HomeMy WebLinkAboutS1- Parks, Recreations & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: AUTHORIZATION TO ESTABLISH AN
From: ANNIE F. RAMOS, DIRECTOR OPEN PURCHASE ORDER IN THE
Dept: PARKS, RECREATION & COMMUNITY SERVICES AMOUNT OF $ 40,000 WITH MERIT DAY FOODS FOR THE PURCHASE AL 0 OF RAW FOOD PRODUCTS FOR THE
Date: APRIL 23, 1996 CITY SENIOR NUTRITION PROGRAM.
Synopsis of Previous Council Action:
The Senior Nutrition Program has utilized Merit Day Foods through purchase orders for the past four years.
Recommended Motion:
Form Motion: That the Parks, Recreation and Community Services Department be authorized to
establish an Open Purchase Order in the amount of $ 40,000 with Merit Day Foods for
the purchase of raw food products for the City of San Bernardino Senior Nutrition
Program and that the City Purchasing Manager be directed to issue the Purchase Order
for same.
Signature
Contact person: Oscar J. Perrier Phone: 5231
Supporting data attached: Staff Report Ward:
FUNDING REQUIREMENTS: Amount: $40 , 000
Source: No City Funds Involved - 123-513-5114
(Acct. Description) FPr3Pra1 & Statp PrngramC Fend
Finance:
Council Notes:
4/23/96 amt
open p.o./merit day /
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
AUTHORIZATION TO ESTABLISH AN
OPEN PURCHASE ORDER IN THE
AMOUNT OF $ 40,000 WITH MERIT
DAY FOODS FOR THE PURCHASE
OF RAW FOOD PRODUCTS FOR THE
CITY SENIOR NUTRITION PROGRAM.
The Senior Nutrition Program of the City of San Bernardino spends approximately $ 35,000 to
$ 40,000 per annum with Merit Day Foods. Merit Day Foods provides bulk meat products at
the most economical price of any of its competitors. Senior Nutrition staff have made price spot
checks since 1992 to identify the best meat prices overall and Merit Day Foods continues to
offer the best price and service of those available.
The purchase of a raw food product, such as meat in bulk form, by the Senior Nutrition
Program is governed by several factors such as menu development, seasonal/holiday schedules
and participation.
The establishment of an open purchase order with the Merit Day Food Company (See attached
Request for Purchase Form) will allow the Senior Nutrition Program to provide flexible menus
involving products that will meet the needs of our participants without impeding the program's
contractual obligations to the County of San Bernardino. Further, the need to order sizeable
quantities of raw food products on fairly short notice will not be impaired.
4/23/96 amt
open p.o./merit day foods
REQUEST FOR PURCHASE
CITY OF SAN BERNARDINO
PLEASE ORDER THE FOLLOWING FOR DELIVERY TO: Requisition No.: 513/130
PARKS, RECREATION & COMMUNITY SERVICES Requisition Date: 04-22-96
Routine Urgent Breakdown
547 N. SIERRA WAY Priority XX
SAN BERNARDINO CA 92410 Required Date: FY 96/97
Department / Division Estimate (if known) Finance Approval/Funds Avail. Commodity Code
PARKS REC. & COMM. SRVCS.
Accounting Codes: Add Replace
123-513-5114 XX Eqpt. No. Proj. No. Haz. Material Originator of this request:
Accounting Description:
RAW FOODS OSCAR PERRIER
Confirm P.O. No. E Number Phone:
TO BE USED FOR (Must be completed) EXT. 5231
PURCHASE OF RAW FOOD PRODUCTS (MEAT) FOR FY 96/97
Complete Description of Material. Dimensions, Color,
ITEM Unit Price, Item Mfg. No. Detail description of work Quantity Unit Unit Price
NO to be done. If replacement part-Mfg. Name, Part No., To of or Best Extension
Model & Serial No. of Machine. Order Measure Estimate
1. PURCHASE OF RAW FOOD PRODUCTS (MEAT) FOR THE SENIOR $40,000 00
NUTRITION PROGRAM FOR FY 96/97.
Recommended Vendor: Phone:
MERIT DAY FOODS (310) 801-4100 SUB TOTAL $40,000 00
Address:
P.O. BOX 6 SALES TAX
PICO RIVERA CA 90060 EST. FREIGHT
Contact: Delivery Date:
MARK RUTLAND GRAND TOTAL $40,0001 00
Terms: F.O.B. Point
For other vendor contacts use reverse side.
I hereby certify that the above items are
necessary for this department, and are to be Buyer: APPROVED:
used solely for the benefit of the city.
DEPARTMENT/DIVISION HEAD CITY ADMINISTRATOR