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HomeMy WebLinkAbout34-35- Purchasing CITY OF SAN BERN " RDINO REQUEST F'�R COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Subject: Two (2) Each, Street Sweepers Dept: Purchasing Date: July 15, 1993 F-93-22 Synopsis of Previous Council action: None Recommended motion: Adopt Resolution Dean R. Meech Signature Contact person: Dean R. Meech, Phone: 384-5085 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $277,623.18 Source: (Acct. No.) 257-414-55129 Acct. Description) Street Sweeper Finance Council Notes: For FY 93/94 the actual palmient that will be made on this lease will be $46,270.53 75-0262 Agenda Item No. '?4=p- 3S CITY OF SAN BERN ' IDINO - REQUEST COUNCIL ACTION STAFF REPORT F-93-22 The proposed purchase is for two (2) each, street sweepers to be utilized in daily operations by the Public Services/Street Department. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on June 19, 1993 . The following is a summery of the bids received. COMPANY TOTAL BID (INCLUDING TAX) Peabody Myers No Bid Vermeer No Bid Sweepster No Bid Pacific Equipment & Irrigation No Bid *Nixon-Egli Equipment $249,951.70 Carde Pacific Corp. $226, 339. 65 Terry Equipment Inc. $215,456.90 GCS Inc. No Bid Fourteen (14) vendors of this commodity were solicited. Eight (8) vendors responded. Five (5) no bids and two (2) valid bids were received. One vendor, Terry Equipment Inc. , did not furnish a bid bond which is a material requirement of the general specifications. The lowest bidder, Carde-Pacific, took eleven (11) exceptions to the technical specifications (see the attached memo from the Fleet Manager) . The Purchasing Agent believes the standardization of the existing fleet continuity of eleven sweepers and the requirement of having to increase parts stock for another vendor are strong arguments in favor of not accepting the low bidder. Specifications as bid have been reviewed with the Fleet Manager who concurs that the bid of Nixon-Egli Equipment Co. meets specifications and requirements. It is therefore recommended that the bid be accepted for contract. If Council approves, the purchase will be a lease purchase transaction. The purchase price amount to finance is $249,951.70 (equipment: $231,973 .74 , tax (7.75%) : $17,977.96) . 75-0264 STAFF REPORT: F-93-22/Street Sweepers July 15, 1993 Page 2 The interest rate is 6. 17% with six (6) semi-annual payments in arrears in the amount of $46, 270.53 each. The cost to finance is $27 , 671.48 . The total payout will be $277, 623 . 18. The lease purchase vendor is MLC Group Inc. Department budget cost per year is $92 , 541. 06. ACCOUNT NUMBER: 257-414-55129 TOTAL AMOUNT: $277, 623 . 18 Mike Ei elgeorg Dean R. Meech, Fleet Manager Purchasing Agent Manuel Moreno, Jr. , Director of Public Services CITY OF BAN BERNARDINO FLEET "SERVICE" DIVISION INTER-OFFICE MEMORANDUM TO: Dean Meech, Purchasing Manager FROM: Michael Eitelgeorge, Fleet Manager life- DATE: July 13 , 1993 SUBJECT: Approval of Bid # F-93-22 Broom Sweeper After careful review and consideration of the bids submitted for purchase of two sweepers for the Street Division it is the recommendation of the Fleet Service Division that the bid from Carde-Pacific be considered non-responsive due to the large number of exceptions taken. We further recommend to accept the bid from Nixon-Egli as being the lowest responsible bidder. Limed below are the justifications for that recommendation. A. Standardization of the current fleet of 11 street sweepers. B. Current parts inventory will require an increase to incorporate the new parts line. (approx. $ 8000. 00 worth) . C. The bidder for Vanguard 4000 took negative exception to 11 items which are listed below: Gutter Brooms 1. 47" verses 42" segments will require stocking different parts from current standard. Pick-up Broom 1. 32" verses 34 1/2 " diameter broom will reduce wear time due to length of bristles.. Dirt Conveyer 9. Rubber chain on steel sprockets will tend to wear conveyer rather than sprockets which will result in more costly replacements as opposed to the sprockets which are less costly. N 0 Dirt Hopper 5. Maximum Dump height exception of 912" is not acceptable for loading into a highside dumpster. Water Spray System 1. 235 gallon tank verses 300 gallon tank specified is a 22% difference resulting in a loss of production during more frequent fill- ups. Engine 1. Detroit phaser 6. 0 verses Cummins B 5. 9. We currently employ some 75 Cummins motors in the Refuse and Street Department. Because of this we carry a good supply of replacement parts and the Fleet Staff is well trained in it's repair. (This will also assist in Fleet's endeavor to standardize our Fleet. ) 2. Detroit Phaser is slightly underpowered and may have a detrimental effect on overall usage and engine wear. Hydraulic System 1. The Vanguard machine uses an uncommon sized hose and fittings (i.e. 6000 p.s. i. hoses and 5/8 fittings) that will require retooling of the current hose machine or purchasing of the hoses from Carde Pacific Power Train 1. Hydrostatic traction drive is a design that uses a new Sunstrand motor which has not been a proven combination as yet. Should any hoses on the hydrostatic drive fail, oil could be lost on the road causing a hazardous spill condition. This would also require the vehicle to be towed, increasing costs. Rear Axle 1. Two-speed rear axle will require operator retraining in it's use. (Mistakes will be very costly. ) 3. No suspension will cause increased body and frame fatigue due to vibration and bouncing. Employee health risks and injury are distinct possibilities from continued pounding from the lack of suspension. 0 Brakes 1. The Fleet Staff has experienced numerous costly brake problems involving the heating-up of shoes and drums along with expenses due to uncommon brake parts. Dump Body 1. The Vanguard vehicle uses a rear exit dump hopper which requires to be backed into the container which will restrict traffic passage or require movement of the container. The Athey (Mobil) machine allows to dump from alongside the container with no movement or restriction of traffic. Past history of the Vanguard 3000 (three-wheel) machine with the City of San Bernardino has not proven cost effective. Repeated down time has been a deterrent in further purchases of the Vanguard machine. The Vanguard vehicle specified herein while being different from the previous Model 3000, still uses very similar running gear configuration. This was demonstrated by the City of Los Angeles who discontinued the use of almost 60 machines from their fleet in the last few years. While Cal-Trans uses these machines to a high degree, it must be noted that their use and ours is under considerably different conditions. Recent purchasers of the Vanguard 4000 have remarked, "This is a very noisy machine. Noisier than the vacuum machines. " cc: Manuel P. Moreno Jr. , Public Services Director Jim Howell, Assistant Public Services Director CITY OF SAN BERNARDINO PUBLIC SERVICES DEPARTMENT INTEROFFICE MEMORANDUM To: Manuel P. Moreno, Jr. , Director i From: Jim Howell, Assistant Director Date: August 31, 1993 Subject: SWEEPER PURCHASE Copies: Michael Eitelgeorge, Fleet Manager PURPOSE Provide information regarding the bid for two street sweepers. I BACKGROUND Carde Pacific Corporation, low bidder for the purchase of two street sweepers is protesting staff's recommendation to reject their bid as non-responsive and award the purchase to the Nixon- Egli Company. Carde Pacific Corporation markets Vanguard sweepers which failed to meet specifications in eleven categories. The bid submitted by Nixon-Egli Company which markets Athey sweepers is $28, 000 more than the low bidder and fully meets all specifications. The City currently has an inventory of eleven Athey sweepers, they have proven to be extremely dependable. Because of the nature of the work performed by street sweepers, operating in constant exposure of dirt, fine dust and water, sweepers require a great deal of preventative maintenance. Eighty percent of the preventative maintenance is performed by our sweeper operators. Due to the active preventive maintenance performed by our operators and the durability of the Athey sweepers, down time is minimal. ANALYSIS i Staff considered the bid submitted by Carde Pacific Corp. and recommend rejection in summary for the following reasons: Eleven exceptions taken to bid specifications. Fleet standardization results in greater efficiency for operation, repairs and reduced parts inventory. Initial training of Street Sweeper Operators for the Vanguard are estimated at $30, 000 (not including benefits) . Annual, ongoing training costs due to employee attrition are estimated at $ 3 , 000 to $ 6, 000. A demonstration of the Vanguard sweeper was requested in late July and again in August. On both occasions staff was informed that a demonstration sweeper would not be available until mid October. CONCLUSION In two to three years, replacement of fifty percent of the street sweeper fleet will be due and prior to the bid, Vanguard sweepers will be demonstrated and re-evaluated. RECOMMENDATION It is recommended that the bid submitted by Carde Pacific Corporation be declared non-responsive and the purchase be awarded to the Nixon-Egli Company. 14 , lvl� J es R. Howell ssistant Director of Public Services Attachments: Letter dated 7-31-93 , Fleet Division Letter dated 8-18-93 , Carde Pacific Corp. Letter dated 8-24-93 , Carde Pacific Corp. Letter dated 8-30-93 , Fleet Division CITY OF SAN BERNARDINO FLEET "SERVICE" DIVISION INTER-OFFICE MEMORANDUM TO: Jim Howell, Assistant Public Services Director FROM: Michael Eitelgeorge, Fleet Manager �v DATE: August 30, 1993 , SUBJECT: Sweeper Bid # F-93-22 In response to the letter from Carde Pacific dated August 18, 1993 the Fleet Division stands behind it's recommendation of the Athey sweeper. We disagree with the reply that a demonstration request was denied. We stated that a demo maybe accepted once a reply was received to the exceptions listed in our "Approval of Bid" memo dated July 13 , 1993 . This was not received until August 18, 1993 three weeks after it was anticipated. Upon our request for a demonstration on August 20, 1993 you responded it would be 45 days before you could provide such a demo as you would have to "bring a demonstrator back to California" . The bid process while necessary to obtain the lowest responsible bidder is also a method to examine other available equipment and how these will work in the current operational procedure. The standardization of the current fleet of sweepers will do much in the savings of parts purchases such as rear brooms, gutter brooms, oil, air, and hydraulic filters, elevator chains, squeegees, dragshoes, and hydraulic parts which are currently in use and stocked. Standardization will also reduce the cost of retraining mechanics and operators with the machines operation, maintenance and repair. The response of having Carde Pacific stock needed replacement parts is indeed a valid one. This is not applicable however to the storage of everyday parts that will require additional storage space. This is rare commodity at the present time. While aftermarket suppliers do supply conversion kits for the Athey M8, no one is currently providing a kit for the Athey M9 sweeper. The higher pressures in the hydraulic system requires heavier and more expensive hoses and fittings. This will require purchasing a different crimping machine to handle these hoses and fittings. The Vanguard dumpbody would require a total change in the present dumping strategy. The placement of additional containers to accommodate two different machines would be require additional manpower, bins and time. In the southern California area there are approximately 384 sweepers in use. Vanguard sold 16 and Athey sold 272 . While Caltrans may use Vanguards to a high degree their use is of a different nature. High speed sweeping on city and residential i, streets is not appropriate nor safe. The noise level, while meeting Cal OSHA and Federal guidelines may not be acceptable to the general public. I I r ,LJG-24-193 11:02 ID:C PACIFIC CORP TEL NO:21392: 33 11228 P01 13¢51 Alpnrlra 9pulpvarcl CARD E PACIFIC CORP" Californ a 90870 (213)921-5591 (714)623.4143 FAX;2131921-5583 OUAL17Y EQUIPMENT CONSrRUCTION INDUSTRIAL MUNICIPAL August, 24 , 1993 Via FAX 909/384-5464 City of San Bernardino 300 North ''D" Street ,San Bernardino , CA 92418-0001 Subject : Bid No . F-93-•22 Attention : Mr . James R. Howell Assistant Public; Services Director Gentlemen : The factory has advised us they will bring a demonstrator back to California for the purpose of demonstrating to the City of San Bernardino per your request of August 20th to our sales representative , Tom Trevithick . They estimate the availability of a machine to be about 45 days. In the meantime Carde Pacific Corp . and Johnston Sweeper Co . extend an invitation to you and your people to visit the plant in Pomona, California, see the machines being constructed , and fully appreciate the improvements made to the sweepers . In addition, we can visit several local users of these machines to obtain reports of performance and reliability . We are looking forward to serving you. CARDE ACIFIC CORP. Raymond E . Stebanski Vice President RES/tw 13851 Akw4m Boulevard CAR D E PACIFIC CORP. Ca�Nornia�0 (213)921.5591 (714)523-4143 August 18 , 1993 FAX(213)9213583 OUAUTY EOUIPMENT CONSTRUCTION INDUSTRIAL City of San Bernardino MUNICIPAL Attention: Mr. Dean Meech Purchasing Manager Subject : Bid #F=93-22 Broom Sweeper Gentlemen : We wish to respond to Fleet Service Division's recommendation to consider the bid from Carde Pacific Corp . non-responsive . Please be aware that the specifications which were published by the City for bid purposes were highly proprietary and only one manufacturer and their dealer, Nixon-;Egli , could have responded without exceptions. We are the Southern California representative of Johnston Sweeper Company. We believe that while being substantially -in compliance with the details of the bid specification, our bid is in full compliance with its intent as to machine configuration and performance. Further, we believe that a demonstration of the Johnston Vanguard V4000 SP sweeper would have shown it to be superior in its sweeping capability, safety , and maintenance features . Unfortunately our numerous requests and offers to provide a demonstration w?re rebuffed . Listed below are Fleet Service ' s justification and our point by point response : A. "Standardization of the current fleet of 11 street sweepers . " While standardization is a reasonable desire it is the intent of the public bid process to assure competitive pricing . If a competitive bid price is to be sacrificed for standardization then we suggest the City simply issue the Athey dealer an open purchase order. B . "Current parts inventory will require an increase to incorporate the new parts line . (Approximately $8000 .00 worth) . " The Johnston Sweeper factory is located in Pomona, CA. and has recently announced plans to move to a new facility in the city of Chino. The City' s current sweeper fleet depends on parts originating in North Carolina. With Johnston' s 48 hour parts shipment guarantee (or you rezeive the part at no charge) , as well as the obvious convenience of local parts manufacture, Fleet Service will be able :o reduce its level of parts inventory per machine. i City of San Bernardino Attention : Mr. Dean Meech , Purchasing Manager August 18 , 1993 Page 2 C. "The bidder for Vanguard 14000 took negatiTe exception to i 11 items which are listed below. " Gutter Brooms 1 . 1147" verses 142" segments will require stocking different parts from current standard . " The City uses San Diego Rotary Broom to supply gutter and pick up broom needs. This same source can minimize any concerns of stocking confusion as they are , in essence , a one-stop shopping source for broom requirements . In addition the larger size of the Vanguard' s gutter brooms enable it to dig through packed sediment and sweep inside corners and cul- de-sacs better than your current Athey M9 sweepers. Pick-up Broom 1 . 1132" verses 314 1 /2" diameter broom will reduce wear time due to length of bristles." i The larger diameter of the Athey M9 broom is caused ii only by its larger core. In fact , the bristle length of the V14000 SP and the Athey M9 brooms as supplied by San Diego Rotary Broom are identical. i Dirt Conveyer 1 . "Rubber chain on steel sprockets will tend to wear conveyers rather than sprockets which will result in more costly replacements as opposed to the sprockets which are less costly . " Rubber chains on steel sprockets are simply a superior design. This is why conversion kits are offered by after-market suppliers to eliminate inferior, more difficult to maintain chains and sprockets on the Athey M9 . Interviews with mechanics from the cities of Ontario, Rancho Cucamonga, Palm Springs and Azusa , all of whom own Vanguards and Athey sweepers , reveal that the Vanguard system greatly outlasts the Athey system (at least twice as long) and requires far fewer man hours to replace . All mechanics agreed that a minimum of one full shift (8 hours) is required to change chains and sprockets on an Athey M9 with s.:bstantial help from a second mechanic . The Vanguard belts and sprockets can be changed in 3-14 hours by one mechanic . City of San Bernardino Attention : Mr . Dean Meech , Purchasing Manager August 18 , 1993 Page 3 Dirt Hopper 1 . "Maximum Dump height exception of 912" is not acceptable for loading into a highside dumpster. " A careful review of the Vanguard specifications show that the dump height is 114" as specified . Water Spray System 1 . 11235 gallon tank verses 300 gallon tank specified is a 22% difference resulting in a loss of production during more frequent fillings." With 20% more hopper capacity in the Vanguard , allowing longer time intervals between dumps, and the ability to sweep faster than the Athey negates the difference in water capacity . Engine 1 . "Detroit Phaser 6 .0 verses Cummins B 5 .9 . We currently employ some 75 Cummins motors in the Refuse and Street Department . Because of this we carry a good supply of replacement parts and the Fleet Staff is well trained in its repair. (This will also assist in Fleet' s endeavor to standardize our Fleet. ) " The City' s current fleet of 11 mobile sweepers are powered by Detroit Diesel engines and presumably the Fleet Staff is also well trained in this make. Considering the popularity and common use of Detroit Diesel engines , it is difficult to imagine that the City does not have dozens more in current use. 2. "Detroit Phaser is slightly underpowered and may have a detrimental effect on overall usage and engine wear. " The horsepower required for simultaneous operation of all functions at full power , per design criteria, is 150 hp . The Detroit Diesel Phaser is rated at 180 hp @ 2600 RPM, well in excess of V4000SP requirements. City of San Bernardino Attention: Mr. Dean Meech , Purchasing Manager August 18 , 1993 Page 4 Hydraulic System 1 . "The Vanguard machine uses an uncommon sized hose and fittings ( i .e . 6000 p . s . i . hoses and 5/8" fittings) that will require retooling of the current hose machine or purchasing of the hoses from Carde Pacific. " The two hoses and fittings used on the Vanguard ' s traction drive system are 1 " 6000 P.S. I. with code 62 flange type fittings. The broom and elevator system use 5/8" 3500 P .S. I . hose with JIC10 fittings . There is nothing uncommon about these heavy duty , highly reliable components and they are readily available from any hydraulic supply outlet . ( I found nine outlets capable of supplying these sizes in the Ontario-Fontana area) . Power Train 1 . "Hydrostatic traction drive is a design that uses a new Sunstrand motor which has not been a proven combination as yet . Should any hoses on the hydrostatic drive fail, oil could be lost on the road causing a hazardous spill condition. This would also require the vehicle to be towed , increasing costs. " Testing was begun on the Sunstrand motor in 1989. The City of New York is still running the motors originally used in field test. They have experienced no failures and have accumulated approximately 17000 hours on each motor. The Sunstrand motor has been used in all Vanguard sweepers manufactured in the last two years. The traction drive and sweeping system are separated in order to minimize the consequences of any failure. The benefits in terms of reliability and efficiency provided by a fully hydrostatic system give the Vanguard 4000 SP capabilities that no other sweeper can match. The V4000 SP delivers infinitely variable sweeping speed from 0-12 MPH, independent of broom and elevator speeds, without riding the brakes. Should any hoses on Athey' s hydraulic system fail, oil could be lost on the road causing a hazardous spill condition. As for towing requirements, no machine ever is immune to mechanical failure . An Athey sweeper with a conventional drive line failure will certainly require the assistance of a tow truck. City of San Bern, lino Attention: Mr. Dean Meech , Purchase Manager August 18 , 1993 Page 5 Rear Axle 1 . "Two-speed rear axle will require operator retraining in its use. (Mistakes will be very costly. ) " The two speed rear axle is extremely simple to use , re- quiring the operator only to not shift it while moving. We know of no rear axle problems in cities using Vanguards nor of any in the CalTrans fleet, and we are confident that San Bernardino' s operator can easily master this simple concept . 2 . "No suspension will cause increased body and frame fatigue due to vibration and bouncing. Employee health risks and injury are distinct possibilities from continued pounding from the lack of suspension. " It is true that, like your current fleet of Athey sweepers , the Vanguard V4000 SP has no rear suspension. In addition to front axle suspension the Vanguard cab is mounted on rubber isolators , and employs a spring suspended seat which offers additional operator comfort . These factors undoubtedly contribute t3 the lack of Vanguard operator complaints . Brakes 1 . "The Fleet Staff has experienced numerous costly brake problems involving the heating-up of shoes and drums along with expenses due to uncommon brake parts . " Once again the superior design of the Vanguard hydro- static drive system assures that a problem common to conventionally driven sweepers is of no concern here. Severe brake heating results from operators attempting to drive slowly while running the engine at high RPM' S in order to deliver sufficient power to the brooms and elevator in a mechanical drive sweeper (Athey M9) . The Johnston allows the operator full sweeping power at all speeds from 0-12 MPH without braking! i City of San Bernardino Attention: Mr. Dean Meech , Purchasing Manager August 18, 1993 Page 6 Dump Body 1 . "The Vanguard vehicle uses a rear exit dump hopper which requires to be backed into the container which will restrict traffic passage or require movement of the container. The Athey (Mobil) machine allows to dump from alongside the container with no movement or restriction of traffic . " When San Bernardino' s present system requiring high- dump sweepers and mobile waste containers was first proposed it was undoubtedly described with words like "flexible" and "highly adaptable" . Those words comprise a fair description of your system which is indeed flexible and highly adaptable. Why not utilize that flexibility to accommodate the Johnston sweeper and thus save in excess of $28 ,000.00 in purchase cost? The ability to easily accommodate the Johnston is inherent in your system! If container placement is a problem in a specific instance the V4000 SP can simply dump into the front or rear of a container and not restrict any traffic flow. By contrast , the Athey M9 requires one full traffic lane in any case , if the container is located on a street. It is also appropriate to point out that the relative simplicity of the V4000 SP dump mechanism makes it more desirable from a maintenance stand point. General Comments "Past history of the Vanguard 3000 (three-wheel) machine with the City of San Bernardino has not proven cost effective. Re- peated down time has been a deterrent in further purchases of the Vanguard machine. The Vanguard vehicle specified herein while being different from the previous Model 3000, still uses very similar running gear configuration. This was demonstrated by the City of Los Angeles who discontinued the use of almost 60 machines from their fleet in the last few years . " "While Cal-Trans uses these machines to a high degree, it must be noted that their use and ours is under considerably different conditions . " "Recent purchasers of the Vanguard 4000 have remarked , ' This is a very noisy machine. Noisier than the vacuum machines. '" City of San Bernardino Attention : Mr. Dean Meech , Purchasing Manager August 18 , 1993 Page 7 Our Response Any effort to evaluate a 1993 Johnston Vanguard V4000 SP by referring to data and circumstances surrounding a 1983 FMC V3000 is simply mis-guided and erroneous. They are entirely different machines. Included in this response is a detailed list of changes and improvements begun in 1987 which have culminated in today' s Johnston Vanguard V4000 SP. Recent history and many satisfied users prove this to be a reliable and rugged machine. CalTrans with over one hundred V4000 SP' s (the largest single fleet of sweepers in California) and the State of New York with 500 Vanguards are charged with clean- ing streets and highways under the most demanding conditions imaginable . Noise levels on the Vanguard V4000 SP and Athey M9 comply with all federal and Cal OSHA noise requirements. A Johnston vacuum sweeper is quieter than any mechanical broom sweeper. Our Conclusions An objective look at a Johnston V4000 SP reveals many compelling advantages offered to the City of San Bernardino beyond an opportunity to save in excess of #28,000.00. Safety is an important consideration. The V4000 SP offers dramatically better visibility than any competitive model , and the center mounted pick-up broom eliminates dangerous tail-swing . Maintenance access to all traction drive and sweeping components as well as electrical systems is also far superior to other sweepers , including the Athey M9 . A modern hydrostatic drive system together With maneuverability rivaling three-wheel sweepers enables the V4000 SP to sweep faster and better than all other mechanical broom sweepers . Finally, consider the advantages of dealing with a local manufacturer : At a time when businesses , particularly manufacturers , are closing local plants in favor of other states and countries Johnston Sweeper Company has chosen to invest in California. In fact , Johnston, the largest sweeper manufacturer in the world will soon be building their sweepers , while paying taxes and employing Inland Empire residents , right here in San Bernardino county. V City of San Bernardino Attention: Mr. Dean Meech, Purchasing Manager August 18 , 1993 Page 8 Please give this matter your immediate attention and forward this response along with your package to City Council for their review. CARDE PACIFIC CORP. Tom Trevithick Sales Representative TAT/tw Enclosures : i 0 IMPROVEMENTS TO VANGUARD 4000SP I. Hydraulic Traction Drive 1 . Dedicated traction circuit to contrc- cooling . Crossover hoses have been eliminated. 2 . High efficiency traction pump . 3 . New traction motor and simplified traction circuit . 4 . Improved hoses and fittings . 5. Nylon sleeves on all hose wear areas. 6 . Mechanic friendly easily accessible zomponent location. II. Sweeping System 1 . Dedicated sweeping system, with oil shutoffs. (Allows travel in event of sweeping system leak or failure. ) 2. Manifold blocks replace all in line components and contain built in relief systems . TLs entire system is an upgrade of initial Vanguard Systems eliminating 40% of fittings and hoses required cn early units . 3 . Gutter broom motor relief valves are built into the split block manifolds . 4 . Replaced unreliable thermal bypass salve with new cracking check valve design. 5 . Relocated front water tanks to crease space for locating hydraulic parts in more accessible locations . 6 . Added inlet strainer to auxiliary hydraulics . 7 . Changed filter indicators to liquid filled gauges to improve readability. III. Electrical 1 . Solid color wiring . 2. Wire numbers marked on each wire. 3 . Improved crimping methodology. 4 . Sealed dust and water resistant connectors . 5 . Engine relays located in protective box . 6 . Deutsche components connectors . 7 . Improved dust shielding. IV . Engine 1 . Remote oil filter for easier access. 2. Sight glass standard on de-aeration tank . 3 . Turbocharged Detroit diesel Phaser 180 engine. 4 . 1200 CCA Batteries . 5 . 130 Amp sealed alternator. 6 . Swing out radiator and oil cooler. 7 . Pusher fan. 8 . Improved radiator. V. Elevator 1 . Improved sealing in hopper and elevator chambers . 2. Improved hard faced sprockets. 3. Improved squeegee angles . 4 . Added access to elevator side panels for ease of cleaning. 5 . Improved rubber squeegee inserts. 6 . Improved split shaft elevator. 7 . Larger elevator shafts with larger bearings. 8 . Improved belt mounting system. 9 . Improved elevator belt . VI . Other Improvements 1 . Front disc brakes . 2 . Heavy duty steering box and column. 3 . New water pumping system. 4 . New cab seat . 5 . New windows . The only similarity of the current SP to the 1983 Vanguard is the frame and rear axle. All other components have been improved or changed . CITY OF SAN BERNARDINO FLEET "SERVICE" DIVISION INTER-OFFICE MEMORANDUM TO: Dean Meech, Purchasing Manager FROM: Michael Eitelgeorge, Fleet Manager DATE: July 31, 1993 SUBJECT: Approval of Bid # F-93-22 Broom Sweeper After careful review and consideration of the bids submitted for purchase of two sweepers for the Street Division it is the recommendation of the Fleet Service Division that the bid from Carde-Pacific be considered non-responsive due to the large number of exceptions taken. We further recommend to accept the bid from Nixon-Egli as being the lowest responsible bidder. Listed below are the justifications for that recommendation. A. Standardization of the current fleet of 11 street sweepers. B. Current parts inventory will require an increase to incorporate the new parts line. (approx. $ 8000. 00 worth) . C. The bidder for Vanguard 4000 took negative exception to 11 items which are listed below: Gutter Brooms 1. 47" verses 42" segments will require stocking different parts from current standard. Pick-up Broom 1. 32" verses 34 1/2 " diameter broom will reduce wear time due to length of bristles. Dirt Conveyer 9. Rubber chain on steel sprockets will tend to wear conveyer rather than sprockets which will result in more costly replacements as opposed to the sprockets which are less costly. Dirt Hopper 5. Maximum Dump height exception of 912" is not acceptable for loading into a highside dumpster. Water Spray System 1. 235 gallon tank verses 300 gallon tank specified is a 22% difference resulting in a loss of production during more frequent fill- ups. Engine 1. Detroit phaser 6. 0 verses Cummins B 5. 9 . We currently employ some 75 Cummins motors in the Refuse and Street Department. Because of this we carry a good supply of replacement parts and the Fleet Staff is well trained in it's repair. (This will also assist in Fleet's endeavor to standardize our Fleet. ) 2 . Detroit Phaser is slightly underpowered and may have a detrimental effect on overall usage and engine wear. Hydraulic System 1. The Vanguard machine uses an uncommon sized hose and fittings (i.e. 6000 p.s. i. hoses and 5/8 fittings) that will require retooling of the current hose machine or purchasing of the hoses from Carde Pacific Power Train 1. Hydrostatic traction drive is a design that uses a new Sunstrand motor which has not been a proven combination as yet. Should any hoses on the hydrostatic drive fail, oil could be lost on the road causing a hazardous spill condition. This would also require the vehicle to be towed, increasing costs. Rear Axle 1. Two-speed rear axle will require operator retraining in it's use. (Mistakes will be very costly. ) 3 . No suspension will cause increased body and frame fatigue due to vibration and bouncing. Employee health risks and injury are distinct possibilities from continued pounding from the lack of suspension. Brakes 1. The Fleet Staff has experienced numerous costly brake problems involving the heating-up of shoes and drums along with expenses due to uncommon brake parts. Dump Body 1. The Vanguard vehicle uses a rear exit dump hopper which requires to be backed into the container which will restrict traffic passage or require movement of the container. The Athey (Mobil) machine allows to dump from alongside the container with no movement or restriction of traffic. Past history of the Vanguard 3000 (three-wheel) machine with the City of San Bernardino has not proven cost effective. Repeated down time has been a deterrent in further purchases of the Vanguard machine. The Vanguard vehicle specified herein while being different from the previous Model 3000, still uses very similar running gear configuration. This was demonstrated by the City of Los Angeles who discontinued the use of almost 60 machines from their fleet in the last few years. While Cal-Trans uses these machines to a high degree, it must be noted that their use and ours is under considerably different conditions. Recent purchasers of the Vanguard 4000 have remarked, "This is a very noisy machine. Noisier than the vacuum machines. " cc: Manuel P. Moreno Jr. , Public Services Director Jim Howell, Assistant Public Services Director ty ) 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO NIXON-EGLI EQUIPMENT COMPANY FOR THE FURNISHING AND 3 DELIVERY OF TWO (2) EACH, STREET SWEEPERS, TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN ACCORDANCE WITH BID 4 SPECIFICATION F-93-22 . 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: 6 SECTION 1. That Nixon-Egli Equipment Company is the lowest 7 and best responsible bidder for the furnishing and delivery of two 8 (2) each, street sweepers in accordance with Bid Specification F- 9 93-22 for the total amount of $249. 951. 70; pursuant to this 10 determination, the Purchasing Agent is hereby authorized and 11 directed to issue a purchase order for said two (2) each, street 12 sweepers to said lowest and best responsible bidder; such award 13 shall only be effective upon the issuance of a Purchase Order by 14 the Purchasing Agent; and all other quotations therefor are hereby 15 rejected. 16 SECTION 2 . The authorization to execute the above 17 referenced purchase order is rescinded if it is not issued within 18 sixty (60) days of the passage of this resolution. 19 I HEREBY CERTIFY that the foregoing resolution was duly 20 adopted by the Mayor and Common Council of the City of San 21 Bernardino at a meeting thereof, held on the 22 day of , 19901 by 23 the following vote, to wit: 24 25 26 27 07-15-93 -1- 28 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO NIXON-EGLI EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY OF 2 TWO (2) EACH, STREET SWEEPERS TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F- 3 93-22 . 4 Council Members: AYES NAYS ABSTAIN ABSENT 5 NEGRETE 6 CURLIN 7 HERNANDEZ 8 OBERHELMAN 9 OFFICE VACANT 10 POPE-LUDLAM 11 MILLER 12 City Clerk 13 The foregoing resolution is hereby approved this 14 day of , 199 15 16 Tom Minor, Mayor 17 City of San Bernardino 18 Approved as to form and legal content: 19 James F. Penman, 20 City ttorney 21 By: 22 23 24 25 26 27 07-15-93 -2- 28 b V 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE 8 ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 108 TO MLC GROUP 3 INC. FOR THE FINANCING OF TWO (2) EACH, STREET SWEEPERS, TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN ACCORDANCE 4 WITH BID SPECIFICATION F-93-22 . 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: 6 SECTION 1. That MLC Group Inc. is the lowest and best 7 responsible bidder for the financing of two (2) each, street 8 sweepers in accordance with Bid Specification F-93-22 for the 9 total amount of $277 , 623 . 18 at 6. 17% interest payable six (6) 10 months in arrears over five (5) years; pursuant to this 11 determination, the Purchasing Agent is hereby authorized and 12 directed to issue Schedule 8 addendum to Lease Purchase Agreement 13 Number 8 dated December 16, 1991, Resolution 91-488, for said 14 financing of two (2) each, street sweepers to said lowest and best 15 responsible bidder; such award shall only be effective upon the 16 issuance of a Schedule 8 Addendum to Lease Purchase Agreement 17 Number 8 by the Purchasing Agent; and all other quotations 18 therefor are hereby rejected. 19 SECTION 2 . The authorization to execute the above 20 referenced Schedule 8 Addendum to Lease Purchase Agreement Number 21 108 is rescinded if the parties to the agreement fail to execute 22 it within sixty (60) days of the passage of this resolution. 23 24 25 26 27 07-15-93 -1- 28 I RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE 8 ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 108 TO MLC GROUP INC. 2 FOR THE FINANCING OF TWO (2) EACH, STREET SWEEPERS, TO BE UTILIZED BY THE PUBLIC SERVICES/STREET DEPARTMENT IN ACCORDANCE WITH BID 3 SPECIFICATION F-93-22 . 4 I HEREBY CERTIFY that the foregoing resolution was duly 5 adopted by the Mayor and Common Council of the City of San 6 Bernardino at a meeting thereof, held on the 7 day of 199 , by 8 the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 NEGRETE 11 CURLIN 12 HERNANDEZ 13 OBERHELMAN 14 OFFICE VACANT 15 POPE-LUDLAM 16 MILLER 17 18 City Clerk 19 The foregoing resolution is hereby approved this 20 day of , 199 21 22 Tom Minor, Mayor City of San Bernardino 23 Approved as to form 24 and legal content: 25 James F. Penman, City ttorney 2s By: � 27 5-93 -2- 28