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HomeMy WebLinkAbout26- Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Chief Lee Dean Subject: participation of the Police Department Serious Habitual Dept: Police Department Offender Project Administered by OAMPIAIA the Office of Criminal Justice Date: April 30 , 1996 Planning Synopsis of Previous Council action: 07-06-93 -- Resolution #93-219 adopted, allowing the participation in the Serious Habitual Offender ( SHO) Program. 07-18-94 -- Resolution #94-203 adopted, allowing the participation in the Serious Habitual Offender ( SHO) Program. 08-19-94 -- Resolution #94-240 adopted , repealing Resolution #94-203 , allowing the participation in the Serious Habitual Offender ( SHO Program. 05-03-95 -- Resolution #95-144 adopted, allowing the participation in the Serious Habitual Offender ( SHO) Program. Recommended motion: Adopt Resolution. s.� Signature Contact person: Capt Curtis Phone: 384-5606 Supporting data attached: YeS Ward: Asset Forfeiture/Grant FUNDING REQUIREMENTS: Amount: 14, 300 Source: 108-271-5193 Finance: Council Notes: ��z � a� /T��_L�Y�� �p ��L�•c� � � <{ 96 - R';�' 75-0262 Agenda Item No. �' CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT PROBLEM: Statistics show that the most active period of criminal activity for the career criminal occurs before the age of twenty-one. It has also been established that a small number of offenders are committing the majority of the crimes. Due to the lack of appropriate resources, juvenile offenders are becoming harder to control and track. With budget cuts impacting every level of the judicial system, depleted resources make it extremely difficult to adequately assess, care for, and supervise problem juveniles. Although once responsible for mainly property crimes, a violent trend has been emerging in even the very young. Since 1989, the number of juveniles committing robberies in San Bernardino has increased by 68%, and the number of children under the age of 15 committing these violent crimes has increased by 55%. Current forecasts estimate that by the year 2,000, our juvenile population will be at 71,000. If the current trend continues at least one in four of these children will be living below the poverty level. FINDINGS: In response to findings such as these, legislation was passed in 1986 which allowed for the implementation of a program to identify, track, aggressively prosecute, and intensively supervise, juvenile serious habitual offenders (SHOs). This is accomplished by creating an inter-agency task force, which includes, but is not limited to, the District Attorney's office, the San Bernardino Unified School District, the Probation Department, California Youth Authority, local law enforcement agencies, and the juvenile court. By cooperatively exchanging and managing case information, and focusing attention on the juveniles who repeatedly commit serious crimes, agencies are better able to ensure close supervision and treatment of SHOs. This concentrated effort will reduce the criminal activity of these individuals, and positively impact the community in which they live. Currently the SHO Crime Analyst has identified over 300 candidates for the program, which he tracks on a daily basis. The City of San Bernardino has been selected by the Office of Criminal Justice Planning as one of six sites in California for funding of such a program through a grant. We are entering our fourth year of the project. Through the funds of the grant, the Police Department has purchased computer equipment and other related items to help identify and track SHOs. The grant amount for the fourth year is $109,708. In the fourth year, the City is expected to match 15% of the total project cost, which equates to $ 14,300. The funds will be derived from Asset Seizure and Grant Match account 108-271-5193. RECOMMENDATION: It is recommended that the City of San Bernardino resolve to accept the award of the state grant, fourth year. This will allow a continual effort to adequately deal with the serious juvenile offenders in our city. 75-0264 GRANT AWARD FACE SHEET The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency (1) The City of San Bernardino •eafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. Implementing Agency Name San Bernardino Police Department Contact Patrick A. Paramo Address P.O. Box 1559 San Bc3nn CA 974n-L le phone (_ 909 ) X84-5796 (3) Project Title (co characters maximum) (6) Award No. Serious Habitual Offender ( SHO) H096-04-7820 (4) Project Director (Name,Title,Address,Telephone) (7) 07-01-96 Period t o 0 6-3 0-9 7 (four lines maximum) Robert W. Curtis , Captain (8) Federal Amount P.O. Box 1559 San Bernardino , CA 92402 (g) State Amount 95,408 (5) Financial Officer (Name,Title,Address,Telephone) (10) Cash Match $ 14 , 300 (four lines maximum) Barbara Pachon (11) In-Kind Match 0 Director of Finance 300 North "D" Street (12) Total Project Cost San Bernardino, CA 92401 S109 , 708 This grant award consists of this title page, the application for the grant which is attached and made a part hereof, -nd the Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance this grant award and agrees to administer the grant project in accordance with the statute(s), the Program .sidelines, this Application for Continuation Funding and the OCJP Grantee Handbook. FOR OCJP USE ONLY (13) Official Authorized to Sign for Applicant/ nt recipient Item: % Chapter: Na Title: Lee Dean PCA No.: Chief of P�� ce Address: P.0. Box 1 Components No.: San Bdno. , CA 92402 Telephone: ( 9 0 9 ) 384-5796 Project No.: Date: 25 Anri 1 9 6 Amount: I hereby certify upon my own personal knowledge that budgeted funds are available for the period and Split Fund: purposes of this expenditure stated above. Split Encumber: Year: Fed. Cat. #: Fiscal Officer, OCJP Date Match Requirement: Fund: Date Executive Director, OCJI' Program: Region: Office of Criminal Justice Planning 5 PROJECT CONTACT IN1eU1t[viA1iV"4 The Cit Bernardinn Applicant: San Be . Implementing Agency (if applicable): Bernardino Police Department Project Title: Serious Habitual Offender ( SHO) Grant Number (to be added by OCJP): Provide the name, title, address and telephone number for the pro�Act contact persons named below. If a section does not apply to your project, enter 1. The person having day-to-day responsibility for the project: Name: Robert W. Curtis Title: Captain CA 92402 Address: P.O. Box 1559 , San Bernardino, Telephone Number: (969 384-5606 Fax Number: (9 09 388-4838 2. Provide the name, title, address and telephone number for the person to whom the person listed in #1 is accountable. Name: Wayne Harp Title: Assistant Chief of Police CA 92402 Address: P.O. Box 1559 , San Bernardino Telephone Number: �0 b 3 8 4-5 6 0 3 Fax Number: 4 0 4 388-4838 3. The Executive Director of a nonprofit organizatioimplementing Chief Executive en Officer (e.g., Chief of Police, Superintendent of Schools) of the Name: Lee Dean Title: Chief of Police Address: P.O. Box 1559 , San Bernardino , CA 92402 9 Telephone Number: 11 Fax Number: (9 0� 388-4838 p 0� 384-5607 4. The Chair of the Governing Body of the implementing agency: (Provide address and telephone number other than that of the implementing agency.) Name: Tom Minor Title: Mayor Cp, 92401 Address: 300 North "D" Street , San Bernardino , Telephone Number: Fax Number: 4 0 g1 384-5461 p �0� 384-5133 5. The person responsible for the project from the applicant agency, if different than #1: Name: Title: Address: Telephone Number: ( ) Fax Number: ( ) Office of Criminal Justice Planning 23 Certification of Assurance of Compliance OCJP-656(Rev. 10/93) VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE: Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the grantee may be ineligible for award of any future grants if the Office of Criminal Justice Planning (OCJP) determines that any of the following has occurred: (1) the grantee has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Official's Signature: Official's Typed Name: Lee Dean Official's Title: Chief of Police Date Executed: Federal ID Number: 95-6000772 Executed in the County of: San Bernardino Office of Criminal Justice Planning 20 Certification of Assurance of Compliance OCJP-656(Rev. 10/93) [NOTE: Staff should use this form for all grants. Additionally,for federally funded projects, staff must use the federal 'Disclosure of Lobbying Activities" (form LLL) which is included at the end of this forms package. This form must be provided with applicant forms.] CERTIFICATION OF ASSURANCE OF COMPLIANCE Note: There are different requirements for state and federal funds. (Those affecting only federally funded projects are identified.) I Lee Dean , hereby certify that: (official authorized to sign grant award;same person as line 13 on Grant Award Face Sheet) i GRANTEE: The City of San Bernardino IMPLEMENTING AGENCY: ThP San Barnardi nn Pnl i nP=artmPnt PROJECT TITLE: The Serious Habitual Offender ( SHO) Program will adhere to all of the Grant Award Agreement requirements (state and/or federal) as directed by the Office of Criminal Justice Planning including,but not limited to,the following areas: I. Equal Employment Opportunity II. Drug-Free Workplace Act of 1990 III. California Environmental Quality Act (CEQA) IV. Lobbying V. Debarment, Suspension, and Other Responsibility Matters VI. Other OCJP Certifications as Applicable I. EQUAL EMPLOYMENT OPPORTUNITY (EEO) A. General EEO Rules and Regulations (State and Federal) The applicant selected for funding acknowledges awareness of and the responsibility to comply with the following Equal Employment Opportunity requirements by signing the Grant Award Face Sheet(OCJP A301), including this Certification of Assurance of Compliance, and submitting the application to the Office of Criminal Justice Planning (OCJP). 1. California Fair Employment and Housing Act (FEHA) and Implementing Regulations, California Administrative Code, Title 2, Division 4, Fair Employment and Housing Commission. 2. California Government Code Article 9.5, Sections 11135-11139.5 and Implementing Regulations, California Administrative Code, Title 22, Sections 98000-98413. 3. Title VI of the Civil Rights Act of 1964. Office of Criminal Justice Planning 14 Certification of Assurance of Compliance OCJP-656(Rev. 10/93) Award Face Sheet (OCJP A301) is signed by the Executive Director of OCJP. I also certify that the EEOP is/401M on file in the following Affirmative Action (A.A.) Office: A.A.Officer: Ernest Wilson Title: Affirmative Action Officer i Address: 300 North "D" Street Mayor' s Office , 6th Floor, San Bdno. , CA 92401 Phone ( 909 ) 384-5004 The EEOP is available for review or audit by officials of OCJP or the Federal Government, as required by relevant laws and regulations. Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO Compliance Officer) within 60 calendar days of the Executive Director's signature on the OCJP A301. 3. Federal Grants of$500,000 and Above All applicants for federal grant funds of $500,000 or more will submit a copy of their EEOP (developed for the implementing agency), or federal letter of compliance, to OCJP with the second stage application forms. 4. EEOP Updates for Continuing Federal Grants Projects who have previously received a total of $25,000 or more in federal grants, or a single award in the amount of $500,000 or more, and have an approved EEOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as identified in Section I, C and D above. II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS The above-named organization(s)will comply with the California Drug-Free Workplace Act of 1990 of California Government Code Section 8355, et. seq., and the Federal Drug-Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by: A. Publishing a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required in Government Code Section 8355(a). Office of Criminal Justice Planning 16 PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the principal office of the project is located. San Bernardino [STAFF NOTE:Include items 2,3, and 4 only if required by the federal funding source.] 2. U.S. CONGRESSIONAL DISTRICT(S): Enter the numbers)of the U.S.Congressional District(s) which the project serves. Put an asterisk for the district where the principal office of the project is located. 40th and 42nd Districts 3. STATE ASSEMBLY DISTRICT(S): Enter the number(s)of the State Assembly District(s)which the project serves. Put an asterisk for the district where the principal office of the project is located. 62nd District 4. STATE SENATE DISTRICT(S): Enter the number(s)of the State Senate District(s)which the project serves. Put an asterisk for the district where the principal office of the project is located. 32nd District 5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project. 184 , 000 Office of Criminal Justice Planning 21 Budget Category and Line-Item Detail COST A. Personal Services - Salaries/Employee Benefits Crime Analyst Step 5(E) $ 41,196 PERS at 12.854% Health at 10.45% Workers Compensation at 3.5% Unemployment at .25% Medicare at 1.45% Total $ 9,500 Tvoist Clerk III Step 4 (D) $ 23,352 PERS at 12.854% Health at 10.45% Workers Compensation at 3.5% Unemployment at .25% Medicare at 1.45% Total $ 7,200 Overtime (Analyst / Typist Clerk III) $ 5,000 TOTAL $ 86,248 Budget Category and Line-Item Detail Operating Expenses Cost Attendance at OCJP Training Program (One class scheduled) (Two Attendees) Airfare to Sacramento $ 1,000 2 @ 500 round trip Registration Fees 2@ $150 $ 300 Lodging, 5 @ $79.00 X 2 $ 790 Meals, 5 @ $45.00 X 2 $ 450 Taxi Shuttle, 2 way X 2 $ 60 Audit $ 1,500 Supplies: Printing, Postage, Paper, Folders, Office Miscellaneous $ 4,000 items Faxline, Telephone charges, pager $ 400 Computer Supplies and Maintenance $ 1,500 Vehicle Maintenance - Gas, Tires, Service $ 1,000 Training - C.A Area Conferences, Gang Seminars, Juvenile $ 3,000 Delinquency, and other related SHO Training ❑ The applicant will use the state travel policy © The applicant will use a travel policy other than the state's. The applicant )5 use the written policy of SBPD which is mor /less estrictive than the state's. (check one) TOTAL $ 14,000 Budget Category and Line-Item Detail Equipment Cost Computer Hardware: Personal Computer - Pentium 17" Monitor Dot Matrix Printer Ink Jet Printer Scan Jet Scanner CD ROM $ 6,500 Editing Hardware $ 2,960 Video Camera CATEGORY TOTAL $ 9,460 PROJECT TOTAL Fund Distribution Federal State Cash Match In-Kind Match nount of Funds 0 $ 95,408 $ 14,300 0 2. Percentage of Funds 0 85% 15% 0 [NOTE: All programs are required to complete this form (OCJP-653).] Complete the Other Funding Sources form (OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the Grant Award Agreement. In the Grand Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category in the Program Total column. Total each column down to arrive at the total program funds available. OTHER FUNDING SOURCES Budget Category Grant Funds Other Funds Program Total (Use only the grant funds identified in the preceding budget pages.) Personal Services 74,601 11,647 86,248 Operating Expenses 12,067 1,933 14,000 Equipment 8,740 720 9,460 DOTAL 95,408 14,300 109,708 OCJP-653 (Rev. 1/94) THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD. ,iffice of Criminal Justice Planning rlM J+�1� ;M1Y1111 Ah �.s+ �>r'�a et r t. 3th ♦ r ....: ,<.. rf Z 5 L t3^k^s:cy .c y 9•£4 ')Kr fax° ♦ .a.2 r Y♦<'c h c > ♦ <. FO S aSCr ♦ Y1 K Y r 1. PROJECT YEAR: 2. PROJECT TITLE: a. GRANT PERIOD: ❑ New Ju i _ 1996 _To ❑ Year Serious Habitual Offender C3 Year 3 ( S.H.O. ) June 30 , 1997 0 Other 4. APPLICANT 5. FUNDS REQUESTED: Name: Phone: (g09) 384-5602 City of San Bernardino 109,708 Address: �� �� Fax #: ( ) 300 North D Street San Bernardino, CA 92401 G. IMPLEMENTING AGENCY Phone: ( ) Fax #: ( ) Name: San Bernardino Police Dept 909 384-5742 Address: 710 North "D" Street San Bernardino, CA 92401 7. PROGRAM DESCRIP'T'ION Based upon Senate Bill 2323, Chapter 1441, Statutes of 1976, amended by Assembly Bill 1464, Chapter 1356, statutes of 1989 - OCJP is authorized to implement a program to intensively supervise juvenile Serious Habitual Offenders. The program guidelines are consistent with Article 13.6 Section 500, Chapter 2 or Part 1 of Division 2 of the Welfare and Institutions Code (WIC). 8. PROBLEM STATEMENT A program to intensively supervise juvenile serious habitual offenders. Statistics show that 20% of serious habitual offenders commit 80% of the crime. With budget cuts impacting every level of the criminal justice system, it is becoming extremely difficult to adequately assess, care for and supervise these problem juveniles. As the number of juveniles grow, the number of violent crimes committed by juveniles also increases. Since 1989 the number of juveniles committing robberies in San Bernardino has increased by 68% and the number of children under the age of 15 committing these violent crimes has increased by 55%. Current forecasts estimate that by the year 2000 our juvenile population will be at 71,000. If the current trend continues, at least 1 in 4 of those children will be living below poverty level - increasing the number of at risk children. 9. OBJECTIVE=S The implementing agency will conduct monthly task force meetings and produce monthly bulletins, highlighting S.H.O.'s special juvenile information and other juvenile interest topics related to S.H.O. We anticipate to identify 50 serious habitual offenders, and an additional 45"I's" and 70"II's". We also anticipate the certification of at least 40 of these individuals. 3JP-227(11ev. 1/1994) Office of Criminal Justice Planning 40 10. ACTIVITIES 11. CA'1'►t,u u is t - Arrange and conduct monthly task force meetings. ❑ Produce bulletins highlighting relevant information pertaining to juveniles ❑ and distribute these bulletins to department personnel and task force members. Monthly production of SHO Program listing booklets. Check for SHO's and potential SHO's on a daily basis via computer programs 12. PROGRAM AREA and data gathered from task force agencies and neighboring police departments Daily maintenance of SHO profiles and compiling of SHO packets for review an ❑ certification by District Attorney. > SHO 13. EVALUATION 14. NUMBER OF CLIENTS TO BE SERVED: Evaluations of project status is regularly monitored by project staff as 184 , 000 well as department administration 15. PROJECTED BUDGET Personnel Operating Equipment TOTAL Services x enses Funds Requested 74 , 601 12 , 067 8 , 240 Other Grant Funds 11 , 647 1 , 933 720 Other Sources (list in-kind, fees, etc.) 16. NAME OF RESPOND SIB E OFFICIAL Signature: , ~- Date: Agri 1 25 , 1 9 9 Typed Name: Lee Dean Title: Chief OCJP-227(Rev. 1/1994) Office of Criminal Justice Planning 41 SERIOUS HABITUAL OFFENDER PROGRAM PROBLEM STATEMENT Answer each question separately, single spaced. You may use up to three additional pages. • Describe the crime problem in the target area. • Describe the roles and responsibilities of project staff. Where is the SHO project placed in the administrative structure of the agency? • Indicate how the SHO project improves the ability to identify, track, prosecute aggressively, and supervise intensively the juvenile serious habitual offender. • Describe the coordination of activities between project staff and component agencies. Describe the crime problem in the target area. The city of San Bernardino has 51;856 juveniles. By the year 2000 forecasts estimate the juvenile population will be 71,000. The San Bernardino Sheriff's Department estimates that there are over 10,000 active gang members county wide. Within the city, the police department has identified ten major gangs with 90 subsets. There are over 2,500 L documented members that fit the established gang criteria. The 1990 California Criminal Justice Profile shows a marked increase in the number of crimes committed by juveniles in San Bernardino County. Violent crimes increased by 46%, property offense increased by 39%, drug offenses increased by 17%, and sex offenses increased by 22%. In the city of San Bernardino in 1994, 2,967 juveniles were arrested and referred to probation. Since 1989, the number of juveniles under the age of 15 committing these violent crimes has increased by 55%. Describe the roles and responsibilities of project staff. Where is the SHO project placed in the administrative structure of the agency? It is the primary responsibility of the SHO Analyst to identify SHOs and potential SHOs through in-house records and the.records of neighboring police departments. Included, the certification liaison to the District Attorney, gathering pertinent SHO information from Probation, updating all school data regarding SHOs, publishing the SHO bulletin, and crime analysis products which link SHOs to crime patterns. The SHO Analyst is also proactive in coordinating multi-agency SHO home checks, searches and arrests. Further more,the Analyst is identifying gang members directly related to their SHO status which will enhance the prosecution of SHO offenders. 1000" The SHO Clerk III will be primarily responsible for the data and retrieval of information regarding SHOs. This person will keep statistics related to juvenile crime and SHOs, become involved in the process of SHO bulletins, crime analysis products regarding SHOs and distribution of appropriate material. The clerk will also keep minutes of SHO Interagency Task Force meetings, and type reports as they relate to SHO. The SHO clerk continues to maintain data base information of hard files on individual SHO's, photographs and daily checks of entry, releases from San Bernardino County Juvenile Hall. The clerk is also entering all SHO information into the G.R.E.A.T. Gang Computer for office and related personnel retrieval. Indicate how the SHO project improves the ability to identify, track, prosecute aggressively, and supervise intensively the juvenile serious habitual offender. The SHO project gives the San Bernardino Police Department much more focus on juvenile crime in our city. We estimate that 80% of the serious felony crimes committed by juveniles is committed by 15% of the juvenile population. With the SHO bulletin published on a monthly basis, officers become briefed on juveniles who are repeatedly committing crimes in areas of the city. Through the use of our current Records Management System (RMS), we have developed computer programs to identify and track those juveniles who meet the criteria for SHO. With these computer programs, this greatly enhances and improves our ability to narrow down juveniles who are repeatedly committing serious crimes. Before the SHO program was implemented, the San Bernardino County Probation Department provided programs which would help supervise juveniles. The SHO program has helped increase that supervision. The analyst coordinates teams from police, probation and other agencies to converge, and do home searches and checks on SHO's. Information regarding subjects is continuously exchanged. The intense supervision is also increased when the Interagency Task Force meets to discuss various SHO cases. The District Attorney is enthused about our SHO Program. We meet on a continuous basis to discuss the prosecuting factors of various SHO cases. The Supervising District Attorney Juvenile Division is a current Task-Force member and addresses issues at meetings. The SHO Program has been instrumental in obtaining a Deputy District Attorney explicitly for the prosecution of SHOs. Describe the coordination of activities between project staff and component agencies. The coordination of our monthly task force meetings continues to be a positive activity with surrounding agencies. Each month letters are sent to all members of the SHO Task Force requesting their presence at the Interagency meeting. We have also established a working relationship with the Neighborhood Services Team, Problem Oriented Police Teams and the Multiple Enforcement Team of the San Bernardino Police Department, to focus directly on SHOs and their activities. Teams have been established for these purposes. We conduct SHO home checks and forward pertinent information to Probation Officers and related police agencies. Through SHO, we were able to design a SHO-Curfew Program which is implemented on a random basis through out the city. This allows constant multiagency interaction and communication. Q SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 1: Establish an interagency Task Force and coordinate monthly meetings to develop local policies and procedures regarding the operation of the SHO project and to exchange information about SHOs or other related topics. 1. Methods/procedures currently used: The SHO Crime Analyst currently conducts monthly meetings for the surrounding agencies, County Probation, School Police, Educational Administrators, District Attorney, and other law enforcement agencies, which are all part of the interagency task force. Relevant case information is discussed and pertinent information pertaining to the juveniles is disseminated. Meetings have evolved into a great tool for updating SHO information and the centralized focus of individual SHO cases. 2. Problems encountered during the third project year: We have not experienced any problems during our third project year. The program is operating at a high level of efficiency. 3. Anticipated third year accomplishments: 07/01/96 - 06/30/97 a. Number of monthly interagency task force meetings to be held during project year. 12 We are currently conducting one interagency meeting per month. If needed, special meetings will be called. SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 2: Within 90 days of funding, develop and distribute for signature a formal written Interagency Agreement establishing the roles and responsibilities of all component agencies participating in the SHO Project and secure signatures from all participating agency heads. 1. Identify the roles and responsibilities of the component agencies participating in the Interagency Task Force. School Police/Administrators: Keep SHO Analyst updated on any school campus crime by SHOs, their progress in school or any discipline given. Outside Police Agencies: Check for potential SHOs in their system on a regular basis and forward the information to the SHO Analyst for follow-up. Probation: The Analyst will review SHO cases for proper filing with the District Attorney. Provide positive or negative activity involving a SHO. All documentation of family history, terms of conditions and relative information is forwarded to the SHO Analyst for SHO file and bulletin. District Attorney: The D.A. is an instrumental part of the Task-Force. With a continuous flow of information on SHO cases, the D.A. is well equipped to prosecute cases accordingly. In come cases, charges have been filed on SHO's which would never have been filed before the program was implemented. 2. Problems encountered during the third project year: No problems encountered during third project year. The task force is meeting regularly. 3. Date signed Interagency Agreement was submitted to OCJP during the first fiscal year 1993/94 of funding? 10/19/93 SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 3: Identify SHOs and potential SHOs (I's and II's) according to the established criteria and submit qualifying to the district attorney for certification. 1. Methods/procedures currently used to identify serious habitual offenders: We are currently using a computer program which is designed to search for all juveniles who have committed crimes within a specified time frame. The new Pentium computer speeds up the process where daily tracking becomes much easier. We also check with surrounding agencies for any contact with potential SHOs. Each report involving arrests will be compiled in the SHO packet and classified according to the SHO criteria. The SHO Analyst also utilizes the Probation History printout (JJIS) to find criminal arrests with SHOs. The San Bernardino County Sheriffs Department Intelligence Unit, also verifies or finds arrests through their central names index program for our SHO program. Units within the San Bernardino Police Department (M.E.T.), (P.O.P.) often refer problem juveniles to the SHO Analyst for background criminal offenses. This has proven valuable. 2. Problems encountered during the third project year: There were no problems encountered. 3. Anticipated third year accomplishments: 07101/96 - 06/30/97 a. Number of SHOs to be identified: 50 b. Number of SHOs to be certified by the district attorney: 40 C. Number of Potential I's to be identified: 45 d. Number of Potential II's to be identified: 70 SERIOUS HABITUAL OFFENDER PROGRAM PROBLEM STATEMENT OBJECTIVE 4: Compile and maintain SHO packets and summary profiles; prepare and distribute monthly SHO activity bulletins to authorized agencies. 1. Methods/procedures currently used: SHO packets are compiled on a daily basis. As case information is gathered, packets are assembled for the District Attorney. Profiles of SHOs are also done once a SHO has been certified by the D.A. They are updated as needed. We retain a hard file of each SHO and distribute to appropriate agencies on a monthly basis. We distribute the bulletins to all officers in our department on a monthly basis and also distribute the bulletins at monthly SHO meetings to authorized agencies. If an agency misses a SHO task force meeting, the Analyst will distribute the bulletins accordingly. Summarizing profiles and packets are readily available for screening daily. Crime Analysis Information on SHOs is also distributed weekly. 2. Problems encountered during the third project year: No problems encountered. 3. Anticipated fourth year accomplishments: 07/01/96 to 06/30/97 a. Number of SHO packets and summary profiles to be completed: 40 b. Number of SHO activity bulletins to be distributed monthly: 250 C. List agencies to receive SHO activity bulletins: San Bernardino Police Department Rialto Police Department Colton Police Department San Bernardino County Sheriff Department City of San Bernardino School Police San Bernardino Unified School District Administrators San Bernardino County Probation Department California Youth Authority-Parole (San Bernardino/Riverside) San Bernardino County District Attorney Office-Juvenile Division SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 5: Establish or expand an information gathering and analysis unit (crime analysis unit) capable of assembling information on active SHOs for apprehension and detention by law enforcement agencies. 1. Methods/procedures currently used to gather, analyze and disseminate information on SHOs for crime analysis purposes: Currently the Crime Analysis unit is responsible for maintaining the Records Management System (RMS). We are able to retrieve important case information which have exceeded a specific threshold of activity. In this, we can gather known offender information as it relates to SHOs. We are able to produce crime pattern bulletins, crime rate information, monthly summaries of high incident reporting districts, wanted bulletins, daily hot lists of stolen vehicles, and special SHO requests. The wanted bulletins have proven very successful in certain SHO cases for apprehension. 2. Problems encountered during the third project year: No problems encountered. 3. Anticipated fourth year accomplishments: 07/01/96 - 06/30/97 a. Number of SHO crime analysis products to be developed and distributed monthly which link SHOs with crime patterns/series: 5 i SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 6: Verify that the component agencies are following the terms and activities of the Interagency Agreement in response to each SHO identified 1. Methods/procedures currently used: On-going liaison work by the SHO Analyst verifies component agencies are following the terms and activities of the interagency agreement. This is also done during discussions at the SHO Task Force meetings. The SHO Analyst meets with Probation Officers, Supervising P.O.'s and the Juvenile Deputy D.A. on a daily basis and helps make recommendations on SHO cases. Juvenile Hall Staff (San Bdno County) have also been recruited to be involved in the SHO project. 2. Problems encountered during the third project year: No problems encountered. 3. Anticipated fourth year accomplishments: 07/01/96 - 06/30/97 a. Number of SHOs to be placed in custody: 40 b. Number of SHOs to be detained by probation before disposition: 35 C. Number of petitions to be filed on SHOs: 40 d. Number of SHOs to be vertically prosecuted: 20 e. Number of disposition on SHOs: 40 f. Average number of days to complete SHO cases: 23 g. Average number of days to complete non-SHO cases: 32 h. Number of SHOs attending schools: (Certified SHO) 15 i. Number of crimes on campus committed by SHOs and potential SHOs reported to law enforcement: 20 4. a. Date court order from the juvenile court to authorize inspection for SHO data collection was submitted to OCJP during the first year of project funding 07/01/93 - 06/30/94: 10/19/93 b. If the court order was not submitted to OCJP during the first project year, when was it submitted during the second project year? N/A SERIOUS HABITUAL OFFENDER PROGRAM PROGRAM OBJECTIVES OBJECTIVE 7: Within 90 days of funding, establish a written procedure pursuant to WIC 506 to require a check of juvenile criminal history of all adults whose cases are presented to the district attorney's office for filing and for consideration by the district attorney in the charging decision. 1. Method/procedures currently used: Our Records Management System contains a special file for all special registrants. Once an individual is certified as a SHO, they will be entered into this file. This designation will appear on the screen when an inquiry is made. In addition, all inquiries on SHOs will flag an "intelligence" system that is printed out. This system will identify the person making the inquiry and date of contact. This will enable the SHO Analyst to disseminate information to them. This serves as an additional means of tracking SHO contacts. 2. Problems encountered during the third project year: No problems encountered. 3. a. Date written procedure to check juvenile criminal history of all adult cases presented to the district attorney for filing was adopted by law enforcement during the first year of project funding 07/01/93 - 06/30/94: 10/01193 If this written procedure was not adopted during the first project year, when was it adopted during the second project year? N/A b. Date written procedure to check juvenile criminal history of all adult cases presented for filing which will be considered in the charging decision, appropriate plea and sentence as adopted by the district attorney during the first year of project funding 07/01/93-06/30/94: 10101/93 If this written procedure was not adopted during the first project year, when will it be adopted during the second project year? N/A SERIOUS HABITUAL OFFENDER PROGRAM SUMMARY OF PRIOR YEAR'S ACCOMPLISHMENTS Reporting Time Period: July 1, 1995 - June 30, 1996 En6er# Estimated total number of juvenile offenders in target area: 1,750 Number of SHOs identified in target area: (As of April 25, 1996) 50 Number of SHO profile summaries completed: (As of April 25, 1996) 36 Number of SHOs certified by the District Attorney: (As of April 25, 1996) 36 Number of Potential I's identified: (As of April 25, 1996) 98 Number of Potential 1I's identified: (As of April 25, 1996) 145 Number of SHO bulletins completed: (Projected by June 30, 1996) 12 Number of SHO crime analysis products developed: (Projected by June 30, 1996) 48 Number of SHO arrests: (Includes SHO's, P-1, P-2, as of April 25, 1996) 207 Aal SHOs placed in custody by law enforcement: (Includes SHOs, P-1, P-2 As of April 25, 1996) 181 Total SHO petitions filed by the District Attorney: (SHOs only) 74 Total number of SHOs detained prior to trial: (SHOs only) 66 Total number of SHO court dispositions: (SHOs only, As of April 25, 1996) 64 Number of SHOs vertically prosecuted: (SHOs only) 15 Average number of days for the District Attorney to complete SHO cases: 23 Average number of days for the District Attorney to complete non-SHO cases: 32 Number of SHO interagency task force meetings held: (Projected by June 30, 1996) 12 Number of schools in target area: 6 High Schools, 1 Probation School, 1 Adult Ed School, 8 middle schools 16 Number of SHO's attending school and receiving educational services: (Includes SHOs, P-1, P-2) Estimated 150 ..umber of crimes on campus committed by SHOs and potential SHOs reported to law enforcement agencies: 11 SERIOUS HABITUAL OFFENDER PROGRAM STAFF TRAINING Identify training that project staff will attend during the project year 07/01/96 - 06/30/97 that is not sponsored by OCJP: - Crime Analysis Training (to be determined) SHO Crime Analyst SHO Clerk Typist III - Gang Seminars (to be determined) SHO Crime Analyst SHO Typist Clerk III - Juvenile Delinquency Seminars - Crime Analysis Conferences - CAU - Site Visits (SHO) - Other related training regarding juvenile offenders SERIOUS HABITUAL OFFENDER PROGRAM EVALUATION COMPLIANCE ASSURANCE The project will participate in the SHO Program evaluation by complying with the reporting requirements of the evaluation. Minimally, this includes submitting progress reports and other data which may be designated as necessary by OCJP. Indicate the name, title and telephone number of the person who will be responsible for maintaining the records. Patrick A. Paramo Name Crime Analyst Title (909) 384-5796 Telephone IL Note: Comment if you are conducting an independent evaluation. ADDITIONAL SIGNATURE AUTHORIZATION Grant Award #: HO 96-04=7820 Applicant: The City of San Bernardino ` >ctTitle: Serious Habitual Offender Grant Period: 07-01-96 to 06-30-97 _ The following persons are authorized to sign for: Project irector Financial Officer Signalure Signature Lt . Lawrence Nei el Name Name Signature Signature ame Name Signature Signature Name Name Signature Signature e Name Signature Signature Name Name Approved By: Project Director: ,�� �i9f�Ai c5 7 Z6 Date Financial Officer: Date Regional/Local Planning Director: Datc (400.1" Office of Criminal Justice Planning OFFICE OF CRIMINAL JUSTICE PLANNING PROPOSED AUTOMATED SYSTEM PURCHASE FACE SHEET Grant Award Number: H096-04-7820 Grantee: The City of San Bernardino Project Title: Serious Habitual Offender (SHO) Grant Award Period: From July 1, 96 to June 30 , 97 Cost of Software: $ 0 Cost of Hardware: $ 6 , 500 Cost of Other Related Items: $ 0 Total Cost of Proposed Computer System: $ 6 , 500 Total Grant Award Amount: $ 109 , 708 FOR OCJP USE ONLY Approved Disapproved Program Staff Date Under ) ) $10,000 Branch Chief Date Over ) ) $10,000 Division Chief Date L ) ) Data Processing Manager Date Programmatic Purchase Justification 1. Computer Hardware The SHO Program continues to grow in caseload and work responsibilities. The computer equipment will replace the stolen computer, mentioned in year 3, 6 month statistical report. This computer equipment will allow us to update our system to the latest technology on the market today. We purchased our initial equipment in 1993. Over the past few years technology has vastly improved. The SHO analyst will utilize this new equipment to produce high quality products, which include the SHO Bulletins, Crime Analysis SHO patterns, wanted flyers and documents related with SHOs. 2. Editing Machine / Video Camera SHO plans to produce in-house, training materials for staff and officers. Utilizing this equipment will allow SHO staff to produce a first class product. Expanding on this, SHO will also produce film presentations to outside agencies such as Police, Schools, District Attorney, and Probation. 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