
staff to conduct project management of the proposed renovations and upgrades to the Soccer
Complex. It would be advantageous to the City to continue investment of the Soccer Complex as
the facility is considered a premier venue and continues to generate revenue to the City.
The Soccer Complex is a 47-acre sports facility primarily facilitating annual local, state, and
national soccer tournaments. The sole purpose of the Soccer Complex is "...to provide a premier
athletic venue for regional competitions in order to stimulate the City of San Bernardino's
economy through sports tourism." On average, the Soccer Complex provides services to over
350,000 visitors per year.
Due to the City's financial challenges,the Soccer Complex staff has experienced limited
financial abilities to provide adequate maintenance and upgrades to the Soccer Complex. In order
to attract constituents, tournament leagues, and other consumers; improvements are highly
recommended. The Soccer Complex requires turf management improvements, field lighting,
parking lot upgrades, and restrooms improvement. Also,proposed expenditures such as: field
maintenance tools,materials, industrial turf management equipment, and other supplies will
enable the Soccer Complex to maintain the facility according to industry standards. These
investments will increase revenue, constituent participation, and increased field rental usage.
The Soccer Complex composed various program objectives in order to fulfill the program
purpose. Such program objectives are conducive to increasing revenue for the City and Soccer
Complex. The Soccer Complex program objectives consist of increasing tournament usage;
increasing evening use during Spring/Summer seasons; and replacing current marquee sign at
main entrance to reflect the City/Department management. A transfer of unexpended funds will
greatly increase the Soccer Complex' ability to fulfill said program objectives. Proposed funding
for field and lighting improvements,restroom upgrades, and parking improvements will enable
the Soccer Complex to increase revenue, increase evening use in the Spring/Summer seasons,
and increase consumer activity.
Updated: 10/14/2014 by Linda Sutherland '
5.M
3487
Plans for use of unexpended fund balance are provided below:
Item Description Amount
Landscape contracts Professional landscape maintenance $60,000
Materials and Supplies Purchase of field light bulbs, signage, goal nets, $23,000
field paint
Small tools and equipment Industrial turf management equipment, edger, $60,000
weed wacker, golf cart, Bobcat skid steer, etc.
Professional/contractual Purchase and installation of field lighting for all $50,000
services l Isoccer fields; Project Management services
Other Repair and replace plumbing and plumbing $35,000
professional/contractual fixtures.
services
Miscellaneous Equipment Compact Track Loader $85,000
Alterations and Improvements to exterior buildings, gazebo, $55,000
Renovations restrooms such as: new paint,new fixtures,new
ceramic tile, etc.
Total: $368,000
City Attorney Review:
Supporting Documents:
Reso -Contivation of Appropriation Soccer Complex (DOC)
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Updated: 10/14/2014 by Linda Sutherland
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RESOLUTION NO.
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3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN C=
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO TRANSFER
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$368,000 FROM THE SAN BERNARDINO SOCCER COMPLEX UNEXPENDED
5 CASH FUND BALANCE AND DIRECTING THE DIRECTOR OF FINANCE TO 0
AMEND THE FY 2014-15 BUDGET BY $368,000 ON BOTH REVENUES AND 0
6 EXPENDITURES FOR FUND 134—SOCCER COMPLEX FUND. 0
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
8 SAN BERNARDINO AS FOLLOWS: v°�
9 0 1. The Director of Finance or his/her designee is authorized and directed to
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transfer $368,000 from unexpended Soccer Complex cash fund balance account to the
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12 following accounts in the following amounts:
13 a. Landscape contracts (134-380-0001-5506); Amount: $60,000 r
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14 b. Materials and Supplies (134-380-0001-5111); Amount: $23,000
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`✓ 15 c. Small Tools and Equipment(134-380-0001-5112); Amount: $60,000
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d. Professional/Contractual Services (134-380-0001-5502); Amount: $50,000 E
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18 e. Other Professional Services (134-380-0001-5504); Amount: $35,000
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19 f. Miscellaneous Equipment(134-380-0001-5704; Amount: $85,000 m
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20 g. Alterations and Renovations (134-380-0001-5706); Amount: $55,000 2
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SECTION 2. The Director of Finance or his/her designee is authorized and directed to a
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23 amend the FY 2014-15 budget by increasing both revenue and expenditures for fund 134 —
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24 Soccer Complex Fund. '
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25 SECTION 3. This policy shall take effect immediately upon adoption of this v
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Resolution.
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Packet Pg.253'
5.M.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO TRANSFER R
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FROM THE SAN BERNARDINO SOCCER COMPLEX UNEXPENDED m
3 CASH FUND BALANCE AND DIRECTING THE DIRECTOR OF FINANCE TO
AMEND THE FY 2014-15 BUDGET BY $368,000 ON BOTH REVENUES AND �-
4 EXPENDITURES FOR FUND 134—SOCCER COMPLEX FUND.
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and x
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Common Council of the City of San Bernardino at a meeting thereof, held on the c°v
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8 day of , 2014, by the following vote, to wit: ro
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Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ °
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12 BARRIOS =
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13 VALDIVIA
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14 SHORETT
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20 Georgeann Hanna, City Clerk 1°
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22 The foregoing resolution is hereby approved this day of , 2014. a
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R. CAREY DAVIS, Mayor 0
25 City of San Bernardino
26 Approved as to form:
GARY D. SAENZ, City Attorney
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