HomeMy WebLinkAbout16- Finanace CliY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: BARBARA PACHON, DIRECTOR OF FINANCE Subject: An agreement between the City of San
Bernardino and Roger, Anderson, Malody
& Scott.
Dept: FINANCE
Date: April 23, 1996 ORIGINAL
Synopsis of Previous Council action:
3/93 Council approved Resolution # 93-81 1
APR 24
Recommended motion:
Adopt Resolution
L
4z�
Signature
Contact person: Barbara Pachon, Director of Finance Phone: ext. 5242
Supporting data attached: Yes Ward:
FUNDING REQUIREMENTS: Amount: $38,225
Source: (Acct. No.) 001-092-5502
Acct. Description)
Finance:
Council Notes:
R& 5 20-96
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
In December 1992 , the City of San Bernardino and the Economic
Development Agency jointly issued a request for proposal for audit
services for the fiscal year 1992-93 , with proposals for multi-
years services to be considered.
Four (4) proposals were received by the deadline of January 11,
1993 . The proposals were submitted by the following firms :
Rogers, Anderson, Malody and Scott
McGladrey and Pullen
Soren, McAdam and Bartells
Diehl, Evans and Company
The four (4) proposals were initially reviewed by Barbara Pachon,
City Finance Director; Barbara Lindseth, Administrative Services
Director; Fred Wilson, Assistant City Administrator; and David
Kennedy, City Treasurer.
Several factors were taken into consideration as these proposals
were reviewed including; experience; ability to meet deadlines;
cost of the proposal; and overall qualifications of the firm and of
the staff members to be assigned to the audit of the City and the
Agency. After this initial review, two (2) firms were selected to
be interviewed - Diehl, Evans and Company, and Rogers, Anderson,
Malody and Scott . These two (2) firms were chosen based upon the
above mentioned criteria, with the strongest emphasis on the
experience and the qualifications of the firm.
Interviews were conducted by Barbara Pachon, Fred Wilson and
Barbara Lindseth. After the interview, it was determined that
Rogers, Anderson, Malody and Scott should be recommended for a
three (3) year audit contract based upon their knowledge of the
area and of the City, their experience with Redevelopment Agency
and with City audits; their preparation for the audit interview;
and other qualifications and experience .
Now it is time to enter into another three (3) year agreement for
the fiscal years 1995-96 , 1996-97, and 1997-98 . All audits for the
previous three (3) years have been well-done, free of problems and
submitted on time by Rogers, Anderson, Malody and Scott . Due to
their experience and familiarity with the City (eliminating the
start-up procedures associated with a new audit firm) it is
recommended that Rogers, Anderson, Malody and Scott be retained for
the next three (3) year period at a rate of $38 , 225 per year
(approximately $1, 500 is charged to grant programs) , representing
an approximate loo increase to the General Fund, which staff
considers reasonable . A three (3) year audit is again recommended
over a one year audit contract due to the fact that the audit will
be conducted more smoothly and more efficiently with the
continuance of the same audit firm for a series of years .
Staff recommends adoption of the form motion.
1 A G R E E M E N T
2
THIS AGREEMENT, made and entered into this day of
3 , 1996, by and between the City of San Bernardino
4 ( "City" ) , and Roger, Anderson, Malody & Scott ( "Consultant" ) ,
5 W I T N E S S E T H
6
WHEREAS City esires certain
y auditing services, and
7
WHEREAS, Consultant warrants that it is trained, expert and
8 experienced in the performance of such auditin g services,
9 NOW, THEREFORE, the parties hereto agree as follows :
10 1 . Subject to the terms and conditions set forth in this
Agreement, Consultant shall perform an audit and related services,
11 as described in Exhibit A, attached hereto and incorporated
herein, of the following financial statements to be issued by the
12 City of San Bernardino as of June 30, 1996 ; June 30, 1997; and
June 30 1998 .
13
a. Audit of the City of San Bernardino' s General
14 Purpose Financial Statements.
15 b. Preparation of the City of San Bernardino' s
Primary Government Financial Statements.
16
C . Compliance with the requirements of the Single
17 Audit Act of 1984 and OMB Circular A-128 .
18 d. Audit procedures required by Proposition ill
19 relative to the City' s Appropriations Limit .
2 . Said financial statements will be prepared in accordance
20 with generally accepted accounting principles .
21 3 . consultant shall also perform the audits specified in
Section 1 above so as to satisfy the audit requirements imposed by
22 the Single Audit Act of 1984 and the U.S. Office of Management and
Budget (OMB) Circular No. A-128 .
23
4 . Consultant will conduct the audit in accordance with
24 generally accepted auditing standards, including generally
accepted government auditing standards for financial and
25 compliance audits as set out in Government Auditing Standards
issued by the Comptroller General of the United States, and the
26 provisions of the Single Audit Act of 1984, OMB Circular A-128
27 Requirements for Grants to State and Local Governments .
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1 5 . Said audit shall be planned and performed in such manner
to obtain reasonable assurance about whether the financial
2 statements are free of material misstatement . Said audit shall
include examining, on a test basis, evidence supporting the
3 amounts and disclosures in the financial statements, assessing the
accounting principles used and significant estimates made by
4 management, as well as evaluating the overall financial statement
presentation.
5
6 . In addition to its reports on the City' s financial
6 statement, Consultant will also issue the following reports or
types of reports :
7
a. A supplementary report on the fairness of the
8 presentation of the City of San Bernardino' s
schedule of federal financial assistance for the
9 year ended June 30, 1996, June 30, 1997, and June
30, 1998 .
10
b. Reports on compliance with statutory, regulatory
11 and contractual matters in accordance with
Auditing Standards, the Single Audit Act of 1984 ,
12 and OMB Circular A-128 .
13 C . Reports on the City of San Bernardino' s internal
control structure and controls used in
14 administering federal programs that meet the
requirements of the Government Auditing Standards,
15 the Single Audit Act of 1984 and OMB Circular A-
128 .
16
d. Report on certain agreed-upon procedures required
17 by Proposition 111 .
18 7 . Consultant' s reports on internal accounting and
administrative control will include any reportable conditions and
19 material structural or operational weaknesses in the system of
which it becomes aware.
20
8 . Consultant' s reports on compliance matters will include
21 any errors, irregularities or illegal acts, violations of
compliance obligations and other responsibilities imposed by State
22 and federal statutes and regulations, and assumed by contracts,
and any State or federal grant, entitlement or loan program
23 questioned costs of which it becomes aware.
24 9 . The parties understand that the audit is subject to the
inherent risk that material errors, irregularities, or illegal
25 acts, including fraud or defalcations, if they exist, may not be
26 detected. It is also subject to the inherent risk that violations
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Q� 1 of compliance obligations and other responsibilities imposed by
state and federal statutes and regulations, or assumed by
2 contracts, if they exist, may not be detected.
3 10 . Either party may cancel this Agreement on thirty (30)
days written notice to the other.
4
11 . The parties understand and agree that at the conclusion
5 of the audit, Consultant will request certain written
representations from City about the financial statements and
6 matters related thereto as well as certain compliance matters .
12
The assistance to be
� supplied by City personnel in the
performance of the audit is described in client participation
8 schedule attached hereto as Exhibit "A" and incorporated herein.
9 13 . The timing of the preparation of schedules and analysis
by City staff and the delivery of preliminary drafts and final
10 copies of the reports will be coordinated with City' s Finance
Director.
11
14 . Representatives of City, other government audit staffs,
12 and the U.S. General Accounting Office shall have access to
Consultant' s audit working papers upon request .
13
15 . Consultant shall keep and maintain the working papers
COO' 14 for a period of at least three years after the date of the report,
15 or for such longer period as requested by City in writing.
16 . The fee for the services described in this Agreement
16 shall not exceed $38, 225 annually for each of the three years,
without prior written approval of City.
17
17 . City staff will be responsible for the printing and
18 binding of City' s Financial Report . Consultant will be
responsible for the preparation and typing of the City' s Financial
19 Report .
20 18 . City will provide Consultant with copies of the computer
spreadsheet models used in preparation of the June 30 reports of
21 each year, and a data file containing the "notes to financial
statements. "
22
19 . Upon written notice to and approval by City, the fees
23 outlined in Section 15 of this Agreement may be revised under the
following conditions :
24
a. Accounting assistance is necessary in order to
25 properly close the City' s books so that they will
be suitable to be audited.
26
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1 b. The information requested by Consultant in the
Client Participation Schedule (Exhibit "A" ) is not
2 provided, the information provided is not accurate
and/or not complete, or is provided after the
3 requested date.
4 C . The Scope of Work is changed by written direction
from City.
5
All other provisions of this Agreement will remain binding
6 despite any fee adjustment .
7 20 . If City intends to publish or otherwise reproduce the
financial statements and make reference to the firm name of
8 Consultant, City agrees to provide Consultant with printers'
proofs or masters for its review and approval before printing.
9 City shall also provide Consultant with a copy of the final
reproduced material for approval before distribution.
10 Consultant' s report on the financial statements is not to be
included in an official statement or other documents involved with
11 the sale of debt instruments without the prior approval of
Consultant . Nothing in this Section 20 shall prohibit or limit
12 the obligation of City to make copies of Consultant' s reports
available to the public under the California Public Records Act
13 (Government Code Sec. 6250 et seq. ) .
14 21 . Any notice to be given from one party to the other
pursuant to this Agreement is to be in writing and deposited with
15 the United States Postal Service, postage prepaid and addressed as
follows :
16
To City: Finance Director
17 City of San Bernardino
300 North "D" Street
18 San Bernardino CA 92418
19 To Consultant : Rogers, Anderson, Malody & Scott
Certified Public Accountants
20 Vanir Tower, Suite 300
290 North "D" Street
21 San Bernardino CA 92401
22 Nothing in this Section shall be construed to prevent the
giving of notice by personal service.
23
22 . Consultant shall assume the defense of, and indemnify
24 and save harmless, the City, its officers, employees, and agents,
and each and every one of them, from and against all actions,
25 damages, claims, losses or expenses of every type and description
including attorney' s fees to which they may be subjected or put,
26 by reason of, or resulting from, the performance of the work,
27 which is caused in whole or in part by any negligent act or
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1 omission of the Consultant, and subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of
2 them may be liable, whether or not it is caused in part by a party
indemnified hereunder.
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23 . This Agreement constitutes the complete and exclusive
4 agreement between the parties, superseding all proposals oral or
written and all other communication, with respect to the terms of
5 the engagement between the parties .
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7 IN WITNESS WHEREFORE the
parties hereto have executed this
8 Agreement on the day and date first above shown.
9 THE CITY OF SAN BERNARDINO
10
By
11 TOM MINOR, MAYOR
12
ROGERS, ANDERSON, MALODY & SCOTT
13
14 By
15
By
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ATTEST:
17
By
18
19 APPROVED AS TO FORM AND LEGAL CONTENT.
20 James F. Penman
City Attorney
21
22 By
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27
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EXHIBIT A
FUIF DONALD L.ROGERS,C.P.A.
DENNIS H.MALODY II,C.P.A.
JAY H.ZERCHER,C.P.A.
ROBERT B.MEMORY,C.P.A.
THOMAS V.HESS,C.P.A.
)GERS, ANDERSON, MALODY & SCOTT PHILLIP H.WALLER,C.P.A.
r1TIFlED PUBLIC ACCOUNTANTS BRENDA L.ODLE,C.P.A.
TERRY P.SHEA,C.P.A.
NANCY O'RAFFERTY,C.P.A.
CYNTHIA L.SAKS,C.P.A.
BRIAN W.TOMPKINS.C.P.A.
LINDA M.HERNANDEZ,C.P.A.
LEENA SHANBHAG,C.P.A.
LORI ANN KUNTZ.C.P.A.
KATHLEEN L.DEVALK,C.P.A.
CHARLES E.PALODICHUK,C.P.A.
LAURIE K.MARSCHER,C.P.A.
KIRK A.FRANKS,C.P.A.
April 23, 1996
To the Honorable City Council of the
City of San Bernardino
300 North D Street
San Bernardino, California 92418
We are pleased to confirm our understanding of the services we are to provide for the City of
San Bernardino (City) for the years ending June 30, 1996, 1997, and 1998. We will audit the
general purpose financial statements and the primary government financial statements of the
City as of and for the years ended June 30, 1996, 1997 and 1998. Also, the document that we
submit to you will include the following additional information that will be subjected to the
auditing procedures applied in our audit of the general purpose financial statements:
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I. Combining financial statements by fund
2. Comprehensive Annual Financial Report
Our audit will be a single audit conducted in accordance with generally accepted auditing
standards, the standards for financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; the Single Audit Act of 1984; and the
provisions of OMB Circular A-123, Audits of State and Local Governments, and will inciude
tests of the accounting records of the City and other procedures we consider necessary to enable
us to express an unqualified opinion that the financial statements are fairly presented, in all
material respects, in conformity with generally accepted accounting principles and to report on
the Schedule of Federal Financial Assistance and on the City's compliance with laws and
regulations and its internal controls as required for a single audit. If our opinion is other than
unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are
unable to complete the single audit engagement, we will not issue a report as a result of this
engagement.
=RS
...RICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
PRIVATE COMPANIES PRACTICE SECTION
OF THE DIVISION FOR CPA FIRMS
CALIFORNIA SOCIETY OF VANIR TOWER - 290 NORTH'D'STREET - SUITE 300
CERTIFIED PUBLIC ACCOUNTANTS 1 SAN BERNARDINO, CA 92401
(909)889-0871 - (909)824-6736 - FAX(909)889-5361
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The management of the City is responsible for establishing and maintaining an internal control
structure. In fulfilling this responsibility, estimates and judgments by management are required
to assess the expected benefits and related costs of internal control structure policies and
procedures. The objectives of an internal control structure are to provide management with
reasonable, but not absolute, assurance that assets are safeguarded against loss from
unauthorized use or disposition, that transactions are executed in accordance with management's
authorizations and recorded properly to permit the preparation of general purpose financial
statements in accordance with generally accepted accounting principles, and that federal
financial assistance programs are managed in compliance with applicable laws and regulations.
In planning and performing our audits for the years ended June 30, 1996, 1997, and 1998, we
will consider the internal control structure in order to determine our auditing procedures for the
purpose of expressing our opinions on the City's general purpose financial statements and on its
compliance with requirements applicable to major programs and to report on the internal control
structure in accordance with OMB Circular A-128, and not to provide assurance on the internal
control structure.
We will obtain an understanding of the design of the relevant policies and procedures and
whether they have been placed in operation, and we will assess control risk. Tests of controls
may be performed to test the effectiveness of certain policies and procedures that we consider
relevant to preventing and detecting errors and irregularities that are material to the general
purpose financial statements and to preventing and detecting misstatements resulting from illegal
acts and other noncompliance matters that have a direct and material effect on the general
purpose financial statements. (Tests of controls are required only if control risk is assessed
below the maximum level). Our tests, if performed, will be less in scope than would be
necessary to render an opinion on the internal control structure policies and procedures and,
accordingly, no opinion will be expressed.
We will perform tests of controls, as required by OMB Circular A-128, to evaluate the
effectiveness of the design and operation of internal control policies and procedures that we
consider relevant to preventing or detecting material noncompliance with specific requirements,
general requirements, and requirements governing claims for advances and reimbursements and
amounts claimed or used for matching that are applicable to each of the City's major federal
financial assistance programs. Our tests will be less in scope than would be necessary to render
an opinion on the internal control structure policies and procedures and, accordingly, no opinion
will be expressed.
We will inform you of any matters involving internal control structure and its operation that we
consider to be reportable conditions under standards established by the American Institute of
Certified Public Accountants. Reportable conditions involve matters coming to our attention
relating to significant deficiencies in the design or operation of the internal control structure that,
in our judgment, could adversely affect the entity's ability to record, process, summarize and
report financial data consistent with the assertions of management in the general purpose
r financial statements. We will also inform you of any nonreportable conditions or other matters
involving the internal control structure, if any, as required by OMB Circular A-128.
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Compliance with laws, regulations, contracts, and grant agreements applicable to the City is the
responsibility of the City's management. As part of obtaining reasonable assurance about
whether the general purpose financial statements are free of material misstatement, we will
perform tests of the City's compliance with certain provisions of laws, regulations, contracts,
and grants. However, the objective of our audit will not be to provide an opinion on overall
compliance with such provisions, and we will not express such an opinion.
Our audit will be conducted in accordance with the standards referred to in the second
paragraph. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether material noncompliance with the requirements governing types of
services allowed or unallowed; eligibility; matching, level of effort, or earmarking; reporting;
special tests and provisions; claims for advances and reimbursements; and amounts claimed or
used for matching that are applicable to major programs occurred. The purpose of our audit will
be to express an opinion on the City's compliance with the specific requirements applicable to
major programs listed in the previous sentence.
We will perform certain procedures to test the City's compliance with the general requirements
applicable to its federal financial assistance programs as required by OMB Circular A-128. Our
procedures will be limited to the applicable procedures described in the OMB's Compliance
Supplement for Single Audits of State and Local Governments Our procedures will be
substantially less in scope than an audit, the objective of which is the expression of an opinion
on the general requirements, and we will not express such an opinion.
Our procedures will include tests of documentary evidence supporting the transactions recorded
in the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, creditors, and financial institutions. We will request written representations
from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will also request certain written representations from
you about the financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, our audit will involve judgment about the number of
transactions to be examined and the areas to be tested. Also, we will plan and perform the audit
to obtain reasonable assurance about whether the financial statements are free of material
misstatement. As required by the Single Audit Act of 1984, our audit will include tests of
transactions related to federal assistance programs for compliance with applicable laws and
regulations. However, because of the concept of reasonable assurance and because we will not
perform a detailed examination of all transactions, there is a risk that material errors,
irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us.
We will inform you, however, of any matters of that nature that come to our attention, and we
will include such matters in the reports required for a single audit. Our responsibility as auditors
is limited to the period covered by our audit and does not extend to matters that might arise
during any later periods for which we are not engaged as auditors.
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We understand that you will provide us with the basic information required for our audit and that
you are responsible for the accuracy and completeness of that information. We will advise you
about appropriate accounting principles and their application and will assist in the preparation of
your financial statements, but the responsibility for the financial statements remains with you.
This responsibility includes the maintenance of adequate records and related internal control
structure policies and procedures, the selection and application of accounting principles, and the
safeguarding of assets.
The assistance to be supplied by your personnel is described in the attached client participation
schedule which outlines the specific schedules and analyses which we will require to complete
our services. This schedule has been discussed with Barbara Pachon, City Finance Director.
Our fee quote which follows has been prepared on the basis that all the information on the
attached schedule will be provided to us when requested. The timely completion of this work
will assist us in performing our work efficiently. The timing of the preparation of schedules and
analyses by City staff and the delivery of preliminary drafts and final copies of the reports will
be coordinated with Gary Silvius.
We understand that your employees will type all cash or other confirmations we request and will
locate any invoices selected by us for testing.
The workpapers for this engagement are the property of Rogers, Anderson, Malody and Scott
and constitute confidential information. However, we may be requested to make certain
workpapers available to your Cognizant Agency pursuant to authority given to it by law or
regulation. If requested, access to such workpapers will be provided under the supervision of
Rogers, Anderson, Malody and Scott personnel. Furthermore, upon request, we may provide
photocopies of selected workpapers to the Cognizant Agency. They may intend, or decide, to
distribute the photocopies or information contained therein to others, including other
governmental agencies.
Our fees are based on the time required by the individuals assigned to the engagement, plus
direct expenses. Individual hourly rates vary according to the degree of responsibility involved
and skill required. Interim billings will be submitted as work progresses and as expenses are
incurred. Our estimated fee for the services described in this letter will be $38,225, $38,225 and
$38,225 for the fiscal years ending June 30, 1996, 1997 and 1998 respectively. The components
of our work for the years ended June 30, 1996, 1997, and 1998 are as follows:
Audit of the City of San Bernardino's General Purpose Financial Statements
Preparation of the City of San Bernardino's Primary Government Financial Statements
Compliance with the requirements of the Single Audit Act of 1984 and OMB Circular
A-128
Audit procedures required by Proposition 111 relative to the City's Appropriations
Limit
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The above fee is based on anticipated cooperation from your personnel and the assumption that
unexpected circumstances will not be encountered during the audit. If significant additional time
is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the
additional costs.
Government Auditing Standards-1994 Revision requires that we provide you with a copy of our
most recent quality control review report. Our June 30, 1993 peer review report accompanies
this letter.
We appreciate the opportunity to be of service to the City of San Bernardino and believe this
letter accurately summarizes the significant terms of our engagement. If you have any questions,
please let us know. If you agree with the terms of our engagement as described in this letter,
please sign the enclosed copy and return it to us.
ROGERS, ANDERSON, MALODY AND SCOTT
Phillip H. Waller, Partner
RESPONSE:
This letter correctly sets forth the understanding of the City of San Bernardino.
By:
Title:
Date:
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CITY OF SAN BERNARDINO
CLIENT PARTICIPATION SCHEDULE
June 30, 1996
General Matters
— Make available the minutes of the City Council
— Copies of the resolutions/ordinances adopting and/or amending the 1995-96 budget
— Schedule of all transactions between related entities including the Economic
Development Agency, the Financing Authority, and the City
— Copies of all Joint Powers Agreements
— Copies of all applications, agreements, entitlement letters, and award letters for all grants
received by the City
— Copies of the City's Affirmative Action Plan
— Copies of the annual (or biennial)report to the EEOC
— Prepare lead schedules on Excel
— Input City trial balances on FAST
Cash and Investments
— Schedule of cash by fund
— Schedule of cash by account
— Schedule of cash held by fiscal agents
— Copies of year-end bank statements and reconciliations for all accounts
— Schedule showing transfers between cash and investment accounts of all entities for five
days before and after June 30, 1996
— Provide details of any cash restrictions and/or compensating balance arrangements with
financial institutions
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Schedule of investments owned at June 30, 1996 indicating:
— Description of investment
— Purchase date
— Maturity date
— Par value
— Cost
— Market value
Form of investment (bearer, registered, book entry, etc.)
— From whom purchased
Investment held by (safekeeping, broker, physical possession, etc.)
— Related interest receivable
— Related recorded discount/premium
— Schedule showing the cash surrender value of any life insurance policies owned by the
City
— Schedule of deferred compensation investments by financial institution
— Copies of the City's safekeeping agreements
— Copies of the City's investment policy
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— Copies of the City Treasurer's reports
Receivables
— Schedule of property tax receivable by fund
— Schedule of property tax revenue by fund
— Copy of the County's property tax calendar for 1995-96
— Schedule of grant, entitlement and shared revenue receivables by fund
— Schedule of miscellaneous receivables and amounts due from other governments
Inter- and Intra-fund Transactions
Schedule showing beginning and ending balances and summarizing transactions for all
inter-and intra-fund transfers, purchase/sale transactions, loan and advances
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Inventories
— Copies of the count sheets or summary of all City inventories showing description,
quantity, price and extensions
Prepaid Expenditures/Expenses
— Copies of all insurance policies and fidelity bonds
Property and Equipment
— Summary of general fixed assets showing beginning balance, additions, deletions and
ending balance by category
— Summary of proprietary fund type property and equipment showing beginning balance,
additions, deletions, and ending balance by category and fund
— Schedule of property and equipment additions
— Schedule of property and equipment deletions showing acquisition and disposal dates,
description, life, depreciation method, cost or fair market value at date received,
accumulated depreciation and sales proceeds
— Summary of accumulated depreciation showing beginning balances, additions, deletions
and ending balances by category and fund
Intangibles and Other Assets
— Schedule of deferred, intangible, or other assets
Accounts Payable
— Schedule of accounts payable
— Schedule of encumbrances
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Accrued Expenses
Schedule of all accrued expenses including:
— Accrued payroll
— Accrued compensated absences
— Accrued payroll taxes
— Accrued interest payable
— Accrued rentals
— Accrued pension obligations
— Accrued claims and judgments
Schedule of deposits held by the City
— Schedule of all funds held by the City in a trustee capacity including deferred
compensation funds
Copies of the City's vacation and sick leave policies
Copies of the City's pension plan agreements
Copies of the reserve statements from the City's insurance plan administrators
L — Schedule of any retentions payable on construction contracts
Long-Term Debt
— Schedule of general long-term debt including beginning balance, additions, repayments,
and ending balance by issue
— Schedule of proprietary fund debt including beginning balance, additions, repayments,
and ending balance by issue and fund
— Copies of documents relating to the issuance of all long-term debt including official
statements, lease agreements, trust agreements and maturity schedules
— Schedule of outstanding balances of all defeased debt issues including remaining
maturity schedules
— Summarize and make available the trustee statements of all debt issues outstanding
— Schedule of five-year maturities for all debt issues outstanding
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Equity
— Schedule of eac h co m po nent of the eq ui ty accounts (fund balance - resery ed, designated
and undesignated, contributed capital, retained earnings - reserved and unreserved, and
investment in general fixed assets by source and major asset category) of all funds and
account groups
Operations
— Make available the payroll tax returns for the quarters ended during the year
— Schedule of PERS contributions and covered payroll
— Copies of the City's policies relative to competitive bidding
— Trial balance for each fund
— Summary of revenue and expenditures for each fund
Commitments and Contingencies
— Make available all invoices for legal services paid during the year
— Make available all filings for conflict of interest
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