HomeMy WebLinkAbout10- Public Works CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Files No. 1 . 899 & 1 . 10-5
From: ROGER G. HARDGRAVE Subject: Authorization to Execute Program
Supplement No. 16 - State-Local
Dept: Public Works Transportation Partnership Pro-
gram Agreement No. SLTPP-5033 -
Date: 4-3-96 Installation of Traffic Signals
" WAL at Kendall and "H" Street
Synopsis of Previous Council action:
June, 1993 - Allocation of $510 , 659 in 1993/94 Street Construction
Fund approved.
June, 1994 - Allocation of $100 , 000 in 1994/95 Traffic Systems Fee
and $25 , 000 in 1994/95 Storm Drain Construction Fund
approved.
06-20-94 -- Plans approved and authorization granted to advertise
for bids.
01-09-95 -- Transfer of $16 , 000 to Acct. No. 250-370-5504-1535
from Acct. No. 250-000-5956 .
01-09-95 -- Contract for installation of traffic signals awarded.
Recommended motion:
Adopt resolution.
cc: Shauna Clark
Jim Penman
ignature
Contact person: Gene R. Klatt Phone: 5125
Staff Report, Resolution
Supporting data attached: and Program Supplement Ward: 4 & 5
FUNDING REQUIREMENTS: Amount: None
Source:(Acct. No.)
(Acct. Description) Traffic Signals at Kendall and
"H" Street Finance:
Council Notes:
75-0262 Agenda Item No.-��
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The State-Local Transportation Partnership Program was
adopted to make funds available for partnership projects that do
not use State or Federal dollars. It is designed for the
improvement of the roadway system and is reimbursement monies to
the City for funds expended to complete roadway improvement
projects that have been funded with the City' s own funds (local
r monies) . The amount of the participation varies with the number
of projects completed and eligible each year.
The installation of traffic signals at Kendall Drive and
"H" Street, is an eligible project, as it was funded with Traffic
Systems Fee funds. Staff had submitted it for participation and
the State has now responded. A Program Supplement is needed to
obligate State partnership funds and prepare for the release of
funds to the City.
The total project cost was estimated at $100 , 000 . 00 . The
reimbursement from the State will be $5 , 088 . 00 , based upon the
current participation ratio of 5 . 88% .
We recommend that Program Supplement No. 16 be approved.
4-03-96
75.0264
STATE OF CALIFORNIA—BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETE WILSON,Govemor
DEPARTMENT OF TRANSPORTATION Q.
STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM
1120 N Street
P.O. BOX 942874,MS#1
SACRAMENTO,CA 94274-0001 z
TDD(916)654-4014 t
(916)6543151
Fax:(916)654-2409 July 5, 1996
c.
File: 08-SBD-0-SBD
SB96-5033(004)
KENDALL DRIVE AT H STREET
Mr. Roger Hardgrave
Director of Public Works/City Engineer
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mr. Hardgrave:
Enclosed is your fully executed copy of Program Supplement Agreement No. 016 to
State-Local Transportation Partnership Program Agreement No. SLTPP-5033 covering:
Construction for the above-referenced project.
Subsequent to our transmittal of the agreement to you for this Cycle 6 project(1995/96),
an error was discovered in a database entry. Correction of this error increased the State
participation ratio from 5.88 percent to 6.67 percent. Due to the large number of project
agreements affected, Caltrans will automatically be making adjustments to the increased
reimbursement percentage without the need to amend the agreement with your agency. However,
it is suggested that you keep a copy of this letter with the executed agreement for future
reference in explaining the revised State participation. The new increased percentage ratio of
6.67 will be used to calculate any payments made to your agency in accordance to the program
rules. If your agency has previously submitted a "final" invoice, no further billing is
necessary and any adjustment in local agency invoicing will automatically be made by Caltrans
without further request by your agency.
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IT1
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Sincerely, -
HERB REINL, Chief
Enclosure Office of Local Pro&ram
cc: OLP AE Project Files Project Implementation
(08) DLAE- Louis Flores "We'll Find a Way' EXCLTR96.FRX
PROGRAM SUPPLEMENT NO. 016 Date: March 30, 1996
to Location: 08-SBD-0-SBD
Project Number: S B 9 6-5 0 3 3 (0 0 4)
QTATE-LOCAL TRANSPORTATION EA Number: 08-924012
ITNERSHIP PROGRAM AGREEMENT NO. SLTPP-5033
This Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for the State Share Funds which was
entered into between the Local Entity and the State on 02/09/93 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No. ,approved
by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
KENDALL DRIVE AT H STREET
TYPE OF WORK: INSTALL TRAFFIC SIGNAL LENGTH: 0. 0 (Miles)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
Construction
,.stimated Cost State Share Funds Matching Funds
FY96$ 5880 Local Other Other
$ 100000 F Y 9 7$ 0 $ 94120 $ 0 $ 0
FY98$ 0
City of San Bernardino STATE OF CALIFORNIA
Department of Transportation
By
By Chief, Office of Local Programs
Mayor Project Implementation
Date Date
ApgowW d to fam,mW k4d oonmu:
Attest
LAMES F PENMAN,City Auoemy
Title City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance
Accounting Officer Date $ 5880.00
.hapter Statute Item Year Program B Fund Source AMOUNT
303 1995 2660-125-042 95-96 20.25.010.100 C 258010 042-T 5880.00
supp.frx Page 1 of 3
08-SBD-0-SBD DATE: 03/30/96
SB96-5033(004)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this contract
may have been written before ascertaining the availability of
legislative appropriation of funds, for the mutual benefit of both
parties, in order to avoid program and fiscal delays that would
occur if the agreement were executed after that determination was
made.
The total amount of State-Local Transportation Partnership funds
payable shall not exceed $ 5880 to be encumbered and
reimbursed as follows:
FY 95-96 $ 5880
FY 96-97 $ 0
FY 97-98 $ 0
Any increase in State Partnership funds will require a revised
program supplement. Any decrease in State Partnership funds will
require a revised finance letter.
2 . The State Share Funds in this agreement are based on the
approved eligible application amount and represent
maximum State Funds available for this project. Actual
State Share Funds will be calculated after bid opening
and will be based on the lower of the approved eligible
application amount or the eligible award amount.
3 . In accordance with the State-Local Transportation Partnership
Program Guidelines dated June 8, 1994, project eligibility is
limited to contract items plus locally funded State or Local Entity
furnished materials and Supplemental Work. Supplemental Work
eligibility is further defined under the Project Eligibility section
of the Guildelines as limited to certain maximum costs and to
non-early reimbursement projects of $300, 000 or less.
4. The Reimbursement Ratio for this Cycle 6 (95/96) Project is
5. 88%.
Page 2 of 3
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08-SBD-0-SBD DATE: 03/30/96
SB96-5033(004)
5 . SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY
REIMBURSEMENT PLAN AND UNDER $300, 000 STATE SHARE
These Covenants supersede any conflicting provisions of
the Master Agreement:
A. The LOCAL ENTITY agrees that the payment of State Share
Funds-will be limited to the lessor of the product of
multiplying the calculated pro rata percentage as determined by
the STATE by either:
(a) The eligible award amount or
(b) The total eligible State/Local Partnership
Project cost in the approved State/Local Partnership
Program Application and accepts any consequent increase
in LOCAL ENTITY funding requirements .
B. The LOCAL ENTITY will invoice the State for the full
"State' s Share" after the contract award or upon the
State Budget Act appropriation of funds, whichever occurs
later. "State' s Share" is considered a grant and will be
reimbursed as a lump sum payment regardless of final
project cost.
C. Prior to reimbursement under this Program Supplement,
a Request For Early Reimbursement form, executed by the
LOCAL ENTITY, must be on file with the STATE.
D. The financial audit and Final Project Expenditure
Report provisions of Sections 9 and 10 of ARTICLE I of
the Master Agreement are not applicable to this PROJECT.
Page 3 of 3
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