HomeMy WebLinkAbout17- Parks, Recreation & Community Services ORIGINAL
CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION
From: Kevin Hawkins, Director Subject: Resolution of the Mayor and Common
Council authorizing the execution of an
Agreement between the City of San
Dept: Parks, Recreation& Community Services Bernardino and Western Regional Little
League Baseball Inc., for$50,326 in financial
assistance from the Civic and Promotional
Fund; direct$5,000 and indirect$45,326.
Date: July 26, 2011 M/CC Meeting Date: August 1, 2011
Synopsis of Previous Council Action:
8/2/2010 Resolution 2010-265 adopted authorizing civic and promotional funding to Western
Region Little League for 2010 Tournament.
7/21/2010 The Ways and Means Committee recommended approval for funding.
8/3/2009 Resolution 2009-283 adopted authorizing civic and promotional funding to Western
Region Little League for 2009 Tournament.
7/21/08 Resolution 2008-290 adopted authorizing civic and promotional funding to Western
Region Little League for 2008 Tournament.
Recommended motion:
1. Adopt resolution.
2. That direct funding in the amount of $5,000 be approved; that indirect funding in the amount
of $45,326 be transferred from the FY2011/12 Civic and Promotion fund to various City
departmental accounts as listed above; and that a waiver of fees and use o City personnel and
equipment be authorized to assist in the 2011 Western Reg' nal Little Lea ue tournaments.
Signature
Contact person: Kevin Hawkins, Director Phone: 384-5030
Staff Report, Resolution,Agreement,
Supporting data attached: Exhibit A-D Ward: 5
FUNDING REQUIREMENTS: Amount: $5,000 direct/$45,326 fee waiver for department
personnel and equipment costs. TOTAL $50,326
Source: (Acct. No.): 001-090-5186-0000-0052
(Acct. Description): FY2011-12 Civic and Promotional Fund
Finance:
r
Council Notes: �.so 2®ll_ 23
Agenda Item No._ 1 -7
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect•
Resolution authorizing an Agreement between the City of San Bernardino and Western Regional
Little League Baseball, Inc. for direct funding in the amount of$50,000 from the FY 2011/12
Civic and Promotional Fund, and a waiver of fees for police, public works, city manager,
and parks department personnel and equipment costs associated with the event, to assist with
the 2011 Western Regional Tournament.
Background:
For many years, the City of San Bernardino has supported Little League Baseball in hosting the
annual Western Regional Little League tournaments. James Gerstenslager, Western Regional
Director, is again requesting financial assistance from several City departments with the
2011 Tournament, scheduled for July 23-August 13, 2011 at the Western Regional Little
League Headquarters.
This year Western Regional will host the Little League Softball Western Region Tournament for
girls, in addition to the annual Baseball Regional Championship games for boys. The Softball
Championship play began on Saturday, July 23, 2011 and ends on July 29, 2011. The Baseball
Championship play begins Friday, August 5, 2011 and ends Saturday, August 13, 2011. Little
League Western Regional Headquarters expects over 70,000 spectators and participants over
these three weeks of host play. The boys Tournament brings twelve championship teams from
eleven western states and the girls Tournament brings ten championship teams from nine western
states. The four Semi-Final and both Championship (NW & W) Baseball Games will be
televised on ESPN on August 11, 12, and 13, 2011.
Attached is a letter from the Western Regional Little League Director dated July 13, 2011,
requesting direct funding of $5,000 to defray the costs of both tournaments, including
transportation and meals for volunteers and teams. In addition, the League is requesting a fee
waiver for all City personnel and equipment costs associated with the event. Estimated costs for
those services are as follows:
Police $ 34,803
City Manager $ 400 (street banner permit fees)
Parks/Rec $ 4,407
Public Works $ 5,716
TOTAL $45,326
The League has submitted the required information regarding anticipated revenues and
expenditures budgeted for the 2011 Tournaments.
Financial Impact:
Direct funding in the amount of $5,000, as well as total reimbursement from the Civic and
Promotional Fund of $34,803 to the Police Department, $400 to the City Manager's Office,
$4,407 to Parks and Recreation, and $5,716 to Public Works. The City's total in-kind
contribution for FY I11/12 will not exceed$50,326.
Civic and Promotional Account Balance
Account No: 001-090-5186-0000-0052
Account Budgeted Amount:$153,500
Current Account Balance: $153,500
Requested Amount:$50,326
Balance after approval: $103,174
Recommendation:
3. Adopt resolution.
4. That direct funding in the amount of $5,000 be approved; that indirect funding in the
amount of $45,326 be transferred from the FY2011/12 Civic and Promotion fund to
various City departmental accounts as listed above; and that a waiver of fees and use
of City personnel and equipment be authorized to assist in the 2011 Western Regional
Little League tournaments.
Attachment(s): Exhibits:
A—Direct Funding Request
B—Letter to Chief of Police
C—Letter to Public Works Director
D—Letter to Parks &Recreation Director
1
RESOLUTION NO.
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN
4 BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL INC.,
FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTIONAL FUND.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNADINO AS FOLLOWS:
7 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized and
8
9 directed to execute on behalf of said City an Agreement with Western Regional Little League
10 Baseball, Inc., for financial assistance from the Civic and Promotion Fund for FY2010/2011, a
11 copy of which is attached hereto, marked Exhibit A, and incorporated herein by references as
12 fully as though set forth at length.
13 SECTION 2. The authorization to execute the above referenced agreement is rescinded
14
if the parties to the agreement fail to execute it within sixty (60) days of the adoption of this
15
16 resolution.
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I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN
3 BERNARDINO AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL INC.,
4 FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTIONAL FUND.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a meeting thereof, held on
8 the day of , 2011, by the following vote,to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 MARQUEZ
11
12 JENKINS
13 BRINKER
14 SHORETT
15 KELLEY
16 JOHNSON
17 McCAMMACK
18 --
19
20 Rachel Clark, City Clerk
21 The foregoing resolution is hereby approved this day of , 2011.
22
23
Patrick J. Morris, Mayor
24 City of San Bernardino
Approved as to Form:
25
26
27 James F. Penman, City Attorney
28
v Little League® Western Region Headquarters Baseball and Softball
July 13,2011 EXHIBIT A
Honorable Mayor Patrick Morris
Mayor and Common Council
City of San Bernardino
300 North"D" Street
San Bernardino, CA 92418
Dear Mayor Morris:
The 2010 Little League Baseball Western Regional Tournament is scheduled for Friday,
August 5, 2011 through Saturday, August 13, 2011. Twelve Championship teams from
the 11 states of the Little League Western Region will begin arriving on Wednesday,
August 3,2011.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,000.00 for our 2011 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the 10 day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will be televised on August 14th and the West Division Championship
will be televised live on August 15a'. We again anticipate between 70 and 75 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
Sincerely,
James Gerstenslager
Western Regional Director
encl: 10
cc: Charles Neely, City Administrator
6707 Little League Drive • San Bernardino, CA 92407 • 909-887-6444 Fax:909-887-6135 www,LittieLeague.org/west
• Little League® Western Region Headquarters Baseball and Softball
May 18,2011 EXHIBIT B
Mr. Keith Kilmer
Chief of Police
City of San Bernardino
710 N. "D" Street
San Bernardino, CA 92402
Dear Mr. Kilmer:
The 2011 Western Regional Little League Baseball and Softball Tournaments are
right around the comer. These tournaments are for the 11 and 12 year old State
Champions from eleven Western States including Hawaii and Alaska.
We are again asking for your assistance in assigning Police Personnel to help with
crowd control and security. Additionally, we are again asking for the support of the
Reserve Units. Their services in the past have been greatly appreciated as they have been
most helpful in monitoring our parking areas and grounds surrounding the Stadium Field.
Their uniformed presence has made a positive difference.
Opening Ceremonies and Tournament Play for this year's Western Regional Little
f� League Softball Tournament is scheduled to begin Saturday, July 23, 2011 and continue
through Friday, July 29, 211. Our Western Region Little League Baseball Tournament is
scheduled to begin on Friday, August 5, 2011 and continue through Saturday, August 13,
2011. I have enclosed copies of our 2011 Regional Tournament Schedules for your
convenience.
Thank you for your continued support of the Little League Baseball Program and
our Western Regional Tournament. Your help is greatly appreciated. I extend a personal
invitation to you and your family to attend some or all of the games, as your busy
schedule will allow. Meals and refreshments will be available for your workers.
Sincerely,
James Gerstenslager
Western Regional Director
encl: 9
6707 Little League Drive • San Bernardino,CA 92407 909-887-6444 Fax:909-887-6135 www.LittleLeague.org/west
Little League® Western Region Headquarters Baseball and Softball
July 11, 2011 EXHIBIT C
Mr. Nadeem Majaj
Superintendent Public Services
300 North"D" Street Room 421
San Bernardino, CA 92418
Dear Mr. Majaj:
It is time for the Little League Western Regional Tournaments. This year, we will be
hosting the Softball Regional Championship and the Baseball Regional Championship
games. The 2011 Little League Softball Tournament play begins on Saturday, July 23,
2011 and ends on Friday, July 29th, 2011. The Little League Baseball Tournament play
will begin on Friday, August 50', 2011 and ends on Saturday, August 13, 2011. The
Softball Teams will arrive on Thursday, July 21, 2011 and the Baseball Teams arrive on
August 3,2011.
I am asking your consideration once again in providing us with 50 traffic cones, 35
barricades, 6 additional dumpsters to include daily pick ups and one 40 yard dinosaur to
be picked up July 25, 27, 29, August 3, 6, 8, 10 and 12. This would certainly relieve us
of the tremendous amount of refuse that is left behind by the thousands of spectators.
If this request is granted, we would like the items delivered to 6707 Little League Drive,
San Bernardino no later than Wednesday, July, 2010. All items may be picked up
Tuesday,August 17, 2010.
Mr. Majaj, thank you again for your continued support, and for any help that you can
provide. I take this opportunity to extend a personal invitation to attend some or all of the
games. Schedules of both tournaments are enclosed.
Sincerely,
James Gerstenslager
Western Regional Director
encl: 1
cc: Jim Keezall
Armando Leon
Marilyn Dixon
6707 Little League Drive • San Bernardino, CA 92407 909-887-6444 Fax:909-887-6135 www.LittleLeague.org/west
Little League®Western Region Headquarters Baseball and Softball
July 11, 2011 EXHIBIT D
San Bernardino City Parks &Recreation Dept
Mr. Kevin Hawkins, Director
1350 S. E Street
San Bernardino, CA 92408
Dear Mr. Hawkins:
The 2011 Little League Baseball Western Regional Tournament, featuring 12 State Champions
from the eleven Western States, is just around the corner. Our tournament will begin Friday.
August 5th. Our schedule that day includes Opening Ceremonies and Tournament Play.
Tournament play will conclude with our Northwest Division Championship game and our West
Division Championship game both on Saturday, August 13th. Both of the Championship games
will be televised live on ESPN. I have enclosed a copy of our game schedule for your review.
This year we will also be hosting the Little League Softball Westem Regional Tournament
starting Saturday, July 23 and ending Friday, July 29, 2011. This Tournament will consist of 10
Championship Teams representing 9 states in the Western Region.
We are asking for your assistance in providing us with stadium clean-up helpers during our
tournaments as has been provided in the past. We would appreciate the assistance of two men
along with Air Blowers. Any help you can provide will be greatly appreciated. The times, days,
and dates, that we could use help are listed below.
Sun, July 24th 6:00-9:00 am—Mon, July 25th 6:00-9:00 am—Tue,July 26th 6:00-9:00am
Wed,July 27th 6:00-9:00 am—Thur, July 28th 6:00-9:00 am—Fri,July 29th 6:00-9:00 am
Sat, Aug 0' 6:00-9:00 am— Sun, Aug 7th,6:00-9:00 am—Mon,Aug 0' 6:00-9:00 am
Tues,Aug 9th, 6:00-9:00 am—Wed, Aug 10th 6:00-9:00 am—Thur, Aug 11th, 6:00-9:00 am
Fri,Aug 12th, 6:00-9:00 am—Sat,Aug 13th 6:00-9:00 am—Mon, Aug 15th,6:00-9:00 am
I am also asking your consideration once again in providing us with use of one Kobota during
the tournament.
We invite you to visit our Little League Baseball Western Regional Tournament as often as your
schedule allows. Again thank you for your continued support.
Please contact me with any questions or concerns you may have in this matter.
Sincerely,
James Gerstenslager
Western Regional Director
encl:l
cc: Rebecca Garcia
6707 Little League Drive • San Bernardino, CA 92407 • 909-887-6444 • Fax:909-887-6135 • www.LittieLeague.org/west